Special City Council Meeting - Feb 23 2022 (Cancelled)

City of Miami Gardens Special City Council Meeting Agenda February 23, 2022 at 6:00 PM City Council: Staff: Mayor Rodney Harris City Manager Cameron Benson Vice Mayor Reggie Leon City Attorney Sonja K. Dickens, Esq. Councilwoman Shannon Campbell City Clerk Mario Bataille, CMC Councilwoman Shannan Ighodaro Councilwoman Linda Julien Contact: Councilman Robert Stephens Council Chambers Councilwoman Katrina Wilson 18605 NW 27th Avenue Miami Gardens, Florida 33056 Phone: (305) 914-9010 Fax: (305) 914-9033 Website: www.miamigardens-fl.gov Livestream: https://miamigardens.civicweb.net/Portal/Video.aspx Next Regular Meeting Date: **Special Notice to the Public** The City Council meeting will be streamed live on the City's website via the Agenda Web Portal at https://miamigardens.civicweb.net/Portal/Video.aspx and YouTube Live as the City Council Chambers will be closed to the public but an exemption will be made for the allowance of one individual at a time to enter Council Chambers in order to address the City Council during the Open Public Comment portion of the City Council meeting, on a particular item, or during a quasi-judicial public hearing. Zoom will be available as an additional means for public participation. Any member of the public who wishes to provide public comment can do so by pre-registering with the City Clerk at least one hour prior to the meeting by emailing mbataille@miamigardens- fl.gov. City of Miami Gardens Resolution No. 2020-136-3533 established procedures for meetings of the City Council while the City remains under a declared State of Emergency due to the Coronavirus/COVID-19 pandemic and are consistent with social distancing recommendations intended to protect the life and safety of individuals in the community. City Hall remains closed to the public but exception will be made for the allowance of one individual at a time to enter Council Chambers in order to address the City Council during the Open Public Comment portion of the City Council meeting, on a particular item, or during a quasi-judicial public hearing. The only individuals that will be present physically at all time during these City Council Meetings are the Mayor, City Council, Charter Officers, Deputy City Manager, Deputy City Clerk, Assistant City Attorney, and a I.T. support staff members. Article VII of the Miami Gardens Code entitled, “Lobbyist” requires that all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay a one-time annual fee Page 1 of 8 of $250.00. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence “City” action. “City” action is broadly described to include the ranking and selection of professional consultants, and virtually all-legislative, quasi- judicial and administrative action. All not-for-profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required. Page 1. CALL TO ORDER/ROLL CALL 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS (10 MINUTES PRESENTATION & 5 MINUTE Q&A) **Please note the City Council will recess the meeting in order to hear presentations from each firm for the below listed Request for Proposal in a closed session pursuant to F.S. 286.0113(B). The City Council will reconvene the meeting at the conclusion of the presentations.** 4.1 T-SHIRT WITH LOGO PRINT SERVICES REQUEST FOR PROPOSAL 3-8 #20-21-020 FIRMS PRESENTATION. Sponsored by: City Manager Agenda Cover Memo #22-024 - Pdf 5. ADJOURNMENT Page 2 of 8 Agenda Item #4.1 City of Miami Gardens Agenda Cover Memo 22-024 Meeting: Special City Council Meeting - Feb 23 2022 Department Sponsored By Procurement City Manager Agenda Item Title T-SHIRT WITH LOGO PRINT SERVICES REQUEST FOR PROPOSAL #20-21-020 FIRMS PRESENTATION. Staff Summary BACKGROUND On July 15, 2021, staff issued RFP No. 20-21-020 T-Shirt with Logo Print Services and was solicited via Bidsync, inviting qualified firms to submit proposals to provide T-Shirt with Logo Print Services to the City, proposals were received from eight (8) proposers; Fresh Prints Miami, LLC, Holsen, Inc, Monalisa HN, LLC, Mr. Copy Printing, Player's Connection, Pro