Planning Commission

Planning Commission Agenda City Hall, 9001 W. 62nd Street November 2, 2022 - 7:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Administrative Office at 913-322-5500 no later than 24 hours prior to the beginning of the meeting. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES Approval of Minutes of October 5, 2022 10-05-2022 PC Minutes (DRAFT) IV. BUSINESS TO BE CONDUCTED 1. SDP22-000002 Site Development Plan for an automobile dealership located at 5500 Merriam Dr. in an I-1 (Light Industrial) District Staff Report - SDP22-000002 - 5500 Merriam Drive KC Used Car Emporium Site Development Plan - SDP22-000002 - 5500 Merriam Drive KC Used Car Emporium V. BUSINESS FROM THE FLOOR VI. UNFINISHED BUSINESS VII. OLD BUSINESS VIII. ADJOURNMENT Respectfully submitted, Bryan P. Dyer, AICP Community Development Director Planning Commission Minutes October 5, 2022 REGULAR PLANNING COMMISSION MEETING CITY OF MERRIAM, KANSAS 9001 W. 62nd St. COUNCIL CHAMBERS MINUTES October 5, 2022 7:00 P.M. The Regular Planning Commission meeting for the City of Merriam, Kansas was called to order at 7:00 p.m. by Secretary Bill Bailey on Wednesday, October 5, 2022 in the Council Chambers with the Secretary inviting everyone present to participate in the Pledge of Allegiance to the Flag. I. ROLL CALL Members Present: Bill Bailey, Secretary Reuben Cozmyer Mitchell Fowler Shawn McConnell Leah Ann McCormick, Vice Chairperson (attended virtually and arrived at 7:50 p.m.) Cole Stephens Members Absent: Brian Dailey, Judy Deverey, Russ Harmon Also Present: Bryan Dyer, Community Development Director, Andrea Fair, City Planner and Nancy Yoakum, Recording Secretary. Mr. Dyer stated that in the absence of the Chairperson and Vice Chairperson, Secretary Bill Bailey, the most senior commissioner would be chairing tonight’s meeting. II. APPROVAL OF MINUTES OF AUSUST 3, 2022 Secretary Bill Bailey stated that the Planning Commission members had received a copy of the August 3, 2022 meeting minutes and asked if there were any corrections or additions. Hearing no additional comments, Secretary Bill Bailey entertained a motion. SHAWN MCCONNELL MOVED THAT THE MINUTES OF THE PLANNING COMMISSION MEETING OF AUGUST 3, 2022 BE APPROVED. MITCHELL FOWLER SECONDED THE MOTION. THE MOTION WAS UNANIMOUSLY APPROVED. III. ITEMS OF BUSINESS 1. PUD22-000010 Sign Scheme Package for property located at 5400 Antioch Dr. in a PUD-G (Planned Unit Development-General) District for a furniture store. Secretary Bill Bailey presented to the Planning Commission application PUD22-000010 for a Sign Scheme Package for property located at 5400 Antioch Dr. in a PUD-G (Planned Unit Development-General) District. Page 1 of 5 Planning Commission Minutes October 5, 2022 Community Development Director Bryan Dyer stated that the applicant is requesting approval of a Sign Scheme Package for My Home Contemporary Furniture. Mr. Dyer reviewed the history of the property and stated that the property currently has multiple tenants. Mr. Dyer stated that the applicant is requesting a new wall sign on the southeast corner of the south façade and would be replacing an existing damaged canopy sign that had previously been approved. Mr. Dyer stated that the proposed sign is 144 sq. ft. which is less than the five (5) percent total square footage of the building façade, but the proposed sign is larger than the existing 120 sq. ft. sign that it will replace. Mr. Dyer stated the building has signage on each of its facades, which is in excess of Merriam Code allowing three (3) signs on a building. Mr. Dyer reviewed the existing and approved building signage. Mr. Dyer stated that there is an illegal sign that was installed without Planning Commission approval or a sign permit application that is on the roll-up garage door, and that the applicant has been advised that the sign must be removed or the violation would be pursued. Mr. Dyer stated that if the proposed Sign Scheme Package is approved staff, that staff will be hesitant to approve any additional sign permits as the facility is over the limit but due to the unique configuration of the building staff does recommend approval. Secretary Bill Bailey inquired if there were any questions of Mr. Dyer. Commissioner Shawn McConnell stated he was concerned about the quantity of