Miami Downtown Redevelopment Authority (MDRA) Packet

THE MIAMI DOWNTOWN REDEVELOPMENT AUTHORITY (MDRA) MET IN SPECIAL MEETING WEDNESDAY, AUGUST 17, 2016, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 4:30 PM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Dean Kruithof, City/Trust Manager Neal Johnson, Trustee Amanda Davis, Deputy Trust Manager Scott Trussler, Trustee Shannon Duhon, Coleman Manager Ron Stowell, Trustee Loretta Robinson, Trustee Brent Brassfield, Trustee Jordan Boyd, Trustee The agenda was filed in the office of the City Clerk and posted in the main hallway and the north outside entryway of the Civic Center at 11:00 AM on August 16, 2016. THE AUTHORITY MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Schultz called the meeting to order at 4:30 PM Public Input and Unscheduled Personal Appearances None Approve Claims: $19,427.27 Trussler moved to approve the claims of $19,427.27. Stowell made the second. The trust was polled with the following results: Trussler: Aye, Stowell: Aye, Johnson: Aye, Robinson: Aye, Brassfield: Aye, Boyd: Aye, Schultz: Aye. Schultz declared the motion carried. Approve Minutes: May 16, 2016, and June 20, 2016. Johnson moved to approve minutes from May 16, 2016, and June 20, 2016. Schultz made the second. The trust was polled with the following results: Johnson: Aye, Schultz: Aye, Trussler: Aye, Stowell: Aye, Robinson: Aye, Brassfield: Aye, Boyd: Aye. Schultz declared the motion carried. Miami Public Schools Contract for 2016-2017 Fiscal Year: Duhon presented to the trust the contract for Miami Public Schools’ 2016-2017 fiscal year. Duhon reported that there will be no change from the previous year’s contract. Brassfield moved to approve the contract. Trustee Stowell made the second. The trust was polled with the following results: Special MDRA Page 1 of 4 August 17, 2016 Brassfield: Aye, Stowell: Aye, Trussler: Aye, Robinson: Aye, Johnson: Aye, Boyd: Aye, Schultz: Aye. Schultz declared the motion carried. Miami Little Theatre Contract for 2016-2017 Performance Season: Duhon presented to the trust the contract for Miami Little Theatre for the 2016-2017 fiscal year. Duhon reported that there was no change from the previous year. Trussler made the motion to approve the contract. Boyd made the second. The trust was polled with the following result: Trussler: Aye, Boyd: Aye, Brassfield: Aye, Johnson: Aye, Robinson: Aye, Stowell: Aye, Schultz: Aye. Schultz declared the motion carried. Contract for Rave On! Buddy Holly Experience on Saturday, November 5, 2017: Duhon gave a report to the trust on the contract for Rave On! Buddy Holly Experience. Duhon’s report included that the performance fee for this show will be $4,000.00 and additional terms will be six double-bed rooms the night of the show. Duhon also stated that this will be a great show and he expects it to bring in a large crowd. Boyd made the motion to approve the contract. Stowell made the second. The trust was polled with the following result: Boyd: Aye, Stowell: Aye, Trussler: Aye, Robinson: Aye, Brassfield: Aye, Johnson: Aye, Schutlz: Aye. Schultz declared the motion carried. Nominations for Celebrity Park Wall of Fame: Duhon gave an update on the nominees for the Celebrity Park Wall of Fame. Duhon stated that he is requesting that the applications for Bill (Hudson) Hastings, a dancer and choreographer, and Carol Littleton, a film editor, be accepted. Duhon stated that both individuals are both highly successful in their careers and both are MHS graduates. Duhon also stated that each nominee will have their own ceremony due to their schedules. Hastings’ ceremony will be in the first weekend in September to go along with his class reunion. Littleton’s