Parks and Recreation - Advisory Board

ADVISORY BOARD MEETING AGENDA Tuesday, June 22, 2021 6:00 PM Merriam Community Center 1. Roll Call/Attendance Staci Chivetta 2. Public Comments Staci Chivetta 3. Approval of May 25, 2021 Minutes Staci Chivetta 4. Staff Reports a. Director’s Report Anna Slocum i. Community Center Update ii. Monthly Community Center Membership Report iii. Recreation Report b. Assistant Director’s Report Dave Smothers i. Tim Murphy Art Gallery Update ii. Farmers’ Market Update iii. Family Fun Fridays iv. Program Evaluations 1. Adult DIY Porch Welcome Sign 5. New Business Anna Slocum a. Municipal Parking Lot Ordinance b. Eagle Scout Project – Quail Creek Park 6. Other Business Anna Slocum a. Meeting Procedures and Rules of Order – FINAL b. Tim Murphy Art Gallery Fundraiser - FINAL 7. Adjournment Distribution: Board Members: Chivetta, Croan, Howard, Leary, Leitch, Quinley, Scott, Stull Mayor Sissom City Council Members City Staff: Chris Engel, Jennifer Jones-Lacy, City Clerk, Anna Slocum, Dave Smothers, Renee Nagle, Cole Surber  CITY OF MERRIAM PARK AND RECREATION ADVISORY BOARD MEETING MINUTES Tuesday, May 25, 2021 6:00PM Roll Call The May meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 pm, by Chairperson Staci Chivetta. Board members in attendance included: Billy Croan, Kathy Stull, LaVera Howard, Evan Quinley, Christopher Leitch, Katie Leary and Tony Scott. Staff member in attendance was Anna Slocum, Director. Public in attendance included: Nancy Hupp; Christian and Shannon Ryan. Public Comments Nancy Hupp thanked Christopher Leitch and the Johnson County Library for their facilitation of the virtual public meeting for the new Merriam branch. In addition, Memorial Day will be an exciting day for Merriam residents and guests as the outdoor pool will open to the public for the first time! Christian Ryan, a member of Scout Troop 0247, presented his Eagle Scout project proposal. His project, included in the packet, involves planting three trees approved by the City of Merriam to replace damaged, old growth trees at Quail Creek Park. As part of the project, he would raise money to purchase trees that are at least three years of age or 1 ½” caliper. Labor to plant the trees will be provided by the troop. Planting of the trees would occur in September and Christian would be responsible for watering trees once per week for one month. Questions asked by board members for clarification included: 1. Why is this project important? Trees provide many benefits but are key in helping clean the air. Native trees will have a better survival rate and are more suited to the environmental conditions. 2. Who will provide the tools and hardware required? Tools will be provided by the scout troop. 3. Have locations been identified? Two trees will be planted close to the walking path and one in the center of the park. 4. There was a recommendation to be mindful when selecting varieties due to unexpected consequences. The suggested Burr Oak produces damaging acorns. Other varieties have fruits or berries that can cause issues. This item will be discussed as new business at the June meeting with a decision from Park Board made at that time. Approval of Meeting Minutes Billy Croan made a motion to approve the April minutes. LaVera Howard seconded the motion. Motion passed unanimously. Staff Reports Director’s Report Community Center Update A memo updating the specifics was included in the packet. Highlights included the completion of the 11-month warranty walk. “Bask” is now operational with programming matching the lighting of the trellis; the outdoor pool is full and balanced with staff finalizing preparations of the concession cart. With the change in the mask mandate, operations within the facility are shifting. Staff are required to wear masks when interacting with the public and not behind protective glass with the exception of when outdoors. Preschool Park will return June 1 and staff is making preparations for Child Watch to open in early July. With the elimination of social distancing, the building will operate at full capacity including room rentals. Birthday Parties are the only facet of operation yet to have a plan to return due to staffing concerns with a recent loss of the full-time Customer Service Representative, Facility Attendants and Fitness Attendants. Discussion during this report included clarifying questions about the type of toys returning for Preschool Park as well as providing basketballs for open play. Membership / Visit Reports Included in the packet were the monthly reports. There is still growth occurring in memberships with 114 added in April. Visits experienced a 3% drop from March which staff attributed to Spring Break as daily visits dropped ~20% from March. There was no discussion of the information presented. Summer Special Events A list of summer events was included in the packet. With the uncertainty of the pandemic, staff consolidated events to build an exciting July to celebrate Parks and Recreation month. Four Friday’s in July will be events rotating from parks to the pool. To end the month and celebrate one year of operation a “Birthday Party” at the pool with feature a pirate and mermaid show with DJ. The summer season will conclude with a Concert in the Courtyard. Discussion during this report inquired about the bumper cars listed for Concert in the Courtyard. These are provided by the company contracted for inflatables. Similar to an amusement park ride, the cars are battery operated and will run on an inflatable rink. Streamway Trail / 55th & Merriam Drive Update Kincade Bus Service is working to improve access for bus drivers at 55th & Merriam Drive. This improvement will involve relocation of the Streamway Trail that buffers the parking lot to the north. The closures along this section will be intermittent once work begins. There will be signage and detours for trail users. The project is slated to be complete in three weeks, pending weather. Discussion during this update was verification of the location. 55th Street runs east / west by Sonic. The trail on the west side of Merriam Drive is sidewalk until it crosses 55th Street to go behind Enterprise to Waterfall Park. During closures, patrons will continue on the sidewalk to Waterfall Park in front of Enterprise. Tim Murphy Art Gallery Invitation for the June 3 reception was included in the packet. Beverages will once again be served.  Discussion during this report included location of the bar during the reception. Staff will evaluate the placement. Since May was the first ever reception, it is important to continue to provide feedback based on the patron experience as staff adjust to the new space. Farmers’ Market Update The May 2021 update was provided in the packet. Since the market did not operate for the first three weeks of 2020 the attendance is compared to 2019 showing an increase of 58%. Discussion during this update focused on the potential need to add door foot pulls to the restrooms. Those doors push out so door pulls would provide no benefit. Program Evaluation Two program evaluations were included in the packet for review: Kids DIY Class and Finding Your Roots. There were no questions or discussion on these reports. New Business Tim Murphy Art Gallery Fundraiser The flyer announcing this program was provided to members at their chair. As shared in April, a segment of wood floor was salvaged from IBFCC. The idea was to create something for MCC to commemorate IBFCC and the art gallery program. Scott Diebold created a sign that now hangs at the entrance of the art gallery with a descriptor block explaining its significance. With plenty of flooring left, there are smaller pieces of wood that could have the logo routed in to sell as a fundraiser. The pieces would sell for $10 each. Discussion / questions related to the program provided clarity for promotions. Suggestions included: providing a postcard identifying the significance similar to a “certificate of authenticity”; the average size of the board; limited addition – unique collectable; the importance and relation to IBFCC to build mystique. With this suggestions, staff will finalize the flyer, adjust the time frame with a roll- out on June 14 through July 31. The information will be shared throughout the art community and promoted on Facebook, E-Merriam and other outlets. Other Business Finalization of Meeting Procedures and Rules of Order Included in the packet was a memo outlining the discussion of the April meeting with a clean version of the General Meeting Rules included with the recommended changes. The three changes included: updating the written notice of the agenda, correcting a typographical error and adding annual election protocol based on Robert’s Rule of order. Discussion by members focused on the item “Discussion of Issues” specifically that members should raise their hand. There was concern that there is inconsistency and should be eliminated. The board agreed at this time the topics discussed are civil, if there is an item of contention, this needs to remain in order for the chairperson to have control of the discussion. It was decided that instead of removing it entirely it be edited to read: A member of the Advisory Board or staff shall gain the attention of the Chair, and, being acknowledged, their comments and questions should be limited to the issue before the board. Billy Croan made a motion to approve the Meeting Precedure and Rules of Order with the change discussed. LaVera Howard seconded the motion. Motion passed unanimously. 2021 Project Update Chatlain Swing is installed and safety surface is scheduled to be completed this week. Staff is working with The Whole Person to plan a ribbon cutting for early June. As soon as a date is set, staff will send out invitations. There was a question raised if the portable toilet at that location was ADA accessible. All portable toilets should be accessible but staff will confirm. Banner Replacement is complete. The Farmers’ Market banners will be green and feature the new tractor logo in white. Due to the timing of this project, they will be unveiled for the 2022 season. The new bench has been added to the courtyard. Due to some unexpected projects, there has been no work on the Veteran Banner Program. It is currently a goal to have ideas to present at the July meeting as there are parking ordinances that need to be reviewed and possibly updated in June. Members asked about an update to the 5701 land plan. There is currently a Planning Sustainable Places Grant looking at revitalization of Downtown. In addition, Turkey Creek Improvement has been placed before the Core of Engineers for budget review. This is the first time ever this has been accomplished. Lastly, as part of the Capital Improvement Program (CIP), which looks at city projects over a 5-year span, this project is slated for funding in 4 of the 5 years with the largest amount budgeted for 2024. CIP is evaluated annually and is made up of five 1-year plans. Based on funding and priority, projects can be move within the plan. Future Meeting Protocol As the restrictions are removed, it is staff’s intent to follow the direction of City Council. When City Council returns to meeting in person, it would be staff’s preference that Park Board return to meeting in the conference room. At that time, it is staff’s recommendation to evaluate which staff are required to attend the meeting. Unless there is a special report, it is staff’s recommendation that only the Director and Assistant Director attend Park Board meetings moving forward. Discussion of this item focused on how comfortable people would feel in a smaller room, the need to wear masks or not wear masks. Staff will wear masks based on direction from Administration. Each member would need to evaluate their comfort level and do what is best for them. The group decided to try the conference room when City Council returns to meeting in person. Adjournment Christopher Leitch called for a motion to adjourn. Billy Croan seconded. The meeting adjourned at 7:15 p.m. To: Merriam Parks and Recreation Advisory Board From: Anna Slocum, Director of Parks and Recreation Subject: Director’s Report Date: June 22, 2021 Community Center Update Staff continues to make headway on items identified on the 11-month warranty walk. Working with the electrician, the emergency exit lights on the exterior of the building are now off during the day! A photo cell needed to be added to each light due to the wiring to connect them to the lighting system. This task was completed last week. In addition, a sensor was added to sump pump pit next to the indoor pool. If this alarm sounds, staff will need to submerge a sump pump to remove the water from the pit. A new gutter issue has occurred with the Lazy River. There is currently a cone in the area to warn patrons of the issue. This will be addressed at the conclusion of the summer season. There are several epoxy flooring issues in the men’s locker room, specifically in the showers, and in the kitchen. Staff is working with McCarthy and the vendor to identify a time that will have the least amount of impact to patrons. The concession cart has provided some operational challenges in ensuring staff is properly trained in cash handling procedures. Staff has done a tremendous job evaluating the operation and finding better solutions when equipment failed in the first few days. Next year, staff will be able to accept credit cards on the deck. Unfortunately, there were some additional challenges that took priority that did not allow for this piece to be implemented this season. Staffing challenges continue with Facility Attendants and Child Watch Attendants. Child Watch will open July 6 with limited hours. This will allow staff the opportunity to evaluate operations and make changes as needed before full operation. Until additional Facility Attendants are hired, there is not the ability to bring birthday parties on-line. There has been success in hiring the full-time Customer Service Representative and the Program Assistant. Abby Hall started June 14 as the full-time Customer Service Representative. The current goal is to have Abby join meetings as the minute recorded starting in August. Rachel Graham has accepted the Program Assistant position. This position helps Ingrid and Renee with special events. She will begin June 29. This year staff partnered again with Johnson County Library for the summer reading book giveaway. The community center was provided 1,500 books which were distributed in approximately two weeks. Johnson County Nutrition has announced the return of congregate meals to MCC on July 12. Staff will work with the program to promote programs and events currently scheduled on site and help seniors transition to the new location. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership, summer membership and daily visits. In May there were a total of 133 annual memberships purchased taking the total number of membership sales to 612 which is 59 less than the total sold in 2020. Taking into consideration the cancelled and expired passes there are a total of 879 active memberships. This is approximately 75% below the total number of memberships identified in the Pro-Forma. In the coming months staff will complete a comparison of memberships to the Pro-Forma. Due to the cold wet start of May, summer memberships sales were slow to start. Through the end of May, a total of 76 memberships were sold. To date, there have been a total of 22,851 pass visits and 395 tours. In 2020, there was a total visitation of 13,057. In 2020 there was an average of 2,175 visits per month or approximately 72 visits per day. Currently in 2021, there have been approximately 4,570 visits per month or 152 visits per day. In May, there were 5,358 total visits with the highest attended day on May 19. Insurance visits held steady in May. There was a slight decrease in Silver Sneakers, Prime Fitness and Peerfit. In total, there were 823 visits in May compared to 833 in April. Merriam Dolphin Swim and Dive will host their first meets at MCC on June 29, July 1 and July 13. The outdoor pool will close at 4 p.m. on these days to accommodate the competition. Recreation Report Included in the packet is the Winter / Spring Recreation Report. This report lists all program offered from January to May and tracks the number of people enrolled and the participation to the program. Example – Parent / Child Swim Lessons is a class of 6 – 8 students. The participation captures how many times an enrolled student attends the class thus visits the facility. This report also captures the daily visits and day passes and is a complete picture to the number of touches the department has with patrons over this time frame. Over time, this tool helps identify programs that are not successful, those that are growing from season to season and those that have a steady following but not attracting new participation. Recommendation: This memo was provided for your information. No action required. ANNUAL MEMBERSHIP SALES COMPARISON - MAY Membership Category 2020* 2021 TWO PERSON CHARTER 44 0 TWO PERSON HOUSEHOLD 26 42 ACTIVE & FIT 1 8 ADULT CHARTER 41 0 ADULT MEMBERSHIP 56 80 COUNCIL - BOARD MEMBERSHIP 8 7 EMPLOYEE MEMBERSHIP 61 24 HOUSEHOLD CHARTER 81 0 HOUSEHOLD MEMBERSHIP 41 130 TIVITY PRIME MEMBERSHIP 30 11 PEERFIT 0 2 RENEW ACTIVE 44 49 RETIRED SENIOR HOUSEHOLD 5 3 RETIRED SENIOR 1 1 SCHOLARSHIP MEMBERSHIP 2 0 SENIOR CHARTER 54 0 SENIOR CHARTER HOUSEHOLD 44 0 SENIOR HOUSEHOLD 6 17 SENIOR MEMBERSHIP 19 31 SILVER & FIT 2 9 SILVER SNEAKERS 105 193 YOUTH MEMBERSHIP 2 5 TOTAL MEMBERSHIP SALES 671 612 CANCELLATIONS 66 46 SUSPENDED 30 0 EXPIRED** ***292 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures  MAY MEMBERSHIP SALES Membership Category 2020 2021 TWO PERSON CHARTER 5 TWO PERSON HOUSEHOLD 8 ACTIVE & FIT 4 ADULT CHARTER 4 ADULT MEMBERSHIP 20 COUNCIL - BOARD MEMBERSHIP 1 EMPLOYEE MEMBERSHIP 10 HOUSEHOLD CHARTER 3 HOUSEHOLD MEMBERSHIP 43 PRIME MEMBERSHIP 2 PEERFIT RENEW ACTIVE 8 RETIRED SENIOR HOUSEHOLD RETIRED SENIOR SCHOLARSHIP MEMBERSHIP SENIOR CHARTER 5 SENIOR CHARTER HOUSEHOLD 4 SENIOR HOUSEHOLD 5 SENIOR MEMBERSHIP 7 SILVER & FIT 1 SILVER SNEAKERS 21 YOUTH MEMBERSHIPS 3 TOTAL MEMBERSHIPS SOLD 21 133 CANCELLATIONS SUSPENDED EXPIRED SUMMMER MEMBERSHIP SALES THROUGH MAY Membership Category 2021 2022 2023 TWO PERSON HOUSEHOLD 4 0 0 ADULT MEMBERSHIP 4 0 0 HOUSEHOLD MEMBERSHIP 60 0 0 SENIOR HOUSEHOLD 0 0 0 SENIOR MEMBERSHIP 3 0 0 YOUTH MEMBERSHIP 5 0 0 TOTAL MEMBERSHIP SALES 76 0 0 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 20,955 DAILY VISITS 185 211 482 386 576 1,840 GUEST PASSES 3 2 24 20 7 56 TOURS 77 38 93 85 102 395 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 159 213 228 (Thurs 247 MEMBERSHIP VISITS ( Mon 5th) (Tues 2nd) (Mon 15th) 8th) (Wed 19th) 22 66 45 52 69 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS (Thur 30th) (Mon 24th) (Thur 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 (Sat 16 (Mon DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) 14th) 28th) 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 1,965 Prime Fitness 24 17 35 56 53 185 Renew & Active 136 138 254 286 291 1,105 Silver & Fit 8 8 13 12 18 59 Active & Fit 3 2 0 3 24 32 PeerFit 3 46 39 27 115 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew & Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Park Board Visit Comparison Report April 2021  MERRIAM PARKS & RECREATION Class Program Report WINTER/SPRING 2021 YOUTH Class Enrolled Participation Parent / Child Swim Lessons 27 159 Preschool Swim Lessons 24 173 Youth Swim Lessons 31 225 Junior Dolphins 0 0 Parent / Child Swim Time 8 Sensory Hour/Aquatics Punch Pass 3 11 Infant Survival Swim 12 264 Superkids 40 241 Private Swim Lessons 28 65 Homeschool PE 0 0 Karate for Kids 2 19 TinyTykes 0 0 Tumbling / Gymnastics 39 205 Kids/Teen Martial Arts 15 44 Youth Martial Arts 2 56 Aiki Kids Child/Parent Fundamentals 0 2 Pinot's Palette Painting Party 0 0 Build-a-Plush Workshop 12 12 Kids DIY 6 6 Adaptive Yoga for Children 0 0 TOTAL 241 1,490 ADULT FITNESS (LAND) Barbell Burn 0 0 Boxing for Fitness 0 0 Cardio Kickboxing 0 0 Cardio & Strength 25 207 Core & More 6 24 Full Body Step 0 0 Line Dancing 38 197 Mix Fit 