City Council

Village Board Meeting Tuesday March 8, 2022 1116 The Village Board met Tuesday March 8, 2022 at the Village Hall, at 7:00p.m., with Margaret Young, Jordan Powell, Sally Madsen, Chris Wruck, Paul Harmer, Attorney Stephen Huebscher, Superintendent Karl Miller, Clerk Penny Danielson, Chief Hartl. 1. Call to Order @ 7:00p.m. 2. President Young Certified the open meeting law requirements were met 3. Roll Call was taken by President Young 4. Public Comment- None 5. Vouchers were approved and signed. 6. Delinquent List moved by Wruck, seconded by Madsen Carried. 7. February 8 2022 Board Meeting Minutes- moved by Madsen seconded by Wruck to approve. Carried. 8. February 28, 2021 Financial Report- moved by Madsen seconded by Powell to approve. Carried. VILLAGE OF MERRILLAN FINANCIAL REPORT OF Feb 2022 COMBINED CHECKING: 2022 2021 2022 2021 Balance 1/31/2022 $6,530.85 $20,660.50 FIRE POP FUND CHECKING: Deposits $314,260.76 $191,079.90 Balance 1/31/2022 $2,547.60 $2,075.98 Orders Written $316,317.80 $200,302.32 Deposits $400.19 $408.15 Balance 2/28/2022 $4,473.81 $11,438.08 Orders Written $679.00 $0.00 CEMETERY CHECKING - JCB: Balance 2/28/2022 $2,268.79 $2,484.13 Balance 1/31/2022 $31,760.49 $34,701.31 SAVINGS ACCTS - JCB: Deposits/Interest $0.00 $2.66 F D Savings - Equip Fund $5,255.97 $4,043.38 Orders Written $0.00 $0.00 P D Savings Equip Fund $3,760.01 $3,755.64 Balance 2/28/2022 $31,760.49 $34,703.97 EMS Donated Saving $93,676.84 $79,196.88 CEMETERY SAVINGS - JC BANK EMS New Acct $37,649.20 $39,861.89 Memorial Fund 0001 $16,776.47 $10,757.37 Utility Fund Savings $69,550.64 $81,924.58 MONEY MARKET CHK - JCB: F D DONATED CHECKING: Tax Account $7,975.40 $40,656.71 Balance 1/31/2022 $161.17 $2,248.99 St Tax Sharing $73,126.47 $101,377.41 Deposits $714.02 $650.00 Road Fund $96,960.80 $69,484.84 Orders Written $374.76 $1,687.52 Water Reserve $10,999.13 $11,919.65 Balance 2/28/2022 $500.43 $1,211.47 Sewer Spec. Redemption $58,953.14 $56,383.97 GENERAL RECEIPTS: GENERAL FUND CHK- CCU : Hall Rent $200.00 $200.00 General Working Fund $94,412.96 $119,419.87 Mentor Police Contract $0.00 $322.20 GENERAL TRUST CD - CCU : Mobile Home Park Taxes/license $68.86 $41.57 Dam Fund - maturity 8/11/22 $24,058.90 $23,936.62 Town of Alma Fire Contract $0.00 $0.00 UTILITY TRUST CD'S CCU Hatfield Fire Contract $0.00 $0.00 Sewer Equip.- matur. 8/16/22 $48,511.82 $48,264.61 Police Revenue $0.00 $0.00 Diesel Insure - matur. 8/08/22 $52,501.09 $52,234.69 Ordinance Violation $529.86 $74.46 CCU Member Share $6.23 $5.05 Park Revenue-reservations & shirts $80.00 $0.00 UTILITY Alma Center Police Contract $1,507.35 $1,444.00 Electric Revenues $27,293.86 $28,554.62 Operator License $115.00 $40.00 Water Revenues $8,024.68 $8,815.93 Dog License County $45.00 $115.00 Sewer Revenues $11,544.97 $12,300.25 Dog/Cat License Village $75.00 $55.00 Public Fire Protection (PFP) $2,624.44 $2,687.42 Pilot Payment $1,600.00 $0.00 Downer Memorial Fund $100.13 $100.01 Park Fund $5,651.91 $0.00 "This institution is an equal opportunity provider and employer" Village of Merrillan March 8, 2022 Board minutes continued 1117 9. Operator License Applications-moved by Powell seconded by Wruck to approve Operator License for Ashley Holmgreen Carried. 10. Communications with Village Fire Department: a. February- Activities Report- Fire and Ems reports were read by President Young. b. Fire contracts- The contract has been email to Kurt c. Fire/EMS-household charge-discussion and /or action: Tabled d. Fire House Sub grant- Paul is working on this he needs more info will meet with Penny, Scott and Wayne. 