Miami Community Facilities Authority Packet (MCFA)

OATH OF OFFICE (Oklahoma Constitution, Article XV, §1; 51 O.S. §36.3; 11 O.S. §8-103) I, Shannon Duhon, do solemnly swear (or affirm) that I will support, obey, and defend the Constitution of the United States, and the Constitution of the State of Oklahoma, and that I will not, knowingly, receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law; I further swear (or affirm) that I will faithfully discharge, according to the best of my ability, the duties of my office during such time as I am a member of the Miami Community Facilities Authority (MCFA) board of trustees of the City of Miami, Oklahoma. __________________________________________ Shannon Duhon STATE OF OKLAHOMA ) COUNTY OF OTTAWA ) SS Subscribed and sworn to (or affirmed) before me on this _______ day of ______________________, 2022, by ____________________________________________. __________________________________________ _________________________, Notary Public Commission Number: _______________ Commission Expires: _______________ [NOTARIAL SEAL] [* Per 11 O.S. §8-104, municipal oaths may be administered by “[a]ll officers authorized by state law, the mayor, the municipal clerk, the city manager or municipal judge and all such other officers as the municipal governing body may authorize…”. Also, per 49 O.S. §6, “[n]otaries public shall have authority … to administer oaths…”.] Page 1 of 1  MCFA PURCHASE ORDERS PRESENTED VENDOR DESCRIPTION TOTAL OFF-CYCLE CHECKS - SEPTEMBER ALLEN SIGN REPLACE FACE IN SCOREBOARD (PO#23-00622) $ 1,032.80 DAKTRONICS CS-MAINTENANCE AGREEMENT $ 10,040.00 FIELDTURF FIELD MAINTENANCE (PO#23-00402) $ 2,135.50 MCFA SUITE HOLDERS LUNCHEON AUGUST 2022 (PO#23- SODEXO $ 700.04 00422) SODEXO MHS VS. DEWEY (PO#023-00423 $ 1,588.58 SODEXO NEO VS. SHREVEPORT (PO#23-00424) $ 1,500.08 SODEXO MHS VS. GROVE (PO#23-00470) $ 1,500.08 SODEXO NEO VS. GORDON PREP (PO#23-00471) $ 1,234.58 SODEXO NEO VS. KILGORE (PO#23-00509) $ 1,234.58 SODEXO NEO VS CUSHING (23-00601) $ 1,739.03 $ 22,705.27 BANK OF AMERICA MCFA CC CHARGE-DISH NETWORK $ 261.57 $ 261.57 SEPTEMBER TOTAL $ 22,966.84 OFF-CYCLE CHECKS - OCTOBER SODEXO NEO VS. TYLER - PO # 23-00689 $ 1,739.03 SODEXO NEO VS. CISCO - PO # 23-00730 $ 1,500.08 OCTOBER TOTAL $ 3,239.11 NOVEMBER SODEXO MHS VS CATOOSA - PO # 23-00921 $ 1,234.58 SODEXO MHS VS WAGONER - PO # 23-00923 $ 1,234.58 NOVEMBER TOTAL $ 2,469.16 THE MIAMI COMMUNITY FACILITIES AUTHORITY (MCFA) MET IN REGULAR SESSION AUGUST 10, 2022, AT THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:15PM WITH THE FOLLOWING MEMBERS PRESENT: Kyle Stafford, Chairman Bo Reese, City Manager Nick Highsmith, Trustee Ben Loring, Trust Attorney Bless Parker, Trustee Melissa Moore, City Clerk Mark Folks, Trustee/Vice Chairman Dustin Grover, Trustee Bill Osborn, Trustee /Secretary/Treasurer Shannon Duhon, Trustee The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 1:35PM on August 09, 2022, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY DISCUSS, CONSIDER, VOTE ON, AND/OR MAKE RECOMMENDATION TO THE CITY COUNCIL ON ANY ITEM LISTED IN THIS AGENDA: 1. Call to Order Chairman Stafford called the meeting to order at 5:17PM. 2. Invocation Mike Addington gave the invocation. 3. Pledge of Allegiance Chairman Stafford led the pledge of allegiance. 4. Public Input and Unscheduled Personal Appearances None. 5. *Action Item* Minutes: June 22, 2022 (Regular) Trustee Parker made a motion to approve the minutes June 22, 2022 (regular). Trustee Duhon made the second. The Trust was polled with the following results: Parker, Aye Duhon, Aye Grover, Aye Highsmith, Aye Stafford, Aye Osborn, Absent Folks, Absent Chairman Stafford declared the motion approved. 