Parks and Recreation - Advisory Board

ADVISORY BOARD MEETING AGENDA Tuesday, September 28, 2021 6:00 PM Merriam Community Center 1. Roll Call/Attendance Staci Chivetta 2. Public Comments Staci Chivetta 3. Approval of August 24, 2021 Minutes Staci Chivetta 4. Staff Reports a. Director’s Report Anna Slocum i. Community Center Update ii. Monthly Community Center Membership Report iii. Summer Recreation Report b. Assistant Director’s Report Dave Smothers i. Farmers’ Market Update ii. Merriam Drive Live Volunteer Request iii. Program Evaluations 1. Concert in the Courtyard iv. Upcoming Events 1. TMAG Opening Reception “A Moment in Time” 2. Merriam Drive Live 3. Community Garage Sale 5. New Business Anna Slocum a. 2022 Schedule of Fees 6. Other Business a. Downtown Corridor Update Chivetta / Leitch b. Johnson County Public Art Library Committee Update Stull 7. Adjournment Distribution: Board Members: Chivetta, Croan, Howard, Leary, Leitch, Quinley, Scott, Stull Mayor Sissom City Council Members City Staff: Chris Engel, Jennifer Jones-Lacy, City Clerk, Anna Slocum, Dave Smothers, Renee Nagle, Cole Surber, Abby Hall  CITY OF MERRIAM PARK AND RECREATION ADVISORY BOARD MEETING MINUTES Tuesday, August 24, 2021 6:00PM Roll Call The August meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Chairperson Staci Chivetta. Board members in attendance included: Billy Croan, Kathy Stull, LaVera Howard, Christopher Leitch, Evan Quinley and Tony Scott. Staff members in attendance were Anna Slocum, Director; Dave Smothers, Assistant Director; and Abby Hall, Customer Service Representative. Katie Leary notified staff and chairperson of her absence. Public in attendance included Nancy Hupp Public Comments There were no public comments. Approval of Meeting Minutes Christopher Leitch made a motion to approve the July minutes. LaVera Howard seconded the motion. No questions or concerns regarding July minutes. Motion passed unanimously. Staff Reports Director’s Report Community Center Update A detailed memo was included in the packet. Updates to information shared in the memo included: • Staff met with TempCon and Pro Balance on Friday, August 20th. There were minor tweaks to the balance of the system to keep it in the range necessary to prevent corrosion. McCarthy is working to create an estimate of repairs with their trade partners to fix the items that have been damaged by corrosion. This continues to be a discussion with McCarthy and TempCon. • The indoor pool was closed the week of August 19th through August 22nd for tile repair/gutter issues occurring throughout sections of the activity pool. The indoor pool did reopen Monday as planned. Staff purposefully planned to complete the repair while there was still a body of water (the outdoor pool) available for members. Unfortunately, due to the timing there was confusion of the schedule. In addition, there was a weather day that closed the outdoor pool which upset several. Staff are “beat-up” after a long summer of people wanting things their way no matter what the rules of the facility are. As a Park Board Member, although staff might not know who you are, it would be greatly appreciated if you see a staff member that is doing a good job, please take a minute and provide acknowledgement for a job well done. They are not hearing that enough right now. This is not just a “Merriam” issue, all agencies are expressing this concern based upon an area director’s meeting staff recently attended. • Hermes plans to replace dead plants in September. Lack of weed control has been brought to their attention. • Child Watch started full operation the week of August 16th. The use of space continues to be sporadic but it is a great time to test procedures and identify improvements in services. In July, 19 children utilized the service. Through Thursday, August 19th there have been 10 children. • There is currently a vacancy for the day porter. The position is Wednesday-Sunday 7:30 a.m. - 4 p.m. Discussion after the update included: • There is no scheduled annual pool maintenance at this time. Maintenance is scheduled as needed. The recent tile repair was not routine. Anytime this type of repair is needed, staff will do their best to schedule during non-peak times to minimize disruption of service, and if possible at a time when the outdoor pool is