3 18 Morning Burn 0 16 Pain Relief 7 10 Zumba 44 102 Stage Combat/ Swordmanship & Weapons 10 49 Aikido Yoshinkan 18 130 Restorative Yoga 5 31 Simplified Tai Chi 9 100 The Ki Society 15 126 Gentle Iyengar Yoga 5 61 Iyengar Yoga Express 0 0 Iyengar Yoga Level 1 8 74 Iyengar Yoga Level 2 6 49 Vinyasa Flow 0 0 Yoga Flow 0 0 Pickleball 161 TOTAL 199 1,355 Winter Spring Report 1 ADULT ED PossAbilities Series 0 0 Essential Oils Make and Take 0 0 Pinot's Palette 0 0 Adult DIY 8 8 Women's Self Defense Workshop 0 0 Hanging Basket Workshop 25 25 What's Cluckin' In the Hen House 2 2 Heartland Workshop 12 24 Wellness Classes 0 0 TOTAL 47 59 WATER FITNESS Adult Swim Lessons 10 22 Aqua Interval Fitness 16 87 Aqua Zumba 18 66 Deep + Shallow Aerobics 0 0 Water Aerobics 0 0 Warm Water Therapy 0 0 Water Walking / Therapy 6 17 TOTAL 50 192 SENIOR Silver Screen Matinee 206 Merriam 50+ Club 0 AFEP (Flexercise) 483 JOCO Meal Program 0 Bingo 198 Genealogy Basics 10 6 Yoga Chair One* 8 0 Yoga Chair Two* 6 0 Senior Wii 0 0 TOTAL 24 893 SPECIAL EVENTS Daddy Daughter Event** Easter Event 68 68 Volunteer Appreciation** Heartland Exhibition 84 0 Art Gallery Attendance 281 Turkey Creek Festival Attendance** Turkey Creek Festival 5K** TOTAL 152 349 RENTALS Gym 224 1,438 Pool 0 0 City Meetings 22 212 Room 7 100 Field Rentals 73 Shelter Rentals/Market 16 TOTAL 342 1,750 Winter Spring Report 2 DAILY VISITS Membership Visits 20,955 Daily Passes 1,837 Pickleball Punch Pass 24 336 Walking Punch Pass 12 198 Aqua Toddler Swim Time 4 25 Sensory Hour 0 0 Tours 395 Guest Passes 56 TOTAL 40 23,802 GRAND TOTAL 1,095 29,890 *virtual classes **Cancelled in 2021 due to COVID Winter Spring Report 3  JESSEE RUBSAM LIFE PERSPECTIVES OF TWO WOMEN J ULY 1 – 31 PAT J E SSEE + C AROL RUBSA M OPENING RECEPTION Thursday, July 1 // 7–8:30 p.m. G A LLE RY H O U R S MERRIAM COMMUNITY CENTER M-TH 5 a.m.–9 p.m. 6040 Slater St.; Merriam, KS 66202 913-322-5550 // Merriam.org/artgallery F 5 a.m.–8 p.m. SAT 8 a.m.–6 p.m. SUN 10 a.m.–6 p.m.  June 2021 Update After a cool and rainy start to the season the farmers’ market is picking up. We were able to open all 36 stalls this month and have filled in with several new season vendors as well as the usual daily vendors. On June 19th the Father’s Day Take & Make giveaway is wood model kits donated by Home Depot in Merriam. They will be free to kids while supplies last. Week 2019 Vendors 2019 Attend 2020 Vendors 2020 Attend 2021 Vendors 2021 Attend 1 17 275 N/A N/A 20 442 2 20 160 N/A N/A 20 445 3 20 314 N/A N/A 18 297 4 17 275 N/A N/A 18 29 5 20 160 N/A N/A 19 360 6 20 314 N/A N/A 23 500 7 20 314 N/A N/A 19 516  Family Fun Fridays Live Music by Tracey Allison & The Drive July 9  6:30–8 p.m.  FREE Quail Creek Park, 7024 Grandview Ave. Dive-In Movie Night: Shrek July 16  8:30–10 p.m. MCC Pool* Live Music by Nick & Anna July 23  6:30–8 p.m.  FREE Brown Park, 5040 Booker Drive Pool Party: Mermaid & Pirate Show + DJ + Prizes July 30  8:30–10 p.m. MCC Pool* *Pool events: FREE for members, $10 / person for non-members MERRIAM COMMUNITY CENTER | 6040 SLATER ST. | 913-322-5550 | MERRIAM.ORG/PARKS Class Evaluation Form Event Name: Porch WELCOME sign DIY Date: Friday, May 21, 2021 Location: MCC - Loomis Room Number of Registrants: 10 Number of participants: 9 Waitlist: 3 Ages: 21+_ Cost of Event: $40 Revenues: Total Revenues: Registration fee $40 X 10 $400 Expenses: Hobby Lobby (twine & burlap ribbon) $17.47 Amazon (sponge brushes & stencils) $115 Home Depot (wood, stain, screws, drop cloths, etc) $58.57 Walgreens (make up sponges) $3.99 Total Expenses: $195.03 Net Gain $204.97 Special Items Needed: Wood fence pickets, screws, stain, sponge brushes, microfiber cloths, stencils, acrylic paint, twine, burlap ribbon, hot glue gun, hot glue sticks, extension cord, drop cloths, wine, cups napkins and bottled water. Modes of Publicity: Winter Highlights, Fliers at parks, City Hall, Brightsign, Facebook®, MPRD website Staff: Ingrid Berg Strengths: Home Depot was generous enough to donate the wood. There were 10 participants plus three on a wait list. Everyone was looking forward to an evening of crafting with friends (and wine). Lots of questions about more classes like this. Weaknesses: The stain took longer to dry than expected. Participants were able to stencil, but most left projects at the community center to pick up the next day. Opportunities: Continue offering this type of class for different seasons/holiday. Thoughts: Steer away from staining and painting as it doesn’t ever seem to dry in time. To: Merriam Parks and Recreation Advisory Board From: Anna Slocum, Director of Parks and Recreation Subject: Parking Ordinance Discussion Date: June 22, 2021 Prior to vacating 5701, parking at the Merriam Marketplace by area businesses was a challenge to monitor and enforce. After vacating, it became almost impossible. While the parking lot is part of a public park, all parks are closed from dusk to dawn. In March, prior to the beginning of the Farmers’ Market season, it was brought to staff’s attention that there were several cars on the