Biz Products, Project Staffing, The Cromer Company, and USA Promo Solutions, LLC. Each proposal was publicly read. CURRENT SITUATION On August 4, 2021, a bid opening was held and eight (8) proposals were received. On October 18, 2021 an Evaluation Committee meeting was held and the committee reviewed, scored and ranked the firms and recommended Primary vendor, Holsen, Inc., and Secondary vendor, Fresh Prints Miami, LLC. The advertised Request for Proposal documents states thatProposers may be invited to make oral presentation to the City Council on the firm’s approach and its ability to perform the services proposed. The Council may then vote to ratify the Committee recommendation or reorder the ranking list. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s Office for review. Fiscal Impact Funding for this related expenses have been allocated in FY 22 operating budget in various departments. Recommended Action Both firms to make presentation to the City Council Page 3 of 8 Agenda Item #4.1 Attachments Exhibit 1 - RFP No. 20-21-020 Summary Score Sheet Page 4 of 8  Exhibit 1 Agenda Item #4.1 City of Miami Gardens Office of Procurement Management Evaluation Committee Summary Score Sheet RFP No. 20-21-020 T-Shirt with Logo Print Services October 18, 2021 at 3:00 PM Total Firm Name Tamara Wadley Thamara Labrousse Jeannette Smith Rank (Max 300 points) Fresh Prints Miami, LLC 85 79 80 244 2 Holsen, Inc 85 87 85 257 1 Monalisa HN LLC 40 73 79 192 5 Mr. Copy Printing 0 24 25 49 7 Player's Connection 37 73 85 195 4 Pro Biz Products 40 68 84 192 5 ProjectStaffing 75 72 85 232 3 The Cromer Company 0 10 0 10 8 USA Promo Solutions, LLC 30 73 60 163 6 Page 5 of 8  Agenda Item #4.1 City of Miami Gardens Office of Procurement Management Evaluation Committee Score Sheet RFP No. 20-21-020 T-Shirt with Logo Print Services October 18, 2021 at 3:00 PM Professional Quality of Contribution to Related Experience Local Preference TOTAL COMPANY I Qualifications References Local School (40 Points) (35 Points) (10 Points} (10 Points) (5 Points) I (Max 100 points) Fresh Prints Miami, LLC I 3S- 3S- I6 0 JO Holsen, Inc I I lJJ 2.< //'} () rs~ Monalisa HN LLC I 7< I 3~ 7t/ Mr. Copy Printing I /) c:::: I /(\ D :JS Player's Connection I 55 Pro Biz Products I L/D dL/ ProjectStaffing I LL/l 111 r\ s- The Cromer Company I /'() I (}'} I /") I ff.S ) I _fl USA Promo Solutions, LLC I ~ c:::,. I ~> I u I u I v at/I h•ve oo ronfllct of Int~ 'n1 Print Name '4-f'ln.efle. · S!VJ,+~ ( I . ,.A·/",/"'/ '1 'k.,A""' f Date Page 6 of 8  Agenda Item #4.1 City of Miami Gardens Office of Procurement Management Evaluation Committee Score Sheet RFP No. 20-21-020 T-Shirt with Logo Print Services September 13, 2021 at 11:00 AM Professional Quality of Contribution to Related Experience Local Preference TOTAL COMPANY Qualifications References Local School (35 Points) (10 Points) (Max 100 points) (40 Points) (10 Points) (5 Points) Fresh Prints Miami, LLC 40 35 10 0 0 85 Holsen, Inc 85 40 35 10 10 0 0 95 Monalisa HN LLC 15 15 10 0 0 40 Mr. Copy Printing 0 0 0 0 0 0 Player's Connection 15 15 7 0 0 37 Pro Biz Products 15 20 5 0 0 40 ProjectStaffing 35 30 10 0 0 75 The Cromer Company 0 0 0 0 0 0 USA Promo Solutions, LLC 15 15 0 0 0 30 By signing this form as an Evaluator, I certify that I have no conflict of interest Signed _______________________________________ Tamara Wadley Print Name _______________________________________ Page 7 of 8 10/18/21 Date _______________________________________  Agenda Item #4.1 City of Miami Gardens Office of Procurement Management Evaluation Committee Score Sheet RFP No. 20-21-020 T-Shirt with Logo Print Services October 18, 2021 at 3:00 PM Related Experience I """__ ,, .. , -· Local Preference Contribution to TOTAL COMPANY References Local School (35 Points} I'll'\ n-.:-~-\ I (10 Points} (S Points} I (Max 100 points} Fresh Prints Miami, LLC 0 0 Holsen, Inc 0 Monalisa HN LLC ~ 0 Mr. Copy Printing 0 I n I 0 Player's Connection Pro Biz Products Ill!". 8 I ... ~ (~ i I 0 0 ProjectStaffing w The Cromer Company ro 0 0 0 USA Promo Solutions, LLC ~ .& 0 c 0 ~R Date • _ Page 8 of 8