Miami Special Utility Authority (MSUA) Packets

THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION AUGUST 19, 2014 IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:30 PM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Jeff Bishop, Trust Mgr/Trust Secretary Doug Weston, Trustee David Anderson, Trust Attorney Neal Johnson, Trustee Alicia Hogan, Deputy City Clerk Joe Sharbutt, Trustee The agenda for the meeting was posted in the main lobby and the north outside entryway of the Miami Civic Center at 4:20 PM on August 18, 2014. THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Schultz called the meeting to order at 5:30 PM. Invocation Invocation was lead by a local pastor, Leon Weece. Pledge of Allegiance Chairman Schultz led the Pledge of Allegiance. Public Input and Unscheduled Personal Appearances None. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 9 be placed on the consent agenda. Trustee Johnson moved to transfer Item #6 (Approve Minutes: August 05, 2014) through Item #11 (Approve Contract for 14% of Sales with “Cowboy Auction Service” as the Auctioneer for the City Auction) to the consent agenda and approve as presented. The motion was seconded by Trustee Weston. The authority was polled with the following results: Johnson, Aye Weston, Aye Sharbutt, Aye Forrester, Aye Shultz, Aye Chairman Schultz declared the motion carried. Approve Minutes: August 05, 2014 Moved to consent agenda. Approve Claims: $1,700,349.26 Moved to consent agenda. Accept Resolution for the City of Miami, Oklahoma Multi-Jurisdictional Hazard Mitigation Plan Moved to consent agenda. Award Bid #C15-04 to Neece Concrete Construction Based on Unit Pricing a. East BJ Tunnel Blvd from D Street to RR Tracks b. 13th Ave NE from A Street to E Street c. I NW from BJ Tunnel to Goodrich Blvd d. N N.W from 9th to 100’ past 10th MSUA Page 1 of 6 August 19, 2014 Moved to consent agenda. Approve Contract for Bid #C15-04 to Neece Concrete Construction Based on Unit Pricing and Authorize City Manager and City Attorney to sign Notice to Proceed Once Bonds are Received a. East BJ Tunnel Blvd from D Street to RR Tracks ($376,684.41 estimated) b. 13th Ave NE from A Street to E Street ($377,756.53 estimated) c. I NW from BJ Tunnel to Goodrich Blvd ($389,308.82 estimated) d. N N.W from 9th to 100’ past 10th ($159,626.41 estimated) Moved to consent agenda Approve Contract for 14% of Sales with “Cowboy Auction Service” as the Auctioneer for the City Auction Moved to consent agenda Request for Special Dispensation Beyond Approved Policies on Utility Bill by Citizen Tyler J Wakefield (126 F St SE) No action taken Request for Special Dispensation Beyond Approved