6. Monthly Financial Report Mike Addington explained that this is the first finance report of the new fiscal year. The sponsors for the scoreboards have been invoiced. The first dish bill for the year for five hundred twenty-seven dollars ($527.00) was received. The total available cash is three hundred forty-seven thousand five hundred thirty-one dollars and thirteen cents ($347,531.13). One hundred thousand dollars ($100,000.00) will be moved over to a cd once the rate quotes have been received and the best rate has been determined. Sixty thousand dollars ($60,000.00) will be earmarked for the repair and replacement of the field turf as approved in the budget for fiscal year 2022-2023. Once the sixty-thousand dollars ($60,000.00) is moved for field turf replacement the total of the earmarked funds will be three hundred and ten thousand dollars ($310,000.00). Chairman Stafford stated that he believed cost of replacement will be approximately four hundred thousand dollars ($400,000.00). Trustee Highsmith reminded the Trust that inflation will be a factor in the cost. Chairman Stafford reminded the Trust that the cost of replacement for the jumbotron and the scoreboard update will also be a factor in a couple of years. No action taken. MCFA Page 1 of 3 August 10, 2022 7. *Action Item* Memorandum of Understanding With Northeastern Oklahoma Soccer Association for Fiscal Year 2022-2023 Trustee Grover explained that this is the standard memorandum of understanding to allow Northeastern Oklahoma Soccer Association to use the field for practices and games when the field is not being used by another entity. Trustee Highsmith made a motion to approve the memorandum of understanding with Northeastern Oklahoma Soccer Association for fiscal year 2022-2023 with the modification of the name on the first page and anywhere else within. Trustee Parker made the second. The Trust was polled with the following results: Highsmith, Aye Parker, Aye Grover, Aye Duhon, Aye Stafford, Aye Folks, Absent Osborn, Absent Chairman Stafford declared the motion approved. 8. *Discussion and Action Item* Approve Rates for Scoreboard Panels Chairman Stafford presented new Miami Public Schools/NEO A&M College brochures that were made to promote the scoreboard panels. The amounts shown on the brochure for the small scoreboard panels are as follows: the first year is six thousand seven hundred fifty dollars ($6,750.00) and for years two (2) through five (5) five thousand five hundred dollars ($5,500.00). The Trust previously leased the scoreboard panels for the first five (5) year contract at six thousand seven hundred fifty dollars ($6,750.00) each of the five years and then if the sponsor renewed for a second five (5) year contract then the amount would be lowered to five thousand five hundred dollars ($5,500.00) for each of the five years. There is a sponsor who would like to lease a small scoreboard panel for one (1) year. Chairman Stafford made a motion to modify the rates for the small scoreboard panels for five (5) year contracts as follows: year one (1) $6,750 and years two (2) through five (5) $5,500, if the contract is yearly then the amount each year is $6,750 and also to create new contract templates with these changes and replace the signature line of the Chairman with the Trust Manager on all contract templates thereby authorizing the Trust Manager to sign all approved contract templates. Trustee Duhon made the second. The Trust was polled with the following results: Stafford, Aye Duhon, Aye Grover, Aye Parker, Aye Highsmith, Aye Folks, Absent Osborn, Absent Chairman Stafford declared the motion approved. 9. *Action Item* Authorize the Trust Manager to Sign Advertising Agreements No discussion or action taken. 10. *Discussion and Possible Action Item* to Increase Expenses for Food in the Suites Chairman Stafford provided an updated menu for the food in the suites. There have been some food price increases due to inflation. Chairman Stafford explained that the Trust spent approximately sixteen thousand dollars ($16,000.00) last year and the budget for this year is nineteen thousand dollars ($19,000.00). Trustee Highsmith explained that he and Chairman Stafford will upgrade the experience of the special nights or back to back nights for suiteholders by not serving the same food. No action taken. 