Miami Industrial and Public Facilties Authority (MIPFA) Meeting Packets

OATH OF OFFICE I, Keith Manion, do solemnly swear (or affirm) that I will support, obey and defend the Constitution of the United States of America and the Constitution of the State of Oklahoma and that I will not knowingly receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law. I further swear (or affirm) that I will faithfully discharge my duties as a member of the City of Miami, Oklahoma Miami Industrial & Public Facilities Authority to the best of my ability. ____________________________________ Keith Manion ________________________________________________________________________ Subscribed and sworn to before me this _______ day of ___________________, 2017. Commission Number _________________ Expires _____________________________ ____________________________________ Notary Public THE MIAMI INDUSTRIAL AND PUBLIC FACILITIES AUTHORITY MET IN SPECIAL SESSION MAY 16, 2016, AT 3:30PM IN THE CIVIC CENTER COUNCIL ROOM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Dean Kruithof, City Manager Marcel Walther Alicia Hogan, Deputy City Clerk Jeff Birdsong Kyle Roblyer Notice of special meeting of the Miami Industrial and Public Facilities Authority, Miami, Oklahoma, called by Chairman Rudy Schultz was posted on Monday, May 09, 2016, at 12:25PM in the main lobby and the north outside entryway of the Miami Civic Center and the agenda was posted in the same manner at 11:55AM on May 10, 2016. Call to Order Chairman Schultz called the meeting to order at 3:31PM Minutes: April 12, 2016 The Trustees discussed the minutes. Trustee Birdsong made a motion to approve the minutes as presented. The motion was seconded by Trustee Roblyer. The Authority was polled with the following results: Birdsong, Aye Roblyer, Aye Walther, Aye Schultz, Aye Chairman Schultz declared the motion carried. Meeting Schedule Calendar Years 2016 Trustees did not discuss. Filling Vacant Trustee Position Schultz stated if there was anyone the Trustees would like to recommend to please let him know, otherwise, he would take care of it. No action taken. 911 Tower Inspection, Fence Installation; Authorize Staff to Proceed with Obtaining Quotes/Bids Once Inspection Report Received Glenda Longan presented quotes/bids from possible vendors. The Trustees discussed the details of all submissions. Longan recommended Spirit Fencing for the fence installation at a cost of $6,250; Allstate Tower to do the general inspection in the amount of $,500. The Trustees discussed the maintenance schedule. There was concern about the contractor that did the inspection having the maintenance contract as well. It was decided that the two contracts would be separate. There was a discussion concerning having a representative from each company to make a presentation for the maintenance contract; purchasing the land the tower sets on as investment property. Schultz requested more information about the terms of the lease for the property. Trustee Walther made a motion to approve Spirit Fencing in the amount of $6,250. The motion was seconded by Trustee Roblyer. The Authority was polled with the following results: Walther, Aye Roblyer, Aye Birdsong, Aye Schultz, Aye Chairman Schultz declared the motion carried. Chairman Schultz made a motion to approve Allstate Inspection in the amount of $2,500 for maintenance inspection only. The motion was seconded by Trustee Birdsong. The Trust was polled with the following results:  Schultz, Aye Birdsong, Aye Roblyer, Aye Walther, Aye The Trust voted on the above items again. Chairman Schultz made a motion to approve All State for inspection with no fencing or maintenance at this time. The motion was seconded by Trustee Birdsong. The Trust was polled with the following results: Schultz, Aye Birdsong, Aye Walther, Aye Roblyer, Aye Chairman Shultz declared the motion carried. Resolution to Authorize the City Manager Payment Authorization Trustee Roblyer made a motion to approve the resolution as presented. The motion was seconded by Chairman Schultz. The authority was polled with the following results: Roblyer, Aye