available. • In case of a lightning strike or thunder while outdoor pool is open, the outdoor pool must be cleared. A time frame of 30 minutes must pass with no further lightning strike or thunder before re-entry of the outdoor pool area. This is best practice carried out nationwide with all outdoor water facilities. Membership / Visit Reports • The membership and visit report was included in the packet. There was an issue with a RecTrac report utilized for member cancellations. This was discovered when comparing cancellations with paper forms. Staff has manually corrected the months prior, which if comparing past reports to this month will indicate the difference being reported. There will be an additional change in reporting at the September meeting for July due to locating an additional file after the packet was released. As staff anticipated, the majority of summer memberships chose the monthly option. Staff is anticipating a significant increase in cancellations in August / September. There have been several members that have recognized the value of the community center and have stated they will be continuing their membership as well as summer only members asking about how to transfer to annual membership. • Insurance visits continue to increase. American Specialty Health, who offers Active & Fit / Silver & Fit programs, will be adding a 3rd option to their model. This will be available in January 2022 and will include rebranding of all options. No discussion, questions or comments regarding the Membership/Visit Report. Assistant Director Report Farmers’ Market Update The July 2021 update was provided in the packet. Farmers market continues to do well. As in years past, attendance is trending downward as the season is coming to an end. Program Evaluations Included in the packet were evaluations for Family Fun Friday – Brown Park and Birthday Party, National Night Out and Cruise Night. It is great to be able to be out in public again with events. Upcoming Events Merriam Drive Live Saturday, October 2, 2021 Volunteers are needed for the event for shifts throughout the day. This will be the first fall run, every corner will need a volunteer stationed to help direct runners. A different timing company will be used so instead of chips on shoes the timing mechanism will be in the bib and will not need to be removed. Anyone interested in volunteering, please reach out to Renee or Dave. All volunteers receive food coupons for redemption at the food trucks day of event. 2nd Annual Cornhole Tournament Saturday, October 2, 2021 No questions or concerns. Turkey Creek Car & Motorcycle Show Saturday, September 11, 2021 Information was included as packet. There are 98 registrations for the event. Volunteers are needed for this event. As with most volunteer opportunities, shifts are two-hour increments. Volunteers receive an event t-shirt and food coupons for redemption at the food trucks day of event. TMAG Abstract Diversity Opening Reception Thursday, September 2, 2021 Invitation for the reception was included in the packet. Beverages will be served. Discussion after the update included: • Why did the event name change from Party in Your Park to Family Fun Friday? When planning for summer, staff was uncertain of the restrictions that would be in place. Since Party in Your Park has a tradition to be food, inflatables and games coupled with the fact that events were not starting until July prompted the change. Instead of events being spaced throughout the summer, there was an event each Friday as part to celebrate July being named National Parks & Recreation Month. • The turnout for the MCC Birthday party and Dive in movie were good. Plan to do them again next year as well. Possibility of starting the time for the Birthday party earlier so families with younger children can stay longer. New Business Program Instruction Policy • As has been discussed, staff needed a way to address people using the building for their private gain. In an effort to approach the situation from a positive perspective, the policy focuses on how the department partners with individuals and businesses to offer classes and programs that staff does not have the skill or knowledge to offer. The policy outlines the process to become an instructor as well as the consequence for those providing instruction