11. Discussion of Upcoming Football Season The football season begins this month. The Miami High School season begins with a scrimmage on August 19, 2022. NEO has six (6) home games this season. No action taken. MCFA Page 2 of 3 August 10, 2022 12. Suiteholder’s Luncheon on Wednesday, August 24, 2022 The suiteholder’s luncheon will be held on Wednesday, August 24, 2022 at noon at the Crossland Complex. Chairman Stafford stated that there has been a good response from suiteholders. Chairman Stafford sent an email to suiteholders with information regarding new advertising video deadlines and times for stocking suites. No action taken. 13. Chairman and Trustee Community Announcements Trustee Parker announced that Jessica from J-K Media lost her mother last week. Amanda Davis brought up the ceiling tiles on the second level, some are discolored or removed due to a possible roof leak. Trustee Grover explained that the fan on the computer has been replaced and he will coordinate with J-K Media for a run through. No action taken. 14.*Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. 15. Adjournment Trustee Parker moved to adjourn. Trustee Grover made the second. The Trust was polled with the following results: Parker, Aye Grover, Aye Duhon, Aye Highsmith, Aye Stafford, Aye Folks, Absent Osborn, Absent Chairman Stafford declared the meeting adjourned at 5:48PM. ________________________ _______________________ _______________________ Kyle Stafford, Chairman Bill Osborn, Treasurer/Secretary Bless Parker, Trustee ________________________ _______________________ ATTEST: Mark Folks, Vice Chairman Dustin Grover, Trustee ________________________ ________________________ _______________________ Melissa Moore, City Clerk Shannon Duhon, Trustee Nick Highsmith, Trustee MCFA Page 3 of 3 August 10, 2022 THE MIAMI COMMUNITY FACILITIES AUTHORITY (MCFA) MET IN SPECIAL SESSION AUGUST 24, 2022, IN THE NEO A&M CROSSLAND CENTER COMPLEX AT 11:45AM WITH THE FOLLOWING MEMBERS PRESENT: Dr. Kyle Stafford, Chairman Bo Reese, Trust Manager Bless Parker, Trustee Ben Loring, Trust Attorney Bill Osborn, Trustee (Absent) Melissa Moore, City Clerk Mark Folks, Trustee/Vice Chairman (Absent) Dustin Grover, Trustee Nick Highsmith, Trustee (Arrived at 11:52AM) Shannon Duhon, Trustee Notice of special meeting of the Miami Community Facilities Authority, Miami, Oklahoma, called by Chairman Kyle Stafford was posted on Thursday, August 18, 2022, at 4:25PM in the main lobby and the north outside entryway of the Miami Civic Center and the agenda was posted in the same manner at 9:45AM on August 23, 2022. THE MIAMI COMMUNITY FACILITIES AUTHORITY (MCFA) MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM IN THIS AGENDA: Call to Order Chairman Stafford called the meeting to order at 11:46AM. 2. *Action Item* Approve Claims Trustee Grover made a motion to approve claims. Trustee Parker made the second. The Trust was polled with the following results: Grover, Aye Parker, Aye Duhon, Aye Stafford, Aye Highsmith, Absent Osborn, Absent Folks, Absent Chairman Stafford declared the motion approved. 3. Discussion of 2022-2023 Season/Operations Manual Chairman Stafford welcomed everyone. The attendees ate lunch prepared by Sodexo, which highlighted this season’s new suite menu items. Chairman Stafford introduced Cathy Cunningham with Sodexo. Cunningham gave a brief overview of the menu and made sure to let the Suiteholders know that feedback is appreciated. Suites will be open for stocking from 2PM-6PM every Tuesday. If a different time needs to be set up, then suiteholders must notify Cathy for scheduling. The Miami High School and NEO A&M College football coaches and athletic directors discussed their upcoming seasons. Chad Davis explained that the games will be able to be viewed through wardogtv on YouTube. There is no cost for people to view the games through the YouTube channel. No action taken. 