City Council

CITY OF MERRILL REGULAR BUSINESS MEETING Tuesday, April 12, 2022 6:00 P.M. Meeting to be held at the Merrill City Hall, 301 E. Second Street, Merrill, OR Matters for council consideration not scheduled on the agenda can be addressed by the general public under the “Public Comment” section in the agenda. Testimony must be presented according to Council procedures. Items of non-emergency nature may be scheduled for future Council determination in order to provide sufficient time to analyze this issue. MEETING CALLED TO ORDER ROLL CALL FLAG SALUTE MAYOR’S STATEMENT: “To avoid meeting disruptions, please place cell phones on silent mode during the meeting. All meetings are recorded. When addressing the City Council, please state your name and speak clearly.” PUBLIC COMMENT: The public is invited to provide their comment and opinion to the City Council at this time on issues of their concern. Non-emergency issues brought up in this forum will not be considered tonight other than in this preliminary discussion, but if found to be warranted, may be considered at a future meeting of the City Council. Public comment is limited to five minutes per person. CONSENT AGENDA: Any item on the Consent Agenda will be removed and considered as a part of the regular agenda upon the request of any member of the City Council or public. Meeting Minutes: 1. Approve March 3, 2022 Work Session Merrill Town Hall-No Quorum 2. Approve March 8, 2022 City Council Meeting Minutes 3. Approve March 16, 2022 Special Business Meeting Minutes Building Renewal Permit Phone poll ratifications: Rogue Valley Farm Equipment Disc $1300.00 (Councilor Carleton, Councilor Baley, Business Licenses: • Refer to Applications Bills for Approval: 4. Payables for Approval 5. Water Transfer STAFF REPORTS: POLICE: • Report PUBLIC WORKS: • Report RECORDER: Report LAWYER: CODE ENFORCEMENT: Report PLANNING: • Report • Appoint Planning Commission Position LOST RIVER ARTS AND CULTURAL ALLIANCE: NEW BUSINESS: • Position #1 Vacancy Letters of Interest (Resignation Effective June 1, 2022) • Discuss ARPA Project(s) and Reporting • Discuss Reinstating Municipal Court • Safe Routes to School Plan Final Report • Adopt Revised City of Merrill Employee Handbook  • Consider Police Evaluations Scorecard • Candidate Christensen Disclosure • Discuss Fourth Street Extension (Bureau of Reclamation) • Discuss Swisher Road Project • Discuss Swisher Road Annexation • Letter of Thanks to Representative Reschke ($275,000) and Letter to the Editor • Discuss Police Housing • Authorization to Add Police Commissioner to Auto Insurance OLD BUSINESS: • Discuss Utility Easement • State of Oregon Water Contract • Discuss Weed Height and Abatement • Discuss Garbage Storage • Discuss Police Department Contracting ACTION ITEMS/GENERAL BUSINESS: ORDINANCES: RESOLUTIONS: • Resolution 2022-879 Adopt Revised City Recorder Job Description • Resolution 2022-880 Adopt Revised City Clerk Job Description • Resolution 2022-881 Adopt Revised City Marshal Job Description • Resolution 2022-882 Adopt Revised Officer Job Description • Resolution 2022-883 Adopt Revised Public Works Director Job Description • Resolution 2022-884 Adopt Revised Utility Worker I Job Description • Resolution 2022-885 Adopt Revised Utility Worker II Job Description • Resolution 2022-886 Transfer Funds to Comply with Budget Law OTHER – ADDRESS ITEMS FOR FUTURE AGENDAS: PUBLIC COMMENT: The public is invited to provide their comment and opinion to the City Council at this time on issues of their concern. Non-emergency issues brought up in this forum will not be considered tonight other than in this preliminary discussion, but if found to be warranted, may be considered at a future meeting of the City Council. Public comment is limited to 5 minutes per person. ADJOURN Regular Session: