City Council

Village Board Meeting Minutes March 14, 2023 1155 The Village Board met at 7:00p.m. With Margaret Young, Sally Madsen, Jordan Powell, Chris Wruck, Jane Fehrman, Deputy Clerk Chrystal Fitzmaurice, Superintendent Chris Danielson, Assistant Superintendent Mike Garbers, Deputy Scott Thorson, Attorney Mark Radcliffe, Bill Laurent, MSA Mike Voss, Travis Richards and Fire Chief Wayne Lunderville via google meet. 1. President Young Called to Order @ 7 p.m. 2. President Young Certify the open meeting law requirements were met 3. Roll Call was taken by President Young 4. Public Comment-None 5. Vouchers- were approved and signed. 6. Delinquent List-Moved by Powell, seconded by Fehrman Carried 7. January 25, 2023 Special Meeting minutes- Moved by Madsen, seconded by Wruck. Carried. 8. February 13, 2023 Special Meeting minutes- Moved by Madsen, seconded by Powell. Carried. 9. February 14, 2023 Board Meeting minutes-Moved by Madsen, seconded by Powell. Carried. 10. March 7, 2023 Special Meeting minutes- Moved by Wruck, seconded by Fehrman. Carried. 11. February 28, 2023 Financial Report- Moved by Wruck, seconded by Powell. Carried. VILLAGE OF MERRILLAN FINANCIAL REPORT OF February 2023 COMBINED CHECKING: 2023 2022 2023 2022 Balance 1/31/2023 $5,773.67 $6,530.85 FIRE POP FUND CHECKING: Deposits $285,872.89 $314,260.76 Balance 1/28/2023 $2,136.07 $2,547.60 Orders Written $276,884.37 $316,317.80 Deposits $0.00 $400.19 Balance 2/28/2023 $14,762.19 $4,473.81 Orders Written $270.00 $679.00 CEMETERY CHECKING - JCB: Balance 2/28/2023 $1,866.07 $2,268.79 Balance 1/31/2023 $28,032.75 $31,760.49 SAVINGS ACCTS - JCB: Deposits/Interest $0.00 $0.00 F D Savings - Equip Fund $8,498.20 $5,255.97 Orders Written $0.00 $0.00 P D Savings Equip Fund $3,765.66 $3,760.01 Balance 2/28/2023 $28,032.75 $31,760.49 EMS Donated Saving $61,246.24 $93,676.84 CEMETERY SAVINGS - JC BANK EMS New Acct $41,858.25 $37,649.20 Memorial Fund 0001 $29,813.28 $16,776.47 Utility Fund Savings $40,829.57 $69,550.64 MONEY MARKET CHK - JCB: F D DONATED CHECKING: Tax Account $2,030.88 $7,975.40 Balance 1/31/2023 $2,016.23 $161.17 St Tax Sharing $71,635.95 $73,126.47 Deposits $30,000.15 $714.02 Road Fund $41,141.04 $96,960.80 Orders Written $0.00 $374.76 Water Reserve $17,184.02 $10,999.13 Balance 2/28/2023 $32,016.38 $500.43 Sewer Spec. Redemption $41,243.35 $58,953.14 GENERAL RECEIPTS: GENERAL FUND CHK- CCU : Hall Rent $200.00 $200.00 General Working Fund $81,109.45 $94,412.96 Mobile Home Park Taxes $86.14 $68.86 GENERAL TRUST CD - CCU : Town of Alma Fire Contract $0.00 $0.00 Dam Fund - maturity 8/11/23 $24,247.11 $24,058.90 Hatfield Fire Contract $0.00 $0.00 UTILITY TRUST CD'S - CCU: Operators License $390.00 $115.00 Sewer Equip.- matur. 8/16/23 $48,885.67 $48,511.82 Ordinance Violation $0.00 $529.86 Diesel Insure - matur. 8/08/23 $52,863.13 $52,501.09 Park Revenue $0.00 $80.00 CCU Member Share $6.23 $6.23 Cemetery Revenue ** New** $0.00 $0.00 UTILITY Building Permits $0.00 $0.00 Electric Revenues $39,927.53 $27,293.86 Zoning Permits $300.00 $0.00 Water Revenues $9,766.52 $8,024.68 Dog/Cat License $400.00 $120.00 Sewer Revenues $14,617.25 $11,544.97 Kennel License $50.00 $0.00 Public Fire Protection (PFP) $3,078.97 $2,624.44 Downer Memorial Fund $100.27 $100.13 2% Fire dues $269.37 $5,651.92 Park Fund $5,660.39 $0.00 "This institution is an equal opportunity provider and employer" Village of Merrillan March 14, 2023 Board minutes continued 1156 12. Kennel License 202 Grand St.