4. Chairman Remarks Chairman Stafford thanked the Suiteholders for attending and for continuing to be supporters of the complex. Chairman Stafford also introduced the Trustees of MCFA and city staff. 5. Discussion of 8-Man Football Game Amanda Davis explained that the 8-man football game has been held in Miami for the twentieth (20th) year. This event is seven (7) days. In twenty twenty-three (2023) the 8-man football program will celebrate their fiftieth (50th) anniversary. The next game will be held on June 17, 2023. 6. Future Planning No discussion. MCFA - Special Page 1 of 2 August 24, 2022 7. Adjournment Trustee Highsmith moved to adjourn. Trustee Duhon made the second. The Trust was polled with the following results: Highsmith, Aye Duhon Aye Grover, Aye Parker, Aye Stafford, Aye Folks, Absent Osborn, Absent Chairman Stafford declared the meeting adjourned at 12:47PM. ________________________ _______________________ _______________________ Dr. Kyle Stafford, Chairman Bless Parker, Trustee Nick Highsmith, Trustee ________________________ _______________________ ATTEST: Mark Folks, Vice Chairman Dustin Grover, Trustee ________________________ ________________________ _______________________ Melissa Moore, City Clerk Bill Osborn, Trustee Shannon Duhon, Trustee MCFA PURCHASE ORDERS PRESENTED VENDOR DESCRIPTION TOTAL ALLEN SIGN EAST STADIUM REPLACEMENT BANNERS (PO#23-003330) $ 4,614.00 $ 4,614.00 MCFA - Special Page 2 of 2 August 24, 2022 MIAMI COMMUNITY FACILITES AUTHORITY (MCFA) FISCAL YEAR THRU Sep 30, 2022 MCFA Funds as of Original Current Period Budget FY 22/23 Jul-Oct Revenues: (accured when inv is created) BEGINNING BALANCE AS OF 6/30/22 $ 330,439 $ 330,439 Facility Lease: $50,000 Suite Leases: $20,000 REVENUES $ 100,750 $ 102,870 Advertising: $32,750 Concessions: $119.75 TRANSFERS IN $ - $ - Field Rental: Total Revenues $ 100,750 $ 102,870 Revenue/Other: EXPENDITURES $ 111,750 $ 31,347.37 TRANSFERS OUT $ - $ - Expenses: ENCUMBRANCES OUTSTANDING OR DEBT Suite Expenses: $12,736.08 Video Board Operation: RESERVES $ - $ - Dish Network: $788.99 Total Expenditures $ 111,750 $ 31,347 Field Turf: $2,135.50 Replace Scrbd Panel: $1,032.80 Net Revenues/(Expenditures) $ 319,439 $ 401,961 MHS Booster Club: NEO Booster Club: ENDING BALANCE $ 319,439 $ 401,961 Banners: $4,614.00 Scoreboard Maint: $10,040 ** Outstanding Billed Revenues $ 11,514.64 Outstanding Invoices: 4 State Football - 914.64 Repair & Peoria Tribe - $10,000, MSSU - $600 Replacement MCFA Funds (Turf, etc.) Beginning Bank Balance $ 80,438.80 $ 250,000.00 Revenues $ 42,869.75 $ 60,000.00 FY 19/20 Receivable $ 914.64 Expenses $ (31,347.37) Ending Bank Balance $ 81,361.18 $ 310,000.00 Total Available Cash $ 391,361.18 of which $100,149.03 is in a CD MIAMI COMMUNITY FACILITES AUTHORITY (MCFA) FISCAL YEAR THRU Sep 30, 2022 MCFA Funds as of Original Current Period Budget FY 22/23 Jul-Sep Revenues: (accured when inv is created) BEGINNING BALANCE AS OF 6/30/22 $ 330,439 $ 330,439 Facility Lease: $50,000 Suite Leases: $20,000 REVENUES $ 100,750 $ 102,870 Advertising: $32,750 Concessions: $119.75 TRANSFERS IN $ - $ - Field Rental: Total Revenues $ 100,750 $ 102,870 Revenue/Other: EXPENDITURES $ 111,750 $ 28,108.26 TRANSFERS OUT $ - $ - Expenses: ENCUMBRANCES OUTSTANDING OR DEBT Suite Expenses: $9,496.97 Video Board Operation: RESERVES $ - $ - Dish Network: $788.99 Total Expenditures $ 111,750 $ 28,108 Field Turf: $2,135.50 Replace Scrbd Panel: $1,032.80 Net Revenues/(Expenditures) $ 319,439 $ 405,200 MHS Booster Club: NEO Booster Club: ENDING BALANCE $ 319,439 $ 405,200 Banners: $4,614.00 Scoreboard