ceremony could not be until November or later. Duhon stated that they are both well deserving of this honor. Trussler made the motion to approve the nominations. Stowell made the second. The trust was polled with the following results. Trussler: Aye, Stowell: Aye, Johnson: Aye, Brassfield: Aye, Robinson: Aye, Boyd: Aye, Schultz: Aye. Schultz declared the motion carried. Coleman Managing Director’s Report Duhon’s report included the upcoming schedule for the Coleman which includes silent movies with Dennis James, MLT production of “Oklahoma!,” Riders in the Sky and Christmas at the Coleman. Duhon stated the staff has been Special MDRA Page 2 of 4 August 17, 2016 busy with performance management duties and developing new objectives for the Coleman. Duhon also reported that the hours of operation will be changing during tour season. The Coleman will now be open Tuesday through Friday from 10 a.m. to 6 p.m. and Saturday from 10 a.m. to 4 p.m. Friends of the Coleman Report: None Miami Convention and Visitors Bureau Report: Davis reported that the hotel tax and city tax for end of the fiscal year ended at a 4 percent increase over last year due to events such as 8-Man football and Premier Baseball. Davis also reported that the CVB is hoping to relocate to the current Chamber of Commerce office once the chamber and MAEDS combine, so that the CVB staff can all be located under one roof. Other New Business, if any, which has Arisen since the Posting of the Agenda and Could Not Have been Anticipated Prior to the Time of Posting (25 O.S. §311 (9)) None Trustee Community Announcements None Adjournment Trussler moved to adjourn the meeting at 5:14. Schultz made the second. The trust was polled with the following results: Trussler: Aye, Schultz: Aye, Stowell: Aye, Johnson: Aye, Robinson: Aye, Brassfield: Aye, Boyd: Aye. Schultz declared the meeting adjourned at 5:15 PM. ________________________ _______________________ _________________ Trustee Brassfield Trustee Johnson Trustee Robinson ________________________ _______________________ _________________ Trustee Boyd Trustee Stowell Trustee Trussler _____________________ ATTEST:___________________ Chairman Schultz Amanda Davis MDRA PURCHASE ORDERS PRESENTED July 18, 2016 CLAIM # VENDOR DESCRIPTION TOTAL 1 AT&T TELEPHONE, LONG DISTANCE 266.36 2 ACTION GRAPHICS RECEIPT BOOKS 42.00 3 BARBARA SMITH JUNE CONTRACT 200.00 4 BILL KEETON TERMITE & PEST CONTROL MONTHLY PEST CONTROL 75.00 5 CABLEONE INTERNET SERVICE 78.71 Special MDRA Page 3 of 4 August 17, 2016 6 KONE ELEVATOR MAINTENANCE 274.14 7 KYLE DILLINGHAM TICKET SALES (PO#17-08001) 942.80 8 OKLAHOMA NATURAL GAS JULY GAS SERVICE 38.21 9 RIDERS IN THE SKY DEPOSIT (PO#17-07969) 2,500.00 10 VOICES OF GLORY DEPOSIT (PO#17-07970) 2,500.00 TOTAL 6,917.22 MDRA PURCHASE ORDERS PRESENTED 7/18/2016 (June 30, 2016) CLAIM # VENDOR DESCRIPTION TOTAL 247 BARBARA SMITH JULY CONTRACT 200.00 248 FRIENDS OF THE COLEMAN MAY/JUNE MERCHANDISE SALES (PO#16-07897) 223.00 249 GREEN COUNTRY MARKETING SPRING CAMPAIGN ADVERTISING (PO#16-07877) 759.00 250 HOLIDAY INN EXPRESS LODGING (DENNIS JAMES) 680.04 251 LOCKE SUPPLY BALLAST 17.98 252 OKLAHOMA NATURAL GAS JUNE GAS SERVICE 38.58 253 MIAMI LITTLE THEATER TICKET SALES (THE TRIAL OF THE BIG BAD WOLF) 1,613.32 254 SODEXO, INC. DINNER (TOUR GROUP) 496.31 TOTAL 4,028.23 CREDIT CARD PURCHASES (MAY MAY 16 - JUNE 1, 2016) 255 ACE HARDWARE BULBS, BATTERIES, FIRE PANEL 107.96 256 HAMPTON INN LODGING (RIDERS IN THE SKY) 89.00 257 LOCKE SUPPLY FREON, LIGHT BULBS 466.95 TOTAL 663.91 MDRA PURCHASE ORDERS PRESENTED August 16, 2016 CLAIM # VENDOR DESCRIPTION TOTAL 11 AT&T TELEPHONE, LONG DISTANCE 268.61 12 BARBARA SMITH JULY/AUGUST CONSULTING FEE 400.00 13 CABLEONE