-Moved by Wruck, seconded by Fehrman to approve the Kennel License for 202 Grand St. Carried. 13.Operator License Applications-Moved by Powell, seconded by Wruck to approve operator’s license for Danell Cole. Carried. 14. Communications with Police a. Monthly Activities Report-Deputy Thorson went over his monthly report. 15. 2022 Budget Amendment-Resolution 02-2023- Moved by Wruck, seconded by Madsen to approve the 2022 Budget Amendment. Carried. 16. Gate on Ballfield-Moved by Powell, seconded by Fehrman to approve the donation of the new gate Added to the ballfield. Carried. 17. Communications with Village Fire Department: a. February Activities Report-Wayne went over his report, b. Fire District – Jordan and Wayne updated the board on the last district meeting. 18. Communications with Village Maintenance Department: a. February Activities Report- Chris went over his monthly report. b. Curb stop repairs-Tabled c. Calls during Power Outages-Tabled. d. Holiday Lights- Tabled. e. Pumps for lift station- Tabled. f. Seasonal Position-Moved by Wruck, seconded by Powell to bring back Griffin for the seasonal position at the pay rate of $16.25/hour. Carried. g. Decal for Maintenance Truck- Moved by Madsen, seconded by Fehrman to approve the design and purchase of decals for the Village truck and car. Carried. h. Travis Richards would like to donate his labor time to repair the concrete in the park. i. Jackson Electric Invoice- Invoice must be paid in full before work can begin. 19. Cemetery a. Updates- None b. Monthly Report-No report submitted 20. Park Fundraiser-discussion was held about a Park Fundraiser. 21. Personal Property Taxes- 104 N Main St- Moved by Madsen, seconded by Fehrman to have property Owner pay the personal property tax. Carried. 22. Communications with Village President a. Nice Neighbor- Moved by Madsen, seconded by Wruck to approve the Nice Neighbor award for Scott Powell. Carried. b. Village Updates-None c. Appointment of Chris Danielson as UMMEG Alternate-Moved by Wruck, seconded by Madsen to approve Chris as the EMMEG Alternate. Carried. 23. MSA sewer lateral replacement Mill St.-Tabled. 24. Communications with Village Attorney a. Kennel License Ordinance Update- Moved by Wruck, seconded by Madsen to approve the amending ordinance for 7-1-3 and 7-1-4. Carried. b. Employee Handbook and Holiday-Moved by Wruck, seconded by Powell to approve the updates and additional Holiday in the employee handbook. Carried. c. Temporary Human Habitation Permit-Moved by Madsen, seconded by Fehrman to approve the Temporary Human Habitation Permit. Carried. 25. Adjourn to closed session: Moved by Powell, seconded by Wruck to adjourn into closed session at 8:56 p.m. Carried. 1. President Young called the meeting to order 8:56 p.m. 2. Roll Call- Wruck, Madsen, Powell, Fehrman, Young, Radcliffe, and Fitzmaurice 3. President Young Certified the open meeting law requirements have been met. 4. Roll Call- Wruck, Madsen, Powell, Fehrman, Young, Radcliffe, and Fitzmaurice "This institution is an equal opportunity provider and employer"  Village of Merrillan March 14, 2023 Board minutes continued 1157 5. Moved by Wruck, seconded by Powell to adjourn back into open session at 10:25 p.m. Carried. 26. Moved by Powell, seconded by Fehrman to adjourn at 10:35 p.m. Carried. Chrystal Fitzmaurice- Deputy-Clerk 3/15/2023 "This institution is an equal opportunity provider and employer"