Maint: $10,040 ** Outstanding Billed Revenues $ 23,264.64 Outstanding Invoices: 4 State Football - 914.64 Repair & Peoria Tribe - $10,000, Integris - $5,000, MSSU $600, Replacement and Ottawa Tribe $6,750 MCFA Funds (Turf, etc.) Beginning Bank Balance $ 80,438.80 $ 250,000.00 Revenues $ 42,869.75 $ 60,000.00 FY 19/20 Receivable $ 914.64 Expenses $ (28,108.26) Ending Bank Balance $ 72,850.29 $ 310,000.00 Total Available Cash $ 382,850.29 of which $100,149.03 is in a CD MIAMI COMMUNITY FACILITES AUTHORITY (MCFA) FISCAL YEAR THRU Aug 31, 2022 MCFA Funds as of Revenues: (accured when inv is created) Original Current Period Facility Lease: $50,000 Budget FY 22/23 Suite Leases: $20,000 Jul-Aug Advertising: $26,000 Concessions: $119.75 BEGINNING BALANCE AS OF 6/30/22 $ 330,439 $ 330,439 Field Rental: Revenue/Other: REVENUES $ 100,750 $ 96,120 **Outstanding Billed Revenues: TRANSFERS IN $ - $ - Field Rental: 4 States $914.64 ($800 has been pd.) Total Revenues $ 100,750 $ 96,120 Peoria Tribe $10,000, Integris $5,000, MSSU $600, and Oelke Construction $5,000 EXPENDITURES $ 111,750 $ 5,141.42 TRANSFERS OUT $ - $ - Expenses: ENCUMBRANCES OUTSTANDING OR DEBT Suite Expenses: RESERVES $ - $ - Video Board Operation: Total Expenditures $ 111,750 $ 5,141 Dish Network: $527.42 Field Turf: Net Revenues/(Expenditures) $ 319,439 $ 421,417 MHS Booster Club: NEO Booster Club: ENDING BALANCE $ 319,439 $ 421,417 Banners: $4,614.00 ** Outstanding Billed Revenues $ 21,514.64 Repair & Replacement MCFA Funds (Turf, etc.) Beginning Bank Balance $ 80,438.80 $ 250,000.00 Revenues $ 36,119.75 $ 60,000.00 FY 19/20 Receivable $ 914.64 Expenses $ (5,141.42) Ending Bank Balance $ 90,817.13 $ 310,000.00 Total Available Cash $ 400,817.13 of which $100,149.03 is in a CD Original CD Balance: $ - Interest: $ - CD Balance at Maturity Investment: $ - Melissa Moore From: Ben Loring Sent: Tuesday, August 30, 2022 2:04 PM To: kyle.j.stafford@neo.edu; Bo Reese; Melissa Moore; Jill Fitzgibbon Cc: Krista Duhon Subject: MCFA - Dish Network - Local Stations The question has been raised as to whether MCFA can QUICKLY enter into an addendum with Dish Network to add the local stations for $12.00 a month for the 6 months that cover football season at the stadium suites (we are talking $72.00)? My suggestion is that if Bo, as the Trust Manager and Kyle, as the Trust Chairman agree, Bo just go ahead and sign the necessary paperwork. Then, the next time MCFA has a meeting, the Board could ratify the decision. The reason behind this suggestion is that, and this is my personal opinion only and NOT a legal opinion, the Trust Manager should have the authority to do such simple transactions, as is the policy for the City and most of the other municipal trusts, but not MCFA. Then we could use this example as a springboard for the discussion of bringing this policy in line with the other entities. No one that I have talked to can explain why this is done differently for MCFA than the other entities. Two other provisions could be a part of the modification of the policy: the Trust Manager can act on such contractual matters as long as it is within the annual budget; and/or, the Trust Manger and Trust Chairman collectively can make the decision, and the Trust Manager then sign the contract. In my mind, it is silly that we would have to call a trust meeting for such a menial task, and it is simply not a wise use of our Board resources. If both agree, this should be done ASAP and not call a board meeting until one is really necessary. Ben Loring, OBA #5529 City Attorney PO Box 1288 Miami, OK 74355 bloring@miamiokla.net W (918) 541‐2204 C (918) 533‐6533 This communication is for use by the intended recipient and contains information that may be privileged, confidential, or copyrighted under law. 