City Council

REGULAR BUSINESS MEETING Tuesday December 08, 2020 6:00 P.M. Meeting to be held at the Merrill City Hall, 301 E. Second Street, Merrill, OR MEETING CALLED TO ORDER ROLL CALL FLAG SALUTE MAYOR’S STATEMENT: “To avoid meeting disruptions, please place cell phones on silent mode during the meeting. All meetings are recorded. When addressing the City Council, please state your name and speak clearly.” PUBLIC COMMENT: The public is invited to provide their comment and opinion to the City Council at this time on issues of their concern. Non-emergency issues brought up in this forum will not be considered tonight other than in this preliminary discussion, but if found to be warranted, may be considered at a future meeting of the City Council. Public comment is limited to five minutes per person. PRESENTATION • FEMA Pre-recorded Virtual Open House Presentation • Live Question and Answer CONSENT AGENDA: Any item on the Consent Agenda will be removed and considered as a part of the regular agenda upon the request of any member of the City Council or public. Meeting Minutes: 1. Approve November 10, 2020 Meeting Minutes Building Renewal Permit: Phone poll(s): Engineering Fee for Pole Barn $700.00 (Councilor Carleton 10:00 am; Councilor Hinton 10:30 am; Councilor Picke 3:00 pm; Councilor Smith 6:00 pm) 4-0 approved. Metal Sheeting for Pole Barn $1,333.57 (Councilor Carleton 10:00 am; Councilor Smith 6:00 pm; Councilor Picke 11:00 am) 3-0 approved. Resolution 2020-830 Transfer Funds per Budget Law Requirements (Councilor Smith-Text 11:20 am; Councilor Picke-Text 11:39 am; Councilor Hinton-Verbal 12:13 pm; Councilor Carleton-Verbal 3:16 pm) 4-0 approved. Resolution 2020-831 Transfer Funds per Budget Law Requirements (Councilor Smith-Text 1:20 pm; Councilor Picke-Text 1:18 pm; Councilor Carleton-Verbal 3:16 pm) 3-0 approved. CRF Laptop Purchases for Staff Teleworking (Councilor Smith-Text 2:20 pm; Councilor Picke-Email 6:05 pm; Councilor Carleton-Verbal 1:08 pm) 3-0 approved. CRF Television and Webcam Purchases for City Council Teleworking (Councilor Hinton-Verbal 1:35 pm; Councilor Picke-Text 9:28 am; Councilor Carleton 9:31 am) 3-0 approved. Water Sewer Transfer Final Water Improvement Project Invoice $109,769.29 (Councilor Carleton-Verbal 2:23 pm; Councilor Hinton-Verbal 3:03 pm; Councilor Picke-Email 9:04 am) 3-0 approved. Business Licenses Renewals: Business Licenses: Bills for Approval: 2. Payables for Approval 3. Water Sewer Transfer Approval STAFF REPORTS: POLICE: • Report CODE ENFORCEMENT: • Report • Code Enforcement Letter to City Council PUBLIC WORKS: • Report RECORDER: • Report • League of Oregon Cities Elected Essentials Workshop LAWYER: • Report PLANNING: • Report PROJECT MERRILL: LOST RIVER ARTS AND CULTURAL ALLIANCE: • Report NEW BUSINESS: • Presentation by Ryan McNiven • Certified Election Results • Approve Third Street ODOT Grant Contract • Discuss Resident Easement Letter to City Council OLD BUSINESS: • Review Solar Landscaping Response • Discuss Acknowledgment and Acceptance of Encroachment Tax Lot 7300/Parcel ACTION ITEMS/GENERAL BUSINESS: ORDINANCES: RESOLUTIONS: • Resolution 2020-832: Police Payroll Transfer • Resolution 2020-833: Police Reserve Transfer • Resolution 2020-834: Water Improvement Project Finalization OTHER – ADDRESS ITEMS FOR FUTURE AGENDAS: PUBLIC COMMENT: The public is invited to provide their comment and opinion to the City Council at this time on issues of their concern. Non-emergency issues brought up in this forum will not be considered tonight other than in this preliminary discussion, but if found to be warranted, may be considered at a future meeting of the City Council. Public comment is limited to 5 minutes per person. ADJOURN Regular Session: .