south end of the lot that were inoperable. After contacting the Police Department, it was discovered that parking, as it relates to parks, does not correlate with the operation of parks. Fortunately, there are other options for inoperable vehicles that allowed the Police Department to take action but the other vehicles could only be monitored for length of stay. In addition, it was discovered that many of the vehicles were being serviced by local businesses in downtown Merriam. While it is completely legal for cars to be parked during the day at park locations, parking overnight and long term is an issue. In essense, businesses are using public property for private gain as their business does not have the necessary infrastructure to support their business. Parking cars long term on city property allows for them to grow their business while not expending any capital funds for improvement. Suggestions to change include but are not limited to: 1. Make it unlawful to park overnight in any municipal lot (lot would be signed as such) 2. Overnight defined as dusk to dawn with an exception for the community center which could be defined as hours of operation. 3. Vehicles parked overnight would be subject to tow at the owners expense. 4. Citation on illegally parked vehicles. Officer would take registration number and other information displayed to help identify user and site the vehicle with a traffic citation. Recommendation: Staff is seeking input prior to working with City Attorney and other Department Directors on changes to the ordinance.  5/25/2021 Document Viewer | CODE OF ORDINANCES ARTICLE III. - PARKING Sec. 68-93. - Municipal parking lot; time limitation upon parking; penalty. a. Whenever any appropriate sign shall be placed and maintained by lawful authority of the city giving notice that any of the following city-controlled parking areas may be used for parking vehicles for a limited time only, it is unlawful for any person to fail or refuse to comply with such sign: Commented [AS1]: There is little to no signage in the 1. Streamway Trail access parking area, 75th Street and Wedd Street; areas. 2. Campbell Park parking area, 9500 W. 61st Street; 3. Park property parking area, 5245 Merriam Drive; 4. Downtown parking area located on the west side of the access drive behind 5842 and 5844 Merriam Drive, adjacent to Turkey Creek. Commented [AS2]: Why only these locations why not all b. Any person who violates subsection (a) of this section shall be subject to penalties as established by the council from the parks and municipal parking lots? time to time. c. Any vehicle parked in violation of subsection (a) of this section shall be subject to tow. d. For purposes of this section, the terms "park" or "parking," "person" and "vehicle" shall have the meanings ascribed to them in K.S.A. ch. 8, art. 14 , as amended. e. 8-2112 et seq. shall govern the citation and prosecution of violations of this section. (Code 1967, § 27-10; Ord. No. 1484, § 1, 9-27-2004) Parking is defined in Chapter 74 ZONING Article I – In General Section 74 – 3 – Definitions The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Overnight parking means parking of any vehicle between the hours of 5:00 p.m. and 8:00 a.m. for a period of six hours or more, on or near the same premises. Commented [AS3]: Use definition of Overnight Parking from Zoning and incorporate into this section https://online.encodeplus.com/regs/merriam-ks/doc-viewer.aspx?secid=1444&keywords=park%2Cpark%27s%2Cparked%2Cparking%27s%2Cparks… 1/1 To: Merriam Parks and Recreation Advisory Board From: Anna Slocum, Director of Parks and Recreation Subject: Eagle Scout Proposal Date: June 22, 2021 At the May Park Board meeting, Christian Ryan present a proposal to plant three trees at Quail Creek Park. The proposal is attached to this memo. The purpose of this project is to replace three old growth damaged trees with native trees at least 1 ½” in caliper. In the proposal, Christian plans to fundraise the money needed to purchase trees, mulch and pizzas to feed labor. The planting will be completed by Boy Scout Troop 0247. Trees would be planted in September and Christian would water trees one time per week for one month to help ensure survival. Staff has reviewed the proposal and worked closely with Christian to ensure the proposal meets City requirements. Working with Public Works a list of approved trees were provided. The list included: Shantung Maple, Norway Maple, Sugar Maple, Black Gum, Littleleaf Linden, Lacebark Elm, Smoketree, Ginkgo(male to avoid fruit), Green Giant Arborvitae. If these varieties are not available, Christian needs to seek approval of the species before purchasing. Recommendation: Staff is seeking approval of the Eagle Scout Proposal.  