11. Communications with Village Police Department: a. February Activities Report-Chief Hartl read the monthly police report b. Chief resignation-Chief Hartl has turned in his resignation his last day will be March 25, 2022, Moved by Harmer, seconded by Madsen to accept his resignation, Carried 12. Communications with Village Maintenance Department: a. February Activities Report –Superintendent Karl read in the monthly report. b. USDA Grant for a pickup-Karl has received the paperwork and will be working with Penny and Chrystal to complete. c. PFAS sampling-tabled d. Sewer Lateral replacement at the Village Hall-Moved by Wruck, seconded by Madsen to approve the quote from Halverson Plumbing in the amount of $3390.00 for the repairs to the sewer lateral. Carried e. Well pump maintenance-tabled 13. Communications with Village Attorney a. 401 Oakwood Place- citizen complaints-Attorney Nix has drafted a letter in response to the complaints. b Discussion and possible action on vacating a portion of public access as laid out in the Hall’s Creek Heights Plat: moved by Wruck, seconded by Harmer to approve resolution 01-2022 in regards to Halls Creek Heights Plat. Carried. c. 902 Front St. –building is down no action at this time. d. Ordinance amendments-9-1-52 and 9-1-53- moved by Wruck, seconded by Harmer to approve resolution 02-2022 regarding 9-1-52, Carried, moved by Madsen, seconded by Powell to approve resolution 03-2022 regarding 9-1-53. Carried. e. Police Contracts-Harmer moved, seconded by Wruck to terminate the Police Service Agreements with the Town of Mentor and Village of Alma center due to the resignation of Chief Hartl. Carried 14. Ad for HVAC unit for Village Hall-Wruck moved, seconded by Powell to have Karl contact someone for an evaluation of the unit, and then run an ad for bids. Carried. 15. Employee Cell Phones-tabled 16. Cemetery-discussion and/or action: Sally has a meeting scheduled with Cemetery Sexton. 17. Cemetery-2021 Annual Report-a discussion was held no action taken. 18. Communications with Village President a. Nice Neighbor award for March –Dave Hartl. b. Village updates-no discussion c. Land sale-no discussion 19. Moved by Madsen , seconded by Jordan to adjourn to closed session at 8:52 p.m. Pursuant to sec. 19.85 (1) (c) of the Wisconsin Statutes the Village Board may convene in closed session for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility . Penny Danielson, Clerk 03/09/2022 "This institution is an equal opportunity provider and employer" Village of Merrillan March 8, 2022 Board minutes continued 1118 Roll call-Chris Wruck, Paul Harmer, Jorden Powell, Sally Madsen, Margaret Young, and Attorney Stephen Huebscher Moved by Powell seconded by Wruck to adjourn back into open session at 9:37p.m. Carried. Moved by Powell, seconded by Wruck- Dave Hartl will not receive sick pay, but will receive his unused vacation pay. Paul Harmer and Chris Wruck will meet with Chief Hartl to list inventory of the Police Dept. at 4 pm on March 18, 2022 and give Chief Hartl a list of what needs to be turned in. Bonus payout will be given to Karl, Chris, Dennis, and Griffin for the hard work they did after the Dec storm. Check on Chrystal health coverage. Carried Moved by Powell seconded by Wruck to adjourn at 9:38 p.m. Margaret Young, President 03/09/2022 "This institution is an equal opportunity provider and employer"