that are not authorized to do so. Discussion of the policies included: • Billy Croan had a concern about the policy in general and why it was even needed. There was a lengthy discussion about public building being used for private gain. Examples of how this policy is applied through rentals, Farmers’ Market and food vendors at events. In addition, the increased liability if someone causes harm to a member that has not been completely vetted by the City. • Christopher Leitch made a motion for staff to implement the policy as presented. Kathy Stull seconded. Motion passed 5 – 1. Other Business Next Month: It is time once again to review fees. While staff is not planning to recommend any changes to membership fees, there have been a few additions identified to help meet needs requested through the first year of operation. This will be a topic of new business in September. Johnson County Public Art Library Committee Kathy Stull is serving as the board representative for the committee. The library received 160 applications from artists, of which 157 met the minimum requirements. Committee members were asked to review the works and rate them. Once the reviews are complete, there will be a meeting in early September to discuss the outcome of preferences and start the process of elimination. The goal is to have the art correlate with the design of the new library. Downtown Corridor Update Christopher Leitch and Staci Chivetta participated in a walking tour of downtown Merriam to provide insight on the plan to improve the area. There will be several walking tours for the committee with all insights compiled to help guide future discussion and planning sessions. Adjournment Christopher Leitch called for a motion to adjourn. LaVera Howard seconded. The meeting adjourned at 7:05 p.m. To: Merriam Parks and Recreation Advisory Board From: Anna Slocum, Director of Parks and Recreation Subject: Director’s Report Date: September 28, 2021 Community Center Update Staff continues to work with McCarthy to determine next steps for repairing the corrosion issues in the natatorium. Last week McCarthy notified the insurance carrier that they are moving forward with repairs and will seek reimbursement upon final completion. The trade partners were notified to release materials needed. Staff continues to works with Hermes to determine when the replacement of landscaping will occur. Staffing continues to be an issue. There were two applications completed for the day- time porter position. One did not show for the interview, the other was not able to work the hours as advertised. Last week, a part-time staff member was identified as someone who was willing to assist in covering duties of the position on a temporary basis until the position can be filled. Training has occurred, and the staff member will provide assistance on several tasks two – three days per week. The fitness coordinator has submitted a two- notice. She and her family are moving to be closer to family. Her last day is October 2. There has been some success is hiring daytime Child Watch staff but there is still a need for part-time Facility Attendants. Staff is working with Westport Pools to schedule a time to winterize the outdoor pool. As part of our agreement, they are to train staff on two drains and two fills of the outdoor pool. This will be the last time they are contracted to drain and winterize. Next spring will be the last training for filling the pool. In addition, staff continues to work through the autofill issue with Westport. The autofill function is not working correctly, so staff is manually having to complete this task which is less reliable than the autofill technology. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits. In August there were a total of 163 annual memberships purchased taking the total number of membership sales to 1,223. Staff has resolved the issue with reporting cancellations. In August 18 memberships were cancelled taking the annual total to 118 which is 9.6% of memberships. Industry standard is between 30 and 50% of membe3rs cancel within the first 6 months. Visitation in the month of August fell compared to June and July. This was anticipated with school starting the second week of the month. There were 9,662 membership visits, 1,774 pass visits, and 19 guest passes. Attendance averaged 369 visits / day. This number does not take into account the number of people that participated in programs or classes. Through September 19 average daily attendance has dropped to 201. Insurance visits increased in five of the six categories. Recommendation: This memo was provided for your information. No action required. Membership Category 2020* 2021 TWO PERSON CHARTER 44 0 TWO PERSON HOUSEHOLD 26 108 ACTIVE & FIT 1 15 ADULT CHARTER 41 0 ADULT MEMBERSHIP 56 162 COUNCIL - BOARD MEMBERSHIP 8 7 EMPLOYEE MEMBERSHIP 61 65 HOUSEHOLD CHARTER 81 0 HOUSEHOLD MEMBERSHIP 41 306 TIVITY PRIME MEMBERSHIP 30 25 PEERFIT 0 9 RENEW ACTIVE 44 87 RETIRED SENIOR HOUSEHOLD 5 6 RETIRED SENIOR 1 1 SCHOLARSHIP MEMBERSHIP 2 3 SENIOR CHARTER 54 0 SENIOR CHARTER HOUSEHOLD 44 0 SENIOR HOUSEHOLD 6 35 SENIOR MEMBERSHIP 19 60 SILVER & FIT 2 15 SILVER SNEAKERS 105 302 YOUTH MEMBERSHIP 2 17 TOTAL MEMBERSHIP SALES 671 1,223 CANCELLATIONS 66 118 SUSPENDED 30 0 EXPIRED** ***292 14 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Jan - August 2021 Membership Category 2020 2021 TWO PERSON CHARTER 6 TWO PERSON HOUSEHOLD 5 17 ACTIVE & FIT ADULT CHARTER 5 ADULT MEMBERSHIP 5 25 COUNCIL - BOARD MEMBERSHIP EMPLOYEE MEMERSHIP 14 6 HOUSEHOLD CHARTER 10 HOUSEHOLD MEMBERSHIP 1 27 PRIME MEMBERSHIP 7 6 PEERFIT 3 RENEW ACTIVE 11 RETIRED SENIOR HOUSEHOLD 1 RETIRED SENIOR SCHOLARSHIP MEMBERSHIP 1 SENIOR CHARTER 3 SENIOR CHARTER HOUSEHOLD 5 SENIOR HOUSEHOLD 2 8 SENIOR MEMBERSHIP 9 SILVER & FIT 1 SILVER SNEAKERS 25 42 YOUTH MEMBERSHIPS 6 TOTAL MEMBERSHIPS SOLD 88 163 CANCELLATIONS 18 SUSPENDED EXPIRED 10 2021 August Membership Report August Visit Comparison Report 2021 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 52,508 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 7,817 GUEST PASSES 3 2 24 20 7 24 18 19 117 TOURS 77 38 93 85 102 90 107 65 657 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 159 213 228 (Thurs 247 496 478 449 MEMBERSHIP VISITS ( Mon 5th) (Tues 2nd) (Mon 15th) 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) 147 22 66 45 52 69 136 126 (Mon 9th / DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS (Thur 30th) (Mon 24th) (Thur 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 (Sat 16 (Mon DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) 14th) 28th) 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 3,846 Prime Fitness 24 17 35 56 53 52 118 112 467 Renew & Active 136 138 254 286 291 299 330 349 2,083 Silver & Fit 8 8 13 12 18 22 24 48 153 Active & Fit 3 2 0 3 24 51 42 62 187 PeerFit 3 46 39 27 53 43 55 266 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew & Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Visit Comparison Report August 2021  MERRIAM PARKS & RECREATION Class Program Report SUMMER 2021 YOUTH Class Enrolled Participation Parent / Child Swim Lessons 37 172 Preschool Swim Lessons 75 403 Youth Swim Lessons 114 633 Dolphins Swim and Dive 44 883 Private Swim Lessons 56 146 Infant Survival Swim 6 133 Superkids 38 228 Aiki Kids Child/Parent Fundamentals 12 30 Cheer 4 Fun 3 8 Karate for Kids 6 23 Kids / Teens Swordsmanship & Weapons 23 32 Tumbling / Gymnastics 49 147 Youth Basketball Skills 0 0 Youth Martial Arts 5 20 Kids Ceramic Camps 4 4 TOTAL 472 2,862 ADULT FITNESS (LAND) Building Strength 0 0 Cardio & Strength 23 102 Core & More 10 30 Beginner Line Dance 3 7 Line Dance Mania 16 60 Mix Fit 5 58 WERQ 5 Zumba 8 26 Zumba Gold 0 0 Aikido Yoshinkan 31 106 Martial Arts 1 1 Self-Defense 0 0 Simplified Tai Chi 12 73 Stage Combat 0 0 Swordsmanship & Weapons 6 41 The Ki Society 11 83 Gentle Iyengar Yoga 11 34 Iyengar Yoga Express 0 0 Iyengar Yoga- Level 1 14 60 Iyengar Yoga - Level 2 0 45 Restorative Yoga 0 0 Vinyasa Flow 0 0 Yoga Flow for Beginners 0 0 TOTAL 151 731 Winter Spring Report 1 ADULT ED Essential Oils Make and Take 3 3 Adult DIY 0 0 Wellness Classes 0 0 TOTAL 3 3 WATER FITNESS Adult Swim Lessons 7 29 Aqua Interval Fitness 29 83 Aqua Zumba 12 31 Deep + Shallow Aerobics 0 0 QiGong 0 0 Warm Water Therapy 0 3 Water Aerobics 8 22 Water Walking / Therapy 21 43 TOTAL 77 211 SENIOR Silver Screen Matinee 103 Merriam 50+ Club 0 AFEP (Flexercise) 350 JOCO Meal Program 0 Bingo 105 105 Yoga Chair One 4 34 Yoga Chair Two 0 3 Senior Wii 0 0 TOTAL 109 595 SPECIAL EVENTS Family Fun Fridays 266 National Night Out + Party in Your Park 140 Cruise Night 221 Concert in the Courtyard 245 Art Gallery Attendance 201 TOTAL 0 1,073 RENTALS Gym 19 220 Pool 0 0 City Meetings 6 138 Room 19 999 Pool Birthday Parties # 10 215 Field Rentals 0 Shelter Rentals 21 TOTAL 75 1,572 DAILY VISITS Membership Visits 31,553 Daily Passes 5,977 Walking Track Punch Pass 52 Winter Spring Report 2 Pickleball Punch Pass 97 Aqua Toddler Swim Time 16 Sensory Hour 0 Child Watch Visits 54 Tours 262 Guest Passes 61 TOTAL 0 38,072 GRAND TOTAL 887 45,119 1 Class in August Primarly Fall Classes Winter Spring Report 3  September 2021 Update The relocate to 5701 Merriam Dr. on September 11th for TCCS went smoothly and there were still a good number of vendors and shoppers in attendance. The September 18th Take & Make giveaway is “decorate your own pumpkin” and is FREE to the first 25 kids. The last market day for this summer is Saturday, September 25th. Week 2019 Vend 2019 Attend 2020 Vend 2020 Attend 2021 Vend 2021 Attend 1 17 275 N/A N/A 20 442 2 20 160 N/A N/A 20 445 3 20 314 N/A N/A 18 297 4 17 275 16 555 18 29 5 20 262 20 393 19 360 6 24 463 18 555 23 500 7 21 337 17 608 19 516 8 23 361 19 456 24 520 9 24 571 21 506 24 532 10 27 680 20 423 23 688 11 27 723 21 718 20 542 12 26 714 20 612 22 690 13 27 758 21 734 19 574 14 25 639 20 582 24 633 15 29 570 18 617 26 611 16 25 486 20 703 25 625 17 24 640 20 655 28 613 18 23 409 20 384 25 525 19 27 443 19 620 24 297 20 TCCS 22 285 21 No TCCS 471 No TCCS 13 350 Special Event Evaluation Form Event Name: Concert in the Courtyard Date: Friday, August 20, 2021 Location: Merriam Community Center Courtyard Number of Registrants: N/A Number of participants: 243 Ages: all ages Cost of Event: FREE Revenues: AdventHealth (sponsor) Code Ninjas (sponsor) Total Revenues: $3,125. Expenses: Troubadour Retrievers $600.00 DJ Balloonman $175.00 Caricature artist $100.00* Banner – Shawnee Copy Center $129.99 Sister Act Face Painting $172.50 Creative Carnivals (inflatables) $790.00 InstaFun KC Photo Booth credit TOTAL $1,967.49 Special Items Needed: Yard game supplies, table/tent for face painter, table for AdventHealth (sponsor), 4 chairs for caricature artist, banner to be hung behind band, collapsible trash cans, Modes of Publicity: Facebook Posts, Flyers at Parks, City Hall, Library, Brightsign at Community Center Committees/Volunteer/Staff: Renee, Ingrid, Rachel, Dave Strengths: Event was very well attended for a first time event in this space. Folks brought their own chairs, or enjoyed the furniture already in the courtyard. Kids enjoyed all of the kid-friendly activities i.e. face painter, balloon artist, while everyone enjoyed the caricature artist and inflatables. The band was a big hit!! Weaknesses: Event felt like it went by so fast. While we are hosting the event to coincide with the operating hours of the building, is there a way that we can extend event to be a full two hours somehow? That would mean starting earlier. Opportunities: Possibly additional sponsors to offset some event costs since next year we will not have the credit from InstaFunKC, this would be a hard cost for us to pay i.e. $225.00. *Caricature artist was also a partial credit from 2020, this would’ve been an additional $100. Thoughts: We’ll need to creatively layout the event space next year since we will not have the grass to use since the library will probably be under construction. So while 2022 will potentially look different, I am hopeful that 2023 will be a shared space event with the library. Definitely have the band back!!  LIVE MUSIC FOOD TRUCKS FOUR FRIED CHICKENS AND A COKE ADULT BEVERAGES NICK SCHNEBELEN RICOCHET YARD GAMES Saturday, Oct. 2 1–6 p.m. Merriam Marketplace 5K Run/Walk – starts at 8 a.m.! Individual, teams, and youth sprint ▶ Register at merriam.org/5k Cornhole Tournament – cash prizes! $20/team ▶ Register at merriam.org/cornhole by Sept. 26  5740 MERRIAM DRIVE | 913-322-5550 | MERRIAM.ORG/MDL Saturday, Oct. 9 7 a.m.