Miami Industrial and Public Facilties Authority (MIPFA) Meeting Packets

OATH OF OFFICE I, Jeff Birdsong, do solemnly swear (or affirm) that I will support, obey and defend the Constitution of the United States of America and the Constitution of the State of Oklahoma and that I will not knowingly receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law. I further swear (or affirm) that I will faithfully discharge my duties as a member of the City of Miami, Oklahoma Miami Industrial & Public Facilities Authority to the best of my ability. ____________________________________ Jeff Birdsong ________________________________________________________________________ Subscribed and sworn to before me this _______ day of ___________________, 2018. Commission Number _________________ Expires _____________________________ ____________________________________ Notary Public  OATH OF OFFICE I, Marcel Walther, do solemnly swear (or affirm) that I will support, obey and defend the Constitution of the United States of America and the Constitution of the State of Oklahoma and that I will not knowingly receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law. I further swear (or affirm) that I will faithfully discharge my duties as a member of the City of Miami, Oklahoma Miami Industrial & Public Facilities Authority to the best of my ability. ____________________________________ Marcel Walther ________________________________________________________________________ Subscribed and sworn to before me this _______ day of ___________________, 2018. Commission Number _________________ Expires _____________________________ ____________________________________ Notary Public THE MIAMI INDUSTRIAL AND PUBLIC FACILITIES AUTHORITY MET IN SPECIAL SESSION APRIL 23, 2018, AT 4:30PM IN THE CIVIC CENTER STAFF ROOM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Dean Kruithof, City Manager Marcel Walther (Absent) Ben Loring, City Attorney (Absent) Jeff Birdsong (Absent) Melissa Moore, City Clerk Kyle Roblyer Keith Manion Notice of special meeting of the Miami Industrial and Public Facilities Authority, Miami, Oklahoma, called by Chairman Rudy Schultz was posted on Thursday, April 19, 2018, at 4:15PM in the main lobby and the north outside entryway of the Miami Civic Center and the agenda was posted in the same manner at 3:20PM on April 20, 2018. Call to Order Chairman Schultz called the meeting to order at 4:30PM Oath of Office: Rudy Schultz, Kyle Roblyer, Jeff Birdsong, and Marcel Walther Melissa Moore administered the oath of office. Minutes: August 15, 2017 Trustee Manion made a motion to approve the August 15, 2017 minutes. The motion was seconded by Trustee Roblyer. The Trust was polled with the following results: Manion, Aye Roblyer, Aye Schultz, Aye Birdsong, Absent Walther, Absent Chairman Schultz declared the motion carried. Award Bid and Approve Agriculture Lease for Property North of Airport Krista Duhon explained the property is approximately ninety-six (96) acres just north of the airport runway. The lease is for five (5) years. Kolby Chrz won the bid last time. There were two bidders this year with Rendel Farms offering seven thousand two hundred fifty dollars ($7,250.00). The previous lease was for five thousand fifty-five dollars ($5,055.00). There have not been any complaints received on the agricultural sites. The Rendel proposal promises mowing of ditches and other areas not used for crop production. A report will be submitted. There are some Federal Aviation Administration (FAA) regulations that the lessee will need to comply with, such as the height of the crop in certain areas. Duhon clarified the tally sheet included a bid amount for city properties that will be reviewed by the City Council. Trustee Manion moved to approve the bid and lease to Zack Rendel of Rendel Farms. Trustee Roblyer made the second. The Trust was polled with the following results: Manion, Aye Roblyer, Aye Schultz, Aye Walther, Absent Birdsong, Absent Chairman Schultz declared the motion carried. Adjournment Trustee Roblyer made a motion to adjourn the meeting. The motion was seconded by Trustee Manion. The Trust was polled with the following results: Roblyer, Aye Manion, Aye Schultz, Aye Walther, Absent Birdsong, Absent Chairman Schultz declared the meeting adjourned at 4:40PM.  __________________________ __________________________ ATTEST: Rudy Schultz, Chairman Marcel Walther, Trustee ___________________________ __________________________ __________________________ Melissa Moore, City Clerk Kyle Roblyer, Trustee Jeff Birdsong, Trustee __________________________ Keith Manion, Trustee  GENERATOR LIGHTING FENCE HK Electric 25kW Generator $28,300.00 n/a 918-533-5251 LED Lighting in bldg Included REI Electric 25kW $39,413.00 n/a Christy Robbins LED lighting in bldg $400.00 918-782-2024 Service Solutions 30kW Standby Generator $17,500.00 Matt Walser Cold Kit $369.68 918-533-3447 Remote Annunciator $42.31 Installation & Lighting $4,500.00 Transfer Switch $937.50 $23,349.49 FENCING Fencing Solution $3,331.00 Spirit Fence $5,500.00 Service Solution $8,420.00 Total project cost $26,680.49 Federal share 75% $20,010.37 City share 25% $6,670.12 MIPFA will pay the total project cost of $26,680.49. FEMA will reimburse the 75% ($20,010.37) when the grant is closed out. MIPFA will only be responsible for the 25% of $6,670.12. 11-06-2018 08:20 AM CITY OF MIAMI PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF:OCTOBER 31ST, 2018 781-MIPFA FINANCIAL SUMMARY CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ______________________________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENT REVENUE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CHARGE FOR SERVICE 5,055.00 0.00 0.00 0.00 0.00 5,055.00 0.00 INVESTMENT EARNINGS 100.00 0.00 0.00 27.09 0.00 72.91 27.09 INSURANCE PROCEEDS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 MISC. REVENUE 127,051.00 5,554.00 0.00 15,870.00 0.00 111,181.00 12.49 TOTAL REVENUES 132,206.00 5,554.00 0.00 15,897.09 0.00 116,308.91 12.02 ============= ============ ============ ============= ============ ============= ======== EXPENDITURE SUMMARY GEN. GOVT ADMINISTRATION GENERAL GOV. & ADM. 42,000.00 341.97 0.00 1,411.63 0.00 40,588.37 3.36 TOTAL GEN. GOVT ADMINISTRATION 42,000.00 341.97 0.00 1,411.63 0.00 40,588.37 3.36 TOTAL EXPENDITURES 42,000.00 341.97 0.00 1,411.63 0.00 40,588.37 3.36 ============= ============ ============ ============= ============ ============= ======== REVENUE OVER/(UNDER) EXPENDITURES 90,206.00 5,212.03 0.00 14,485.46 0.00 75,720.54 16.06 ============= ============ ============ ============= ============ ============= ======== 11-06-2018 08:20 AM CITY OF MIAMI PAGE: 2 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF:OCTOBER 31ST, 2018 781-MIPFA CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF REVENUES BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ______________________________________________________________________________________________________________________________________________ INTERGOVERNMENT REVENUE 781-000-336.4000 INSURANCE RECOVERY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL INTERGOVERNMENT REVENUE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CHARGE FOR SERVICE 781-000-342.9000 AG. LEASE 5,055.00 0.00 0.00 0.00 0.00 5,055.00 0.00 TOTAL CHARGE FOR SERVICE 5,055.00 0.00 0.00 0.00 0.00 5,055.00 0.00 INVESTMENT EARNINGS 781-000-361.1000 INTEREST EARNINGS 100.00 0.00 0.00 27.09 0.00 72.91 27.09 TOTAL INVESTMENT EARNINGS 100.00 0.00 0.00 27.09 0.00 72.91 27.09 INSURANCE PROCEEDS 781-000-376.3000 INSURANCE RECOVERY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL INSURANCE PROCEEDS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 MISC. REVENUE 781-000-387.0000 PY RESERVES - CARRYOVER 92,417.00 0.00 0.00 0.00 0.00 92,417.00 0.00 781-000-387.1001 EAGLE PICHER 12,000.00 1,000.00 0.00 4,000.00 0.00 8,000.00 33.33 781-000-387.1003 O'REILLY AUTOMOTIVE 50.00 0.00 0.00 50.00 0.00 0.00 100.00 781-000-387.1007 CIVIL DEFENSE 960.00 0.00 0.00 960.00 0.00 0.00 100.00 781-000-387.1008 POLICE DEPARTMENT 1,200.00 0.00 0.00 1,200.00 0.00 0.00 100.00 781-000-387.1010 SHERIFF'S DEPARTMENT 600.00 50.00 0.00 200.00 0.00 400.00 33.33 781-000-387.1011 CREATIVE EDU. MEDIA CORP 2,400.00 200.00 0.00 800.00 0.00 1,600.00 33.33 781-000-387.1027 VERIZON WIRELESS 17,424.00 1,452.00 0.00 5,808.00 0.00 11,616.00 33.33 781-000-387.2000 REVENUE/OTHER 0.00 2,852.00 0.00 2,852.00 0.00 ( 2,852.00) 0.00 TOTAL MISC. REVENUE 127,051.00 5,554.00 0.00 15,870.00 0.00 111,181.00 12.49 ______________________________________________________________________________________________________________________________________________ ** TOTAL REVENUES ** 132,206.00 5,554.00 0.00 15,897.09 0.00 116,308.91 12.02 ============= ============ ============ ============= ============ ============= ======== 11-06-2018 08:20 AM CITY OF MIAMI PAGE: 3 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF:OCTOBER 31ST, 2018 781-MIPFA GEN. GOVT ADMINISTRATION GENERAL GOV. & ADM. CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF EXPENDITURES BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ______________________________________________________________________________________________________________________________________________ MATERIALS 781-462-461.2008 REPAIR/MAINT. SUPPLIES 10,000.00 0.00 0.00 0.00 0.00 10,000.00 0.00 TOTAL MATERIALS 10,000.00 0.00 0.00 0.00 0.00 10,000.00 0.00 OTHER SERVICES & CHARGES 781-462-461.3009 INSURANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 781-462-461.3010 PROFESSIONAL SERVICES 12,000.00 0.00 0.00 0.00 0.00 12,000.00 0.00 781-462-461.3011 SPECIAL CONTRACTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 781-462-461.3020 MISC. SERVICES & CHARGES 20,000.00 341.97 0.00 1,411.63 0.00 18,588.37 7.06 TOTAL OTHER SERVICES & CHARGES 32,000.00 341.97 0.00 1,411.63 0.00 30,588.37 4.41 ______________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOV. & ADM. 42,000.00 341.97 0.00 1,411.63 0.00 40,588.37 3.36 ============= ============ ============ ============= ============ ============= ======== ______________________________________________________________________________________________________________________________________________ TOTAL GEN. GOVT ADMINISTRATION 42,000.00 341.97 0.00 1,411.63 0.00 40,588.37 3.36 ============= ============ ============ ============= ============ ============= ======== TOTAL EXPENDITURES 42,000.00 341.97 0.00 1,411.63 0.00 40,588.37 3.36 ============= ============ ============ ============= ============ ============= ======== HK ELECTRIC LLC 420 N. MAIN MIAMI, OK 74354 1(918)533-5251 8/29/2018 Bid: City of Miami 911 Tower Attention: Glenda Longan Estimate to:  Install new 25 kW diesel generator with 24 hour run time  Install new LED lighting in room Total: $28,300.00 HK Electric warranties all jobs for one year. Thank you, Heath Gaines  Proposal for Electrical Installations REI Electric Inc. Robbins Enterprises Inc. Oklahoma License #000521 Robbins Enterprises Inc. 35469 S. 4465 Road Phone: 918-638-6223 Vinita, Oklahoma 74301 Langley 918-782-2024 Date: August 28, 2018 Proposal Submitted To: Job Name City of Miami New Generator and Wiring Attn: Glenda 911 Antenna Tower glongan@miamiokla.net Phone: Fax: We hereby submit specifications and estimates to wire Includes: 1-25kw diesel fueled generator 120/240 volts-1 phase 60 hz 1-100 AMP transfer switch 120/240 volts-1 phase 60 hz Nema 3R enclosure Includes onsite start up inspection No monthly or yearly maintenance agreement Set generator on pad (by others) Wiring from utility pole to new transfer switch, to generator and existing panel is included Total--$39,413.00 2-New LED lights in building--$400.00 We propose hereby to furnish material and labor-complete in accordance with the above specifications for the sum of:$39,413.00 Thirty-Nine Thousand Four Hundred Thirteen Dollars. All work to be done during normal working hours, Monday thru Friday 8am to 5 pm. Any alteration or deviation from above specifications involving extra costs will be executed only upon written order, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. *Note-this proposal may be withdrawn by us if not accepted with in 15 days Acceptance of Proposal The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Signature_________________________________ Date of Acceptance ___________________ Signature_________________________________  Miami Industrial Supply 7251 S. Highway 69A Miami, OK 74354 Quote Customer No.: CITYMI Quote No.: 823 Quote To: CITY OF MIAMI Ship To: CITY OF MIAMI P.O. BOX 1288 P.O. BOX 1288 Miami, OK 74355 MIAMI, OK 74354 Date Ship Via F.O.B. Terms 11/01/18 Origin Net 10 Purchase Order Number Sales Person Required MATT WALSER 10/30/18 Quantity Item Number Description Unit Price Amount Required Shipped B.O. 1 RD03024ADAE AUTO STANDBY GENERATOR 17500.00 17500.00 30 KW GENERAC W/ WEATHER ENCLOSURE KIT 1 38NG52 AUTOMATIC TRANSFER SWITCH 937.50 937.50 GENERAC GENERATOR 240V 200A CAPABLE 1 GENERAC ANNUNCIATOR REMOTE ANNUNCIATOR W/ 42.31 42.31 PIEZO ALARM 1 COLD WEATHER KIT COLD WEATHER KIT FOR 369.68 369.68 GENERAC RD03024ADAE 1.000 LABOR TO INSTALL GENERATOR 4500.00 4500.00 AND TRANSFER SWITCH W LED REPLACEMENT LIGHTING Quote subtotal 23349.49 Quote total 23349.49 Thank you we appreciate your business today Thank You  Fencing Solutions Rod Channel 60150 East 120 Road Miami Oklahoma 74354 918-961-7106 rodneychannel@icloud.com TO: City Of Miami Att:Chief Thomas Anderson Estimate EST0096 918-541-2319 cell 918-541-5084 Date: August 24, 2018 rneal@miamiokla.net : # Description Unit Price Qty Total This quote includes the materials and labor $3,331.00 1 $3,331.00 necessary to create the fencing shown in 1 attachment under direction of Rod Neal at the 9- 1-1 tower Materals specs: Subtotal $3,331.00 Fabric. 8 ft x 9ga Terminal Posts. 3 inch x 12 ft.x sch.40 Line Posts. 2 3/8 x 10 ft x sch 20 Top Rail. 1 5/8. Sch. 20 Gate Frames. 1 5/8 x sch. 40 Walk Gate = swing style 10 ft Gate. = Roll back with tracks 3 High Tensil Barb Wire at top Total $3,331.00 All posts set in Concrete 9 ga. Ties at every 18 inches on Posts Braided 12 1/2 ga Wire afixed to bottom of fabric with hog ring style keepers January 15, 2018 Page 1 of 2 Page 2 of 2