Policies on Utility Bill by Citizen Courtney Wilson (815 B St NW) Courtney Wilson went over her utility bill. She stated she thought the utility bills were high at her home 815 B NW resulting in a total balance due of $1155.15. Trustee Shultz suggested an installment plan for 12 months for $100.00 a month until Wilson’s balance is paid in full. Trustee Shultz made a motion to let Mrs. Wilson pay a payment plan for the next 12 months. The motion was seconded by Trustee Weston. The authority was polled with the following results: Shultz, Aye Johnson, Aye Weston, Aye Sharbutt, Aye Forrester, Aye Chairman Schultz declared the motion carried. Other New Business, If Any, Which Has Arisen Since the Posting of the Agenda and Could Not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) No new business. Staff Reports (Written report included in packet if available, staff is present for questions.) No questions. Trustee Community Announcements None. Future Agenda Planning None Adjournment Trustee Sharbutt moved to adjourn the meeting. Trustee Weston seconded the motion. The trust was polled with the following results: Sharbutt, Aye Weston, Aye Johnson, Aye Forrester, Aye Schultz, Aye Chairman Schultz declared the meeting adjourned at 5:56 PM. ___________________ _____________________ _______________________ Trustee Sharbutt Trustee Johnson Trustee Weston MSUA Page 2 of 6 August 19, 2014  ___________________ _____________________ ATTEST: ________________________ Trustee Schultz, Chairman Trustee Forrester Alicia Hogan, Deputy City Clerk MIAMI SPECIAL UTILITY AUTHORITY CLAIMS AND PURCHASE ORDERS PRESENTED FOR APPROVAL AUGUST 19, 2014 MSUA JUNE BUSINESS 113 5 BANK OF AMERICA CREDIT CARD PURCHASES 16,105.60 113 6 LOCKE SUPPLY CO. LIGHTS & POLES AT FIRST NATIONAL BANK 5,210.12 PO #14-03763 113 7 MAIN STREET CAR WASH TRUCK WASHES-WATER 7.00 TRUCK WASHES-ANIMAL CONTROL 42.00 TRUCK WASHES-TECHNICAL 5.69 TRUCK WASHES-ELECTRIC 14.00 68.69 TOTAL 21,384.41 MSUA JULY BUSINESS 53 SALARIES & BENEFITS ENDING JULY 18, 2014 156,690.39 54 DEPT OF PUBLIC UTILITIES GOOD PAY & F/B DEPOSITS APPLIED 9,850.00 55 DEPT OF PUBLIC UTILITIES METER DEPOSITS 15,725.00 56 GRAND RIVER DAM AUTHORITY PURCHASED POWER 1,168,146.33 57 OKLAHOMA TAX COMMISSION SALES TAX 70,482.48 58 ACE HARDWARE WRENCH COMB 1-5/8" 29.99 BATTERIES, POLYSEAM CAULK 261.10 291.09 RIBBON, PENS, POCKET FOLDERS, 59 ADMIRAL EXPRESS STAPLES 67.52 60 AIRE-MASTER OF AMERICA DEODORIZER SERVICE 11.78 61 ALTEC INDUSTRIES, INC. HYDRAULIC TUBE ASSEMBLIES 50.68 PO #14-03912 62 AT&T TELE SERVICE 918-542-6384 230.78 TELE SERVICE 918-542-6346 1,161.30 TELE SERVICE 918-542-6685 4,705.80 6,097.88 63 B&L WATERWORKS SUPPLY