–1 p.m. Merriam Marketplace  $15 per stall  Call 913-322-5550 to reserve your space FREE FOR SHOPPERS MERRIAM COMMUNITY CENTER | 6040 SLATER ST. | 913-322-5550 | MERRIAM.ORG/PARKS To: Merriam Parks and Recreation Advisory Board From: Anna Slocum, Director of Parks and Recreation Subject: Annual Schedule of Fee Review Date: September 28, 2021 On an annual basis, staff is tasked to review fees charged for various services. Staff has identified three areas where the structure of fees can be enhanced for patrons. Attached to the memo is a list of all fees charged by Parks and Recreation. The first proposed enhancement is adding a “Nanny Pass” as an add-on option for memberships. This pass would be defined as an “add-on” purchase for household memberships purchased by the head of household. Anyone who identifies as a nanny, babysitter and child care provider must purchase an individual membership. There rate structure proposed is: Nanny Pass Annual Monthly Summer Resident $200 $25 $70 Non-Resident $250 $30 $80 The second proposed change expanding age options for the day pass fee. This summer, several families noted that children under the age of 12 do not have access to all facility amenities indicating the need for a reduced price point. Since a youth membership is for a person 17 and under, the youth day pass would apply to anyone 2 – 17. In addition, there are senior membership rates but not a discounted day pass fee. A senior is defined as 60+. Children under 2 would remain free. In an effort to provide a more equitable experience for these patrons, staff is proposing the following change: Day Pass Fee Resident Youth / Senior $7 Non-Resident Youth / Senior $9 The last proposed change is to change the structure of child watch visit fees. Prior to operating the area, the fee was established as a per child per hour rate. Upon implementation, feedback from staff was consistency in applying the visit rate. A rate of visit / child vs. a rate of hour / child would provide a better customer service experience and eliminate potential conflict of when to round up or round down for time over one hour. The proposed change would be: Child Watch Fees Currenty Proposed Member $3 / hour / child $3 / visit / child Non-Member $4 / hour / child $4 / visit / child Recommendation: Staff is seeking Park Board recommendation to City Council to approve the changes proposed.  CITY OF MERRIAM, KANSAS SCHEDULE OF FEES JANUARY, 2022 PARKS & RECREATION ROOM RENTAL FEES (PRICES PER HOUR) Room Type Res./Bus. Non-Res. Comm. Small Banquet / Meeting Room $35 $45 $55 Medium Banquet / Meeting Room $60 $75 $90 Large Banquet / Meeting Room $95 $120 $145 Classroom $30 $35 $45 Conference Room $25 $30 $40 Party Room $30 $35 $45 Gymnasium Half $30 $40 $50 Whole* $40 $50 $60 Aquatics* Outdoor $200 $250 $300 Indoor $200 $250 $300 Therapy $120 $150 $180 After Hour Staff Charges $20/hr./ea. $20/hr./ea. $20/hr./ea. Coffee Service 25 cups $10 $10 $10 50 cups $20 $20 $20 100 cups $35 $35 $35 Sound System / AV Equipment $50 $50 $50 TV/DVD $15 $15 $15 Tablecloths $5 $5 $5 Table skirting $10 $10 $10 Dry Erase Board / Easels $5 $5 $5 Portable Bar $25 $25 $25 Temporary Alcoholic Beverage License $25 $25 $25 Security Officer $40/hr./ea. $40/hr./ea. $40/hr./ea. Special Event Fee $50 $50 $50 RENTAL DISCOUNTS Rentals spending $2,100 - $3,000 10% Rentals spending $3,001 - $5,000 20% Rentals spending $5,001 and above $1,500 max *Only available for rent after close of facility. Additional staffing charges apply for gymnasium. Pool fee includes staffing up to 40 guests Approved:11/9/2020 Amended2/8/2022 1  MERRIAM MARKETPLACE FACILITY RENTAL RATES Rental Hours Half Day 8:00 a.m. – 2:00 p.m. <or> 3:00 p.m. – 9:00 p.m. Full Day 8:00 a.m. – 9:00 p.m. Rental Rate Categories Resident* Non-Resident Commercial Half Day/ 75.00 Half Day/ 110.00 Half Day/ 120.00 Full Day/125.00 Full Day/140.00 Full Day/170.00 *To qualify for Merriam resident rate, applicant must furnish proof of residency at the time of application. Damage Deposit: Community Center and Merriam Marketplace reservations must be accompanied by a $150.00 refundable damage deposit without alcohol; $250 refundable damage deposit with alcohol. A damage deposit (payable by cash, check or credit card) is required for all facility rentals and is due three weeks prior to the rental date. The damage deposit will be refunded within 10 business days following the completion of the facility rental if there are no damages to the facility, grounds, room(s) or its contents. After the rental, if janitorial or facility maintenance is required above and beyond the normal cleaning process, the damage deposit will not be refunded and additional fees may be assessed. The renter will pay for additional fees by cash or credit card within 5 business days. Merriam Community Center Membership Fees Resident Memberships Annual Monthly Summer Household^ $660 $60 $200 2 Person Household^^ $595 $55 $185 Senior Household** $530 $50 $160 Adult $400 $40 $130 Senior $330 $30 $110 Youth $330 $30 $110 Additional Members $110 $10 $30 Nanny Pass^^^ $200 $25 $70 Non-Resident Memberships Household^ $825 $75 $250 2 Person Household^^ $745 $70 $225 Senior Household** $660 $60 $200 Adult $495 $45 $155 Senior $415 $40 $130 Youth $415 $40 $130 Additional Members $140 $11 $40 Nanny Pass ^^^ $250 $30 $80 ^Household shall be defined as two adults and up to four (4) dependent children as defined by IRS Qualifying Age Rule at the same address. Children 18 – 24 must provide proof of residency. The IRS Qualifying Age Rule per the IRS website (https://www.irs.gov/credits-deductions/individuals/earned-income- tax-credit/qualifying-child-rules) ^^2 Person Household shall be defined as two people, at the same address, one of which must be at least 18 years of age. **Senior Household shall be defined as two adults, at the same address, one of which must be 60 years of age. ^^^Nanny Pass is an add-on pass for household memberships purchased by the head of household. All other nanny’s, babysitters and child care providers must purchase an individual membership Approved:11/9/2020 Amended2/8/2022 2  Day Pass Fee*** Resident Adult $9 Resident Youth / Senior $7 Non-Resident Adult $11 Non-Resident Youth / Senior $9 *Residency is defined as: • any person who has a permanent residence within the Merriam City limits • any person owning taxable real estate in Merriam Proof required with a valid driver’s license or state id, current city business license or Notice of Appraised Value issued by the Johnson County Assessor’s Office. *** Children Under 2 are Free. Youth is defined as children 2 – 12. Senior is defined as 60+. OTHER FEES Child Watch Fees Members $3 / child / visit Members Punch Pass 12 visits $30 24 visits $54 36 visits $72 Non Members $4 / child / visit Programs and Special Events Recreation programs and special events shall recover their costs in a manner that is proportional to their benefit to the general population. Recreation programs and special events will be established in a manner that the revenues collected recover costs in the following manner: Essential 0 - 40% direct cost recovery Important 100% direct cost recovery Value-Added 125% direct cost recovery Direct Cost is defined as all the specific, identifiable expenses associated with providing a service. These expenses include, but are not limited to wages and benefits, contracted services, rental of facilities and equipment directly related to the service and purchased equipment and supplies. Most recreation programs shall be planned that the minimum enrollment shall recover costs. There shall be no cost differential between resident and non-resident participants. Differential Fees Differential fees between resident and non-residents will be charged for memberships and rentals of facilities such as rooms, shelters and field space. The differential will be 125% of the resident fee. In addition, a commercial rate will be established for those that will be charging a fee to participants or the event will provide a level of monetary gain back to the individual or organization renting the facility. This rate will be 150% of the resident fee. Late Fees Late fees will be charged for recreation programs in which the planning of the program depends on the number of registrants at the time that the advertised registration period ends since late registrations can cause disruptions and delays. The late fee must be advertised in all promotional material in which the fee is posted. The fee shall not exceed $20. Approved:11/9/2020 Amended2/8/2022 3  PICNIC SHELTER RENTAL FEES Rental Hours Half Day 8:00 a.m. – 2:00 p.m. <or> 3:00 p.m. – 9:00 p.m. Full Day 8:00 a.m. – 9:00 p.m. Rental Rate Categories Resident Non-Resident Commercial Half Day/ 50.00 Half Day/ 60.00 Half Day 95.00 Full Day/85.00 Full Day/105.00 Full Day/150.00 FARMER’S MARKET VENDOR FEES Season Vendor Spaces 360.00/stall Daily Vendor Fee 25.00/stall/day JULIUS MCFARLIN FIELDS AT WATERFALL PARK Field Size Resident Non-Resident Full Field $12 /hr. $15/ hr.