Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. April 23, 2024 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS 3. APPROVAL OF MARCH 26, 2024 MINUTES a. March 26, 2024 Minutes Parks & Recreation Advisory Board - Mar 26 2024 - Minutes 4. STAFF REPORTS a. Director's Report i. Community Center Update Director Update April ii. Monthly Community Center Membership Report Annual Comparison Membership March Annual Visits Comparison. March iii. Quarter 1 Financial Update Quarter 1 b. Assistant Director's Report i. Program Evaluations 1. Brunch with the Bunny 2024 Evaluation ii. Upcoming Events 1. Harry Potter Day 2024 Harry Potter Day  2. "Nature in Harmony" Opening Reception May Postcard 3. Farmers' Market Opening Day 2024 Farmers Market 4. Turkey Creek Festival 5K 2024 TCF 5K 5. Turkey Creek Festival 2024 TCF 2024 TCF Pie Eating Contest iii. Program Updates 5. NEW BUSINESS a. University of Kansas City Sensory Enhanced Aquatic Request KUSEA Cover Memo 2024 Merriam Fundraiser Request b. Summer Postcard Promotion 2024 MCC Membership Promotion- DRAFT 6. OTHER BUSINESS 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, March 26, 2024 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The March meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Chairperson Christopher Leitch. Board members in attendance included: Evan Quinley; Kathy Stull; Katie Leary; Christopher Leitch; David Zukley; George Vesel; and Scott Diebold. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. Laura Sagan notified staff and chairperson of their absence. 2. PUBLIC COMMENTS a. The University of Kansas Sensory Enhanced Aquatics Request The proposal was included in the packet. Discussion:  Due to the success of the program and fundraiser events, the KU staff was able to acquire an adult sized aquatic wheelchair. This wheelchair will remain at the Merriam Community Center for public and program use. Once the wheelchair arrives, staff will assess storage of the chair and staff will be trained on how to properly use the chair. Once the chair is on premise, staff will figure out the best way to advertise/promote the acquisition of the chair.  KU will pay for the staffing of lifeguards for their fundraiser event. b. Billy Croan stated that the timer on "Planting the Seed" is not working properly. 3. APPROVAL OF FEBRUARY 27, 2024 MINUTES a. February 27, 2024 Minutes Board Member Vesel made a motion to approve the February 27, 2024 minutes. Board Member Stull seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS Page 1 of 5 Parks & Recreation Advisory Board Minutes – March 26, 2024 a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  The north fan in the natatorium is currently turned off. The fan was making a grinding noise. Staff is anticipating the vendor to be out this week to look at the fan and determine best course of action for repair.  One set of blinds is currently missing from the Esther Brown / yoga studio room. This is a result of damage done when the Dessert Aire unit was not operating properly when MCC first opened. Over time, the drywall failed and the blind fell. Staff is waiting on a second opinion to address the repair.  Staff has been notified by Johnson County Parks and Recreation (JCPRD) officials that land purchased for the completion of the Turkey Creek Streamway Trail has officially had the debt retired. They are looking to transfer the property to the City of Merriam. Staff will work with JCPRD to finalize the required paperwork. Once complete, the item will go before City Council for approval.  Staff is wrapping up budget preparation. Items identified for replacement include: o 4 new picnic tables o 4 new park trash cans o Upgrading the monument sign on IKEA drive to include mention of the library o 10 new 6' tables with cart for larger events o 3 special event tents Discussion:  Old trash cans will be recycled as new ones replace them. Staff is working with facilities on upkeep paint/general maintenance to the Merriam Community Center.  The cart for these tables will be a stand up cart and take little space.  Staff will be instructed on how to correct the issue of the front sliding doors popping off the track. ii. Monthly Community Center Membership Report A detailed memo was included in the packet. Updates to the information included:  Revenue for March of 2024 exceeded March 2023 revenue on Saturday, March 23.  