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All emails sent and received by employees of the City of Miami are considered its property and may be subject to disclosure to the public pursuant to the Oklahoma Open Records Act. 1  RESOLUTION NO. MCFA 20_________ A RESOLUTION OF THE BOARD OF TRUSTEES OF THE MIAMI COMMUNITY FACILITIES AUTHORITY AMENDING MCFA 2016-01, 2019-01, AND 2020-02 DELEGATING CLAIMS PAYMENT AUTHORITY TO THE TRUST MANAGER. WHEREAS, the Trust Indenture of the Miami Community Facilities Authority provides for a trust purpose at Article IV, paragraph 7, and a matching trust power at Article VIII, paragraph 15, as follows: "To expend all funds coming into the hands of the Trustees as revenue or otherwise for the payment of any indebtedness incurred by the Trustees for the purposes specified herein, and in the payment of the aforesaid costs and expenses, and in payment of any other obligation properly chargeable against the Trust Estate, ... "; and WHEREAS, the Trust Indenture of the Miami Community Facilities Authority provides the following trust powers at Article VIII, paragraphs 29 and 30: "To exercise exclusive management and control of the properties of the Trust Estate; [t]o contract for the furnishing of any services or the performance of any duties that they may deem necessary or proper, and pay for the same as they see fit"; and WHEREAS, the Trust Indenture of the Miami Community Facilities Authority provides at Article VII, paragraph 6, that the City Manager of the City of Miami, Oklahoma, serves ex officio as General Manager and Executive Director for the Trust Estate, and that he or she is charged with " ... the authority ... to manage Trust facilities and activities in a manner consistent with the policies established by written resolution of the Board of Trustees ... "; and WHEREAS, the Trust Indenture of the Miami Community Facilities Authority provides at Article VIII, paragraph 28, that the Board of Trustees may " ... do any and all things necessary or convenient to carry out its purposes and exercise the powers given and granted herein, and to do all other acts in their judgment necessary or desirable, for the property and advantageous management, investment and distribution of the Trust Estate and income therefrom"; and WHEREAS, the Board of Trustees desire to delegate claims settlement and payment authority to the Trust Manager; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE MIAMI COMMUNITY FACILITIES AUTHORITY AS FOLLOWS: 1. The General Manager or designee shall have the authority to negotiate, approve and execute contracts that correspond with the fiscal year’s budget capacity; and 2. Subject to the limitations of the following paragraphs, the Trust Manager or designee shall have the authority to approve claims for payment and may issue payment for the same; and 3. The financial commitments and/or payments of pending unpaid budgeted expenditures made under the authority granted hereunder shall not exceed a cumulative unpaid total of twenty  thousand dollars ($20,000.00) absent the approving vote of a majority of a quorum of the Board of Trustees at a duly called meeting thereof and an additional twenty thousand dollars ($20,000.00) with the Chairperson’s written approval; and 4. The preceding paragraph notwithstanding, in extraordinary circumstances when a duly called meeting of the Board of Trustees cannot legally be held, whether due to a lack of quorum, or otherwise, the Trust Manager or designee, with the Chairperson’s written approval, shall have the authority to approve all or some pending budgeted expenditures. The Chairperson’s approval is an ongoing approval, subject to the Chairperson’s ability to withdraw same at any time, in writing; and absent such withdrawal it remains in place until the next legally called meeting of the Board of Trustees is held. For purposes of this resolution and by way of example only and not as a limitation, “extraordinary circumstances” could mean