Miami Community Facilities Authority Packet (MCFA)

MCFA PURCHASE ORDERS PRESENTED VENDOR DESCRIPTION TOTAL SODEXO MHS VS WAGONER 1240.42 SODEXO MHS VS VERDIGRIS 1240.42 SODEXO MHS VS SKIATOOK 1240.42 MHS BOOSTER CLUB MHS BOOSTER PAYMENT 11700.00 JK MEDIA VIDEO BOARD 4050.00 19471.26 THE MIAMI COMMUNITY FACILITIES AUTHORITY (MCFA) MET IN REGULAR SESSION OCTOBER 14, 2020, AT THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:15PM WITH THE FOLLOWING MEMBERS PRESENT: Kyle Stafford, Chairman Tyler Cline, Interim Trust Manager Jeremy Hogan, Trustee/Secretary/Treasurer Ben Loring, Trust Attorney Bless Parker, Trustee Melissa Moore, City Clerk Mark Folks, Trustee/Vice Chairman Dustin Grover, Trustee (Absent) Stacey Satterwhite, Trustee Bill Osborn, Trustee (Absent) The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 3:45PM on October 13, 2020, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY DISCUSS, CONSIDER, VOTE ON, AND/OR MAKE RECOMMENDATION TO THE CITY COUNCIL ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Stafford called the meeting to order at 5:16PM. Invocation Trustee Satterwhite gave the invocation. Pledge of Allegiance Chairman Stafford led the pledge of allegiance. CONSENT AGENDA By unanimous consent, the public body may designate non-controversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 5 through Item 7 be placed on the consent agenda. Trustee Folks moved to transfer agenda Item #5 (Approve Claims) through Item #7 (Approve Amended Contract With Kaleb and Jessica Smith Doing Business As J-K Media for Video Board Operations) to the consent agenda and approve. Trustee Parker made the second. The Trust was polled with the following results: Folks, Aye Parker, Aye Hogan, Aye Satterwhite, Aye Stafford, Aye Grover, Absent Osborn, Absent Chairman Stafford declared the motion approved. Approve Claims Moved to the consent agenda. Approve Minutes: September 23, 2020 (Regular) Moved to the consent agenda. Approve Amended Contract With Kaleb and Jessica Smith Doing Business As J-K Media for Video Board Operations Moved to the consent agenda. Monthly Financial Report Mike Addington explained the current revenues received is one hundred thousand nine hundred and twenty dollars ($100,920.00). The outstanding revenue is eighteen thousand fourteen dollars and sixty-four cents ($18,014.64). One hundred ninety thousand dollars ($190,000.00) is set aside for field turf replacement. MCFA Page 1 of 3 October 14, 2020 No action taken. EMM Advertising Agency Regarding Sales and Marketing Services Payton Layne from EMM Advertising Agency presented information about the company and what services they offer to their customers. Layne presented the Trust with ideas of increasing the price for ads or having the companies provide their own videos, increase banner sales and placement, and try to recruit colleges that people are transferring to after NEO to purchase banners. Layne requested additional information including a list of previous/current sales. Layne will go back to the company and come back with a proposal. No action taken. Effects of COVID-19 Pandemic on Sports in Relation to MCFA None. Suiteholder’s Luncheon None. Chairman and Trustee Community Announcements None. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) Stealth will be paid for anything owed after the amount outstanding is deducted. Adjournment Trustee Parker moved to adjourn. Trustee Hogan made the second. The Trust was polled with the following results: Parker, Aye Hogan, Aye Satterwhite, Aye Folks, Aye Stafford, Aye Grover, Absent Osborn, Absent Chairman Stafford declared the meeting adjourned at 6:06PM. ________________________ _______________________ _______________________ Kyle Stafford, Chairman Jeremy Hogan, Treasurer/Secretary Bless Parker, Trustee ________________________ _______________________ ATTEST: Mark Folks, Vice Chairman Dustin Grover, Trustee ________________________ ________________________ _______________________ Melissa Moore, City Clerk Stacey Satterwhite, Trustee Bill Osborn, Trustee MCFA PURCHASE ORDERS PRESENTED VENDOR DESCRIPTION TOTAL MCFA Page 2 of 3 October 14, 2020 SODEXO MHS VS CLEVELAND 1240.42 TOTAL 1240.42 MCFA Page 3 of 3 October 14, 2020 MIAMI COMMUNITY FACILITES AUTHORITY (MCFA) FISCAL YEAR THRU NOV 30, 2020 Revenues: (accured when