signs that are on the building and the fact that one was installed without approval from the city. Commissioner McConnell stated that he understands the need to replace the damaged sign, but hopes there is enough language to communicate that future signs requested may not be approved. Mr. Dyer stated that the staff report specifies the sign requirements for this unusual shaped building. Commissioner Shawn McConnell inquired if the monument sign is part of the Sign Scheme Package. Mr. Dyer stated that it was approved in the 2008 Sign Scheme Package. Commissioner Reuben Cozmyer stated that when you exit off of I-35 Highway you only see one sign upon exiting. Secretary Bill Bailey inquired if there were any additional questions of Mr. Dyer. Hearing none, he asked if the applicant would like to speak. Whitney Graves from Metalworks KC, 1105 Kansas Ave., Kansas City KS introduced himself to the Planning Commissioners. Mr. Graves stated that he has communicated the concerns with the new owner of the building, and the owner wants to be completely compliant with the sign codes. Secretary Bill Bailey inquired if there were any questions for the applicant. Hearing none entertained a discussion or motion. Page 2 of 5 Planning Commission Minutes October 5, 2022 REUBEN COZMYER MOVED THAT THE PLANNING COMMISSION APPROVE APPLICATION PUD22-000010 FOR A SIGN SCHEME PACKAGE LOCATED AT 5400 ANTIOCH DRIVE. MITCHELL FOWLER SECONDED THE MOTION. THE MOTION WAS UNANIMOUSLY APPROVED. 2. Consider finding the City of Merriam 2023-2027 Capital Improvement Program to be in conformance with the Merriam, Kansas Comprehensive Plan. Secretary Bill Bailey asked Mr. Dyer to present the 2023-2027 Capital Improvement Program. Community Development Director Bryan Dyer stated that each year the City of Merriam adopts a five (5) year Capital Improvements Plan to guide the city in decisions related to city improvements. Included in the packet is the 2023-2027 Capital Improvements Plan, which has been adopted by City Council. Mr. Dyer stated as required by state statutes and city ordinances the Planning Commission is required to review the plan and find if it complies with the city’s adopted comprehensive plan. Mr. Dyer stated that the commissioners had the option of reviewing and approving each item individually, or as whole. Mr. Dyer reviewed some of the highlights of the Capital Improvement Program such as the West Vernon Place draining improvements; Downtown Merriam and Merriam Drive improvements; the W. 75th Street Bridge over Turkey Creek; W. 50th Terr. Drainage improvements; and pedestrian and bicycle mobility enhancements. Mr. Dyer stated the that the city has partnered with neighboring jurisdictions on a number of the projects. Mr. Dyer stated that staff recommends finding the Capital Improvement Program in conformance with the city’s adopted comprehensive plan. Mr. Dyer inquired if there were any questions or recommendations. Commissioner Shawn McConnell stated he was excited to see the proposed improvements. Secretary Bill Bailey inquired if there were any additional questions. Hearing none, he entertained a motion. SHAWN MCCONNELL MOVED THAT THE PLANNING COMMISSION FIND THAT THE CITY OF MERRIAM 2023-2027 CAPITAL IMPROVEMENT PROGRAM IS IN CONFORMANCE WITH THE MERRIAM COMPREHENSIVE PLAN 2040. REUBEN COZMYER SECONDED THE MOTION. THE MOTION WAS UNANIMOUSLY APPROVED. 3. Adoption of the 2023 Planning and Zoning Schedule Community Development Director Bryan Dyer stated that the schedule for 2023 has two items to note. Mr. Dyer stated there will be one (1) City Council meeting in December. Mr. Dyer stated that the PC items for that month would be heard by the City Council on January 8, 2024. Page 3 of 5 Planning Commission Minutes October 5, 2022 Mr. Dyer stated that the second item was not scheduling a July meeting due to the difficulty getting a quorum around the July 4th holiday. Mr. Dyer stated if needed, the Planning Commission Chair can still call for a July meeting. Mr. Dyer inquired if there were any questions. Hearing none, he entertained a motion. MITCHELL FOWLER MOVED THAT THE PLANNING COMMISSION ADOPT THE 2023 PLANNING AND ZONING SCHEDULE. COLE STEPHENS SECONDED THE MOTION. THE MOTION WAS UNANIMOUSLY APPROVED. 4. Presentation of the Merriam Corridor Plans Secretary Bill Bailey asked Community Development Director Bryan Dyer to present the Merriam Corridor Plans. Mr. Dyer stated that the city has been working on a number of plans to help shape the future of Merriam. Mr. Dyer stated these plans have been driven by the Merriam Comprehensive Plan 2040 to help the future growth, design and redevelopment over the next 20 years. Mr. Dyer provided the Planning Commissioners with a presentation summarizing the Downtown Merriam Corridor Plan, Merriam Connected Corridor Plan, and Mobile Merriam Plan. Mr. Dyer stated he would answer any questions of the Planning Commissioners. Commissioner Mitchell Fowler inquired how far west the development of the South Park school area would be. Mr. Dyer stated that the development shown in the Merriam Corridor Plan uses the existing South Park school area. Commissioner Shawn McConnell inquired when a potential development comes to the city of Merriam, the city is limited due the infrastructure that has been created to provide opportunities to business owners who want to be a part of the project. Mr. Dyer stated that the plan does recommend that the city consider an overlay district and/or specific Downtown zoning district that over time fits the vision of the Merriam Comprehensive plan. Commissioner Shawn McConnell stated that would help with the development that the city can provide for business owners. Mr. Dyer stated that Congress has fully funded the Upper Turkey Creek flood mitigation for upper downtown. Mr. Dyer stated that the development could be sooner than the 20–30-year vision, and could be accelerated as businesses would not have flood plain regulations. Commissioner Shawn McConnell inquired if there are many changes to the Merriam Corridor plan. Mr. Dyer stated that the city is in the current design phase with the current right-of-way on Merriam Drive. Page 4 of 5 Planning Commission Minutes October 5, 2022 Commissioner Shawn McConnell inquired if the Corp of Engineers would help provide funding to help with the redirected routes on Merriam Drive. Mr. Dyer stated that there has been a discussion on potential funding, and the city contributing to any price differences on the proposed project. Commissioner Shawn McConnel stated that it sounds like a synergistic opportunity. Secretary Bill Bailey inquired if there were any additional questions for staff. Hearing none, he asked Mr. Dyer to present the business from the floor. BUSINESS FROM THE FLOOR • Upper Turkey Creek and flood mitigation project will be a long process and will take time to do a proper analysis. • Merriam Grand Station has signed the plat and submitted the plat to Johnson County and staff is currently reviewing the building permit plans. • Cinemark theater has submitted a building permit for a renovation of new recliner seats. • There will be an agenda item for the November meeting. Mr. Dyer stated that he will not be at the meeting, and it will be presented by City Planner, Andrea Fair. Mr. Dyer stated he would answer any question from the Planning Commission. IV. UNFINISHED BUSINESS None V. OLD BUSINESS None VI. ADJOURNMENT With no further business for discussion, Secretary Bill Bailey asked for a motion for adjournment. MITCHELL FOWLER MOVED FOR ADJOURNMENT. The meeting was adjourned at 8:08 p.m. Respectfully Submitted, Nancy B. Yoakum Recording Secretary Approved: Page 5 of 5  Community Development Staff Report Planning Commission– November 2, 2022 SDP22-000002 – KC Used Car Emporium Building Addition Site Development Plan Application: SDP22-000002 KC Used Car Emporium Building Addition Request: Approval of a site development plan Property Address: 5500 and 5508 Merriam Drive Applicant: Michael McGinnis, Property Owner Current Zoning and Land Use I – 1 (Light Industrial) District, developed with automobile sales. Surrounding Zoning and Land Use Planned Unit Development – General (PUD – G) District to the east, developed with a bus transportation facility with related office, training and maintenance buildings. I – 1 District to the south, developed with warehouse and manufacturing. I – 1 District to the west, developed with a single-family home. C – 2 (Retail Business) District to the north, developed with a restaurant. Current Legal Description: Bree Heights Lots 2 and 3 Property Area Lot 2 – 0.69 ± Acres (29,923 ± sq. ft.) Lot 3 – 0.49 ± Acres (21,455 ± sq. ft.) Buildings Lot 2 – 1,189 sq. ft. existing Lot 3 – 1,600 sq. ft to be demolished Proposed building addition Approximately 406 sq. ft. requested addition Approximately 1,625 sq. ft. Total Parking Requirements Automobile Sales Lot 2 1/400 sq. ft. interior space (1,625/400) = 5 spaces 1/3,000 sq. ft. open display (23,456/3,000) = 8 spaces Lot 3 31/3,000 sq. ft. open display (21,455/3,000) = 7 spaces 1 per employee (4 employees) = 4 spaces Page 1 of 5 SDP22-000002 KC Used Car Emporium Building Addition Site Development Plan PC Meeting November 2, 2022 Parking Spaces Provided Total Required = 23 standard spaces 1 accessible Total Provided = 21 customer spaces 1 accessible space 4 employee spaces 53 storage/display spaces Related Case Files P-4-07 Final Plat SD-3-07 Site Development Plan for 5500 Merriam Dr. SD-6-07 Site Development Plan for 5508 Merriam Dr. Page 2 of 5 SDP22-000002 KC Used Car Emporium Building Addition Site Development Plan PC Meeting November 2, 2022 Vicinity Map SDP22-000002 KC Used Car Emporium Building Addition Site Development Plan Aerial View of Site Vicinity Map Page 3 of 5 SDP22-000002 KC Used Car Emporium Building Addition Site Development Plan PC Meeting November 2, 2022 Staff Comments: The applicant is requesting approval of a site development plan for an approximately 406 square foot building addition to the existing 1,595 square foot building located at 5500 Merriam Drive and the demolition of the existing building at 5508 Merriam Drive. The proposed addition will serve as storage for the existing building and the area of the demolished building will become part of the existing parking lot. The subject properties currently operate as an automobile sales facility. This request requires approval of a site development plan because the proposed building addition is a five percent increase to the existing building and, per Merriam Code, staff cannot administratively approve a building increase that is greater than five (5) percent. The subject properties are zoned I – 1 (Light Industrial) District. In 2007, the subject properties were replatted (P-4-07 – Bree Heights) to bring them into compliance with the I – 1 District requirements. Also, in 2007 site development plans (SD-3-07 and SD-6-07) were approved for the subject properties for automobile sales facilities. The approved site plans brought the subject property into compliance with zoning regulations for automobile sales. Other than the proposed building addition and demolishing the building at 5508 Merriam Drive, the applicant is not requesting any alterations to the existing site. Comments from Public Utilities As part of the review process, staff provided copies of the proposed site development plan to the public utilities. In addition, staff solicited comments from other city departments. The applicant has addressed all comments. Site Development Plan Requirements (Sec. 74-87) Staff has reviewed the site development plan and finds that it meets city requirements. Traffic Analysis (Sec. 74-87) The applicant has indicated that the building addition will not cause an increase in the number of employees at the facility. Because of this, staff did not request a traffic analysis. Building Elevations The proposed building addition must coordinate with the existing structure. The proposed building addition states that the exterior façade will be finished with smartboard, which is a fiber cement siding material. Landscaping Requirements (Sec. 74-85) The site development plan does not propose any changes to the landscaping from the previously approved site development plans. The site is required to have four (4) street trees along Merriam Drive and four (4) street trees along W. 55th Street. Currently there are nine street trees which are planted in the right-of-way. Page 4 of 5  SPACES FOR CUSTOMERS 9 9 4 SPACES FOR EMPLOYEES 5 SPACES FOR STORAGE 8 SPACES FOR STORAGE 4 SPACES FOR STORAGE 7 SPACES FOR CUSTOMERS Parking Requirements Lot 2 1/400 sq. ft. interior space (1,625/400) = 5 spaces 1/3,000 sq. ft. open display (23,456/3,000) = 8 spaces 1 per employee (4 employees) = 4 spaces Lot 3 1/3,000 sq. ft. open display (21,455/3,000) = 7 spaces Parking Provided Lot 2 13 customer spaces 4 employee spaces Lot 3 7 customer spaces 10/22/2022