Member visitation will not exceed member visitation of 2023. March of 2024 will only be 30 days of operation instead of 31 due to Easter. That coupled with the nice spring like weather reduced daily visitation from 375/day in 2023 to 367/day in 2024. Page 2 of 5 Parks & Recreation Advisory Board Minutes – March 26, 2024  Daily visit passes will come close to surpassing 2023 if the remaining 5 days of operation average 37 visits/day. Currently, for the month, daily visits are averaging 64/day. Discussion:  Staff has experienced no surprises or disturbances due to the library opening. A few complaints on opening day of the parking lot being full.  At this time, staff is not concerned about parking for events. As the garage is not expandable upwards, if further parking is needed, the green space across from the top portion of the garage has been discussed as possible future surface parking. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. Heartland Artist Exhibition A detailed evaluation was included in the packet. Discussion:  There were over 100 submissions from artists for this years Heartland Exhibition. ii. UPCOMING EVENTS 1. Visualizing Sound & Space Opening Reception A postcard invitation was included in the packet. Discussion:  With new stabilization of the portable walls down the art gallery hallway there have been no disturbances to the walls. The stabilization pieces will return to the vendor for powder coating to finalize the project when the wall is removed at the conclusion of the Heartland Exhibition. 2. Volunteer Appreciation Dinner An invitation was included in the packet. Discussion:  There was no discussion of the event. Page 3 of 5 Parks & Recreation Advisory Board Minutes – March 26, 2024 iii. PROGRAM UPDATES 1. Turkey Creek Festival and 5K Staff reported that there are n events on the roster for the festival. These include: dinosaur take over and elemental performances bubble party. Volunteers for golf carts and assisting with Home Depot wood kits are needed. Openings for volunteer for the 5K are also needed. There was no discussion of the event. 5. NEW BUSINESS a. 2025 Girl Scout Owl Prowl Request Included in the packet is the fee reduction request from Girl Scouts for their annual Owl Prowl event. The event is a non-sleeping event geared for girls in 4th-6th grade with girls 7th-12th grade serving in leadership roles. While there is a registration fee of participants, the goal is the majority of the fee be used to fund the activities of the event and providing the resident rate will ensure more girls can participate in the event. Staff included a breakdown of the rental by the established rate categories based upon estimated time frames from previous years. MCC first hosted the event in 2023. After seeing the event, there were some minor changes implemented in 2024 of which there were no staff concerns or identified changes made for improvement. Staff recommends Park Board approve the resident rate for the Girl Scouts request for 2025 Owl Prowl. Discussion included:  Due to the success of past events, there is no concern with this event. Board Member Leary made a motion Residential rate approval. Board Member Zukley seconded and the motion was unanimously APPROVED. b. Review of Scholarship Policy Included in the packet was a memo outlining a recent request to review the scholarship policy. Currently, eligibility requires proper identification proving residency within the city limits of Merriam and proof of public assistance. The assistance listed is based on the household's gross monthly income at or below 130% of the Federal Poverty Level. The request is from a resident that qualifies for the Kansas Education Enrichment Program (KEEP). This program has been implemented to support families and children recovering from the impact of COVID-19 on learning. The qualification for assistance in KEEP is a tiered program. This allows households that exceed the Federal Poverty Level at 300% of less to receive assistance. For reference, the federal poverty guideline gross annual income for a household of 4 is $30,000 with $5,140 allowed for each additional person. Under KEEP guidelines, the gross annual income for a household of 4 is $90,000 with $15,420 for each additional person. Allowing KEEP as an acceptable form of assistance would complicate the approval process for scholarships. Currently, the vetting of income is done through State or Federal sponsored programs staffed to review tax documents and proof of income. Staff is seeking Park Board's input and recommendation to retain the existing Page 4 of 5 Parks & Recreation Advisory Board Minutes – March 26, 2024 eligibility standards. Discussion:  The KEEP program is a support system that staff currently does not recognize and is an educational based support system, not an income based support system.  