Housing Authority

METHUEN HOUSING AUTHORITY Regular Meeting Agenda September 11, 2024; 6:00 P.M. The meeting will be held at the Community Room located at 22 Mystic Street: Methuen, MA 1. Roll Call 2. Public Participation 3. Approval of Minutes • Special Meeting Minutes – May 22, 2024 • Regular Meeting Minutes – June 12, 2024 4. Correspondence • PHN 2024-10: Changes to Chief Administrative and Financial Officer (CAFO) Program for AUP starting with FYE 2024 and Updates to Performance Management Review (PMR) for 2024 Cycle • PHN 2024-11: Replacement Policy for Fossil-Fuel Fired Equipment • PHN 2024-12 Cyber Security Alert: Protecting your LHA from Active Threat of Cyber Criminals • PHN 2024-13 FY25 Budget Guidelines https://www.mass.gov/info-details/public-housing-admin-notices (Full printed copy available upon request) • PHN 2024-14 Mandatory Data Reporting • Performance Management Review (PMR) Results • Section 8 Management Assessment Program (SEMAP) FYE 3/31/2024 Results • Community Event Photos: growing veggies to share, Scouts donate tables, benches to Housing Authority • Senior Housing Newsletter September 2024 5. Approval of Payments (6/1/2024 – 8/31/2024) 6. Reports • Executive Director Report • Work Order Report • Public Housing Report • Public Housing Leased Unit Report/ Vacancy Report • Resident Service Coordinator Report, June, July & August 2024 • HCV Leased Housing Report • Family Self-Sufficiency Report • Quarterly Operating, Tenant Account Receivable & Modernization Cost Report for Q1 Ending 6/30/2024 • Operating Statements Months Ending May, June and July 31, 2024. 7. New Business • Consideration of Approval of a $9,890 Change Order for FISH 181139; Edgewood Avenue Roof Project • Consideration of Approving a Certificate of Substantial Completion for FISH 181139; Edgewood Avenue Roof Project. • Consideration of Approving a Certificate of Final Completion for FISH 181139; Edgewood Avenue Roof Project • Consideration of Approving a Certificate of Final Completion for FISH 181140; ADA Shower Renovation at Lowell Blvd.  • Consideration of Approving a Change Order for FISH 181134; JFK Window & Siding Replacement Phase 2 • Consideration of Approving a Change Order for FISH 181132; ARPA Targeted Award: Methuen Federal Pacific Panel and Fire Safety System Replacement 8. Adjournment  Methuen Housing Authority Public Participation at Board Meetings Designated Time for Public Participation Members of the public may comment at Board meetings during the portion of the meeting designated to receive public comment. At all other times during a Board meeting, the public shall not enter into discussion or debate on matters being considered by the Board, unless requested by the Board Chair Public participation is an individual's opportunity to express his/her opinion on issues of Housing Authority business. It is not a discussion, debate, or dialogue between individuals and the Board. Individuals may address topics on the agenda, items specified for Public Comment, or items within the scope of responsibility of the Board. Individuals who wish to participate during the portion of the meeting designated for public comment shall identify him/herself by name and address and shall indicate the item on which they wish to address the Board. Individuals are limited to a comment period of not more than 5 minutes. If the meeting is to be conducted remotely, instructions will be provided and posted with the agenda on how to participate during public participation. Role of the Board Chair The Board Chair is responsible for the management of the public comment period. The Board Chair, in their sole discretion, may take the following actions when necessary for effective meeting management: • Adjust the overall time limit for public comment. • Adjust the speaking time allotted to each speaker. • Determine that a comment or concern is not appropriate for public comment. Items not appropriate for public comment include but are not limited to, items not on the Board meeting agenda, disclosing private personal information about another individual, the use of vulgarity, and the use of threats. Disruption of the meeting by members of the public will not be tolerated. If, after at least one warning from the Board Chair, any individual continues to disrupt the meeting with their words or actions, they will be asked to leave or will be muted in the event of a remote meeting. Responses to Items Raised During Public Comment Board members will not respond to items raised during public comment. This is a time for the public to express their views.