City Council

REGULAR BUSINESS MEETING Wednesday, October 11, 2023 5:30 P.M. Meeting to be held at the Merrill City Hall, 301 E. Second Street, Merrill, OR MEETING CALLED TO ORDER ROLL CALL FLAG SALUTE MAYOR’S STATEMENT: “To avoid meeting disruptions, please place cell phones on silent mode during the meeting. All meetings are recorded. When addressing the City Council, please state your name and speak clearly.” PUBLIC COMMENT: The public is invited to provide their comment and opinion to the City Council at this time on issues of their concern. Non-emergency issues brought up in this forum will not be considered tonight other than in this preliminary discussion, but if found to be warranted, may be considered at a future meeting of the City Council. Public comment is limited to five minutes per person. CONSENT AGENDA: Any item on the Consent Agenda will be removed and considered as a part of the regular agenda upon the request of any member of the City Council or public. Meeting Minutes: 1. Approve September 13, 2023 City Council Meeting Minutes Building Renewal Permit Phone poll ratifications: Business Licenses: Alicia De Dios 220 W. First Street Rental Bills for Approval: 2. Payables for Approval 3. Water Transfer STAFF REPORTS: POLICE: • Report • Approve Updated Lexipol Police Manual PUBLIC WORKS: • Report RECORDER: Report LAWYER: CODE ENFORCEMENT: Report PLANNING: • Report • 2023 Annual Report • 227 N. Washington Street LUC Application • El Jefe’s Restaurant and Café Sign Application LOST RIVER ARTS AND CULTURAL ALLIANCE: • Report NEW BUSINESS: • Approve Columbus Day Holiday Amendment in Employee Handbook OLD BUSINESS: • Letters of Interest for Mayoral Vacancy/Appointment o Oath of Office • Discuss Flag Cost Estimates • Police Proposal  • City Hall Rental Violation Penalties • Audit Engagement Letter • Discuss Positive Pay Option and Fees • Discuss Chapter 2 Subsection 2.2.400 Residential District Special Use Standards (B) Agricultural Uses for Amendments ACTION ITEMS/GENERAL BUSINESS: ORDINANCES: • Ordinance 2061 Amending Development Code Chapter 4.8 Misc. Permits; 4.8.100 E Pre-Fabricated Metal Containers-Second Reading: Tabled. RESOLUTIONS: • Resolution 2023-928: Transfer Funds to Comply with Budget Law Requirements • Resolution 2023-929: Authorized Bank Signatures OTHER – ADDRESS ITEMS FOR FUTURE AGENDAS: PUBLIC COMMENT: The public is invited to provide their comment and opinion to the City Council at this time on issues of their concern. Non-emergency issues brought up in this forum will not be considered tonight other than in this preliminary discussion, but if found to be warranted, may be considered at a future meeting of the City Council. Public comment is limited to 5 minutes per person. ADJOURN Regular Session: