Miami Industrial and Public Facilties Authority (MIPFA) Meeting Packets

OATH OF OFFICE I, Bless Parker, do solemnly swear (or affirm) that I will support, obey and defend the Constitution of the United States of America and the Constitution of the State of Oklahoma and that I will not knowingly receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law. I further swear (or affirm) that I will faithfully discharge my duties as a member of the City of Miami, Oklahoma Miami Industrial & Public Facilities Authority to the best of my ability. ____________________________________ Bless Parker ________________________________________________________________________ Subscribed and sworn to before me this _______ day of ___________________, 2022. Commission Number _________________ Expires _____________________________ ____________________________________ Notary Public  OATH OF OFFICE I, Dwain Sundberg, do solemnly swear (or affirm) that I will support, obey and defend the Constitution of the United States of America and the Constitution of the State of Oklahoma and that I will not knowingly receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law. I further swear (or affirm) that I will faithfully discharge my duties as a member of the City of Miami, Oklahoma Miami Industrial & Public Facilities Authority to the best of my ability. ____________________________________ Dwain Sundberg ________________________________________________________________________ Subscribed and sworn to before me this _______ day of ___________________, 2022. Commission Number _________________ Expires _____________________________ ____________________________________ Notary Public  OATH OF OFFICE I, Brad Williams, do solemnly swear (or affirm) that I will support, obey and defend the Constitution of the United States of America and the Constitution of the State of Oklahoma and that I will not knowingly receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law. I further swear (or affirm) that I will faithfully discharge my duties as a member of the City of Miami, Oklahoma Miami Industrial & Public Facilities Authority to the best of my ability. ____________________________________ Brad Williams ________________________________________________________________________ Subscribed and sworn to before me this _______ day of ___________________, 2022. Commission Number _________________ Expires _____________________________ ____________________________________ Notary Public  OATH OF OFFICE I, Kevin Dunkel, do solemnly swear (or affirm) that I will support, obey and defend the Constitution of the United States of America and the Constitution of the State of Oklahoma and that I will not knowingly receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law. I further swear (or affirm) that I will faithfully discharge my duties as a member of the City of Miami, Oklahoma Miami Industrial & Public Facilities Authority to the best of my ability. ____________________________________ Kevin Dunkel ________________________________________________________________________ Subscribed and sworn to before me this _______ day of ___________________, 2022. Commission Number _________________ Expires _____________________________ ____________________________________ Notary Public  OATH OF OFFICE I, Brian Estep, do solemnly swear (or affirm) that I will support, obey and defend the Constitution of the United States of America and the Constitution of the State of Oklahoma and that I will not knowingly receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law. I further swear (or affirm) that I will faithfully discharge my duties as a member of the City of Miami, Oklahoma Miami Industrial & Public Facilities Authority to the best of my ability. ____________________________________ Brian Estep ________________________________________________________________________ Subscribed and sworn to before me this _______ day of ___________________, 2022. Commission Number _________________ Expires _____________________________ ____________________________________ Notary Public  MIPFA PURCHASE ORDERS PRESENTED Presented 12-05-22 VENDOR DESCRIPTION TOTAL FY 2010 - 2011 Dept of Public Utilities Liability renewal insurance 520 N. Main $ 2,771.00 Gallagher Bomford Couch Liability audit insurance $ 1,060.00 Survey Service Survey service $ 1,500.00 Ottawa Co. Abstract & Title Co. Industrial land purchase $ 59,428.38 Praetorian Protective Services Inc. MONTHLY SERVICE $ 66.00 NEO Electric Coop JUNE ELECTRIC SERVICE $ 249.77 Bill Ankenman JULY 2010 RENT $ 400.00 NEO Electric Coop AUG ELECTRIC SERVICE $ 241.29 Bill Ankenman TOWER RENT $ 400.00 NEO Electric Coop AUGUST ELECTRIC SERVICE $ 313.61 Bill Ankenman SEPT 10 RENT $ 400.00 NEO Electric Coop SEPTEMBER ELECTRIC SERVICE $ 209.56 Praetorian Protective Services Inc. MONITORING SERVICE 11/10-01/11 $ 66.00 Bill Ankenman OCT 10 LEASE RENT $ 400.00 NEO Electric Coop OCTOBER ELECTRIC SERVICE $ 195.29 Bill Ankenman NOVEMBER 10 RENT $ 400.00 NEO Electric Coop NOV 10 ELECTRIC SERVICE $ 216.99 Bill Ankenman DECEMBER 2010 RENT $ 400.00 Praetorian Protective Services Inc. SECURITY SYSTEM $ 66.00 NEO Electric Coop DEC 2011 ELECTRIC SERVICE $ 161.11 Bill Ankenman JAN 2011 RENT $ 400.00 NEO Electric Coop JANUARY ELECTRIC SERVICE $ 195.83 Bill Ankenman MARCH 2011 LEASE PMT. $ 400.00 NEO Electric Coop FEB 2011 ELECTRIC SERVICE $ 169.21 Bill Ankenman MARCH 2011 RENT $ 400.00 Praetorian Protective Services Inc. MONITORING SECURITY SYSTEM $ 66.00 NEO Electric Coop MARCH ELECTRIC SERVICE $ 132.40 Bill Ankenman APRIL 2011 RENT $ 400.00 NEO Electric Coop APRIL ELECTRIC SERVICE $ 163.14 Bill Ankenman MAY 2011 LEASE PAYMENT $ 400.00 NEO Electric Coop MAY ELECTRIC BILL $ 316.51 Bill Ankenman JULY LEASE PAYMENT $ 400.00 FY 10/11 TOTAL $ 72,388.09 FY 2011 - 2012 Emergency Mgt 911 building A/C unit $ 636.16 Rhino Coating Systems 911 building roof $ 1,025.00 Praetorian Protective Services Inc. AUG - OCT SERVICES $ 66.00 NEO Electric Coop JULY SERVICE $ 283.58 Bill Ankenman JULY 2011 RENT $ 400.00 NEO Electric Coop JULY ELECTRIC SERVICE $ 247.17 Bill Ankenman AUGUST 2011 RENT $ 400.00 Bill Ankenman LEASE PMT $ 100.00 NEO Electric Coop AUGUST ELECTRIC BILL $ 353.62 Bill Ankenman OCTOBER 2011 RENT $ 500.00 Praetorian Protective Services Inc. SECURITY SYSTEM CHARGES $ 66.00 NEO Electric Coop SEPT ELECTRIC SERVICE $ 275.96 Bill Ankenman NOVEMBER LEASE PMT $ 500.00 NEO Electric Coop OCT 2011 ELECT SERVICE $ 287.34 Bill Ankenman DEC 2011 LEASE PMT $ 500.00 NEO Electric Coop NOVEMBER ELECTRIC SERVICE $ 247.81 Bill Ankenman JAN 2012 PAYMENT $ 500.00 Praetorian Protective Services Inc. SECURITY SYSTEM FEB-APRIL 2012 $ 66.00 NEO Electric Coop DEC ELECTRIC SERVICE $ 225.60 Bill Ankenman FEB 2012 LEASE PMT $ 500.00 NEO Electric Coop JANUARY ELECTRIC SERVICE $ 227.96 Bill Ankenman MARCH 2012 LEASE PMT $ 500.00 NEO Electric Coop FEBRUARY ELECTRIC SERVICE $ 215.96 Bill Ankenman APRIL 2012 LEASE PMT. $ 500.00 Praetorian Protective Services Inc. MAY-JULY MONITORING/SECURITY $ 66.00 NEO Electric Coop MARCH ELECTRIC SERVICE $ 230.09 Bill Ankenman MAY 2012 LEASE PMT. $ 500.00 Praetorian Protective Services Inc. SERVICE CALL $ 75.00 NEO Electric Coop APRIL ELECTRIC SERVICE $ 173.85 Bill Ankenman JUNE LEASE PMT $ 500.00 Unknown DELUXE CHECKS $ 43.00 NEO Electric Coop MAY GAS SERVICE 5/7 - 6/5/12 $ 152.42 Bill Ankenman JULY LEASE PAYMENT $ 500.00 FY 11/12 TOTAL $ 10,864.52 FY 2012 - 2013 Unknown 911 tower A/C $ 636.16 Precision Communications Inc Tower lighting labor $ 400.00 Locke Supply Co. 911 tower electrical parts $ 40.64 HK Electrick LLC 911 tower lighting labor $ 400.00 Emergency Mgt Reimbursement for TWR Lighting $ 2,122.54 Precision Communications Inc Tower inspections $ 2,320.00 Gallagher Bomford Couch Liability insurance $ 4,696.00 Praetorian Protective Services Inc. SECURITY SYSTEM AUG-OCT. $ 66.00 NEO Electric Coop ELECTRIC SERVICE 6/5 -7/3/12 $ 180.09 Bill Ankenman AUGUST LEASE PMT. $ 500.00 NEO Electric Coop ELECTRIC SERVICE 7/3/12-8/3/12 $ 221.76 Bill Ankenman SEPTEMBER LEASE PMT. $ 500.00 NEO Electric Coop ELECTRIC SERVICE 8/3 - 9/5/12 $ 178.58 Bill Ankenman OCTOBER LOAN PMT $ 500.00 Precision Communications Inc SECURITY SYSTEM MONITORING $ 66.00 NEO Electric Coop ELECTRIC SERVICE 9/5-10/2/12 $ 141.04 Bill Ankenman NOV 2012 LEASE PMT $ 500.00 NEO Electric Coop OCT ELECTRIC SERVICE $ 195.02 Bill Ankenman DEC 2012 RENT $ 500.00 NEO Electric Coop ELECTRIC SERVICE11/2 - 12/5/12 $ 180.53 Bill Ankenman JAN 2013 RENT $ 500.00 Miami Newspaper AGRICULTURE LEASE $ 34.87 Precision Communications Inc SECURITY MONITORING FEB-APR $ 66.00 NEO Electric Coop ELECTRIC 12/5/12 - 1/9/13 $ 196.55 Bill Ankenman FEB 2013 TOWER RENT $ 500.00 NEO Electric Coop ELECTRIC SERVICE $ 212.34 Bill Ankenman MARCH 2013 LEASE PMT. $ 500.00 Precision Communications Inc TOWER LAMPING $ 900.00 NEO Electric Coop ELECTRIC SERVICE 2/6 - 3/8/13 $ 266.68 Bill Ankenman APRIL 2013 TOWER RENT $ 500.00 Precision Communications Inc SECURITY MONITORING MAY-JULY $ 66.00 NEO Electric Coop ELECTRIC SERVICE 3/8-4/9/13 $ 292.56 Bill Ankenman MAY 2013 TOWER LEASE PMT. $ 500.00 NEO Electric Coop ELECTRIC SERVICE APR 9-MAY 7 $ 250.34 Bill Ankenman JUNE LEASE PAYMENT $ 500.00 NEO Electric Coop ELECTRIC SERVICE 5/7 - 6/6/13 $ 280.03 Bill Ankenman JULY TOWER RENT $ 500.00 FY 12/13 TOTAL $ 20,409.73 FY 2013 - 2014 Gallagher Bomford Couch General liability insurance $ 4,805.00 Praetorian Protective Services Inc. SECURITY MONITORING AUG-OCT $ 66.00 NEO Electric Coop ELECTRIC SERVICE 6/6 - 7/9/13 $ 370.36 Bill Ankenman AUG 2013 TOWER LEASE $ 500.00 NEO Electric Coop ELECTRIC SERVICE 7/9 - 8/5/13 $ 312.46 Bill Ankenman SEPT 2013 TOWER RENT $ 500.00 NEO Electric Coop ELECTRIC SERVICE 8/5-9/4/13 $ 307.72 Bill Ankenman OCT 2013 TOWER RENT $ 500.00 Praetorian Protective Services Inc. SECURITY MONITORING N0V-JAN $ 66.00 NEO Electric Coop ELECTRIC SERVICE 9/4-10/03/13 $ 261.53 Bill Ankenman NOV 2013 LEASE PMT. $ 500.00 NEO Electric Coop ELECTRIC SERVICE 10/3-11/4/13 $ 251.60 Bill Ankenman DEC 2013 LEASE PMT. $ 500.00 NEO Electric Coop ELECTRIC SERVICE 11/4-12/3/13 $ 217.69 Bill Ankenman JAN 2014 LEASE PAYMENT $ 500.00 Praetorian Protective Services Inc. SECURITY SERVICES FEB-APR 2014 $ 66.00 NEO Electric Coop ELECTRIC 12/3/13-1/7/14 $ 264.49 Bill Ankenman FEB 2014 LEASE PMT. $ 500.00 NEO Electric Coop ELECTRIC SERVICE 1/7-2/5/14 $ 213.31 Bill Ankenman MARCH LEASE PAYMENT $ 500.00 B&L Waterworks Supply B & L WATERWORKS SUPPLY $ 10.78 NEO Electric Coop ELECTRIC SERVICE 2/5-3/10/14 $ 240.70 Bill Ankenman APRIL LEASE $ 500.00 B&L Waterworks Supply REVERSE VOIDED CHECK $ (10.78) NEO Electric Coop ELECTRIC SERVICE 3/10-4/3/14 $ 181.90 Bill Ankenman MAY LEASE $ 500.00 Praetorian Protective Services Inc. SECURITY MONITORING MAY-JULY $ 66.00 NEO Electric Coop ELECTRIC 4/3 - 5/5/14 $ 255.98 Bill Ankenman JUNE LEASE PMT $ 500.00 NEO Electric Coop JUNE ELECTRIC SERVICE/MIPFA $ 289.75 Bill Ankenman JULY LEASE PAYMENT $ 500.00 FY 13/14 TOTAL $ 14,236.49 FY 2014 - 2015 Gallagher Bomford Couch General liability insurance $ 4,961.00 Praetorian Protective Services Inc. SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop JUNE ELECTRIC SERVICE/MIPFA $ 236.33 Bill Ankenman AUGUST 2014 LEASE $ 500.00 NEO Electric Coop ELECTRIC 7/9-8/8/14 (MIPFA) $ 252.08 Bill Ankenman SEPT 2014 LEASE PAYMENT $ 500.00 NEO Electric Coop ELECTRIC SERVICE (8/8-9/10/14) $ 289.96 Bill Ankenman OCTOBER 2014 LEASE PMT $ 500.00 Praetorian Protective Services Inc. SECURITY/11/1/14 - 1/31/15 $ 66.00 NEO Electric Coop ELECTRIC SERVICE 9/10-10/8/14 $ 226.05 Bill Ankenman NOV 2014 LEASE $ 500.00 NEO Electric Coop OCT ELECTRIC BILL $ 262.84 Bill Ankenman DEC 2014 LEASE $ 500.00 NEO Electric Coop ELECTRIC SERV 11/10-12/10/14 $ 232.33 Bill Ankenman JAN 2015 LEASE PMT. $ 500.00 Praetorian Protective Services Inc. SECURITY MONITORING FEB-APRIL $ 66.00 NEO Electric Coop ELECTRIC SERVICE 12/10-1/8/15 $ 229.10 Bill Ankenman FEB 2015 LEASE PAYMENT $ 500.00 NEO Electric Coop JAN 2015 ELECTRI SERVICE $ 300.78 Bill Ankenman MARCH 2015 LEASE $ 500.00 NEO Electric Coop ELECTRIC SERVICE 2/10-3/10/15 $ 285.23 Bill Ankenman APRIL 2015 LEASE $ 500.00 Praetorian Protective Services Inc. SECURITY MONITORING MAY-JULY $ 66.00 NEO Electric Coop ELECTRIC SERVICE 3/10-4/8/15 $ 272.70 Bill Ankenman MAY 2015 LEASE PAYMENT $ 500.00 NEO Electric Coop ELECTRIC SERVICE 4/8-5/10/15 $ 303.01 Bill Ankenman JUNE 2015 LEASE $ 500.00 NEO Electric Coop JUNE ELECTRIC SERVICE/MIPFA $ 291.24 Bill Ankenman JULY 2015 LEASE PMT $ 500.00 FY 14/15 TOTAL $ 14,406.65 FY 2015 - 2016 Gallagher Bomford Couch General liability insurance $ 4,960.00 Allstate Tower Antenna tower inspection $ 1,500.00 Praetorian Protective Services Inc. SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop ELECTRIC SERVICE 6/10-7/15/15 $ 282.05 Bill Ankenman AUGUST 2015 LEASE PMT $ 500.00 NEO Electric Coop JULY/AUG ELECTRIC SERVICE $ 381.15 Bill Ankenman SEPTEMBER 2015 LEASE PMT $ 500.00 NEO Electric Coop ELECTRIC SERVICE 8/10 - 9/9/15 $ 302.23 Bill Ankenman OCT 2015 LEASE PMT $ 500.00 Praetorian Protective Services Inc. SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop ELECTRIC SERVICE 9/9-10/8/15 $ 285.09 Bill Ankenman NOV 2015 LEASE $ 500.00 NEO Electric Coop ELECTRIC SERVICE 10/8-11/10/15 $ 305.76 Bill Ankenman DEC 2015 LEASE PMT $ 500.00 Unknown DEPOSIT SLIPS $ 54.81 NEO Electric Coop ELECTRIC SERVICE 11/10-12/9/15 $ 255.90 Bill Ankenman JAN 2016 LEASE $ 500.00 Praetorian Protective Services Inc. SECURITY MONITORING $ 66.00 NEO Electric Coop ELECTRIC SERVICE $ 270.91 Bill Ankenman FEB 2016 LEASE PMT $ 500.00 NEO Electric Coop ELECTRIC SERVICE 1/10 - 2/10/1 $ 265.57 Bill Ankenman MARCH 2016 LEASE PMT $ 500.00 NEO Electric Coop ELECTRIC SERVICE 2/10-3/9/16 $ 257.73 Bill Ankenman APRIL 2016 LEASE PMT $ 500.00 Praetorian Protective Services Inc. SECURITY MONITORING/MAY-JULY $ 66.00 NEO Electric Coop APRIL ELECTRIC SERVICE $ 267.32 Bill Ankenman MAY LEASE $ 500.00 NEO Electric Coop APRIL ELECTRIC SERVICE/MIPFA $ 254.37 Bill Ankenman JUNE 2016 LEASE PAYMENT $ 500.00 NEO Electric Coop JUNE ELECTRIC SERVICE $ 254.32 Bill Ankenman JULY LEASE PMT $ 500.00  FY 15/16 TOTAL $ 16,161.21 FY 2016 - 2017 Allstate Tower Tower change order $ 9,250.00 Allstate Tower Tower completion $ 10,985.00 Spirit Fence 911 tower fence $ 500.00 Spirit Fence Labor $ 250.00 Spirit Fence Antenna guy wire fence $ 6,250.00 Allstate Tower Tower repairs $ 60,750.00 Praetorian Protective Services Inc. SECURITY MONITORING $ 66.00 NEO Electric Coop ELECTRIC SERVICE 6/8/ -7/10/16 $ 468.74 Bill Ankenman AUGUST LEASE $ 500.00 NEO Electric Coop ELECTRIC SERVICE 7/10-8/9/16 $ 292.69 Bill Ankenman SEPT 2016 LEASE PMT $ 500.00 Miami Newspaper RFP 17-01 (GUYED ANTENNA) $ 68.53 NEO Electric Coop AUG/SEPT ELECTRIC SERVICE $ 292.65 Bill Ankenman OCTOBER LEASE PMT $ 500.00 Praetorian Protective Services Inc. SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop SEPT/OCT ELECTRIC/MIPFA $ 271.77 Bill Ankenman NOV 2016 LEASE PMT $ 500.00 NEO Electric Coop ELECTRIC SERVICE 10/10-11/9/16 $ 255.69 Bill Ankenman DECEMBER LEASE PMT $ 500.00 NEO Electric Coop NOV/DEC ELECTRIC SERVICE $ 241.81 Bill Ankenman JAN 2017 LEASE $ 500.00 Miami Newspaper BID #C17-66 GUYED ANTENNA $ 57.51 Praetorian Protective Services Inc. SECURITY MONITORING $ 66.00 NEO Electric Coop ELECTRIC SER 12/8/16-1/10/17 $ 264.19 Bill Ankenman FEB 2017 LEASE $ 500.00 NEO Electric Coop JAN ELECTRIC SERVICE/MIPFA $ 235.10 Bill Ankenman MARCH 2017 LEASE $ 500.00 NEO Electric Coop FEB GAS SERVICE/MIPFA $ 217.16 Bill Ankenman APRIL 2017 LEASE $ 500.00 Praetorian Protective Services Inc. SECURITY MONITORING $ 66.00 NEO Electric Coop MAR/APRIL ELECTRIC SERVICE $ 243.34 Bill Ankenman MAY LEASE PMT $ 500.00 NEO Electric Coop APRIL ELECTRIC SERVICE/MIPFA $ 209.43 Bill Ankenman JUNE 2017 LEASE PMT $ 500.00 NEO Electric Coop ELECTRIC SERVICE 5/10-6/8/17 $ 195.97 Bill Ankenman JULY 2017 LEASE $ 500.00 FY 16/17 TOTAL $ 97,563.58 FY 2017 - 2018 N. Georgeann Royce Legal services for Ankenman land purchase $ 300.00 N. Georgeann Royce Ankenman tower contract $ 240.00 N. Georgeann Royce Policy review 2017-2018 $ 225.00 N. Georgeann Royce Professional services $ 180.00 Praetorian Protective Services Inc. SECURITY MONITORING $ 66.00 NEO Electric Coop ELECTRIC 6/8 - 7/10/17 $ 238.15 Bill Ankenman AUG 2017 LEASE $ 500.00 NEO Electric Coop JULY/AUG ELECTRIC SERVICE $ 234.88 Bill Ankenman SEPT 2017 LEASE PMT $ 500.00 NEO Electric Coop ELECTRIC SERVICE 8/9 -9/10/17 $ 219.71 Bill Ankenman OCTOBER LEASE $ 500.00 Photo Abstract PROPERTY PURCHASE $ 103,792.00 Praetorian Protective Services Inc. SECURITY MONITORING $ 66.00 NEO Electric Coop ELECTRIC SERVICE $ 206.98 NEO Electric Coop ELECTRIC 10/10 - 11/8/17 $ 167.47 Ottawa County Treasurer 2017 PROPERTY TAX $ 51.00 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 177.10 Praetorian Protective Services Inc. SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 184.36 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 168.02 NEO Electric Coop FEB ELECTRIC SERVICE/MIPFA $ 157.38 Praetorian Protective Services Inc. SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop ELECTRIC SERVICE $ 172.44 Unknown DELUXE BUS PROD-MAY 2018 $ 61.38 Miami Newspaper MIPFA RFP 18-02 $ 60.68 NEO Electric Coop APRIL/MAY ELECTRIC/MIPFA $ 300.46 NEO Electric Coop JUNE ELECTRIC SERVICE/MIPFA $ 366.37 FY 17/18 TOTAL $ 109,267.38 FY 2018 - 2019 Mid-Continent Casualty Co MIPFA liability insurance $ 3,985.00 Praetorian Protective Services Inc. SECURITY MONITORING $ 66.00 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 364.76 NEO Electric Coop ELECTRIC SERVICE 7/10-8/8/18 $ 330.29 NEO Electric Coop ELECTRIC SERVICE AUG/SEPT $ 308.61 NEO Electric Coop ELECTRIC SERVICE (SEPT-OCT) $ 275.97 Praetorian Protective Services Inc. SECURITY MONITORING $ 66.00 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 296.73 NEO Electric Coop NOV/DEC ELECTRIC SERVICE $ 332.92 NEO Electric Coop DEC/JAN ELECTRIC SERVICE $ 300.73 Alert 360 COMMERCIAL MONITORING $ 66.00 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 313.14 NEO Electric Coop FEB 2019 ELECTRIC SERVICE $ 271.48 Miami Industrial Supply 30 kW GENERATOR $ 17,500.00 Miami Industrial Supply COLD KIT $ 369.68 Miami Industrial Supply REMOTE ANNUNCIATOR $ 42.31 Miami Industrial Supply INSTALLATION & LIGHT $ 4,500.00 Miami Industrial Supply TRANSFER SWITCH $ 937.50 Fencing Solutions FENCING $ 3,662.00 NEO Electric Coop ELECTRIC SERVICE (MAR/APR) $ 293.94 Alert 360 SECURITY MONITORING $ 66.00 Miami Industrial Supply GENERATOR STARTUP $ 1,393.00 NEO Electric Coop ELECTRIC SERVICE APRIL 2019 $ 272.66 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 279.67 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 338.58 FY 18/19 TOTAL $ 36,632.97 FY 2019 - 2020 NEO Electric Coop JUNE/JULY GAS SERVICE $ 354.99 Alert 360 SECURITY MONITORING $ 66.00 NEO Electric Coop AUGUST ELECTRIC SERVICE/MIPFA $ 336.27 NEO Electric Coop SEPT ELECTRIC SERVICE $ 310.20 Alert 360 SECURITY MONITORING $ 66.00 NEO Electric Coop OCT ELECTRIC SERVICE $ 258.14 NEO Electric Coop ELECTRIC SERVICE (OCT-NOV) $ 245.08 NEO Electric Coop ELECTRIC SERVICE(NOV 10-DEC10) $ 260.53 NEO Electric Coop ELECTRIC SERVICE/DEC 2019 $ 226.13 NEO Electric Coop JAN/FEB ELECTRIC SERVICE $ 231.92 Alert 360 SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop FEB/MAR ELECTRIC SERVICE $ 210.58 NEO Electric Coop MARCH/APRIL ELECTRIC SERVICE $ 193.65 NEO Electric Coop APRIL/MAY ELECTRIC $ 215.28 Alert 360 SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop MAY/JUNE ELECTRIC SERVICE $ 241.17 FY 19/20 TOTAL $ 3,347.94 FY 2020 - 2021 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 253.65 Alert 360 SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop NE OK ELECTRIC - ELECTRIC $ 281.18 NEO Electric Coop NE OK ELECT-ELECTRIC SERVICE $ 248.44 NEO Electric Coop OCT ELECTRIC SERVICE/MIPFA $ 201.94 Alert 360 SECURITY MONITORING $ 66.00 NEO Electric Coop NE OK ELECTRIC - ELECTRIC $ 228.32 NEO Electric Coop NE OK ELECTRIC - ELECTRIC $ 228.32 NEO Electric Coop NE OK ELECT-TOWER $ 202.04 Alert 360 ALERT 360 - SECURITY MIPFA $ 66.00 NEO Electric Coop NE OK ELECTRIC - ELECTRIC $ 213.53 NEO Electric Coop NE OK ELECT-ELECTRIC TOWER $ 193.73 EP Scientific TOWER RENT OVERPAYMENT $ 364.34 NEO Electric Coop NE OK ELECTRIC- TOWER SRVC $ 180.25 NEO Electric Coop ELECTRIC SERVICE/MIPFA $ 176.83 Alert 360 SECURITY MONITORING/MIPFA $ 66.00 NEO Electric Coop NE OK ELECT-ELECTRIC TOWER $ 188.01 AUDIT ADJ. JE#72 $ (12.00) FY 20/21 TOTAL $ 3,212.58 FY 2021 - 2022 Westco Air conditioner $ 599.99 Alert 360 SECURITY MONITORING $ 66.00 NEO Electric Coop NE OK ELECT-ELECTRIC TOWER $ 357.15 NEO Electric Coop NE OK ELECTRIC - TOWER $ 221.05 NEO Electric Coop REVERSE VOIDED CHECK $ (279.67) Unknown REVERSE VOIDED CHECK $ (228.32) NEO Electric Coop NE OK ELECTRIC - TOWER SERVICE $ 217.24 Alert 360 SECURITY MONITORING $ 77.97 NEO Electric Coop NE OK ELECTRIC- TOWER $ 202.23 NEO Electric Coop NE OK ELECTRIC - ELECTRIC TOWE $ 177.84 NEO Electric Coop NE OK ELECTRIC $ 171.56 Alert 360 SECURITY MONITORING/MIPFA $ 77.97 NEO Electric Coop NE OK ELECTRIC - ELECTRIC TOWE $ 183.92 Unknown DELUXE BUS SYS - CHECKS $ 76.97 NEO Electric Coop NE OKLAHOMA - ELECTRIC $ 160.36 NEO Electric Coop NE OK. ELECTRIC- UTILITY $ 175.54 Alert 360 ALERT 360 - SECURITY $ 77.97 NEO Electric Coop REC-ELECTRIC BILL $ 173.63 NEO Electric Coop NE OK ELEC COOP-ELCETRIC BILL $ 176.23 NEO Electric Coop NE OK. ELECTRIC - ELECTRIC $ 206.87 FY 21/22 TOTAL $ 2,892.50 July - September FY 2022 - 2023 NEO Electric Coop NE OKLAHOMA ELECTRIC - ELECTRI $ 245.96 NEO Electric Coop NE OKLAHOMA ELECTRIC - ELECTRI $ 242.28 NEO Electric Coop NE OKLAHOMA ELECTRIC - ELECTRI $ 202.18 NEO Electric Coop NE OKLAHOMA ELECTRIC - ELECTRI $ 203.24 NEO Electric Coop NE OKLAHOMA ELECTRIC - ELECTRI $ 178.43 Alert 360 ALERT 360 - MIPFA $ 77.97 Alert 360 ALERT 360 - MIPFA $ 83.43 Peregrine Corporation MIPFA CHECK ORDER $ 127.82 July - September FY 22/23 TOTAL $ 1,361.31  MIPFA PURCHASE ORDERS PRESENTED DECEMBER 5, 2022 VENDOR DESCRIPTION TOTAL REID NEWSPAPER MIPFA RFP 22-01 $ 58.67 REID NEWSPAPER AG 5 YR LEASING RFP 22-55 $ 57.22 TOTAL $ 115.89  MIPFA ACTION/DECISION REQUEST MEETING DATE: December 5th, 2022 AGENDA TITLE: Award of 5-year Agriculture Lease BACKGROUND: Every 5 years, the Miami Industrial Public Facilities awards a lease agreement for agricultural use of publicly-owned land near and around the Miami Municipal Airport. This agreement is beneficial to the City in more than one way. First, this contract is a revenue generating contract – which is always appreciated. Second, agricultural use of the land keeps the property in a progressive system of maintenance that keeps the Regional Airport within the growth limitations demanded by the Federal Aviation Administration. The legal description of the property is as follows: A tract of land consisting of approximately 86 acres located in the S 1/2 of the NW 1/4, lot 1 and lot 2 of Section 12, Township 28 North, Range 22 East of the Indian Meridian, Ottawa County, Oklahoma, more particularly described as follows: To whit: commencing at the NE corner of the S 1/2 of the NW 1/4 of said Section 12; thence South 89 degrees 48.83 feet West for a distance of 80.04 feet to the point of beginning; thence South 89 degrees 48.83 feet West for a distance of 2550.99 feet; thence South 00 degrees 11 feet 25.599 inches West for a distance of 1321.44 feet; thence north 89 degrees 49.1 0 feet East for a distance of 823.50 feet; thence South 00 degrees 11. 76 feet West for a distance of 542.09 feet; thence South 88 degrees 28 feet 51.78 inches East for a distance of 931.14 feet; thence South 88 degrees 35.14 feet East or a distance of 133.14 feet; thence North 00 degrees 23.41 feet East for a distance of 876.22 feet; thence South 89 degrees 57 feet East for a distance of 673.77 feet; thence North 00 degrees 33.27 feet West for a distance of 1030.61 feet to the point of beginning, containing 86.75 acres, more or less; less any land on which use is restricted by the Federal Aviation Administration and/or the Oklahoma Aeronautics Commission. For the last five years, Zack Rendel has leased the property described below. He bid again this year as did Richard Wilson. Mr. Wilson currently has a mowing and baling contract elsewhere with the City. Both bidders have good work histories with the City. Here is how they bid the 22- 23 opportunity for a 5-year lease: Page 1 of 2  10/12/2022 Bid Opening - MIPFA RFP 22-01 10 a.m. (No Bidders Present) Zack Rendel $8,000 annually Richard Wilson $4,386 annually STAFFS RECOMMENDATION: Staff recommends a 5-year lease agreement for the agricultural use of publicly owned land near and around the airport be awarded to Rendel Farms/Zack Rendel. PRESENTER(S): Krista Duhon Page 2 of 2  10/12/2022 Bid Opening - RFP 22-55 10 a.m. (No Bidders Present) Zack Rendel 6,500 each year Richard Wilson 4,845 each year 10/12/2022 Bid Opening - MIPFA RFP 22-01 10 a.m. (No Bidders Present) Zack Rendel 8,000 each year Richard Wilson 4,386 each year  AGRICULTURE LEASE This Agriculture Lease (Lease) is made this ____ day of _______________, 2022, by and between the MIPFA (Lessor), a trust authority in the County of Ottawa, State of Oklahoma, and ________________ __________________________________ (Lessee). For and in consideration of the following covenants and agreements made by the parties hereto and the payments to be made by the Lessee hereunder, the Lessor does rent to the Lessee the real property described below (Leased Premises) for the specific purpose(s) set forth herein, for a period to commence with the date of this Lease until the 31st day of December, 2022, as follows: FOR THE SPECIFIC PURPOSE OF PLANTING AND HARVESTING AUTHORITY LANDS: A tract of land consisting of approximately 86 acres located in the S 1/2 of the NW 1/4, lot 1 and lot 2 of Section 12, Township 28 North, Range 22 East of the Indian Meridian, Ottawa County, Oklahoma, more particularly described as follows: To whit commencing at the NE corner of the S 1/2 of the NW 1/4 of said Section 12; thence South 89 degrees 48.83 feet West for a distance of 80.04 feet to the point of beginning; thence South 89 degrees 48.83 feet West for a distance of 2550.99 feet ; thence South 00 degrees 11 feet 25.599 inches West for a distance of 1321.44 feet; thence north 89 degrees 49.1 0 feet East for a distance of 823.50 feet; thence South 00 degrees 11.76 feet West for a distance of 542.09 feet; thence South 88 degrees 28 feet 51.78 inches East for a distance of 931.14 feet; thence South 88 degrees 35.14 feet East for a distance of 133.14 feet; thence North 00 degrees 23.41 feet East for a distance of 876.22 feet; thence South 89 degrees 57 feet East for a distance of 673.77 feet; thence North 00 degrees 33.27 feet West for a distance of 1030.61 feet to the point of beginning, containing 86.75 acres, more or less; less any land on which use is restricted by the Federal Aviation Administration and/or the Oklahoma Aeronautics Commission. The above described lands are further identified as “(C) CROP Lands”, on the attached map, which is marked hereto as Exhibit “A”. TERMS AND CONDITIONS: 1. Lease Term and Payment Schedule. This Lease is to be construed as a five- (5) year lease ending on the 31st day of December, 2027. The Lessee shall pay to the Lessor each year’s lease payment as follows: First year: ________________ to be paid within 30 days of signing the agreement. Second year: ______________ to be paid on or before the 2nd day of January 2023. Third year: ________________ to be paid on or before the 2nd day of January 2024. Fourth year: _______________ to be paid on or before the 2nd day of January 2025. Fifth year: ________________ to be paid on or before the 2nd day of January 2026. 2. Termination Prior to End of Lease Term. Acknowledges and agrees that after any regular election of the City Council of the MIPFA, this Lease may be reviewed by said Council and terminated upon sixty (60) days' written notice from Lessor to Lessee without cause. Lessor may terminate the Lease, in whole or in part, for convenience if its Purchasing Agent determines that termination is in the Lessor's best interest. Lessor shall terminate the Lease by delivering to the Lessee a Notice of Termination for Convenience specifying the terms and effective date of Lease termination. The Lease termination date shall be a minimum of sixty (60) days from the date the Notice of Termination for Convenience is issued. Upon the death or disability of the Lessee, the Lease shall terminate and the Lessor shall have the right to re-enter the premises and take possession of the same in a reasonable manner. Lessee agrees that if it should fail to observe or perform any of the requirements of this Lease, and such default continues for fifteen (15) days after receiving written Notice of Default from the Lessor's Purchasing Agent or another authorized representative of Lessor, the Lease shall terminate and the Lessor shall have the right to re-enter the premises and take possession of the same in a reasonable manner. 3. Equipment, Supplies, and Expenses. Lessee shall furnish all equipment and tools necessary to farm the land in accordance with sound agricultural practices and without damage to the Leased Premises or surrounding premises. All seed required to plant the Leased Premises shall be furnished by and at the expense of the Lessee. All work necessary to prepare, plant, grow, harvest and deliver the products of this Lease, shall be performed or furnished at the expense of the Lessee. 4. Insurance and Indemnity. The Lessee shall maintain one or more liability insurance policies naming the MIPFA, Oklahoma, as an additional named insured and having aggregate limits of no less than One Million Dollars ($1,000,000.00) per occurrence and shall provide written evidence of such policy/ies within 10 days of the date of execution of this Lease and on an ongoing basis in a form reasonably acceptable to the Lessor. Lessee agrees to indemnify and hold Lessor harmless against any and all claims, demands, damages, costs and expenses, including reasonable attorney's fees for the defense thereof, arising from the conduct or management of Lessee's business or its use of the Premises or from any breach on the part of Lessee of any condition of this Lease, or from any act of negligence of Lessee, its agents or employees in and about the Premises. 5. Payment of Taxes, Liens, or Other Charges; Quiet Enjoyment; Reservation of Right to Sell. Lessor shall pay all taxes, assessments, and other charges against the real estate that have been or may be assessed or levied upon the Leased Premises and agrees that so long as Lessee shall continue faithfully to perform under the terms and conditions of this Lease, Lessee shall enjoy quiet and peaceful possession of the Leased Premises for the specific purposes herein set forth, subject only to those uses of the Leased Premises necessitated by the operation of the airport facilities adjacent and/or nearby premises; provided, however, Lessor shall not pay nor have any liability for payment of any lien against the crops or products grown on the Leased Premises pursuant to this Lease, or any lien on the Leased Premises arising from Lessee's use of the same, such payments and any liability therefor being the exclusive obligation of the Lessee under this Lease; and provided, further, that the right to sell or to contract to sell the Leased Premises during the term of this Lease shall be reserved to Lessor, who in such event shall be entitled to demand and receive possession of the land upon payment to Lessee in an amount equal to Lessee's total previous payment(s) to Lessor under this Lease as of the date of such demand. 6. Compliance with FAA Rules. Lessee shall abide by all FAA safety rules applicable to the Leased Premises, including but not limited to acceding to the right-of-way of all aircraft. Copies of these rules may be obtained at the airport office. This lease is subject to approval by the FAA. 7. General Provisions. The following general provisions shall apply to this Lease: a. Entire Agreement. Each party acknowledges that this Lease, together with the documents comprising the solicitation packet and the Lessor's response thereto, constitutes the complete and exhaustive statement of the agreement between the Parties, which supersedes and merges into itself all prior proposals, understandings, and all other agreements, whether oral or written, between the parties relating to the subject matter of this Lease. In deciding to execute this Lease, none of the Parties is relying on any promises, representations, or statements not expressly set forth elsewhere. b. Notices. Any notice, demand, or other communication given or required under this Lease shall be in writing and shall be either hand delivered or mailed by certified mail, postage prepaid to the last known address of the intended recipient. c. Assignment. This Lease shall not be assignable by any party without the prior written consent of the other parties hereto, except as otherwise permitted or required by applicable law. d. Binding Effect. The terms and conditions of the Settlement Lease shall be binding upon, and extend to the benefit of, the heirs, successors, assigns, representatives, or agents of the Parties hereto. e. Modification. No party may modify, alter, or otherwise change this Lease except by written instrument executed by each of the Parties or their duly authorized representatives. f. Applicable Law; Jurisdiction. This Lease shall be governed by and construed in accordance with the laws of the State of Oklahoma, and the Parties agree and consent that the venue for resolution of any dispute or action between or among the Parties, or any of them, over the terms of this Lease or for its enforcement or for damages for its breach, shall lie in Ottawa County, Oklahoma, and the Parties hereby acknowledge that the District Court of such County has jurisdiction over the Parties and the subject matter of any such dispute or action. g. Waiver. No waiver of any of the provisions of this Lease shall constitute or be deemed to constitute a waiver of any other provision hereof, nor shall such waiver constitute a continuing waiver unless otherwise expressly provided. h. Severability. In the event of any provision of this Lease is invalid or unenforceable under any applicable laws, orders and/or regulations, this Lease shall be considered divisible as to such provision, but the remainder of this Lease shall be valid and binding as though such provision were not included therein, and the Parties shall engage in good faith negotiations to amend this Lease to comply with the requirements of applicable laws, orders, and/or regulations. i. Multiple Counterparts. This Lease may be executed in one or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. j. Paragraph Headings. The headings of the Paragraphs herein are inserted for convenience and reference only and are not intended to be a part of or to affect the meaning of interpretation of this Lease. k. Survival. All provisions of this Lease that, by their ordinary sense and context, are intended to survive its termination or expiration, including but not limited to any provision regarding enforcement of this Lease or remedies with respect to its breach, shall so survive. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed, effective the day and year first above written. MIPFA, Oklahoma, A Municipal Corporation (Lessor): __________________________________ ______________________________________ Mayor Bless Parker Lessee _________________________________ ______________________________________ City Clerk - Attest Purchasing Agent  SOLICITATION Solicitation #: MIPFA RFP 22-01 Solicitation Issue Date: Sept. 27, 2022 Solicitation Type: ☐ Request for Quotes ☒ Request for Proposal ☐ Formal Bid Title: PROPOSAL TO ENTER INTO LEASE AGREEMENT FOR THE SPECIFIC PURPOSE OF HARVESTING CITY LAND Brief Description: The Miami Industrial and Public Facilities Authority (MIPFA) is seeking sealed proposals to enter into a lease agreement for agricultural use of approximately 86 acres of land lying in the S 1/2 of the NW 1/4, lot 1 and lot 2 of Section 12, Township 28 North, Range 22 East of the Indian Meridian, Ottawa County, Oklahoma. Sealed proposals will be received by Krista Duhon, purchasing agent, until 10 a.m. October 12th, 2022, for the following goods/services. All proposals received by that time will be opened in the office of the purchasing agent located in the Miami Civic Center at 129 5th Ave. NW in Miami, OK. Proposals will be considered and approved by the MIPFA at a properly called meeting of the Authority upon the determination of the proposal representing the best value for the MIPFA. The Authority reserves the right to reject any and all proposals. MIPFA RFP 22-01 PROPOSAL TO ENTER INTO LEASE AGREEMENT FOR THE SPECIFIC PURPOSE OF PLANTING AND HARVESTING CITY LAND PROPOSALS SHALL BE CLEARLY MARKED “MIPFA RFP 22-01” WITH THE PROPOSER’S NAME AND CONTACT INFORMATION CLEARLY WRITTEN ON THE FRONT OF THE ENVELOPE. Bid packets can be obtained by contacting Krista Duhon, City Purchasing Agent atDue Response (918)541-2224, e-mail kduhon@miamiokla.net, or Date: Oct. 12, 2022 on the Time:10 amCity of Miami’s web site www.miamiokla.net RETURN SEALED PROPOSAL TO: Issued By Purchasing Agent, Krista Duhon Any proposals received after the time set for the opening of proposals, shall not be considered by the awarding authority, Krista and shall Duhon – be Agent returned Purchasing unopened to the proposer submitting same.City of Miami 129 5th AVE NW MIAMI, OK 74354  INSTRUCTIONS SEALED PROPOSALS Proposers are invited to submit a proposal to the MIPFA in a sealed envelope. The envelope must be clearly marked with the solicitation number (C22-01) and the name and address of the person or entity submitting the proposal to perform all work necessary to comply with the specifications and conditions contained herein. BRIEF DESCRIPTION OF OPPORTUNITY Planting and harvesting of approximately 95 acres as defined in the legal descriptions described in the attached agreement. A response to this solicitation for proposals will consist of specifying the total dollar amount the Proposer will pay the MIPFA for the right to plant and harvest in the designated areas until the 31 st day of December, 2022. The amounts must be included in the proposer’s response to this solicitation for proposals as evidenced by completion of the Proposal Form for RFP 22-55 and returning it to the City Purchasing Agent by 10 a.m. Oct. 12, 2022, along with all other required documents cited herein. INTERPRETATION OF CONTRACT DOCUMENTS Questions regarding documents, discrepancies, omissions, or intent of the specifications or drawings shall be submitted in writing to the City through the Purchasing Agent at least seven (7) days prior to opening of quotes to provide time for issuing and forwarding an addendum. Any interpretation of the contract documents will be made only by addendum duly issued or delivered by the MIPFA to each person receiving a set of documents. The MIPFA will not be responsible for any other explanations or interpretation of the contract documents. USE FORMS PROVIDED Proposals must be returned on forms provided. When submitting additional information, please do so on a separate sheet of paper. The following must be provided with the response: • Proposer’s Response Sheet • Proposal Form WITHDRAWAL OF PROPOSALS Any proposals may be withdrawn at any time prior to the hour fixed in the solicitation for sealed proposals for the opening of proposals, provided that a request in writing, executed by the proposer, or their duly authorized representative, for the withdrawal of such proposal is filed with the City prior to the time specified for opening of proposals. The withdrawal of such proposal will not prejudice the right of a proposer to file a new proposal. PENALTY FOR COLLUSION If at any time it shall be found that the person, firm or corporation to whom the contract has been awarded has, in presenting any proposal, colluded with any other party or parties, then the contract so awarded shall be null and void, and the proposer/lessee shall be liable to the City for all loss or damage which the City may suffer thereby, and the City may advertise for new proposals for said work. TITLE 18 COMPLIANCE To the extent applicable, Compliance with Oklahoma’s General Corporation Act and the Limited Liability Company Act is required before a Contract will be awarded. Each proposer representing a corporation, limited liability company, or other formal business structure, agrees to provide upon request a Federal Employer’s Identification Number and proof of lawful filing with the Oklahoma Secretary of State as required by Oklahoma’s General Corporation Act and the Limited Liability Company Act. (See 18 O.S. §§ 1000 -1144, 2000-2060). OPENING OF PROPOSALS Proposals will be opened and recorded at the time and place indicated in the solicitation for sealed proposals. Proposers or their agents are invited to be present. ACCEPTANCE AND REJECTION OF PROPOSALS The MIPFA reserves the right to accept the proposal which, in its judgment is the best offer, to reject any or all proposals, and to waive irregularities or informalities at its discretion. AWARD OF CONTRACT/LEASE The award of any contract/lease will be made to the proposer offering the best value. The awarded contractor must provide the following before a notice to proceed is issued: • Certificate(s) of Insurance with minimum liability coverage of $1,000,000.00 and naming the MIPFA as “additional insured.” • Worker’s Compensation Insurance or affidavit of exempt status. It is anticipated that approval will be received within 30 days of opening of proposals. In the event that approvals are not received or the MIPFA cannot award or reject said proposals within 60 days from the date of opening of proposals, participants shall have the right to withdraw their proposals on written notice to the City. EXECUTION OF CONTRACT/LEASE The contract/lease, executed by the successful Lessee, together with any other required documents as stated herein, shall be returned to the purchasing agent within 10 days from and after the date of the award of the contract /lease. FAILURE TO EXECUTE AGREEMENT AND PROVIDE PROOF OF INSURANCE Failure of a successful Lessee to execute the agreement and file required bonds and/or insurance (when applicable) within the required time shall be just cause for the annulment of the award. Upon annulment of an award as aforesaid, the City may then award the contract/lease to the proposer offering the next best proposal. LOCATING UNDERGROUND UTILITIES When applicable, it shall be the responsibility of the Lessee to call OKIE before digging. To submit a locate request by phone, dial 811 or 1(800)522 - OKIE. Lessee shall call OKIE prior to any excavation. It is the Lessee’s responsibility to locate and preserve all utilities. The City shall not be responsible for or pay for any damage caused by the Lessee to any utility above or below ground. All damage to City’s utilities will be billed to Lessee at a reasonable rate. This will cover the material and manpower of the repair. LEGAL CONTRACT Submitted proposals are rendered as a legal offer and any proposal, when accepted by the City, shall constitute a contract/lease. The Contract/Lease resulting from this solicitation shall include the following documents: • Solicitation, including Agriculture Lease, as amended (if applicable); and • Successful bid (including required certifications), to the extent the proposal does not conflict with the requirements EMPLOYMENT RELATIONSHIP The Contract/Lease does not create an employment relationship. Individuals performing services required by this Contract/Lease are not employees of the MIPFA. The Lessee's employees shall not be considered employees of the City of Miami or MIPFA for any purpose, and accordingly shall not be eligible for rights or benefits accruing to City or MIPFA employees; nor shall the Authority be responsible with respect to Lessee or Lessee's employees for any Workers’ Compensation benefits or other benefits required under state or federal law.  AGRICULTURE LEASE This Agriculture Lease (Lease) is made this ____ day of _______________, 2022, by and between the MIPFA (Lessor), a trust authority in the County of Ottawa, State of Oklahoma, and ________________ __________________________________ (Lessee). For and in consideration of the following covenants and agreements made by the parties hereto and the payments to be made by the Lessee hereunder, the Lessor does rent to the Lessee the real property described below (Leased Premises) for the specific purpose(s) set forth herein, for a period to commence with the date of this Lease until the 31st day of December, 2022, as follows: FOR THE SPECIFIC PURPOSE OF PLANTING AND HARVESTING AUTHORITY LANDS: A tract of land consisting of approximately 86 acres located in the S 1/2 of the NW 1/4, lot 1 and lot 2 of Section 12, Township 28 North, Range 22 East of the Indian Meridian, Ottawa County, Oklahoma, more particularly described as follows: To whit commencing at the NE corner of the S 1/2 of the NW 1/4 of said Section 12; thence South 89 degrees 48.83 feet West for a distance of 80.04 feet to the point of beginning; thence South 89 degrees 48.83 feet West for a distance of 2550.99 feet ; thence South 00 degrees 11 feet 25.599 inches West for a distance of 1321.44 feet; thence north 89 degrees 49.1 0 feet East for a distance of 823.50 feet; thence South 00 degrees 11.76 feet West for a distance of 542.09 feet; thence South 88 degrees 28 feet 51.78 inches East for a distance of 931.14 feet; thence South 88 degrees 35.14 feet East for a distance of 133.14 feet; thence North 00 degrees 23.41 feet East for a distance of 876.22 feet; thence South 89 degrees 57 feet East for a distance of 673.77 feet; thence North 00 degrees 33.27 feet West for a distance of 1030.61 feet to the point of beginning, containing 86.75 acres, more or less; less any land on which use is restricted by the Federal Aviation Administration and/or the Oklahoma Aeronautics Commission. The above described lands are further identified as “(C) CROP Lands”, on the attached map, which is marked hereto as Exhibit “A”. TERMS AND CONDITIONS: 1. Lease Term and Payment Schedule. This Lease is to be construed as a five- (5) year lease ending on the 31st day of December, 2027. The Lessee shall pay to the Lessor each year’s lease payment as follows: First year: ________________ to be paid within 30 days of signing the agreement. Second year: ______________ to be paid on or before the 2nd day of January 2023. Third year: ________________ to be paid on or before the 2nd day of January 2024. Fourth year: _______________ to be paid on or before the 2nd day of January 2025. Fifth year: ________________ to be paid on or before the 2nd day of January 2026. 2. Termination Prior to End of Lease Term. Acknowledges and agrees that after any regular election of the City Council of the MIPFA, this Lease may be reviewed by said Council and terminated upon sixty (60) days' written notice from Lessor to Lessee without cause. Lessor may terminate the Lease, in whole or in part, for convenience if its Purchasing Agent determines that termination is in the Lessor's best interest. Lessor shall terminate the Lease by delivering to the Lessee a Notice of Termination for Convenience specifying the terms and effective date of Lease termination. The Lease termination date shall be a minimum of sixty (60) days from the date the Notice of Termination for Convenience is issued. Upon the death or disability of the Lessee, the Lease shall terminate and the Lessor shall have the right to re-enter the premises and take possession of the same in a reasonable manner. Lessee agrees that if it should fail to observe or perform any of the requirements of this Lease, and such default continues for fifteen (15) days after receiving written Notice of Default from the Lessor's Purchasing Agent or another authorized representative of Lessor, the Lease shall terminate and the Lessor shall have the right to re-enter the premises and take possession of the same in a reasonable manner. 3. Equipment, Supplies, and Expenses. Lessee shall furnish all equipment and tools necessary to farm the land in accordance with sound agricultural practices and without damage to the Leased Premises or surrounding premises. All seed required to plant the Leased Premises shall be furnished by and at the expense of the Lessee. All work necessary to prepare, plant, grow, harvest and deliver the products of this Lease, shall be performed or furnished at the expense of the Lessee. 4. Insurance and Indemnity. The Lessee shall maintain one or more liability insurance policies naming the MIPFA, Oklahoma, as an additional named insured and having aggregate limits of no less than One Million Dollars ($1,000,000.00) per occurrence and shall provide written evidence of such policy/ies within 10 days of the date of execution of this Lease and on an ongoing basis in a form reasonably acceptable to the Lessor. Lessee agrees to indemnify and hold Lessor harmless against any and all claims, demands, damages, costs and expenses, including reasonable attorney's fees for the defense thereof, arising from the conduct or management of Lessee's business or its use of the Premises or from any breach on the part of Lessee of any condition of this Lease, or from any act of negligence of Lessee, its agents or employees in and about the Premises. 5. Payment of Taxes, Liens, or Other Charges; Quiet Enjoyment; Reservation of Right to Sell. Lessor shall pay all taxes, assessments, and other charges against the real estate that have been or may be assessed or levied upon the Leased Premises and agrees that so long as Lessee shall continue faithfully to perform under the terms and conditions of this Lease, Lessee shall enjoy quiet and peaceful possession of the Leased Premises for the specific purposes herein set forth, subject only to those uses of the Leased Premises necessitated by the operation of the airport facilities adjacent and/or nearby premises; provided, however, Lessor shall not pay nor have any liability for payment of any lien against the crops or products grown on the Leased Premises pursuant to this Lease, or any lien on the Leased Premises arising from Lessee's use of the same, such payments and any liability therefor being the exclusive obligation of the Lessee under this Lease; and provided, further, that the right to sell or to contract to sell the Leased Premises during the term of this Lease shall be reserved to Lessor, who in such event shall be entitled to demand and receive possession of the land upon payment to Lessee in an amount equal to Lessee's total previous payment(s) to Lessor under this Lease as of the date of such demand. 6. Compliance with FAA Rules. Lessee shall abide by all FAA safety rules applicable to the Leased Premises, including but not limited to acceding to the right-of-way of all aircraft. Copies of these rules may be obtained at the airport office. This lease is subject to approval by the FAA. 7. General Provisions. The following general provisions shall apply to this Lease: a. Entire Agreement. Each party acknowledges that this Lease, together with the documents comprising the solicitation packet and the Lessor's response thereto, constitutes the complete and exhaustive statement of the agreement between the Parties, which supersedes and merges into itself all prior proposals, understandings, and all other agreements, whether oral or written, between the parties relating to the subject matter of this Lease. In deciding to execute this Lease, none of the Parties is relying on any promises, representations, or statements not expressly set forth elsewhere. b. Notices. Any notice, demand, or other communication given or required under this Lease shall be in writing and shall be either hand delivered or mailed by certified mail, postage prepaid to the last known address of the intended recipient. c. Assignment. This Lease shall not be assignable by any party without the prior written consent of the other parties hereto, except as otherwise permitted or required by applicable law. d. Binding Effect. The terms and conditions of the Settlement Lease shall be binding upon, and extend to the benefit of, the heirs, successors, assigns, representatives, or agents of the Parties hereto. e. Modification. No party may modify, alter, or otherwise change this Lease except by written instrument executed by each of the Parties or their duly authorized representatives. f. Applicable Law; Jurisdiction. This Lease shall be governed by and construed in accordance with the laws of the State of Oklahoma, and the Parties agree and consent that the venue for resolution of any dispute or action between or among the Parties, or any of them, over the terms of this Lease or for its enforcement or for damages for its breach, shall lie in Ottawa County, Oklahoma, and the Parties hereby acknowledge that the District Court of such County has jurisdiction over the Parties and the subject matter of any such dispute or action. g. Waiver. No waiver of any of the provisions of this Lease shall constitute or be deemed to constitute a waiver of any other provision hereof, nor shall such waiver constitute a continuing waiver unless otherwise expressly provided. h. Severability. In the event of any provision of this Lease is invalid or unenforceable under any applicable laws, orders and/or regulations, this Lease shall be considered divisible as to such provision, but the remainder of this Lease shall be valid and binding as though such provision were not included therein, and the Parties shall engage in good faith negotiations to amend this Lease to comply with the requirements of applicable laws, orders, and/or regulations. i. Multiple Counterparts. This Lease may be executed in one or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. j. Paragraph Headings. The headings of the Paragraphs herein are inserted for convenience and reference only and are not intended to be a part of or to affect the meaning of interpretation of this Lease. k. Survival. All provisions of this Lease that, by their ordinary sense and context, are intended to survive its termination or expiration, including but not limited to any provision regarding enforcement of this Lease or remedies with respect to its breach, shall so survive. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed, effective the day and year first above written. MIPFA, Oklahoma, A Municipal Corporation (Lessor): __________________________________ ______________________________________ Mayor Bless Parker Lessee _________________________________ ______________________________________ City Clerk - Attest Purchasing Agent  SCOPE The purpose of this Solicitation to receive sealed proposals to enter into a lease agreement for: PLANTING AND HARVESTING OF CITY LAND Project specifics: The City is seeking sealed proposals to enter into a lease agreement for agricultural use of approximately 95 acres of land located in Township 28 North, Range 22 East in Ottawa County. Sealed proposals will be received by Krista Duhon, purchasing agent, until 10 a.m., Monday, April 23rd, 2018, for the use of lands as described below. All proposals received by that time will be opened in the office of the purchasing agent located in the Miami Civic Center at 129 5th Ave. NW in Miami, OK. Proposals will be considered and approved by the Mayor and City Council at a properly called meeting of the Miami City Council upon the determination of the proposal representing the best value for the MIPFA. The Mayor and Council reserve the right to reject any and all proposals. Property to be harvested is described as follows: A tract of land consisting of approximately 95 acres located in Township 28 North, Range 22 East in Ottawa County, more particularly described as follows: 1. West ½ of the NE ¼ of the NW ¼ in Section 13; 2. SW ¼ of the SE ¼ of the SW ¼ in Section 12; 3. North ½ of the SE ¼ of the SW ¼ in Section 12; 4. All of Lot 7 in Section 12; 5. East ½ of Lot 2 in Section 12; 6. West 260’ of Lot 3 in Section 12; 7. West 260’ of Lot 6 in Section 12; and 8. West 260’ of the SW ¼ of the SE ¼ in Section 12 and the East ½ of the Northeast ¼ of the Northwest ¼ in Section 24; less Lots 1 through 10 inclusive in Block 3 in the re-plat of Seneca Estates Addition to the City of Miami; runway, taxiway, hangars, and soccer fields (see attached map); less any land on which use is restricted by the Federal Aviation Administration and/or the Oklahoma Aeronautics Commission.  PROPOSAL FORM RFP MIPFA 22-01 1st Year - Amount to be paid within 30 days of signing lease agreement: $ _________ _________ 2nd Year - to be paid on or before the 2nd day of January 2024: $ _________ _________ 3rd Year - to be paid on or before the 2nd day of January 2025: $ _________ _________ 4th Year - to be paid on or before the 2nd day of January 2026: $ _________ _________ 5th Year - to be paid on or before the 2nd day of January 2027: $ _________ _________ Signature of Authorized Signer: ______________________________________  PROPOSER RESPONSE SHEET 1. RE: Solicitation No. ______________________ 2. Lessor General Information: FEI/SSN: ____________________________ Company Name: ____________________________________________________________ 3. Lessor Contact Information: Address: ___________________________________________________________________ City: _______________________________________ State: _____ Zip Code: ____________ Contact Name: ______________________________ Title: _____________________ Phone # ____________________________________ Fax # _____________________ Email: ______________________________________ Website: ______________________ 4. Oklahoma Sales Tax Permit: ❑ YES – Permit # _________________________ ❑ NO – Exempt pursuant to Oklahoma Laws or Rules – Attach an explanation of exemption. 5. Registration with the Oklahoma Secretary of State: ❑ YES – Filing # _________________________ ❑ NO – Prior to the contract award, the successful proposer will be required to register with the Secretary of State or must attach a signed statement providing specific details supporting the exemption claimed. 6. Workers’ Compensation Insurance Coverage: ❑ YES – Include a certificate of insurance with the proposal. ❑ NO – Prior to the contract award, the successful proposer will be required to provide a certificate of insurance showing proof of compliance with the Oklahoma Workers’ Compensation Act. Authorized Signature Date  MIAMI INDUSTRIAL AND PUBLIC FACILITIES AUTHORITY REGULAR MEETING SCHEDULE FOR 2023 Meetings will be held in the Miami Civic Center 129 5th Avenue NW, Miami, Oklahoma 6:00PM OR IMMEDIATELY FOLLOWING THE COMPLETION OF THE MEETING OF THE MIAMI CITY COUNCIL The Authority normally meets the 1st Monday of each month. When a holiday falls on a scheduled meeting day, the meeting will be scheduled for the Tuesday after the holiday. Tuesday January 03 Monday July 03 Monday February 06 Monday August 07 Monday March 06 Tuesday September 05 Monday April 03 Monday October 02 Monday May 01 Monday November 06 Monday June 05 Monday December 04 PERSON FILING NOTICE: Melissa Moore, City Clerk, City of Miami, 129 5th Avenue NW, Miami, OK 74354 Phone: 918 542-6685 Must be filed with the City Clerk prior to December 15, 2022 APPROVED BY MIPFA ____________________ ______, 2022 FILED IN THE OFFICE OF THE CITY CLERK ____________________ _______, 2022 POSTED IN THE MAIN LOBBY OF THE MIAMI CIVIC CENTER ON ____________________ ______, 2022 ________________________ Melissa Moore, City Clerk  RESOLUTION NO. MIPFA 2022-01 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE MIAMI INDUSTRIAL AND PUBLIC FACILITIES AUTHORITY (MIPFA) AMENDING MIPFA 2016-01 DELEGATING CLAIMS PAYMENT AUTHORITY TO THE TRUST MANAGER WHEREAS, the Trust Agreement creating the Miami Industrial and Public Facilities Authority provides for a trust purpose at Article Ill, paragraph 9: "To expend all funds coming into the hands of the Trustees as revenue or otherwise for the payment of any indebtedness incurred by the Trustees for purposes specified herein, and in the payment of the aforesaid costs and expenses, and in payment of any other obligation properly chargeable against the Trust Estate, ...”; and WHEREAS, the Trust Agreement Creating the Miami Industrial and Public Facilities Authority provides the following trust powers ~t Article VII, paragraph(s) 5: "The Trustees may appoint a general manager for the Trust Estate, and may employ such other clerical, professional, legal and technical assistance as may be deemed necessary in the discretion of the Trustees to properly operate the business of the Trust Estate, and may fix their duties, terms of employment and compensation .... "; and WHEREAS, the Trust Agreement creating the Miami Industrial and Public Facilities Authority provides at Article VII, paragraph 9, that the Board of Trustees may "... do all other acts in their judgment necessary or desirable for the proper and advantageous management, investment, and distribution of the Trust Estate and income therefrom"; and WHEREAS, the Board of Trustees desire to delegate claims settlement and payment authority to the City Manager of Miami, Oklahoma, which is a governmental office created by the City Charter of the Trust Beneficiary; NOW, THEREFORE, BE IT RESOLVED BY THE MIAMI INDUSTRIAL AND PUBLIC FACILITIES AUTHORITY AS FOLLOWS: 1. The Trust Manager or designee shall have the authority to negotiate, approve, and execute contracts that correspond with the fiscal year’s budget capacity; and 2. Subject to the limitations of the following paragraphs, the Trust Manager or designee shall have the authority to approve claims for payment and may issue payment for the same; and 3. The financial commitments and/or payments of pending unpaid budgeted expenditures made under the authority granted hereunder shall not exceed a cumulative unpaid total of twenty thousand dollars ($20,000.00) absent the approving vote of a majority of a quorum of the Board of Trustees at a duly called meeting thereof and an additional twenty thousand dollars ($20,000.00) with the chairperson’s written approval; and 4. The preceding paragraph notwithstanding, in extraordinary circumstances when a duly called meeting of the Board of Trustees cannot legally be held, whether due to a lack of quorum, or otherwise, the City Manager or designee, with the Chairperson’s written approval, shall have the authority to approve all or some pending budgeted expenditures. Page 1 of 2  The Chairperson’s approval is an ongoing approval, subject to the Chairperson’s ability to withdraw same at any time, in writing; and absent such withdrawal it remains in place until the next legally called meeting of the Board of Trustees is held. For purposes of this resolution and by way of example only and not as a limitation, “extraordinary circumstances” could mean when a majority of the Trustees have been quarantined during a pandemic which would eliminate the ability to hold a duly called public meeting; and 5. The Trust Manager shall be obligated to make report of actions taken under this authority at the regular meeting next following said actions; and 6. This Resolution may be revoked or amended at any time by vote of a majority of a quorum of the Board of Trustees at a regular or special meeting, but such revocation or amendment shall not impair the validity of claims approval, claims payment or execution of contract(s) for performances and/or professional services made previously in compliance herewith. 7. Any prior actions taken by the Trust Manager of the Board of Trustees that are otherwise in conformity with the provisions of this Resolution are hereby approved, adopted and ratified by the Miami Public Facilities Authority. 8. This Resolution may be revoked or amended at any time by vote of a majority of a quorum of the Board of Trustees at a regular or special meeting, but such revocation or amendment shall not impair the validity of claims approval, claims payment or execution of contract(s) for performances and/or professional services made previously in compliance herewith. Approved by Public Vote of the Miami Public Facilities Authority Pursuant to a Posted Agenda Item at a meeting held on __________day, __________________, 20__, by a vote of: ____ For, ____ Against, and ____ Abstaining PASSED AND APPROVED this _______________, 20___. [seal] ____________________________________________ Bless Parker, Chairperson ATTEST: APPROVED: ____________________________ ________________________________ City Clerk Ben Loring, City Attorney Page 2 of 2  RESOLUTION NO. MIPFA 2022-01 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE MIAMI INDUSTRIAL AND PUBLIC FACILITIES AUTHORITY (MIPFA) AMENDING MIPFA 2016-01 DELEGATING CLAIMS PAYMENT AUTHORITY TO THE TRUST MANAGER WHEREAS, the Trust Agreement creating the Miami Industrial and Public Facilities Authority provides for a trust purpose at Article Ill, paragraph 9: "To expend all funds coming into the hands of the Trustees as revenue or otherwise for the payment of any indebtedness incurred by the Trustees for purposes specified herein, and in the payment of the aforesaid costs and expenses, and in payment of any other obligation properly chargeable against the Trust Estate, ...”; and WHEREAS, the Trust Agreement Creating the Miami Industrial and Public Facilities Authority provides the following trust powers ~t Article VII, paragraph(s) 5: "The Trustees may appoint a general manager for the Trust Estate, and may employ such other clerical, professional, legal and technical assistance as may be deemed necessary in the discretion of the Trustees to properly operate the business of the Trust Estate, and may fix their duties, terms of employment and compensation .... "; and WHEREAS, the Trust Agreement creating the Miami Industrial and Public Facilities Authority provides at Article VII, paragraph 9, that the Board of Trustees may "... do all other acts in their judgment necessary or desirable for the proper and advantageous management, investment, and distribution of the Trust Estate and income therefrom"; and WHEREAS, the Board of Trustees desire to delegate claims settlement and payment authority to the City Manager of Miami, Oklahoma, which is a governmental office created by the City Charter of the Trust Beneficiary; NOW, THEREFORE, BE IT RESOLVED BY THE MIAMI INDUSTRIAL AND PUBLIC FACILITIES AUTHORITY AS FOLLOWS: 1. The Trust Manager or designee shall have the authority to negotiate, approve, and execute contracts that correspond with the fiscal year’s budget capacity; and Formatted: Indent: Left: 0.63", No bullets or 1.2. Subject to the limitations of the following paragraphs, tThe Trust Manager or designee numbering shall have the authority to approve claims for payment and may issue payment for the same; and 2.3. The financial commitments and/or payments of pending unpaid budgeted expenditures made under the authority granted hereunder shall not exceed a cumulative unpaid total of twenty thousand dollars ($20,000.00) absent the approving vote of a majority of a quorum of the Board of Trustees at a regular or specialduly called meeting thereof and an additional twenty thousand dollars ($20,000.00) with the chairperson’s written approval; and 4. The preceding paragraph notwithstanding, in extraordinary circumstances when a duly called meeting of the Board of Trustees cannot legally be held, whether due to a lack of quorum, or otherwise, the City Manager or designee, with the Chairperson’s written Page 1 of 2  approval, shall have the authority to approve all or some pending budgeted expenditures. The Chairperson’s approval is an ongoing approval, subject to the Chairperson’s ability to withdraw same at any time, in writing; and absent such withdrawal it remains in place until the next legally called meeting of the Board of Trustees is held. For purposes of this resolution and by way of example only and not as a limitation, “extraordinary circumstances” could mean when a majority of the Trustees have been quarantined during a pandemic which would eliminate the ability to hold a duly called public meeting; and Formatted: List Paragraph, Left, Right: 0", No bullets or numbering, Adjust space between Latin and Asian 3.5. The Trust Manager shall be obligated to make report of actions taken under this authority text, Adjust space between Asian text and numbers at the regular meeting next following said actions; and 4.6. This Resolution may be revoked or amended at any time by vote of a majority of a quorum of the Board of Trustees at a regular or special meeting, but such revocation or amendment shall not impair the validity of claims approval, claims payment or execution of contract(s) for performances and/or professional services made previously in compliance herewith. 7. Any prior actions taken by the Trust Manager of the Board of Trustees that are otherwise in conformity with the provisions of this Resolution are hereby approved, adopted and ratified by the Miami Public Facilities Authority. Formatted: List Paragraph, Left, Right: 0", No bullets or numbering, Adjust space between Latin and Asian 5.8. This Resolution may be revoked or amended at any time by vote of a majority of a quorum text, Adjust space between Asian text and numbers of the Board of Trustees at a regular or special meeting, but such revocation or amendment shall not impair the validity of claims approval, claims payment or execution of contract(s) for performances and/or professional services made previously in compliance herewith. Approved by Public Vote of the Miami Public Facilities Authority Pursuant to a Posted Agenda Item at a meeting held on __________day, __________________, 20__, by a vote of: ____ For, ____ Against, and ____ Abstaining PASSED AND APPROVED this _______________, 20___. [seal] ____________________________________________ Bless Parker, Chairperson ATTEST: APPROVED: ____________________________ ________________________________ City Clerk Ben Loring, City Attorney Page 2 of 2