when a majority of the Trustees have been quarantined during a pandemic which would eliminate the ability to hold a duly called public meeting; and 5. The Trust Manager shall be obligated to make report of actions taken under this authority at the regular meeting next following said actions; and 6. This Resolution may be revoked or amended at any time by vote of a majority of a quorum of the Board of Trustees at a regular or special meeting, but such revocation or amendment shall not impair the validity of claims approval, claims payment or execution of contract(s) for performances and/or professional services made previously in compliance herewith. Passed and approved by public vote of the MCFA Board of Trustees Pursuant to a posted agenda item at a meeting held on ______________________, 20_____, by a vote of: ______ For, _____ Against, and _____ Abstaining ________________________________ Dr. Kyle Stafford, Chairperson ATTEST: APPROVED: ____________________________ ________________________________ City (Trust) Clerk Ben Loring, Trust Attorney  MIAMI COMMUNITY FACILITIES AUTHORITY REGULAR MEETING SCHEDULE FOR 2023 Meetings will be held in the Miami Civic Center 129 5th Avenue NW, Miami, Oklahoma 5:15 PM The Authority normally meets the 2nd & 4th Wednesday of each month. Wed Jan 11 5:15PM Wed July 12 5:15PM Wed Jan 25 5:15PM Wed July 26 5:15PM Wed Feb 08 5:15PM Wed Aug 09 5:15PM Wed Feb 22 5:15PM Wed Aug 23 5:15PM Wed Mar 08 5:15PM Wed Sep 13 5:15PM Wed Mar 22 5:15PM Wed Sep 27 5:15PM Wed Apr 12 5:15PM Wed Oct 11 5:15PM Wed Apr 26 5:15PM Wed Oct 25 5:15PM Wed May 10 5:15PM Wed Nov 08 5:15PM Wed May 24 5:15PM Wed Nov. 22 5:15PM Wed June 14 5:15PM Wed Dec. 13 5:15PM Wed June 28 5:15PM Wed Dec. 27 5:15PM PERSON FILING NOTICE: Melissa Moore, City Clerk, City of Miami, 129 5th Avenue NW, Miami, OK 74354 Phone: 918 542-6685 Must be filed with the City Clerk prior to December 15, 2022 Approved by MCFA _________________ _______, 2022 Filed in the Office of the City Clerk __________________ ______, 2022 Posted in the Main Lobby of the Miami Civic Center on _______________ ______, 2022 ________________________ Melissa Moore, City Clerk Test Performed By: Brad Estes & Taylor Estes Report # Location Indentification: Notheastern Oklahoma A&M College Date 7/25/2022 Address: 200 I St NE Miami, OK 74354 Weather 90's Contact Name: Dustin Grover Manufacturer FieldTurf Phone: 918-540-6296 Installation Date 8/15/2013 Drop Drop Drop Average Field Turf Pre Infill Post Infill Field Location: 1 2 3 Gmax Depth (mm) Depth (mm) Temp (F) Height In. 1. 10 yd Line, 5yds from Out of Bounds 150.0 161.0 164.0 162.50 35 36 135.5 2.25 2. 25 yd Line, 2 yds West of Hashmark 146.0 162.0 161.0 161.50 34 36 136.7 2.25 3. 50 yd Center Field 155.0 167.0 168.0 167.50 35 36 140.9 2.25 4. 35 yd Line, 2 yds West of Hashmark 150.0 169.0 169.0 169.00 33 34 138.9 2.25 5. 12 yd Line, Center of Field 141.0 153.0 158.0 155.50 34 35 138.5 2.25 6. Goal Line, 6 ft to Back of the End Zone Center Field 162.0 160.0 162.0 161.00 32 33 133.1 2.25 7. 25 yd Line, 5yds from Out of Bounds 148.0 157.0 157.0 157.00 35 37 138 2.25 8. 15 yd line, 10 yds Out of Bounds 141.0 154.0 154.0 154.00 38 39 143.9 2.25 9. Goal Line, Center of Field 140.0 150.0 155.0 152.50 34 36 141.2 2.25 10. Goal Line, 6 ft to Back of the End Zone Center Field 145.0 158.0 156.0 157.00 31 33 136.7 2.25 Averages drop 2 & 3 Gmax Infill Infill Temp (F) Turf Overall Data Average 159.75 34.1 35.5 138.34 2.25 Standard Deviation 5.54 1.91 1.84 3.11 0.00 % Deviation 3.47% 5.61% 5.19% 2.25% 0.00% DIRECTION (circle one) NORTH SOUTH EAST WEST 10 20 30 40 50 40 30 20 10 10 20 30 40 50 40 30 20 10 ASTM Specified Drop Height: 2' Producing an Impact Velocity 11.35 FPS ± 0.56. Test Method ASTM F 355, Test Method for Shock-Absorbing Properties of Playing Surfaces Systems and Materials. 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