Currently, 23 people have applied for scholarships, $9,936 of support was provided for membership. Of this, $5,000 was reimbursed through support of the Merriam Parks, Recreation and Community Center Foundation. o  Adding the KEEP program would come at a large labor cost to staff. The purpose of KEEP is support educational programming. Merriam Community Center does not qualify to receive KEEP funding as programming offered is recreation not educational based. Board Member Stull made a motion to retain the existing policy. Board Member Diebold seconded and the motion was unanimously APPROVED. 6. OTHER BUSINESS a. Art Committee Update Discussion:  The consultant offered a draft in which staff reviewed and returned back to the consultant. Staff eagerly waits the conclusion from the consultant. The draft is a master plan for the city of Merriam. This is the plan for the use of the funds the city has set aside for public arts.  Sean McConnell is the new chair of the Public Art Committee. b. There is a trail clean up for Monday, April 22 from 2-4 p.m.. Volunteers are needed. 7. ADJOURNMENT Board Member Leitch made a motion to adjourn the meeting at 6:50 p.m. Board Member Vesel seconded and the motion was unanimously APPROVED. Page 5 of 5 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Director’s Report DATE: May 28, 2024 HIGHLIGHTS Community Center Update • The southwest camera on the pool deck has been inconsistent in capturing activity in the lap lanes. On Wednesday, March 27 the camera was replaced and is once again operating correctly. • Prior to the library opening, staff connected library staff to site sign vendor to update way finding signs. The panels were updated Friday, April 12. • On Friday, March 29 the water wheelchair discussed by University of Kansas Sensory Aquatic staff arrived. Staff has promoted the arrival and have started training staff on use. • Staff has finalized a long-term rental agreement with Kansas City VA Medical Center. Through this collaboration, the VA will be hosting an exercise program tailored for referred veterans to support their physical well-being and overall health. This partnership strengthens our commitment to inclusion. • Staff noticed a puddle of water leaving the locker room and heading to the indoor pool. After some investigation, it was discovered the water was coming from the women’s locker room due to damage to the accessible shower chair. There was a significant crack in one of the showers allowing water to overwhelm the drainage system designed within the showers. Facility Maintenance is in the process of repairing the chair. This will require the locker room to be closed for the part of the day. • There is a flooring issue in one of the showers in the women’s locker room. Staff has contacted the vendor to determine an appropriate repair. The repair will require this shower to be closed for three days when the repair is scheduled. The goal is to complete the repair by end of the month. • Several of the lights in both party rooms were failing. The lights have been repaired and are operating as designed. The switch in the family change was also replaced. • After several complaints about the operation of the vending machines, the vending company has replaced the soda machine. A new machine was installed on Friday, April 5. • Staff has successfully completed the interview process for the new Fitness Coordinator and Summer Intern. Both candidates have accepted their offers, but due to timing of graduation and the end of their semester, neither is able to start until mid-May / beginning  of June. Once staff receive confirmation that the candidate has successfully completed all on-boarding steps a formal welcome announcement will be made. • Sunday, April 7 the southeast basketball goal became stuck in the upward swing position. Facility staff were able to release the mechanism for the goal to return to service, however it cannot swing or change height until the mechanism for moving the goal is repaired. The vendor was contacted and provided a possible 2-week time frame before they would be available to evaluate the repair. • Staff attended the first Merriam Campus Partnership meeting with library staff on Thursday, April 4. Several topics discussed included: parking, landscape contract, shared recycling/trash and options for their closed signage which has been confusing for patrons. Staff is anticipating meeting monthly during this transition. • In preparation for the 2024 summer season, staff evaluated promotion of Slide/Concession position and chose to only promote the concession part of the job. The idea is to improve the hours of operation of the concession cart with staff who only want to work concessions. Currently, staff have received several applications and are in the process of interviewing candidates. Once complete, the goal is to determine