City Council

REGULAR BUSINESS MEETING Tuesday October 13, 2020 6:00 P.M. Meeting to be held at the Merrill City Hall, 301 E. Second Street, Merrill, OR MEETING CALLED TO ORDER ROLL CALL FLAG SALUTE MAYOR’S STATEMENT: “To avoid meeting disruptions, please place cell phones on silent mode during the meeting. All meetings are recorded. When addressing the City Council, please state your name and speak clearly.” PUBLIC COMMENT: The public is invited to provide their comment and opinion to the City Council at this time on issues of their concern. Non-emergency issues brought up in this forum will not be considered tonight other than in this preliminary discussion, but if found to be warranted, may be considered at a future meeting of the City Council. Public comment is limited to five minutes per person. CONSENT AGENDA: Any item on the Consent Agenda will be removed and considered as a part of the regular agenda upon the request of any member of the City Council or public. Meeting Minutes: 1. Approve August 11, 2020 Meeting Minutes 2. Approve September 8, 2020 Meeting Minutes Building Renewal Permit: Phone poll(s): • Adoption of Qualified Retirement Plan (Councilor Picke 9:10 am Verbally Approved; Councilor Carelton 9:09 am Approved Via Text; Councilor Hinton 9:37 am Verbally Approved) • Letter of Support-Safe Routes to School (ODOT) (Councilor Picke 9:04 am Approved Via Text; Councilor Hinton 11:38 am Verbally Approved; Councilor Smith 9:31 am Verbally Approved) • Audit Engagement Letter (Councilor Carleton Verbally Approved 6:33 pm; Councilor Smith Verbally Approved 8:50 am; Councilor Picke Verbally Approved 8:53 am) • Rinnai EX38CWN Direct Vent Wall Furnace 38.4K BTU Natural Gas in White $1959.00 (Councilor Picke 9:36 am Texted Approval; Councilor Smith 9:31 am Texted Approval; Councilor Hinton 2:35 pm Verbally Approved) • Mia and Pia’s Weekend Business License (Councilor Hinton 12:33 pm; Councilor Picke Texted Approval at 12:42 pm; Councilor Smith Texted Approval 1:48 pm) Business Licenses Renewals: Business Licenses: Bills for Approval: 3. Payables for Approval 4. Water Sewer Transfer Approval STAFF REPORTS: POLICE: • Report CODE ENFORCEMENT: • Report • Discuss Development Code Verbiage for Junk • Letter from Resident Robeson • Approve Code Enforcement Complaint Form PUBLIC WORKS:  • Report RECORDER: • Report LAWYER: • Report PLANNING: • Report (Solar Panels, Temporary Use Permit) • Approve Planning Commissioners Terms of Office • Land Use Compatibility-Five Residential Houses Tax Lot 4110-00200-01101 • Consider Development Agreement to Support Final Plat • Discuss Non-Conforming Use PROJECT MERRILL: LOST RIVER ARTS AND CULTURAL ALLIANCE: • Report NEW BUSINESS: • Authorization to Open Merrill Commercial Reserve Account • Discuss Intergovernmental Contract with ODOT • City Clerk Notarial Journal Agreement • Discuss Acknowledgment and Acceptance of Encroachment Tax Lot 7300/Parcel A • Review and Approve Revised Employee Handbook • Addendum to Real Estate Sale Agreement • ODOT Speed Study for June 2020 OLD BUSINESS: • Review Solar Landscaping Response • Discuss Traffic Control on Front and Washington Street • FEMA Open House Update ACTION ITEMS/GENERAL BUSINESS: ORDINANCES: • Bill 2027-Amending Chapter 90: Health and Sanitation; Nuisances §90.27 Violations; Remedies Subsection (B)-Second Reading • Bill 2028-Amending Chapter 90: Health and Sanitation; Nuisances §90.26 Abatement; Procedures-Second Reading RESOLUTIONS: • Resolution 2020-823: Transfer Funds to Comply with Budget Law Requirements • Resolution 2020-825: Transfer Funds to Comply with Budget Law Requirements • Resolution 2020-826: Authorize Specific Purposes for Merrill Commercial Reserve • Resolution 2020-827: Reassign Light Industrial Address 106 E Third Street • Resolution 2020-828: Disposal of Tax Lot 4110-002DD-07901 as Surplus Property OTHER – ADDRESS ITEMS FOR FUTURE AGENDAS: PUBLIC COMMENT: The public is invited to provide their comment and opinion to the City Council at this time on issues of their concern. Non-emergency issues brought up in this forum will not be considered tonight other than in this preliminary discussion, but if found to be warranted, may be considered at a future meeting of the City Council. Public comment is limited to 5 minutes per person. ADJOURN Regular Session: .