inv is created) Facility Lease: $50,000 MCFA Funds as of Suite Leases: $20,000 Current Period FY Advertising: $30,900 Original Budget 20/21 Concessions: $1,610.65 July - Nov Field Rental: BEGINNING BALANCE AS OF 6/30/20 $ 172,210 $ 172,210 Revenue/Other: $20.22 (cc rebate) **Outstanding Billed Revenues: REVENUES $ 114,700 $ 102,531 Field Rental: 4 States $914.64 ($800 has been pd.) TRANSFERS IN $ - $ - Peoria Tribe $10,000; Stealth $2,100 Total Revenues $ 114,700 $ 102,531 EXPENDITURES $ 89,401 $ 24,075 TRANSFERS OUT $ - $ - ENCUMBRANCES OUTSTANDING OR DEBT RESERVES $ - $ - Total Expenditures $ 89,401 $ 24,075 Net Revenues/(Expenditures) $ 197,509 $ 250,666 Expenses: Suite Expenses: $6,757.85 Video Board Operation: $4,350.00 ENDING BALANCE $ 197,509 $ 250,666 Dish Network: $1,267.02 MHS Booster Club: $11,700 (3 $100 late fees) ** Outstanding Billed Revenues $ 13,014.64 NEO Booster Club: Repair & Replacement MCFA Funds (Turf, etc.) Beginning Bank Balance $ 42,210.09 $ 130,000.00 FY 19/20 A/R Collected this FY $ 600.00 Outstanding FY 19/20 Collectibles $ 914.64 Revenues $ 42,530.87 $ 60,000.00 Expenses $ (24,074.87) Ending Bank Balance $ 49,166.09 $ 190,000.00 Total Available Cash $ 239,166.09 MIAMI COMMUNITY FACILITES AUTHORITY (MCFA) FISCAL YEAR THRU OCT 3, 2020 Revenues: (accured when inv is created) Facility Lease: $50,000 MCFA Funds as of Suite Leases: $20,000 Current Period FY Advertising: $30,900 Original Budget 20/21 Concessions: July - Oct Field Rental: BEGINNING BALANCE AS OF 6/30/20 $ 172,210 $ 172,210 Revenue/Other: $20.22 (cc rebate) **Outstanding Billed Revenues: REVENUES $ 114,700 $ 100,920 Field Rental: 4 States $914.64 ($800 has been pd.) TRANSFERS IN $ - $ - Peoria Tribe $10,000; Stealth $2,100 Total Revenues $ 114,700 $ 100,920 EXPENDITURES $ 89,401 $ 4,604 TRANSFERS OUT $ - $ - ENCUMBRANCES OUTSTANDING OR DEBT RESERVES $ - $ - Total Expenditures $ 89,401 $ 4,604 Net Revenues/(Expenditures) $ 197,509 $ 268,527 Expenses: Suite Expenses: $3,036.59 Video Board Operation: $300.00 ENDING BALANCE $ 197,509 $ 268,527 Dish Network: $1,267.02 MHS Booster Club: ** Outstanding Billed Revenues $ 13,014.64 NEO Booster Club: Repair & Replacement MCFA Funds (Turf, etc.) Beginning Bank Balance $ 42,210.09 $ 130,000.00 FY 19/20 A/R Collected this FY $ 600.00 Outstanding FY 19/20 Collectibles $ 914.64 Revenues $ 40,920.22 $ 60,000.00 Expenses $ (4,603.61) Ending Bank Balance $ 67,026.70 $ 190,000.00 Total Available Cash $ 257,026.70  Initial Scoreboard Advertising Contract Between Miami Community Facilities Authority And _______________ Miami Community Facilities Authority (also referred to as MCFA) agrees to provide advertising space on the Red Robertson Field Video Scoreboard at Miami OK, subject to availability, to ___________________________ for the period of July 1, 20___ through June 30, 20___. The advertiser agrees to pay $6,750 Per Year for 5 years for one 4’6” high x 5’10” wide Backlit Sponsor Panel number _S__ and two 15 sec video ads during each home NEO/Miami High School football game. The first payment is due on the completion of this contract and the Renewal is DUE ON AUGUST 1, each year thereafter. _______________ agrees to provide the artwork for the sign or future video advertising production. All artwork and video advertising must be submitted to the MCFA for prior approval before the sign or video ads are purchased. __________________ further agrees to pay the full cost of any changes made to the sign or video advertising during the duration of this contract. The cost of printing the sign is included in the agreed upon contract price as stated above and will be paid by the MCFA. Approval of Initial Agreement ______________________________________________________________ ___________________ Company Representative (Sign and Print) Date _____________________________________________________________________________________ Company Mailing Address ______________________________________________________________ Company Contact Email ______________________________________ ___________________ MCFA Representative (Sign and Print) Date _______________________________________ __________________________ Dr. Mark Rasor, MCFA Chairman Date MCFA Scoreboard Contract Template Approved: 10/01/19 Page 1 of 1  Initial Scoreboard Advertising Contract Between