Eagle Scout Project Proposal: Tree Replacement WHO ● Christian Ryan- Life Scout, working towards Eagle Scout, main planner and organizer ● Shannon Ryan- support and guidance for project planning ● Cindy Long- botanical advisor ● Scout troop 0247- help and labor ● City of Merriam Parks and Rec- permission and collaboration 913-322-5550 Dave Smothers Assistant Director Office 913-322-5557 Cell 913-909-5520 WHERE Quail creek park in Merriam, Kansas along the walking trail WHAT Attempting to replace the damaged and unsafe old growth trees with new young healthy trees that are native to Kansas to keep the tree ratio the same. ● Inform correct authority of old growth damaged trees ● Authority will evaluate damage of the old growth trees ● Collaborate on what native trees to plant to maintain the ratio and where to plant them Native tree type- full sun, heat and drought resistant, large growth, minimal droppings to prevent safety hazards ● Age of sapling? How many? Estimated 3 tree replacements. We will not be doing any removal, only installation. WHY We are informing Authorities of the hazard and danger of the old growth damaged trees while offering Assistance in tree replacement, planting the new native trees to maintain the tree ratio at the park. WHEN April through August 2021- planning September- planting new native trees How Funding of new native trees will be done by fund raising or tax payer funds depending on discussion with authorities.  Agenda ● Meeting with Dave ● Meeting Cindy ● Refine proposal ● Eagle Scout workbook ● Parks board approval ● Fundraising approval ● Scout leaders signatures ● Fundraising ● Call before we dig to check for underground interference ● Planting of native trees Cindy Questions 1. How often do the trees need watering: once a week 2. How long do the trees need watering: 6 months 3. How much water is needed: 10 gallons a tree per week 4. What are Methods of watering : water tank bucket 5. What native trees are best to plant: Serviceberry Amelanchier canadensis (Shadblow) - Burr Oak Quercus Macrocarpa - Red Maple Acer Rubrum (Red Sunset) 6. Should there be a variety or same between the three trees maybe 7. Cost estimate of each tree and total $150 for younger 300 for older 8. What age trees should we plant: 3 years old. 5 gallon pots 9. Do we want to buy root hormone-Myke- mycorrhizae increases the plants ability to absorb more nutrients from water and soil. It will help the tree get established 10. Stakes and ties for support- yes 11. Do we need mulch 3 bags of mulch 12. Location of trees Price On average, mulch prices range from $15 to $65 per yard, with most spending $18 per yard for bulk delivery. Economy mulch costs $15 to $30 per yard, and colored or hardwood mulch runs $30 to $40 per yard. A yard of mulch covers 110 to 160 square feet based on a depth of 2-3”. FOOD pizza caesars 6 dollars a pizza How many  Merriam Parks and Recreation Advisory Board Meeting Procedures and Rules of Order Adopted 11/23/2004 Revised 4/26/2005 Revised 12/1/2018 Revised 5/25/2021 GENERAL MEETING RULES Meetings to Be Public (Open Meetings) All meetings at the which a majority of a quorum of the Advisory Board (4) is present are required to be open to the public. Written notice in the form of an agenda specifying when and where meetings will be held will be posted on the City of Merriam’s website. Minutes of the meetings are open to public inspection. Quorum A majority of the Advisory Board members appointed (4) shall constitute a quorum to do business. A quorum is necessary for the transaction of business or discussion. If a quorum is not present, those in attendance will be recorded and the meeting adjourned and the Chairperson shall set a new meeting date. (K.S.A. 14-111) Attendance The Advisory Board members should inform the Chairperson if they are unable to attend any meeting. Attendance Via Phone Link-Up Phone link-ups will not be allowed to establish attendance for conducting meetings. Public Comment The Advisory Board may designate portions of meetings to receive public comment. Business from the Floor Any person desiring to address the board on an issue not listed on the agenda must request permission of the Chairperson during the Public Comments section of the agenda. Once recognized, the speaker will communicate his or her name and address for the record, and if acting as spokesperson for a group, must name the group for the record. Unless further time is granted by the Chairperson, the speaker will limit remarks to no more than five minutes. Petitions or other items of information or correspondence presented during a meeting shall be filed with the parks and recreation director. Any person desiring to address an agenda item will be invited to do so at the conclusion of the staff report during the pre-discussion period. The chair will set a five- minute time period for these remarks. Further remarks from persons in the audience will not be permitted once the board has begun its formal discussion. Personal or Slanderous Remarks Any person making personal, impertinent or slanderous remarks or becoming boisterous while addressing the board may be requested to leave immediately and barred by the Chairperson from further audience before the board at that meeting. Minutes of Meetings The park and recreation director shall ensure that written minutes of each meeting are taken. Written minutes