Miami Downtown Redevelopment Authority (MDRA) Packet

MDRA November 16, 2020 DAVID PHELPS CONCERTS PERFORMANCE FEE (PO#21-00580) 6,562.50 HOMETOWN DEALS NOVEMBER ADVERTISING 75.00 INTEGRIS MIAMI HOSPITAL HOSPITALITY (PHELPS CONCERT) 235.25 OKLAHOMA NATURAL GAS OCTOBER GAS SERVICE 42.05 OKLAHOMA TAX COMMISSION SEPTEMBER SALES TAX 50.64 PEPSI -COLA CONCESSION SUPPLIES 450.10 RED RIVER PIPE ORGAN SERVICE CALL, TRAVEL (PO#21-00621) 2,916.51 TAYLOR MADE BROADCASTING ADVERTISING 250.00 10,582.05 CITY OF MIAMI PAYROLL(OCTOBER 22, 2020) 4,112.09 CITY OF MIAMI PAYROLL (NOVEMBER 5, 2020) 3,986.96 TOTAL 18,630.46 THE MIAMI DOWNTOWN REDEVELOPMENT AUTHORITY (MDRA) MET IN REGULAR MEETING MONDAY, OCTOBER 19, 2020, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 4:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Ryan Orcutt, Chairman Tyler Cline, Interim City Manager David Davis, Trustee Danny Dillon, Coleman Manager Matt Keller, Trustee Marcia Johnson, Dept. of Library, Arts & Culture Ron Stowell, Trustee Callie Cortner, Assistant Library Director Lynn Forkum, Trustee Shawn Howe, Trustee Megan Frazier, Trustee The agenda for the meeting was posted in the main lobby of the Miami Civic Center and posted on www.miamiokla.net starting at 9:30 a.m. on October 15, 2020. THE BOARD MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order The meeting was called to order by Chairman Orcutt at 4:06 p.m. Public Input and Unscheduled Personal Appearances There was no public input and no unscheduled personal appearances. Consent Agenda: By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that items 4 & 5 be placed on the consent agenda. A motion was made by Trustee Stowell and seconded by Trustee Keller to place items 4 & 5 on the consent agenda. Stowell, aye; Keller, aye; Forkum, aye; Davis, aye; Orcutt, aye; Frazier, aye Approve Minutes: August 2020 Claims: August $16,580.36 September $14,259.04 October $14,760.00 Oath of Offices David Davis took the oath of office. The oath will be provided to Shawn Howe outside of the meeting. Approval of 2021 Meeting Dates A motion was made by Trustee Keller and seconded by Trustee Frazier to approve the 2021 meeting dates. Keller, aye; Frazier, aye; Stowell, aye; Howe, aye; Forkum aye; Davis, aye; Orcutt, aye Discussion and Possible vote on Rent from Retail Shops Johnson informed the Board that the owner of Colleen’s had requested that the City would forgive part of her rent due to the necessity of closing and of the work being done on the street in front. She also pointed out the Colleen’s is rarely open. Dillon was asked how far behind she was, and he told the Board she had not paid since March. Her March payment was made in June. Johnson said that she and Danny met with Jill and Mike in City Finance. As a result of that meeting, she contacted Kevin Browning about street closure, and he said that there were 16 days when the business would have been inaccessible. She also contacted the City Clerk about the length of time the ordinance was in effect. Tyler Cline informed the Board that the ordinance was in place for six weeks. Johnson pointed out that if we forgive the rent for one shop, we will need to reimburse all of the shops for that time frame that they have already paid. Dillon mentioned there was another renter that hadn’t paid and wouldn’t return his calls. The Board asked Dillon to contact Patsy and let her know that she would need to pay the rent in order to continue in her location. If she wishes to stay, she may suggest a payment plan. However, the Board expressed concern with people not being held accountable for the contracts they had signed. Dillon said he would update them as to the conversation and that he would send a letter to the other tenant who had not paid and would not return his calls. The City attorney may need to be consulted if renters choose to leave and do not pay what they owe. The Board asked that they be informed in a timely manner when renters fall behind. Coleman Managing Director Report Dillon presented the managing director’s report. He said David Phelps was scheduled for Nov. 6, Elvis, Orbison, and Cash are scheduled for Nov. 21, and there is a possibility of a concert on Nov. 30 with Wynonna Judd. However, this concert would cost $25,000 and Danny said the Coleman would be responsible for half of this cost whether tickets were sold or not. The promoter said 1000 tickets would need to be sold. The Board felt that this concert would be very popular and would sell a lot of tickets. Concern was expressed about Covid and whether this could become a super spreader event, especially given the difficulty of social distancing with 91% of the seats filled. The Board discussed the possibility of taking people’s temperatures before entry. One Board member suggested that the people who would purchase tickets to this event would not be worried about Covid and that Coleman shouldn’t provide reassurance of safety at this particular event. Dillon also informed the Board of upcoming December events. He explained that the terrazzo that had been removed due to the street project would be replaced with Italian tiles which would look more authentic. Director of Library, Arts & Culture Report Johnson discussed the Strategic Plan that MDRA is going to create. She reminded MDRA members about the four areas that had been selected for focus which includes: 1)Building a diverse volunteer base; 2)Funding; 3)Events and marketing; 4)Locating a space to be used for such activities as a pop-up art shop, an art market, a maker space, black box theater, etc. Other New Business, if Any, Which Has Arisen Since the Posting of the Agenda and Could Not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9) There was no other new business. Trustee Community Announcements There were no announcements. Adjournment A motion to adjourn was made by Trustee Frazier and seconded by Trustee Keller. Frazier, aye; Keller, aye; Stowell, aye; Howe, aye; Forkum, aye; Davis, aye; Orcutt, aye Chairman Orcutt declared meeting adjourned at 5:10 p.m. ___________________ ___________________ ___________________ Chairman Orcutt Trustee Howe Trustee Keller ___________________ ___________________ ___________________ Trustee Frazier Trustee Stowell Trustee Forkum ___________________ ATTEST:___________________ Trustee Davis