Miami Community Facilities Authority And ______________________ Miami Community Facilities Authority (also referred to as MCFA) agrees to provide advertising space on the Red Robertson Field Video Scoreboard at Miami OK, subject to availability, to ________________ for the period of July 1, 2019 through June 30, 20___. The advertiser agrees to pay $15,000 Per Year for 5 years for one 6’ high x 14’ wide Backlit Sponsor Panel number _S _ and three 15 second video ads during each home NEO/Miami High School football game. The first payment is due on the completion of this contract and the Renewal is DUE ON AUGUST 1, each thereafter. __________________________ agrees to provide the artwork for the sign or future video advertising production. All artwork and video advertising must be submitted to the MCFA for prior approval before the sign or video ads are purchased. ____________________________ further agrees to pay the full cost of any changes made to the sign or video advertising during the duration of this contract. The cost of printing the sign is included in the agreed upon contract price as stated above and will be paid by the MCFA. Approval of Initial Agreement ______________________________________________________________ ___________________ Company Representative (Sign and Print) Date _____________________________________________________________________________________ Company Mailing Address ______________________________________________________________ Company Contact Email ______________________________________ ___________________ MCFA Representative (Sign and Print) Date _______________________________________ __________________________ Dr. Mark Rasor, MCFA Chairman Date MCFA Scoreboard Contract Template Approved:09/25/19 Page 1 of 1  MCFA STADIUM COMPLEX LUXURY HALF SUITE LICENSE AGREEMENT This License Agreement is made and entered into on this _______ day of _________________, 20___, by and between the Miami Community Facilities Authority (MCFA), a municipal beneficiary public trust organized under 60 O.S. §176 et seq., Trusts for Furtherance of Public Functions, and other laws of the State of Oklahoma, and _______________________________________________________________ (Suite Holder). WHEREAS: 1. The Miami Community Facilities Authority (MCFA) is the owner of certain accommodations known as Stadium Suites at the Red Robertson Event Center (Stadium Suites), located in the MCFA Stadium Complex located on the Miami, Oklahoma, campus of the Northeastern Oklahoma A&M College (NEO). 2. MCFA desires to make Stadium Suites available to those individuals, groups, businesses, or others who are supporters of the activities of the Miami Community Facilities Authority (MCFA). If other individuals are involved with the suite, it is the responsibility of the Suite Holder to determine the distribution of any associated benefits. NOW, THEREFORE, the parties agree as follows: 1. MCFA hereby grants a license for the use of Stadium Suite Number _ #____ – Half of Suite__, subject to availability, to Suite Holder during the 20____ through 20____ football seasons (a 5-year term) under the terms and conditions set forth below and in accordance with any proper written amendment hereof. 2. Suite Holder agrees to pay MCFA as shown below, payable to the Miami Community Facilities Authority. Scheduled payments must be received prior to August 1st of each year and prior to the issuance of any Stadium Suite tickets or other associated benefits. Five (5) annual payments @ $5,000.00 = $25,000.00 All payments are non-refundable, regardless of circumstances including but not limited to force majeure, Act of God or any other cause, event, or occurrence of any nature whatsoever, except in the event that the MCFA elects to terminate as provided below and only to the extent provided in this agreement. Failure to make an annual payment in full by the due date shall authorize the MCFA to declare the Suite Holder in default under this agreement, to terminate the same without further obligation by MCFA to Suite Holder, and to issue a new license agreement to a third party. 