Miami Industrial and Public Facilties Authority (MIPFA) Meeting Packets

MIPFA PURCHASE ORDERS PRESENTED 5/6/2024 VENDOR DESCRIPTION TOTAL SMITH TWO-WAY RADIOS TOWER REPAIRS - PO # 24-00972 $ 5,596.84 TOTAL $ 5,596.84 CREDIT CARD CHARGES - 3.16.24 - 4.1.24 QUAPAW FIRE FIRE DUES $ 80.00 NE OKLAHOMA SERVICE DATE 2.8.24 - 3.8.24 $252.22 TOTAL $ 332.22 TOTAL $ 5,929.06 THE MIAMI INDUSTRIAL AND PUBLIC FACILITIES AUTHORITY (MIPFA) MET IN REGULAR SESSION APRIL 01, 2024, IN 6:00PM IN THE CIVIC CENTER COUNCIL CHAMBERS WITH THE FOLLOWING MEMBERS PRESENT: Bless Parker, Chairman Tyler Cline, Interim City Manager Kevin Dunkel, Trustee Ben Loring, Trust Attorney Dwain Sundberg, Trustee (Absent) Melissa Moore, City Clerk Brad Williams, Trustee Brian Estep, Trustee The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 2:35PM on March 29, 2024, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA: 1. Call to Order Chairman Parker called the meeting to order at 6:06PM. 2. *Action Item* Claims Trustee Dunkel made a motion to approve the claims. The motion was seconded by Trustee Williams. The Trust was polled with the following results: Dunkel, Aye Williams, Aye Estep, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the motion carried. 3. *Action Item* Minutes: March 04, 2024 Trustee Williams made a motion to approve the minutes. The motion was seconded by Trustee Dunkel. The Trust was polled with the following results: Williams, Aye Dunkel, Aye Estep, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the motion carried. 4. *Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. 5. *Action Item* Adjournment Trustee Estep made a motion to adjourn the meeting. The motion was seconded by Trustee Dunkel. The Trust was polled with the following results: Estep, Aye Dunkel, Aye Williams, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the meeting adjourned at 6:07PM. Miami Industrial and Public Facilities Authority Page 1 of 2 April 01, 2024 ___________________ _____________________ _______________________ Trustee Williams Trustee Sundberg Trustee Estep ___________________ _____________________ ATTEST: ________________________ Trustee Parker, Chairman Trustee Dunkel Melissa Moore, City Clerk MIPFA PURCHASE ORDERS PRESENTED 4/1/2024 VENDOR DESCRIPTION TOTAL CREDIT CARD CHARGES - 1.16.24 - 2.1.24 NE OKLAHOMA SERVICE DATE 12.10.23 - 11.08.24 $251.78 TOTAL $251.78 CREDIT CARD CHARGES - 2.2.24 - 2.15.24 NO CHARGES $0.00 TOTAL $0.00 CREDIT CARD CHARGES - 2.16.24 - 3.1.24 NE OKLAHOMA SERVICE DATE 9.10.23 - 10.10.23 $ 262.08 TOTAL $262.08 TOTAL $513.86 Miami Industrial and Public Facilities Authority Page 2 of 2 April 01, 2024 Fund: 781 DEPT: MIPFA Next FY's Proposed 1) For the next Fiscal Year (FY) add your description for Each $ of Rev or Exp; Current Yr Budget Changes 2) Add notes to individual cells for future FY's Revenues 781-000-336-4000 Revenue/Gov $ - $ - 781-000-342-9000 Ag. Lease $ 8,000.00 $ 8,000.00 781-000-361-1000 Interest Earnings $ 150.00 $ 150.00 781-000-376-3000 Insurance Recovery $ - 781-000-387-0000 PY Carryover-Reserves $ 233,073.00 $ 251,694.07 781-000-387-1001 Eagle Picher $ 12,000.00 $ 12,000.00 781-000-387-1003 O'Reilly Automotive $ 50.00 $ 50.00 781-000-387-1007 Civil Defense $ 960.00 $ 960.00 781-000-387-1008 Police Department $ 1,200.00 $ 1,200.00 781-000-387-1010 Sheriff's Department $ 600.00 no longer receive this rev because they no longer use the tower to dispatch 781-000-387-1011 David Ingles Ministry (formerly Cre $ 2,400.00 $ 2,400.00 Need the new contract 781-000-387-2000 Revenue/Other $ - Total Revenues $ 258,433.00 $ 276,454.07 Expenses Personnel Subtotal $ - $ - Materials 781-462-461-2008 Repair/Maint Supplies $ 22,000.00 $ 22,000.00 Misc repairs to tower, fence, generator Subtotal $ 22,000.00 $ 22,000.00 Other Services & Charges 781-462-461-3009 Insurance $ - 781-462-461-3010 Professional Services $ 10,000.00 $ 10,000.00 Misc inspections or services 781-462-461-3011 Special Contracts $ - $80 Quapaw Fire Subscription; $2.7k REC elec; $400 Alert 360; $400 misc (checks, 781-462-461-3020 Misc Services & Charges $ 20,000.00 $ 20,000.00 RFPs) Subtotal $ 30,000.00 $ 30,000.00 Total Expenses $ 52,000.00 $ 52,000.00 Total Revenues Over/(Under) Expenses $ 206,433.00 $ 224,454.07