are kept permanently. Right of Floor The Chair will recognize members of the board, staff or audience desiring to speak. Persons speaking should confine their remarks to the subject under consideration. RULES OF ORDER This document shall govern all Advisory Board meeting proceedings Call to Order The Chairperson will call the meetings to order. In the event the Chairperson is absent, the Vice-Chairperson will call the meeting to order. In the event that both are absent, the parks and recreation director will elect a temporary Chairperson. Preservation of Order The Chairperson preserves order and decorum and keeps those in debate to the question under discussion. Discussion of Issues A member of the Advisory Board or staff shall gain the attention of the Chair, and being acknowledged, their comments and questions should be limited to the issue before the board. The public should refrain from entering formal discussion with board members and staff. Non-Agenda Business The City’s commitment to open government requires that all interested parties have the opportunity to know the issues to be considered at a public meeting. When business not on the agenda is brought before the board from the floor during Public Items, it shall be referred to the staff for consideration before returning, if necessary, to the board for action. When a board member brings business not on the agenda, it shall be discussed under new business. In an emergency, the board may take immediate action by stating the nature of the emergency for the record, voting to declare an emergency, and then proceeding to address the issue. Call for the Question After extensive debate of an issue for which a motion is on the floor, a member can “call for the question,” meaning an immediate vote on the motion then under  discussion. The Chairperson, being satisfied that members are ready to vote, then puts the question to the body. Point of Order A point of order is made when there is an assertion that a rule is being violated, and a request is made to the Chairperson to enforce the rule. It should be made as soon as possible following the violation, and should state the point (violation) simply, without debate or questions. The Chairperson will then rule on the point. Tabling If a motion is made to table an item, discussion must stop immediately and causes a vote to postpone the matter indefinitely or to a time and date certain. Recess At any point in the agenda, the Chair may declare a short recess until a specified time. A meeting may be recessed until a future date certain by a majority vote of the Board. Adjournment The Chairperson must have a motion and majority vote of the Board to adjourn the meeting. Annual Election Protocol The process of nominating and election of Chairperson and Vice-Chairperson is an important task that is completed annually in November. The newly elected Chairperson and Vice- Chairperson begin their year of service in January. Nomination Process: 1. Review of the process will occur at the November meeting prior to the nomination process. 2. The procedure for nomination of the position will be from the floor at the November meeting. Each position will have a separate nomination process. 3. Nominations can be brought forth from any member. A member should know beforehand if the person he or she wishes to nominate is eligible and willing to serve. 4. A person may nominate themselves. 5. A member cannot nominate more than one person for an office until everyone has had the opportunity to make nominations. 6. The presiding Chairperson can continue presiding, even if they are one of the nominees for the office. 7. A member can decline the nomination during the nominating process. 8. After each nomination, the Chairperson will repeat the name for the members and ask for further nominations. At the completion of the nominating process, the election of candidates will occur by voice vote for each position. Election Process: 1. If more than one person has been nominated, the Chairperson will take the vote on candidates in the order in which they were nominated. Members must remember to vote yes for the candidate they want and vote no for the other candidates. The first candidate to receive a majority of the vote wins. 2. In the event of a tie vote, members keep voting until someone is elected. 3. At the conclusion of the voting process, the Chairperson officially announces the results of the vote.  OWN A PIECE OF HISTORY! LIMITED EDITION! Get an engraved section of salvaged wood flooring from the original Tim Murphy Art Gallery in the Irene B. French Community Center. Order yours at the Welcome Desk or call the Merriam Community Center ONLY at 913-322-5550. Limited time offer! Order by July 31! $10! These unique collectables are numbered tongue and groove boards, 10–12” long, that will sit for display. They’ll be ready for pickup after Aug. 9. Proceeds benefit the Merriam Parks, Recreation, and Community Center Foundation to support the gallery. MERRIAM COMMUNITY CENTER // 6040 SLATER ST., MERRIAM, KS 66202 // 913-322-5550