3. In exchange for the payment described above, the Suite Holder receives: (a) Five (5) reserved suite tickets for each home NEO A&M and Miami High School varsity football game; Page 1 of 4 Revised: 09/25/19  (b) Food services for each home NEO A&M and Miami High School varsity football game, as priced and described by on one or more catering menus provided annually by MCFA; (c) Full Suite Holder will receive two (2) fifteen (15) second videos or a half suite holder will receive one (1) fifteen (15) second video per NEO A&M and Miami High School varsity football game. (d) One (1) VIP parking passes for each home NEO A&M and Miami High School varsity football game; (e) Right of first refusal for suite level seating to all special events (e.g. concerts, band competitions, international soccer competitions, etc.) if MCFA opens the Stadium Suites for said event(s). In order to secure suite level seating, the Suite Holder must purchase tickets and issue written notice to MCFA, as provided below, of intended use of the suite no less than one (1) week in advance of the event. Failure to purchase tickets and issue proper notice will allow MCFA to utilize the suite for the event and MCFA may charge fees to third parties associated therewith; (f) One (1) corporation or business sign in the designated sponsor area inside the Stadium Complex; (g) Corporate / Private Name posted outside the Stadium Suite; (h) Recognition as a “Suite Level Sponsor” in the newly designed honor/donor plaza near the entryway to the stadium; (i) Right of first refusal for license renewal, provided the Suite Holder submits in writing to the MCFA their intent to renew the license thirty (30) days prior to expiration; and (j) Other benefits that the MCFA may from time to time designate. 4. This Agreement is subject to all local, state and federal laws and the rules and regulations of the Miami Community Facilities Authority and the rules and regulations of any host, district, conference or association which sponsors a particular event. 5. MCFA and Suite Holder further agree to the following: (a) This agreement may be terminated by the MCFA without notice for any reason. Any annual payments received prior to termination will be prorated for the current event year, and any unused portion will be returned to the Suite Holder. (b) The Stadium Suite shall be decorated and furnished by MCFA. The Suite Holder agrees not to make furniture or decorative additions to the Stadium Suite without prior written approval of MCFA; authorized upgrades shall be subject to the sole financial responsibility and payment by the Suite Holder; further, donor agrees to return Stadium Suite to the standard decoration and furnishing at donor expense upon termination of contract. The Suite Holder shall be solely responsible for any theft, loss, or damage of any kind to personal property in the Stadium Suite. Page 2 of 4 Revised: 09/25/19  (c) The Stadium Suite will be open and available to Suite Holder from the time the gates of the Stadium Complex open two (2) hours prior to game or event time. The Suite Holder is entitled to use the Stadium Suite pursuant to the terms of this Agreement until one (1) hour after the end of each game or event. (d) The Stadium Suite will be open and available to Suite Holder on the day and time designated by Sodexo prior to the NEO A&M College and Miami High School varsity football season for servicing in accordance with the MCFA Red Robertson Event Center Operation Manual. (e) Occupancy of any Stadium Suite during the games and/or events is restricted to the designated number of Stadium Suite tickets purchased for that game and/or event. This will be strictly enforced. (f) All occupants, including anyone under the age of 18, of any Stadium Suite must have a Stadium Suite ticket. Anyone without the appropriate credential will be asked to leave the Stadium Suite level. (g) No one under the age of 21 can be in the Stadium Suite without supervision by a person who is age 21 or older. 