City Council

Village Board Meeting Minutes January 9, 2024 1186 The Village Board met at the Merrillan Village Hall January 9, 2024 at 7:00p.m. in person and via Google meet. In person were President Chris Wruck, Jane Fehrman, Sally Madsen, Jordan Powell, Heather Sprinkle, Clerk Penny Danielson, Deputy Clerk Chrystal Fitzmaurice, Superintendent Chris Danielson, Deputy Scott Thorson, and Via Google Meet Dan Knoeck from MSA. 1. President Wruck Called to Order @ 7 p.m. 2. President Wruck Certified the open meeting law requirements were met 3. Roll Call was taken by President Wruck 4. Public Comment- none 5. Attorney Radcliff- a. MSA Sewer Lateral Mill St/Hayden/Center St.- Dan gave his updates.  Authorizing the short-term borrowing CCU- Moved by Madsen, seconded by Fehrman to approve Clerk Penny Danielson and President Chris Wruck to obtain the line of credit loan for the Village of Merrillan for the Mill St/Hayden St/Center St project not to exceed the amount of $3.2 million dollars. Carried  MSA Amendment for Design Engineering and Bidding Services- Moved by Fehrman, seconded by Powell to approve the Amendment for Design and Bidding. Carried  Authorize the CDBG Application and Environmental Review Services- Moved by Madsen, seconded by Fehrman to approve the CDBG and Environmental Review. Carried. b. Pole Line ROW & Easements-Tabled c. Mobile Home Park-Tabled d. Ordinance update 2-2-9- Moved by Fehrman, seconded by Powell to approve Ordinance 2-2-9 Amendment 01-24 effective February 2024. Next Board Meeting will be Thursday February 8, 2024 at 6:30pm. Carried. e. 107 E Clark St.-driveway-Tabled f. Air B&B’s-Tabled. 6. Fire District Report- Next meeting is January 22, 2024. 7. Police Report, Deputy Thorson submitted his monthly report. 8. Maintenance Report-Superintendent Chris submitted his report. 9. Vouchers were reviewed-no action. 10. Delinquent List reviewed-no action. 11. Approval of Minutes- Moved by Fehrman, seconded by Sprinkle to approve. Carried. 12. Approval of Financial Report- Moved by Sprinkle, seconded by Fehrman to approve. Carried. 13. Approval of Operator License-None 14. Unfinished Business- Discussion and/ or action a. Grant Writing-No updates b. Engineering Firms-No updates c. Flood Mitigation Plan-No updates d. Outdoor Rec Plan-No updates e. Corner Bar-storm sewer drainage-Moved by Fehrman, seconded by Madsen to approve Steve’s Plumbing and Heating to clean the storm sewer drain, in the amount of $1,553.00. Carried. 15. New Business- Discussion and/ or action a. Recycling-Tabled b. Zoning changes-discussion was held. c. Downer Memorial Fund-Moved by Fehrman, seconded by Powell to approve President Chris Wruck and Clerk Penny Danielson to close the Downer Memorial "This institution is an equal opportunity provider and employer"  Fund Savings Account at Security Financial Bank and open a Savings Account Co-Op Credit Union. Carried. 16. Cemetery Report and updates- Report was submitted. 17. Village President-Nice Neighbor Award and updates-President Wruck submitted his updates. 18. Moved by Powell, seconded by Fehrman to adjourn @ 8:29 p.m. Carried January 9, 2024 Village Board Minutes Cont. 1187 December 2023 Financial Statement COMBINED CHECKING: 2023 Nov-23 2022 2023 23-Nov 2022 Balance 11/30/2023 $4,911.13 $5,007.88 $338.86 FIRE POP FUND CHECKING: Deposits $88,980.34 $107,113.03 $100,686.80 Balance 11/30/2023 $2,028.33 $2,116.15 $2,027.95 Orders Written $85,329.12 $107,209.78 $93,552.48 Deposits $0.15 $0.18 $0.15 Balance 12/31/2023 $8,472.35 $4,911.13 $7,473.18 Orders Written $333.12 $88.00 $138.20 CEMETERY CHECKING - JCB: Balance 12/31/2023 $1,695.36 $2,028.33 $1,889.91 Balance 11/30/2023 $24,067.00 $24,067.00 $28,532.75 SAVINGS ACCTS - JCB: Deposits/Interest $0.00 $0.00 $0.00 F D Savings - Equip Fund $10,567.89 $10,565.64 $8,496.14 Orders Written $0.00 $0.00 $500.00 P D Savings Equip Fund $3,773.29 $3,772.49 $3,764.74 Balance 12/31/2023 $24,067.00 $24,067.00 $28,032.75 EMS Donated Saving $93,280.16 $92,160.58 $66,328.89 CEMETERY SAVINGS - JC BANK EMS New Acct $35,095.71 $32,913.51 $41,148.20 Memorial Fund 0001 $35,430.67 $35,423.15 $29,806.05 Utility Fund Savings $31,487.92 $31,242.09 $45,961.62 MONEY MARKET CHK - JCB: F D DONATED CHECKING: Tax Account $73,872.95 $531.53 $74,315.13 Balance 11/30/2023 $112.32 $1,220.78 $2,015.88 St Tax Sharing $69,766.37 $104,659.07 $109,292.67 Deposits $2,225.12 $0.03 $0.17 Road Fund $33,548.54 $34,024.50 $33,230.20 Orders Written $322.25 $1,108.49 $0.00 Water Reserve $21,923.21 $21,906.47 $62,353.49 Balance 12/31/2023 $2,015.19 $112.32 $2,016.05 Sewer Spec. Redemption $11,831.36 $11,822.32 $37,185.68 GENERAL RECEIPTS: GENERAL FUND CHK- CCU : Hall Rent $0.00 $1,200.00 $200.00 General Working Fund $82,216.25 $82,088.32 $80,931.87 Mobile Home Park Taxes $86.14 $0.00 $68.86 GENERAL TRUST CD - CCU : Town of Alma Fire Contract $0.00 $0.00 $0.00 Dam Fund - maturity 8/11/24 $24,680.81 $24,524.66 $24,247.11 Hatfield Fire Contract $0.00 $0.00 $0.00 UTILITY TRUST CD'S - CCU: Operators License $115.00 $50.00 $165.00 Sewer Equip.- matur. 8/16/24 $49,751.74 $49,436.98 $48,885.67 Ordinance Violation $4.90 $0.00 $106.73 Diesel Insure - matur. 8/08/24 $53,734.31 $53,394.35 $52,863.13 Park Revenue $300.00 $0.00 $0.00 CCU Member Share $6.23 $6.23 $6.23 Cemetery Revenue $0.00 $0.00 $825.00 UTILITY Building Permits $502.00 $0.00 $128.00 Electric Revenues $28,137.00 $33,990.11 $28,346.07 Zoning Permits $0.00 $0.00 $0.00 Water Revenues $5,575.65 $10,099.00 $9,134.47 Dog/Cat License- back from county $11.80 $0.00 $15.00 Sewer Revenues $15,331.75 $17,582.37 $13,530.46 NSF Check Fee $25.00 $0.00 $0.00 Public Fire Protection (PFP) $2,890.00 $3,184.89 $2,812.00 Downer Memorial Fund Service Fees $95.49 $100.46 $100.25 2% Fire dues $269.92 $269.86 $269.31 Park Fund $14,119.63 $14,116.63 $5,659.02 Chrystal Fitzmaurice Deputy Clerk 01/10/2024 "This institution is an equal opportunity provider and employer" "This institution is an equal opportunity provider and employer"