TEE, UNION, VALVE, NIPPLE MSUA Page 3 of 6 August 19, 2014  17.38 6" PRESSURE TAP ON IRON PIPE 450.00 STAINLESS STEEL TAP SLEEVE 307.25 STAINLESS STEEL FULL CIRCLE CLAMP 594.28 PO #15-04207 METER SETTER WITH BYPASS, RING & LID METER BOX EXTENSION RING, CORP STOP 3,170.96 4,539.87 PO #15-04212 64 BILL KEETON TERMITE & PEST PEST CONTROL 75.00 65 GH2 ARCHITECTS CITY HALL ROOF RECONSTRUCTION 1,098.14 PO #15-04286 CITY HALL DUE DILIGENCE 3,144.03 4,242.17 PO #15-04287 66 GOODELL, STRATTON, EDMONDS GRDA RULE CURVE CHANGE 600.00 PO #15-04255 67 INCOG STORMWATER ALLIANCE ANNUAL FEE 4,000.00 PO #15-04210 68 J&J PORTABLE TOILETS PORTABLE TOILET RENTAL (4 MONTHS) 260.00 69 JIM WOODS MARKETING 470 GALLONS OFF ROAD DIESEL FUEL 1,496.81 PO #15-04206 70 LOCKE SUPPLY CO. WIRE, CONNECTOR, BREAKER 63.27 GALV RIGID ELBOW, ADAPTER 57.12 CONNECTORS 4.84 PLEATED FILTERS 45.63 170.86 71 MIAMI ANIMAL HOSPITAL EUTHANASIA (TWO) 70.00 EUTHANASIA 35.00 105.00 72 MIAMI PEST & TERMITE CONTROL PEST CONTROL 60.00 73 OFMA ANNUAL CONFERENCE & MEMBERSHIP 375.00 74 OKLAHOMA NATURAL GAS GAS SERVICE SOLID WASTE 38.30 GAS SERVICE MAXIUM ROAD 21.28 59.58 75 OLAMETER CORPORATION CONTRACT METER READING 6,286.76 PO #15-04282 76 OTA PIKEPASS MONTHLY PIKEPASS-ENGINEERING 0.70 MONTHLY PIKEPASS-WATER DEPT 28.25 MONTHLY PIKEPASS-WASTEWATER 0.70 29.65 77 OTTAWA COUNTY TAG OFFICE TITLES & TAGS NEW TRASH TRUCKS 210.00 78 PACE ANALYTICAL S PLANT WEEKLY EFFLUENT 7-17-14 15.00 MSUA Page 4 of 6 August 19, 2014  S PLANT WEEKLY EFFLUENT 7-24-14 18.00 33.00 79 PIONEER PRINTING BINDER CLIPS, CARD STOCK, FOLDERS 25.44 80 PRAETORIAN PROTECTIVE SERV MONITORING SERVICES 75.00 81 REDDDY ICE REPAIR ICE MACHINE (OP CENTER) 217.50 82 SERVICE SOLUTIONS, INC. REPAIR LINES UNDER SINK SOLID WASTE 148.00 REPLACE MOP SINK 298.00 AIR CONDITIONER REPAIR/SLUDGE BLDG 1,175.25 1,621.25 PO #15-04267 83 SOONER PRINTING BUSINESS CARDS-SCHNAKENBERG 40.00 LAP BENCH LOG BOOKS 198.00 238.00 84 TOUCHTONE COMMUNICATIONS LONG DISTANCE SERVICE 411.80 85 TULSA HEALTH DEPT COLIFORM TESTING 396.00 86 VETERINARY CENTER EUTHANASIA (TWO) 60.00 EUTHANASIA 30.00 90.00 WASTE CORPORATION OF 87 KANSAS LOADS OF LANDFILL 30,650.00 PO #15-04303 88 WRIGHT TREE SERVICE, INC. TREE TRIM/REMOVE W/E 7-19-14 CREW 1 3,301.60 TREE TRIM/REMOVE W/E 7-19-14 CREW 2 3,301.60 PO #15-04217 TREE TRIM/REMOVE W/E 7-26-14 CREW 1 3,232.44 TREE TRIM/REMOVE W/E 7-26-14 CREW 2 2,939.08 12,774.72 PO #15-04263 TOTAL 1,496,456.56 RED ROBERTSON STADIUM PROJECT 56 OKLAHOMA STATE UNIVERSITY PHASE 2 CONSTRUCTION MGMT FEE 15,000.00 ENVIR, HEALTH & SAFETY PLAN REVIEW 474.48 15,474.48 TOTAL 15,474.48 MSUA AUGUST BUSINESS 89 SALARIES & BENEFITS ENDING AUGUST 1, 2014 