6. Suite Holder further agrees to the following: (a) Suite Holder agrees to maintain the Stadium Suite in good condition and Suite Holder agrees to reimburse MCFA for the repair of any damage to the Stadium Suite or to any property located therein caused by Suite Holder and/or Suite Holder’s invitees, agents, employees, or representatives. (b) Suite Holder and Suite Holder’s invitees, agents, employees, or representatives shall maintain proper decorum while using the Suite, shall abide by and observe all applicable rules and regulations established from time to time by MCFA pertaining to the use of the Suite, and shall comply with all applicable laws, ordinances, orders, rules and regulations, now or hereafter in effect, of all governmental authorities relating to use of the Suite. (c) Suite Holder and Suite Holder’s invitees, agents, employees, or representatives shall abide, during the term of this agreement, by the then-current Red Robertson Event Center Operation Manual, as amended from time to time, which is attached hereto and incorporated herein by reference. (d) In the event that Suite Holder elects to provide or have available alcoholic beverages for use by Suite Holder, invitees or third parties, Suite Holder agrees MCFA shall not be liable to Suite Holder, invitees or third parties for personal injury, property damages or loss of any kind whatsoever resulting from the use of alcoholic beverages in connection with this Agreement and Suite Holder agrees to indemnify and hold harmless MCFA, NEO A&M College, the Miami Public Schools, all event sponsors, and their employees, agents, volunteers and assigns, from any liability, damage or loss of any kind whatsoever arising out of the use of alcoholic beverages in connection with this Agreement. For purposes of this clause, “alcoholic beverages” shall include any beverage which contains any alcohol whatsoever, including but not limited to low-point beer and wine. The Suite Holder further agrees that MCFA shall not be liable for damages or loss to either the person or property of Suite Holder, invitees or third parties in or upon the premise. All alcoholic beverages Page 3 of 4 Revised: 09/25/19  shall be displayed, poured, and consumed solely within the Stadium Suite. All applicable criminal and civil laws, regulations and ordinances shall remain in full force and effect and are not affected by this provision. 7. The parties hereto agree that this agreement creates no ownership or proprietary interest in Suite Holder that would be subject to property taxes; provided, however, should this Agreement be made subject to any such claim by the appropriate authorities, such tax shall be the sole obligation of the Suite Holder. MCFA retains all ownership and all rights to use of the Suite, except as otherwise permitted by this agreement. 8. This agreement may not be assigned by the Suite Holder without prior written consent of MCFA. This agreement may not be modified, amended, or changed in any manner except by a written document signed by MCFA and Suite Holder. 9. This agreement shall be governed by and construed in accordance with the laws of the State of Oklahoma, and the parties agree and consent that the venue for resolution of any dispute or action between or among the parties, or any of them, over the terms of this agreement or for its enforcement or for damages for its breach, shall lie in Ottawa County, Oklahoma, and the parties hereby acknowledge that the District Court of such County has jurisdiction over the parties and the subject matter of any such dispute or action. 10. All notices shall be sent by PDF to the following electronic delivery address and/or by physical delivery to the following mailing address(es): ________________________________ MCFA Chairman Date ________________________________ MCFA Mailing Address ________________________________ MCFA Email Address #___ Suite Holder Authorized Signature Suite No. Date Phone ________________________________ Print Suite Holder Name and Company Email ____________________________________________________ ____________________________________________________ Suite Holder Mailing Address Page 4 of 4 Revised: 09/25/19  MCFA STADIUM COMPLEX LUXURY SUITE LICENSE AGREEMENT This License Agreement is made and entered into on this ______ day of __________________, 20____, by and between the Miami Community Facilities Authority (MCFA), a municipal beneficiary public trust organized under 60 O.S. §176 et seq., Trusts for Furtherance of Public Functions, and other laws of the State of Oklahoma, and _____________________________________________________________ (Suite Holder). WHEREAS: 1. The Miami Community Facilities Authority (MCFA) is the leasehold owner of certain accommodations known as Stadium Suites, which are located in the MCFA Stadium Complex located on the