Schultz, Aye Walther, Aye Birdsong, Aye Chairman Schultz declared the meeting adjourned. __________________________ __________________________ ATTEST: Rudy Schultz, Chairman Marcel Walther, Trustee ___________________________ __________________________ __________________________ Alicia Hogan, Deputy City Clerk Kyle Roblyer, Trustee Jeff Birdsong, Trustee __________________________ Vacant, Trustee  5-10-2017 03:42 PM CITY OF MIAMI PAGE: 1 APPROVED BUDGET AS OF: JUNE 30TH, 2017 781-MIPFA (-------------- 2016-2017 ---------------)(------- 2017-2018 --------) 2013-2014 2014-2015 2015-2016 CURRENT Y-T-D PROJECTED REQUESTED APPROVED REVENUES ACTUAL ACTUAL ACTUAL BUDGET ACTUAL YEAR END BUDGET BUDGET ____________________________________________________________________________________________________________________________________________________________ INTERGOVERNMENT REVENUE 781-000-336.4000 INSURANCE RECOVERY 0 0 0 0 0 0 0 0 TOTAL INTERGOVERNMENT REVENUE 0 0 0 0 0 0 0 0 CHARGE FOR SERVICE 781-000-342.9000 AG. LEASE 5,055 5,055 5,055 5,055 5,055 0 0 5,055 TOTAL CHARGE FOR SERVICE 5,055 5,055 5,055 5,055 5,055 0 0 5,055 INVESTMENT EARNINGS 781-000-361.1000 INTEREST EARNINGS 154 186 215 150 155 0 0 175 TOTAL INVESTMENT EARNINGS 154 186 215 150 155 0 0 175 INSURANCE PROCEEDS 781-000-376.3000 INSURANCE RECOVERY 0 0 0 0 0 0 0 0 TOTAL INSURANCE PROCEEDS 0 0 0 0 0 0 0 0 MISC. REVENUE 781-000-387.0000 PY RESERVES - CARRYOVER 0 0 0 224,554 0 0 0 151,153 781-000-387.1001 EAGLE PICHER 12,000 11,000 12,000 12,000 10,000 0 0 12,000 781-000-387.1003 O'REILLY AUTOMOTIVE 50 50 50 50 50 0 0 50 781-000-387.1007 CIVIL DEFENSE 960 960 960 960 960 0 0 960 781-000-387.1008 POLICE DEPARTMENT 1,200 1,200 1,200 1,200 1,200 0 0 1,200 781-000-387.1010 SHERIFF'S DEPARTMENT 600 600 600 600 500 0 0 600 781-000-387.1011 CREATIVE EDU. MEDIA CORP 2,400 2,400 2,400 2,400 2,200 0 0 2,400 781-000-387.1027 VERIZON WIRELESS 14,520 15,382 17,424 14,400 14,520 0 0 17,424 781-000-387.2000 REVENUE/OTHER 2,556 2,746 2,777 0 2,821 0 0 0 TOTAL MISC. REVENUE 34,286 34,339 37,411 256,164 32,251 0 0 185,787 ____________________________________________________________________________________________________________________________________________________________ TOTAL REVENUES 39,495 39,580 42,681 261,369 37,461 0 0 191,017 =========== =========== =========== =========== =========== ============ ============ ============  5-10-2017 03:42 PM CITY OF MIAMI PAGE: 2 APPROVED BUDGET AS OF: JUNE 30TH, 2017 781-MIPFA GEN. GOVT ADMINISTRATION GENERAL GOV. & ADM. (-------------- 2016-2017 ---------------)(------- 2017-2018 --------) 2013-2014 2014-2015 2015-2016 CURRENT Y-T-D PROJECTED REQUESTED APPROVED EXPENDITURES ACTUAL ACTUAL ACTUAL BUDGET ACTUAL YEAR END BUDGET BUDGET ____________________________________________________________________________________________________________________________________________________________ MATERIALS 781-462-461.2008 REPAIR/MAINT. SUPPLIES 0 0 0 25,000 20,235 0 0 25,000 TOTAL MATERIALS 0 0 0 25,000 20,235 0 0 25,000 OTHER SERVICES & CHARGES 781-462-461.3009 INSURANCE 4,805 4,961 4,960 10,000 0 0 0 10,000 781-462-461.3010 PROFESSIONAL SERVICES 0 0 1,500 50,000 67,000 0 0 75,000 781-462-461.3011 SPECIAL CONTRACTS 0 0 0 0 0 0 0 0 781-462-461.3020 MISC. SERVICES & CHARGES 9,431 9,446 9,701 15,000 8,173 0 0 20,000 TOTAL OTHER SERVICES & CHARGES 14,236 14,407 16,161 75,000 75,173 0 0 105,000 ____________________________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOV. & ADM. 14,236 14,407 16,161 100,000 95,408 0 0 130,000 ____________________________________________________________________________________________________________________________________________________________ TOTAL GEN. GOVT ADMINISTRATION 14,236 14,407 16,161 100,000 95,408 0 0 130,000 TOTAL EXPENDITURES 14,236 14,407 16,161 100,000 95,408 0 0 130,000 =========== =========== =========== =========== =========== ============ ============ ============ REVENUE OVER/(UNDER) EXPENDITURES 25,258 25,173 26,520 161,369 ( 57,947) 0 0 61,017 =========== =========== =========== =========== =========== ============ ============ ============