a consistent schedule of operation during the outdoor season. • The outdoor pool paint project is complete. Staff repainted the black and touched up sections of white. Staff plan to start the de-winterization process the week of April 22 in order to allow time for the pool to fill and balance. In addition, this will allow time for training, recertification of 24 lifeguards and deep-water certification of 10 staff hired this fall and winter. • Friday, April 12 was a free day for Merriam residents. Through the course of the day, 24 visitors took advantage of this benefit. • There will be several improvements to the fitness floor in the upcoming weeks. In the budget for 2024 was the purchase of a new upright LifeCycle bicycle, a new selectorized piece, heavier options of kettlebells and more versa tubes. Kettlebells and tubes have been ordered. There have been several requests for an abdominal machine. With several options available, staff will be seeking member input. These pieces typically take four to six weeks once ordered to arrive. • One of the moveable panels that create the wall between Campbell and Kessler had a trolley piece break. The panel is moveable in a straight line but requires manual manipulation to move into and out of the storage pocket. Staff has contacted the vendor who has trained staff on moving the panel until the replacement part is available and the panel can be repaired. Park Updates • Staff were notified at the end of March that the department will be receiving a free bench from Next Generation Recreation. Staff entered a drawing at the Kansas Parks and Recreation Conference in February. While delivery and installation dates are unknown,  staff decided that when the steel powdered coated bench arrives it will be located at Waterfall Park facing the fields. • During the March playground inspections two slide issues were identified. Staff has received the quote for the slide at Chatlain and have ordered the part. Staff is anticipating the part to arrive between May 1-15. Staff has requested a quote for the piece at Brown Park. This slide is anticipated to arrive in mid-May. • There were no changes in safety surface areas previously identified at Brown Park and Waterfall Park. These are still slated for repair when the weather is warm enough. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits for March. March membership sales declined by 47 from March 2023 sales. The largest decrease was experienced in insurance-based memberships. Adult, Household and Senior membership declined insurance-based memberships varied by 34 of the 47. Insurance-based memberships, reimbursement is visit driven, which as the visitation report indicates 5 of the 6 categories were greater than February and when compared to March 2023, 5 of the 6 surpasses visitation from last year as well. Cancellation for March was two higher than last year, for a total of 41. The reasons provided included: Medical-1; Financial-1; Non-Usage -17; Relocation-6; Other-16. Non- Usage and other continue to lead in reasons for cancellation. The installment payment that occurred on April 5th surpassed the monthly installment from March 2023 by $3,376. March 2024 visitation fell short of surpassing March 2023 by 551 visits. This is only the second time that this has occurred since the facility opened. March 2024 the facility was only opened 30 days and averaged 369 visits/day compared to March 2023 that was opened 31 days and averaged 375 visits/day. At this time, staff is contributing the variation of visits/day to the opportunity for members to be outside and enjoy great weather! The highest member visit day was a Monday – with the exact number of visits as the highest visit day in March 2023. March 2024 daily visits surpassed the same time frame of 2023 by 30 visits. The day with the most day passes was Thursday, March 14. This is one of the days that additional staff were added to the schedule to manage the activity of the facility. Insurance visits for March continue to improve, with one category missing February visitation by 3 visits. In total, there were 3,112 visits in March compared to 3,022 insurance visits in February 2024. In March 2023 there were 2,915 visits, an increase of 6.8% from last year. compared to 2,498 visits in February 2023. Recommendation: This memo was provided for your information. No action required. Membership Category 2021 2022 2023 2024 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 164 229 195 66 ACTIVE & FIT 26 52 95 88 ADULT CHARTER ADULT MEMBERSHIP 265 340 305 85 CARETAKER PASS 2 2 0 COUNCIL - BOARD MEMBERSHIP 7 3 22 6 EMPLOYEE MEMBERSHIP 68 118 105 5 FIT CLASS PASS 119 108 26 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 