Miami, Oklahoma, campus of the Northeastern Oklahoma A&M College (NEO 2. MCFA desires to make Stadium Suites available to those individuals, groups, businesses, or others who are supporters of the activities of the Miami Community Facilities Authority (MCFA) and who make contributions to the program. If other individuals are involved with the suite, it is the responsibility of the Suite Holder to determine the distribution of any associated benefits. NOW, THEREFORE, the parties agree as follows: 1. MCFA hereby grants a license for the use of Stadium Suite Number __#_____, subject to availability, to Suite Holder during the 20___ through 20___ football seasons (a 10-year term) under the terms and conditions set forth below and in accordance with any proper written amendment hereof. 2. Suite Holder agrees to pay MCFA the contribution as shown below and made payable to the Miami Community Facilities Authority. Scheduled payments must be received prior to August 1st of each year and prior to the issuance of any Stadium Suite tickets or other associated benefits. (a) One-time, up front sponsorship payment $ 85,000.00 (b) Five (5) annual payments @ $18,000.00 $ 90,000.00 (c) Ten (10) annual payments @ $10,000.00 $100,000.00 All contributions are non-refundable regardless of circumstances including but not limited to force majeure, Act of God or any other cause, event or occurrence of any nature whatsoever. Failure to make an annual payment in full by the due date shall authorize the MCFA to declare the Suite Holder/donor in default under this agreement, to terminate the same without further obligation by MCFA to Suite Holder/donor, and to issue a new license agreement to a third party. 3. CO-OP or Multiple Licenses. It is permissible to have up to, but not to exceed, four (4) donors for each private suite. In such case, each Donor shall execute this Agreement with one (1) of the Donors to be designated to represent the multiple donors in all matters with the MCFA. Any change made in this designee may only be made upon written notification to MCFA with such notification bearing the signature of all Donors. The MCFA is authorized to rely solely upon the Donor which is designated as primary Page 1 of 4 Revised: 10/02/19 representative and any decision of the primary representative shall be binding upon all Donors. All Donors shall be jointly and severally liable for all obligations under this Agreement. 4. With the annual gift commitment and the use of the Stadium Suite, the Suite Holder receives: (a) Ten (10) reserved suite tickets for each home NEO A&M and Miami High School varsity football game; (b) Food services for each home NEO A&M and Miami High School varsity football game priced and as described on an annual amendment to this agreement; (c) Full Suite Holder will receive two (2) fifteen (15) second videos or a half suite holder will receive one (1) fifteen (15) second video per NEO A&M and Miami High School varsity football game. (d) Two (2) VIP parking passes for each home NEO A&M and Miami High School varsity football game; (e) Right of First Refusal for suite level seating to all special events (e.g. concerts, band competitions, international soccer competitions, etc.) if MCFA opens the Stadium Suites for said event(s). In order to secure suite level seating, the Suite Holder must purchase tickets and issue notice to MCFA of intended use of the suite no less than one (1) week in advance of the event. Failure to purchase tickets and issue proper notice will allow MCFA to utilize the suite for the event and MCFA may charge fees to third parties associated therewith; (f) One (1) reservation annually, at no additional cost, to use the suite level area for company event, holiday function, business meeting, etc., subject to availability; (g) One (1) corporation or business sign in the designated sponsor area inside the Stadium Complex; (h) Corporate / Private Name posted outside the Stadium Suite; (i) Recognition as a “Suite Level Sponsor” in the newly designed honor/donor plaza near the entryway to the stadium; (j) Right of first refusal for license renewal, provided the Suite Holder submits in writing to the MCFA their intent to renew the license thirty (30) days prior to expiration; and (k) Other benefits that the MCFA may from time to time designate. 