City Council

Village Board Meeting Tuesday December 14, 2021 1108 The Village Board met via zoom at 7:00p.m., with Margaret Young, Jordan Powell, Sally Madsen, Chris Wruck, Paul Harmer, Attorney Garrett Nix, Assistant Superintendent Chris Danielson, Deputy Clerk Chrystal Fitzmaurice, Clerk Penny Danielson, Ems Coordinator Scott Loveland, Chief Hartl and Denis Janke. 1. Call to Order @ 7:00p.m. 2. President Young Certified the open meeting law requirements were met 3. Roll Call was taken by President Young 4. Public Comment- None 5. Vouchers –Board members will stop in and sign vouchers 6. Delinquent List moved by Madsen, seconded by Powell Carried. 7. November 9, 2021 Board Meeting minutes- moved by Powell seconded by Wruck to approve. Carried. 8. December 1, 2021 Special Meeting minutes- moved by Wruck, seconded by Madsen to approve. Carried 9. November 30, 2021 Financial Report- moved by Wruck seconded by Madsen to approve. Carried. VILLAGE OF MERRILLAN FINANCIAL REPORT OF Nov 2021 COMBINED CHECKING: 2021 2020 2021 2020 Balance 10/31/2021 $5,747.40 $10,253.71 FIRE POP FUND CHECKING: Deposits $95,257.40 $82,735.05 Balance 10/31/2021 $2,294.11 $2,436.69 Orders Written $93,187.32 $91,089.99 Deposits $190.03 $376.95 Balance 11/30/2021 $7,817.48 $1,898.78 Orders Written $0.00 $0.00 CEMETERY CHECKING - JCB: Balance 11/30/2021 $2,484.14 $2,813.64 Balance 10/31/2021 $33,310.49 $35,622.48 SAVINGS ACCTS - JCB: Deposits/Interest $0.00 $2.92 F D Savings - Equip Fund $5,254.03 $3,542.89 Orders Written $0.00 $20.00 P D Savings Equip Fund $3,758.62 $3,754.90 Balance 11/30/2021 $33,310.49 $35,605.37 EMS Donated Saving $76,853.18 $10,102.47 CEMETERY SAVINGS - JC BANK EMS New Acct $36,456.92 $53,360.55 Memorial Fund 0001 $13,793.49 $8,229.74 Utility Fund Savings $65,741.90 $85,240.46 MONEY MARKET CHK - JCB: F D DONATED CHECKING: Tax Account $660.26 $1,389.54 Balance 10/31/2021 $161.13 $673.99 St Tax Sharing $158,055.51 $157,604.06 Deposits $550.01 $0.00 Road Fund $93,916.63 $60,687.88 Orders Written $550.00 $0.00 Water Reserve $60,985.72 $69,782.06 Balance 11/30/2021 $161.14 $673.99 Sewer Spec. Redemption $50,928.18 $49,157.60 GENERAL RECEIPTS: GENERAL FUND CHK- CCU : Hall Rent $200.00 $200.00 General Working Fund $91,343.39 $119,287.75 Mentor Police Contract $0.00 $322.20 GENERAL TRUST CD - CCU : Mobile Home Park Taxes $41.57 $0.00 Dam Fund - maturity 8/11/22 $24,031.70 $23,903.54 Town of Alma Fire Contract $0.00 $0.00 UTILITY TRUST CD'S CCU Hatfield Fire Contract $0.00 $0.00 Sewer Equip.- matur. 8/16/22 $48,456.98 $48,197.91 Police Revenue $175.08 $0.00 Diesel Insure - matur. 8/08/22 $52,441.74 $52,162.51 Ordinance Violation $164.00 $119.19 CCU Member Share $6.23 $5.05 Park Revenue-reservations & shirts $260.00 $660.00 UTILITY Alma Center Police Contract $0.00 $1,173.25 Electric Revenues $26,311.77 $29,314.70 Operator License $165.00 $25.00 Water Revenues $10,176.22 $9,594.81 Sewer Revenues $13,751.98 $13,213.81 Public Fire Protection (PFP) $2,955.51 $2,844.76 Downer Memorial Fund $100.09 $0.00 Park Fund $2,513.60 $0.00 "This institution is an equal opportunity provider and employer" Village of Merrillan December 14, 2021 Board minutes continued 1109 10. Operator License Applications-moved by Wruck, seconded by to Madsen to approve License for Angela Sanders, Jasmine Lucas, and Rafael Godinez. Carried. 11. Communications with Village Fire Department: a. November- Activities Report- Read in by Ems Coordinator Scott Loveland. Fire had 3 mutual aid calls. Ems had 6 calls last month and 7 so far this month. b. Fire contracts- Scott will contact Wayne. c. Fire Inspections- Scott will contact Wayne. d. Fire & Ems Training unused funds-discussion and/or action- motion made by Harmer seconded by Wruck to approve any unused Fire and Ems training funds to be transferred into the Equipment Trust Fund Account. Carried. e. 2% Dues savings account-discussion and /or action- motion made by Wruck seconded by Harmer to allow Clerk-Treasurer Penny Danielson to open a savings account at Security Financial Bank for 2 % Dues. Carried. 12. Communications with Village Police Department: a. November Activities Report-Chief Hartl read the monthly police report b. Police Policy and Procedures- discussion and/or approval –no discussion c. Ordinance enforcement, warning letters and citations-no discussion 13. Communications with Village Maintenance Department: a. November Activities Report – Assistant Superintendent Chris read in the monthly report. 14. Communications with Village Attorney a. 401 Oakwood Place – cleanup/update/discussion and /or approval: Attorney Nix will draw up a letter to be served to Ms. Haessly. b. 401 Oakwood Place- citizen complaints-discussion and /or action: Attorney Nix will draw up a letter and send to each complainants. c. Discussion and possible action on vacating a portion of public access as laid out in the Hall’s Creek Heights Plat: Attorney Nix is waiting for the confirmation letter from the DNR. d. 902 Front St. Inspection report-discussion and /or action: motion made by Harmer seconded by Madsen to allow Attorney Nix to proceed with the Raise Order process. Statue 66.0413. Carried. e. Pilot Tax-discussion and /or action: Discussed, no action taken. f. Addressing Service Agreement-discussion and/ or action: motion made by Wruck seconded by Madsen to approve the Addressing Service Agreement. Carried 15. Cemetery-discussion and/or action: As of 12/14/2021 there needs to be two signatures on the Cemetery Accounts. Motion was made by Madsen seconded by Wruck to add Clerk-Treasurer Penny Danielson and Village President Margaret Young to the Oakwood Cemetery Checking Account. Carried. 16. Election Inspectors appointments 2022-2023-approval: motion made by Madsen seconded by Harmer to approve the 2022-2023 Election Inspectors. Carried. 17. Set Caucus Date- motion made by Wruck seconded by Madsen to set Caucus date for January 11, 2022 at 6:30 pm. Carried. 18. Broadband request from Jackson County-discussion and / or action: Motion made by Wruck seconded by Madsen to approve Broadband internet throughout our entire Village to all residents. Carried. 19. Communications with Village President a. Nice Neighbor award – motion made by Madsen seconded by Harmer to approve Nice Neighbor Awards to Al Lunderville, Denis Janke, John (Doc) Laudenbach and Rosa Martinez. Carried. b. Village updates-None 20. Moved by Powell, seconded by Wruck to adjourn at 8:25 p.m. Carried. Chrystal Fitzmaurice, Deputy Clerk 12/15/2021 "This institution is an equal opportunity provider and employer"