414 515 439 129 NANNY PASS 7 6 2 ONE PASS - HEALTH CONTRIBUTIONS 3 TIVITY PRIME MEMBERSHIP 29 52 45 25 PEERFIT 25 7 52 15 RENEW ACTIVE 118 177 185 362 RETIRED SENIOR HOUSEHOLD 8 3 4 3 RETIRED SENIOR 1 1 11 1 SCHOLARSHIP MEMBERSHIP 3 14 14 5 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 74 79 81 26 SENIOR MEMBERSHIP 123 140 140 34 SILVER & FIT 18 8 6 18 SILVER SNEAKERS 359 229 222 598 YOUTH MEMBERSHIP 25 54 44 16 TOTAL MEMBERSHIP SALES 1,727 2,149 2,081 1,513 CANCELLATIONS 287 516 547 125 SUSPENDED 0 0 0 0 EXPIRED** 17 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2024 Membership Category 2021 2022 2023 2024 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 10 7 10 13 ACTIVE & FIT 8 7 7 ADULT CHARTER ADULT MEMBERSHIP 17 22 34 25 CARETAKER COUNCIL - BOARD MEMBERSHIP 1 1 EMPLOYEE MEMBERSHIP 2 6 FIT CLASS PASS 7 11 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 31 31 44 37 NANNY PASS 1 ONE PASS - HEALTH CONTRIBUTIONS 1 PRIME MEMBERSHIP 7 4 9 3 PEERFIT 0 11 4 RENEW ACTIVE 11 8 20 8 RETIRED SENIOR HOUSEHOLD 1 RETIRED SENIOR SCHOLARSHIP MEMBERSHIP 3 2 2 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 5 11 9 6 SENIOR MEMBERSHIP 11 7 13 5 SILVER & FIT 2 SILVER SNEAKERS 17 25 28 19 YOUTH MEMBERSHIPS 3 4 8 TOTAL MEMBERSHIPS SOLD 113 137 198 151 CANCELLATIONS 2 20 39 41 SUSPENDED EXPIRED 3 Membership Report March 2023 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 34,101 DAILY VISITS 1,736 1,379 1,820 4,935 GUEST PASSES 10 0 0 10 TOURS 32 31 11 74 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2020-2024 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 (Mon MEMBERSHIP VISITS (Wed 24th) (Mon 19th) 25th) 122 124 151 (Thurs DAILY VISITS (Tues 2nd) (Sat 10th) 14th) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 (Mon 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 (Tues 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 (Fri 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 16 DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) (Mon 28th) Highest Attended Day Comparison 2020 - 2024 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 4,288 Prime Fitness 157 179 187 523 Renew Active 1,047 980 1,014 3,041 Silver & Fit 0 11 12 23 Active & Fit 305 318 315 938 PeerFit 107 96 125 328 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2020-2024 Expenditures Actual Categories Actual Budget Regular Salaries $ 161,137 $ 713,123 Part Time Salaries $ 99,453 $ 585,392 Over Time Salaries $ 1,137 $ 25,000 Group Insurance $ 48,663 $ 176,647 Payroll Taxes $ 19,808 $ 101,252 Pension Retirement $ 32,008 $ 149,140 Unemployment Tax $ 246 $ 663 Workers Comp $ 11,371 $ 29,685 Technical / Contracted Services $ 6,591 $ 40,000 Recreation Services $ 27,109 $ 179,275 Other Contractual Services $ 6,047 $ 15,410 Repair & Maintenance Services $ 10,924 $ 43,500 Education & Training $ 2,667 $ 11,950 Communications $ 302 $ 1,250 Printing & Publication $ 300 $ 9,700 Travel Expenses $ 2,617 $ 5,760 General Supplies $ 20,222 $ 92,300 Miscellaneous Equipment $ - $ 11,579 Recreation Supplies $ 5,034 $ 47,119 Utility Services $ 38,771 $ 405,875 Property Maintenance $ 49,240 $ 250,438 Fleet Maintenance $ 145 $ 2,850 TOTAL $ 543,792 $ 2,897,908 Quarter 1 Comparison 2024 Actual vs. Budget Revenues Actual Categories Actual Budget Community Center Rentals $ 41,533 $ 118,000 Gymnasium Rentals $ 12,110 $ 25,000 Aquatic Rentals $ 1,730 $ 15,000 Birthday Party Rentals $ 13,050 $ 44,500 Annual Memberships $ 213,898 $ 737,500 Summer Memberships $ - $ 27,600 Punch Pass $ 1,995 $ 7,600 Daily Pass $ 44,204 $ 160,650 Water Fitness Classes $ 4,487 $ 18,800 Learn to Swim Programs $ 50,610 $ 139,200 Swim Team Program $ - $ 7,000 Adult Educational Program $ 2,657 $ 6,390 Adult League Fee $ 639 $ 2,000 Senior Programs $ 1,423 $ 4,835 Preschool Programs $ 178 $ 520 Holiday/Special Events $ 660 $ 5,625 Youth Education Programs $ 2,180 $ 6,320 Child Watch $ 973 $ 4,600 Land Group Fitness Class $ 6,050 $ 26,210 Small Group / Personal Fitness $ 9,835 $ 42,600 Youth Fitness $ 5,560 $ 9,960 Vending Machine Revenue $ 596 $ 1,175 Concession Cart Revenue $ - $ 5,000 Merchandise Revenue $ 6 $ - TOTAL $ 414,374 $ 1,416,085 Actual Revenues Over (Under) Expenditure $ (129,417.16) Cost Recovery Percentage 76.20% Quarter 1 Comparison 2024 Actual vs. Budget Special Event Evaluation Form Event Name: Brunch with the Bunny Date: Saturday March 23, 2024 Location: Merriam Community Center 9 – 10:30 am Founders Room & courtyard Number of Registrants: 126 Number of participants: 126 Ages: 2 – 10 + adults Cost of Event: $6 / person Revenue: $756 Amazon - (eggs, prizes, craft, tablecloths) $213.82 breakfast - Chris Cakes $736.20 Sam's (treats) $86.02 Hy Vee (treats) 7.99 Hobby Lobby (treat bags & decor) $13.13 Dollar Tree (treats & decor) $33.75 Walmart (crayons) $2.16 A to Z Theatrical (costume) $65.00 Total Expenses $1,158.25 Net $ -402.25 Special Items Needed: filled treat bags, Bunny costume, tables, chairs, trashcans with skirts, clipboard and roster for check in, tablecloths, centerpieces, camera, activity placemats, Crayons, games, craft supplies, microphone, something to play music, power strip, coffee pot & coffee, cups, creamer & sugar, water dispenser & water, napkins. Modes of Publicity: Winter Highlights; flier at parks, city hall; Mac Kid, iFamily; KC Star calendar; KC Parent; BrightSigns; Facebook®; website. Volunteers: Melissa Johnson (as the bunny), LaVera Howard, Kathy Stull; Evan Koenig, Amber Voyles and Gavin Montagne (SMN- NHS) Staff: Ingrid Berg, Renee Nagle, Margo Allen, Ali Alsaeed (lifeguard), Albert Lopez Strengths: Event sold out weeks in advance. Not as much trouble with people signing up incorrectly this year. Assigned table numbers worked well for check in. Attendees said they really enjoyed the event. Having premade treats bag worked really well as it alleviated the limitation of only having things that will fit inside the eggs and people were able to pick them up when they were ready to leave without a wait. Three had golden eggs if received got another bag full of goodies (fuzzy bunny ears, activity book & crayons, spinner toy, jelly beans and gummy bunnies). Weaknesses: The weather did not cooperate for the egg hunt (it was cloudy, windy and only 32 degrees). Luckily no one complained and we already had treat bags made up. Opportunities: Registration should be per person so that we have a name and age for everyone. Will have to figure out how to know which family each person is with (use email from registration?) There are inevitably several cancellations so hold off announcing that the event is full to let the wait list fill up a bit. Thoughts: Offer an evening adult egg hunt for 2025. Pool Plunge Egg Hunt?  Harry Potter Day April 30 ‣ 4-6 p.m. MERRIAM COMMUNITY CENTER Join us at the wizarding school and stop by all the Hogwarts’ houses for magical crafts and activities! Wear your favorite Harry Potter costume and house colors for some fun photo ops! FREE | All Ages Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  SATURDAYS MAY – SEPTEMBER 7 A.M.-1 P.M. MERRIAM MARKETPLACE Merriam Marketplace | 5740 Merriam Dr. | 913-322-5550 | merriam.org/farmersmarket 5K WA LK / RUN YOU T H SPR IN T DOOR PRIZE S May 18 ▶ 8–9:30 a.m. MERRIAM MARKETPLACE 5740 Merriam Drive T-SHIR T S PA NCA K E S AWA R DS SPONSORED BY  FREE May 18 ▶ 10 a.m.–4 p.m. Antioch Park ▶ 6501 Antioch Road 5K WALK/RUN ▶ LIVE MUSIC ▶ FREE KIDS ACTIVITIES PIE-EATING CONTEST ▶ DINOSAUR TAKEOVER ▶ FOOD TRUCKS PIE-EATING CONTEST May 18 ▶ 1 p.m. Kids Area at Antioch Park Race against the clock to claim the title of pie-eating champion! There are a limited amount of slots available, so make sure you register early! AGES 6+ $10 / PERSON TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: The University of Kansas Sensory Enhanced Aquatics Request DATE: May 28, 2024 HIGHLIGHTS At the March Park Board meeting, members of the University of Kansas Sensory Enhanced Aquatics (KUSEA) program made a request to have the outdoor pool, four lifeguards and support from the Welcome Desk staff fees waived on Saturday, July 13 from 9-noon for a Swim-A-Thon fundraiser. KUSEA is a swimming and water-safety program offered at the community center for children and adults on the autism spectrum. The goal of this process to request a reduction in fees is to determine if the group making the request is adequately prepared to host a successful event. In addition, the event meets the mission not only of the City of Merriam but also the Parks and Recreation Department. Historically, the organization requesting the reduction is either a non-profit or holds a 501c3 distinction. The community center has partnered with KUSEA since the fall of 2021 for youth lessons (age 4-18). In the summer of 2022, the program expanded to adult swimmers (18+). The two programs have assisted over 138 swimmers during this time frame. Three of the participants are Merriam residents. Participants come from as far west as Lawrence, as far north as Parkville and as far south as Grandview. The majority of students are from Johnson County, with Overland Park, Lenexa and Shawnee contributing the largest percentage of participants. This will be the third year that the event would be held at the community center. There have been no issues hosting the event. The event was a success for the community center and KUSEA. Hosting this event continues to provide exposure to center. The rate to rent the outdoor pool is $200/hr and includes 2 staff members. They are requesting an additional 2 staff members due to the nature of their event. Historically, hard costs such as staffing is not a fee that is waived. Staff is recommending that the outdoor pool rental rate be waived, with KUSEA be responsible for lifeguard staff costs. The lifeguards are on duty specifically for this event and the charge aligns with the precedent set with other requests. The Welcome Desk staff would be on duty during this time no matter if the event were occurring so would not count into staff hard costs. The donation would be $600 ($200 x 3 hours). KUSEA would be responsible for $240 ($20/hour x 4 staff x 3 hours). The formal request made by KUSEA is attached detailing the event. Recommendation: Staff recommends Park Board approve the outdoor rental at no charge and KUSEA be responsible for staff costs directly associated with the proposed event. March 3, 2024 Anna Slocum Parks and Recreation Director City of Merriam 6040 Slater St Merriam, KS 66202 Dear Anna Slocum: We are grateful for our partnership with the Merriam Community Center (MCC) to provide Sensory Enhanced Aquatics (SEA), a swimming and water-safety program for children on the autism spectrum. Our partnership with MCC began Fall of 2021 and we have since provided swim lessons to over 40 autistic swimmers ages 4-18 and MCC is our only partner offering SEA to adults with ASD. MCC supported our successful National Institute of Health R21 research proposal titled “Testing the Effectiveness of Swim Instruction for Improving Swim Competence of Autistic Children.” We are excited to collaborate on this project to better understand how to teach swimming to this population and proud to have secured financial support for our partners to do this work with us. Since 2022, MCC has provided resources to hold a swim-a-thon to raise funds to purchase equipment & supplies for the program, as well as provide scholarships to swimmers who are not eligible for Merriam’s Dolphin Scholarships. MCC’s support of our first two fundraisers has been critical to SEA success and growth. We were pleased to share our success by providing an aquatic wheelchair (valued at~$2000) to MCC to support pool access for individuals with physical disabilities. We are requesting Our plan is to utilize the outdoor pools and surrounding deck space at MCC for a Swim-A-Thon fundraiser on Saturday, July 13th (1st choice) or 20th from 9-noon. Sensory Enhanced Aquatics swimmers will solicit pledges to swim laps and complete them with 1:1 support from SEA instructors and volunteers. We anticipate <30 people in the water at time (swimmers with 1:1 support) in increments of 20-30 minutes (~80 swimmers total with 15 volunteers/staff). We estimate swimmers will bring 1-2 family members and may stay 45 minutes total at the event so <50 people will be at the event at any given time. We request fees for use of the outdoor pool(s), deck space and locker rooms be waived to maximize benefit to autistic swimmers and families. We anticipate needing support from front desk staff and XXX lifeguards during the 3 hours of the event and request this support at low or no cost. Sensory Enhanced Aquatics and University of Kansas Medical Center staff and students will support the event to reduce burden on MCC staff. Money raised through this fundraiser will directly benefit SEA program participants at MCC. We appreciate you considering our request to grow our collaboration and continue to make a difference in the Merriam community. Sincerely, Kayla Hamner, MOT, OTR/L Lisa Mische Lawson, PhD, CTRS, FDRT KU Sensory Enhanced Aquatics Program Manager Professor & KU SEA Director University of Kansas Medical Center University of Kansas Medical Center khamner@kumc.edu lmische-lawson@kumc.edu SOAK UP SUMMER SUNSHINE AT THE MERRIAM COMMUNITY CENTER! Bring this postcard to the MCC BUY ONE, GET ONE FREE DAY PASS Limit three free – one time use. Expires 7/14/2024  MERRIAM COMMUNITY CENTER // 6040 SLATER ST., MERRIAM, KS 66202 // 913-322-5550 WE’RE MORE THAN A FITNESS CENTER – WE’RE A FAMILY FUN DESTINATION! Swing off the zipline, cannon ball from the diving boards, PRSRT MKTG and soak up some sun at the outdoor pool. Cool off in the U.S. Postage indoor pool by riding the slides or floating around the lazy PAID BLS river. The kids can shoot hoops while you take a few laps around the walking track or get your sweat on in the fitness center. Take the plunge with a MCC Membership! The Merriam Community Center is a fun and affordable destination for the whole family. View rates at merriam.org/membership.