5. This Agreement is subject to all local, state and federal laws and the rules and regulations of the Miami Community Facilities Authority and the rules and regulations of any host, district, conference or association which sponsors a particular event. 6. MCFA and Suite Holder further agree to the following: (a) The Stadium Suite shall be decorated and furnished by MCFA. The Suite Holder agrees not to make furniture or decorative additions to the Stadium Suite without prior written approval of MCFA; authorized upgrades shall be subject to the sole financial responsibility and payment by the Suite Holder; further, donor agrees to return Stadium Suite to the standard decoration and furnishing at donor expense upon termination of contract. The Page 2 of 4 Revised: 10/02/19  Suite Holder shall be solely responsible for any theft, loss, or damage of any kind to personal property in the Stadium Suite. (b) The Stadium Suite will be open and available to Suite Holder from the time the gates of the Stadium Complex open two (2) hours prior to game or event time. The Suite Holder is entitled to use the Stadium Suite pursuant to the terms of this Agreement until one (1) hour after the end of each game or event. (c) The Stadium Suite will be open and available to Suite Holder on the day and time designated by Sodexo prior to the NEO A&M College and Miami High School varsity football season for servicing in accordance with the MCFA Red Robertson Event Center Operation Manual. (d) Occupancy of any Stadium Suite during the games and/or events is restricted to the designated number of Stadium Suite tickets purchased for that game and/or event. This will be strictly enforced. (e) All occupants, including anyone under the age of 18, of any Stadium Suite must have a Stadium Suite ticket. Anyone without the appropriate credential will be asked to leave the Stadium Suite level. (f) No one under the age of 21 can be in the Stadium Suite without supervision by a person who is age 21 or older. 7. Suite Holder further agrees to the following: (a) Suite Holder agrees to maintain the Stadium Suite in good condition and Suite Holder agrees to reimburse MCFA for the repair of any damage caused by Suite Holder and or suite guests to the Stadium Suite or to any property located therein. (b) Suite Holder and Suite Holder’s invitees shall maintain proper decorum while using the Suite, shall abide by and observe all reasonable rules and regulations established from time to time by MCFA pertaining to the use of the Suite and shall comply with all applicable laws, ordinances, orders, rules and regulations, now or hereafter in effect, of all governmental authorities relating use of the Suite. (c) Suite Holder shall abide by the Stadium Suites Handbook and its rules and regulations, which are all incorporated herein by reference. (d) In the event that Suite Holder elects to provide or have available alcoholic beverages for use by Suite Holder, invitees or third parties, Suite Holder agrees MCFA shall not be liable to Suite Holder, invitees or third parties for personal injury, property damages or loss of any kind whatsoever resulting from the use of alcoholic beverages in connection with this Agreement and Suite Holder agrees to indemnify and hold harmless MCFA, NEO A&M College, the Miami Public Schools, all event sponsors, and their employees, agents, volunteers and assigns, from any liability, damage or loss of any kind whatsoever arising out of the use of alcoholic beverages in connection with this Agreement. For purposes of this clause, “alcoholic beverages” shall include any beverage which contains any alcohol whatsoever, including but not limited to low-point beer and wine. The Suite Holder further agrees that MCFA shall not be liable for damages or loss to either the person or property of Suite Holder, invitees or third parties in or upon the premise. All alcoholic beverages shall be displayed, poured and consumed solely within the Stadium Suite. All applicable criminal and civil laws, regulations and ordinances shall remain in full force and effect and are not affected by this provision. Page 3 of 4 Revised: 10/02/19  8. The parties hereto agree that this Agreement creates no possessory interest in Suite Holder, which would be subject to property taxes; however, should this Agreement be made subject to any such claim by the appropriate authorities, such tax shall be the sole obligation of the Suite Holder. MCFA retains all ownership and all rights to use of the Suite except as otherwise permitted by this agreement. 