INTERNET SERVICE 78.71 14 FRIENDS OF THE COLEMAN JULY MERCHANDISE SALES (PO#17-08091) 397.00 15 HAYDEN BREWER DAMAGE DEPOSIT REFUND (PO#17-08119) 300.00 16 JOURNEY RESURRECTION CONCERT FEE (PO#17-08118) 4,000.00 17 KONE ELEVATOR MAINTENANCE 267.02 18 OKLAHOMA CITY HANDBELL ENSEMBLE TICKET SALES (PO#17-08120) 779.65 TOTAL 6,490.99 CREDIT CARD PURCHASES (JUNE 2 - 15, 2016) 258 ACE HARDWARE BROMIDE TABLETS 18.60 259 CRITERION FILM RENTAL (MIRACLE ON 34TH STREET) 400.00 260 OKBRIDE.COM TULSA BRIDAL SHOW ADVERTISING 590.00 261 SOUPER SWEETS LUNCH ON STAGE 238.50 262 WALMART BOTTLED WATER, SUPPLIES (LUNCH ON STAGE) 79.82 TOTAL 1,326.92 TOTAL OF ALL CLAIMS 19,427.27 Special MDRA Page 4 of 4 August 17, 2016  SCANNED Celebrity Park Proposed Plaque Policies Prepared: 12119/2013 Revised: 01/15/2014 MDRA-2015-02 I. Selection Committee A. Committee to manage nominations for recommendation to the Trust B. Committee members should be diverse in their "regions" or fields 1. Example: NEO, Chamber, Friends, Citizen C. Selection committee should not be allowed to submit a nomination D. Selection committee is advisory and makes recommendations to the Trust II. Nomination Process A. Any one person or group can submit an application on behalf of the nominee B. Nominations are accepted once a year (May 31) C. Define the categories that the nominees must fall into 1. Example: Fine Arts, Performing Arts, and Sports D. The nomination must come with consent from the nominated party E. Qualifications for eligibility 1. Professional achievement 2. Community involvement 3. Nominee should have been working in their field at least 5 years at the time of nomination 4. Nominees shall either be or have been residents of the city of Miami, OK F. Nominations are submitted through an application process G. Posthumous nominations will be accepted with proper consent H. First-time nominees who are not selected will roll over for another year, if not selected the 2°d year; the nomination must re-submitted. III. Application Packet (must include all items to be considered) A. Applications are accepted once a year (May 31) B. Applications should include: 1. Application 2. Brief biography  SCANNED 3. Photo 4. Nominees qualifications 5. List of community contributions or involvement 6. Letter of consent/agreement 7. Availability for hanging ceremony (if ceremony is desired) 8. The nominating party should be able to provide proof of financial resources 9. The person(s) placing the nomination understand that they are responsible financially; which includes*: a) Cost of plaque creation (1) I plaque 24"X16" - Unit estimate $1,150.00 b) Installation (1) 1 plaque- Labor/Installation estimate $95.00 per hour (2 hour minimum) c) Maintenance (1) A onetime fee of $300.00** d) Estimated total: $1545.00*** *Estimates courtesy of Allen Sign Studio **Maintenance funds would be held in separate "grant account" ***Cost subject to change IV. Selection A. The recommendation process is entirely within the committee's discretion B. The policies, recommendation process, and guidelines are subject to change C. Following the selection, the nominating person(s) will be notified to make payment arrangements D. Nominating party must submit payment within (2 weeks) after selection notification E. Following payment arrangements, the nominee will be notified of selection F. Theatre manager composes plaque language to submit to nominee or appropriate party. Nominee will edit and approve all plaque content G. Upon receipt of funds and Trust ratification; plaque creation will begin 1. Plaque creation (Allen Sign Studio) takes approx. 4-6 weeks H. Ceremony plans (if desired by trust) will begin V. Ceremony A. If desired by the Trust