9. This Agreement may not be assigned by the Suite Holder without prior written consent of MCFA. This Agreement may not be modified, amended, or changed in any manner except by a written document signed by MCFA and Suite Holder. 10. All notices shall be sent by PDF to the following electronic delivery address and/or by physical delivery to the following mailing address: ________________________________ MCFA Chairman Date ________________________________ MCFA Mailing Address ________________________________ MCFA Email Address # Signature Suite Holder (Primary) Suite No. Date Phone _______________ ______________________________________ Print Suite Holder Name and Company Email ____________________________________________________ ____________________________________________________ Primary Suite Holder Mailing Address Signature Suite Holder (Secondary) Suite No. Date Phone _______________ ______________________________________ Print Suite Holder Name and Company Email Signature Suite Holder (Secondary) Suite No. Date Phone _______________ ______________________________________ Print Suite Holder Name and Company Email Signature Suite Holder (Secondary) Suite No. Date Phone _______________ ______________________________________ Print Suite Holder Name and Company Email Page 4 of 4 Revised: 10/02/19  Video Board and/or Field Banner Advertising Contract Between Miami Community Facilities Authority and ___________________________________ Miami Community Facilities Authority (also referred to as MCFA) agrees to provide, subject to availability, scoreboard and/or field banner advertising service on the Red Robertson Field, Miami, OK to __________________________________ for the period of ____________________________, 20___ through ____________________________, 20___. Unless otherwise stated, advertising will occur at all NEO and MHS regular season football games. _____________________________________ agrees to pay: (Initial desired package below) ____ Existing Sponsor Renewal Option Package (one-year commitment) o 2 x :15 video spots Total: $1,750 ____ Corporate Package (3-year commitment) o 1 x field banner o 1 x :15 video Total: First Year - $2,250; Second and Third Years - $2,100 each ____ Pre/Post Package (one-year commitment) o 1 x :15 video to air pre and post football games Total: $600 ____ Solo Banner Package (3-year commitment) o 1 x field banner Total: First Year - $750; Second and Third Years - $600 each MCFA Video Board and/or Field Banner Advertising Template Contract Approved: 09/25/2019 ____ Solo Video Package (3-year commitment) o 1x :5 video to air during football games Total: $500 each year ____ Double Video Package (3-year commitment) o 2x :5 videos to air during football games Total: $800 each year The first payment is due upon the execution of this contract and the second- and third- year payments, when applicable, are DUE ON AUGUST 1 of each year starting in 20___. _________________________________ agrees to provide the artwork for the banner or video advertising. All artwork and video advertising must be submitted to the MCFA for prior approval before the static or video ads are displayed. ____________________________ further agrees to pay the full cost of any changes made to the sign or video advertising during the duration of this contract. Approval of Agreement ______________________________________ ___________________ Company Representative (Sign and Print) Date ______________________________________________________________________________ Company Mailing Address ______________________________________________________________ Company Contact Email ______________________________________ ___________________ MCFA Representative (Sign and Print) Date ______________________________________ ___________________ Dr. Mark Rasor, MCFA Chairman Date MCFA Video Board and/or Field Banner Advertising Template Contract Approved: 09/25/2019 MCFA Video Board and/or Field Banner Advertising Template Contract Approved: 09/25/2019 MCFA Video Board and/or Field Banner Advertising Template Contract Approved: 09/25/2019