126,539.77 90 AIR SERVICE PLUS REPLACE HVAC AT SLUDGE BLDG 4,686.00 PO #15-04279 91 ARVEST EQUIPMENT FINANCE TRASH TRUCKS LEASE PAYMENT 1,445.64 WATER SERVICE TRUCK LEASE PAYMENT 8,822.47 10,268.11 MSUA Page 5 of 6 August 19, 2014 92 AT&T MAIN TRUNK LINE 500.00 311 SERVICE 880.90 1,380.90 93 B & L WATERWORKS SUPPLY FIRE HYDRANT EXTENSION 329.42 94 DHS-LIHEAP REFUND OVERPAYMENTS 1,200.00 95 FUELMAN FUEL USAGE 8-3-14 2,448.32 FUEL USAGE 8-10-14 2,020.27 4,468.59 96 LAKELAND OFFICE SYSTEMS MAINTENANCE CONTRACT 520.00 PO #15-04310 97 MISC VENDORS FINAL BILL REFUNDS 8-8-14 1,999.73 98 OTTAWA COUNTY SMALL CLAIMS SMALL CLAIMS COURT FEES 380.70 99 WRIGHT TREE SERVICE, INC. TREE TRIM/REMOVE W/E 8-2-14 CREW #1 3,219.06 TREE TRIM/REMOVE W/E 8-2-14 CREW #2 3,219.06 6,438.12 TOTAL 158,211.34 SEPTEMBER BUSINESS 100 ARVEST EQUIPMENT FINANCE TRASH TRUCKS LEASE PAYMENT 8,822.47 TOTAL 8,822.47 GRAND TOTAL 1,700,349.26 MSUA JUNE 2014 21,384.41 METER FUND 9,850.00 MSUA JULY 2014 1,486,606.56 RED ROBERTSON STADIUM 15,474.48 MSUA AUG 2014 158,211.34 MSUA SEPT 2014 8,822.47 MSUA Page 6 of 6 August 19, 2014  MIAMI SPECIAL UTILITY AUTHORITY CLAIMS AND PURCHASE ORDERS PRESENTED FOR APPROVAL SEPTEMBER 2, 2014 MSUA JUNE BUSINESS 1138 ACE HARDWARE CHAINS FOR STIHL CHAINSAWS 159.90 PO #14-03998 1139 B&L WATERWORKS SUPPLY NYLON COATED SADDLES 167.04 TOTAL 326.94 JULY BUSINESS 101 BANK OF AMERICA CREDIT CARD PURCHASES 7-15-14 2,658.35 CREDIT CARD PURCHASES 8-1-14 9,399.75 12,058.10 TOTAL 12,058.10 AUGUST BUSINESS 102 SALARIES & BENEFITS ENDING AUGUST 15, 2014 151,764.14 103 CITY OF MIAMI GOVT RECREATION ASSESSMENT 9,909.30 104 ACE HARDWARE CONCRETE MIX 27.93 DOOR HANDLE AND KEYS 38.87 SHIP METERS FOR REPAIR 14.37 SHIP GLOVES FOR TESTING 126.68 CABLE TIES 22.98 230.83 105 ACTION GRAPHICS PRINTING BUSINESS CARDS-TECHNICAL 105.00 106 ADMIRAL EXPRESS TONER CARTRIDGE 138.74 OFFICE SUPPLIES-ENGINEERING 163.37 CORRECTION TAPE 22.37 FILE CABINET AND INSERTS 801.00 1,125.48 PO #15-04328 107 AIRE-MASTER OF AMERICA DEODORIZER SERVICE 11.78 108 ALTEC INDUSTRIES, INC. REPAIRS TO STOLEN/WRECKED TRUCK 24,833.60 PO #15-04349 109 AOS, LLC SERVER UPGRADES 6,058.75 PO #15-04266 ASA EMERGENCY REPAIRS 675.00 6,733.75 PO #15-04353 110 AT&T MAIN TRUNK LINE 500.00 311 SERVICE 880.90 1,380.90 111 B & L WATERWORKS SUPPLY MJ ANCHOR COUPLING 352.68 TAPPING SADDLE 146.48 METERS, TILES, RINGS, CAP, LIDS, TEES PRESSURE TAP ON 8" PVC WATERLINE 300.00  B & L CONT'D TAPPING SADDLES 128.40 VALVES, COUP, FIRE HYDRANTS, ACC PACK 10,347.39 PO #15-04213 VALVE BOX TOP, BOTTOM, ROUND BASE 3,265.10 PO #15-04231 6" METER CHAMBER 1,059.51 15,599.56 PO #15-04373 112 CDW GOVERNMENT, INC. HP PROBOOK 1,290.79 PO #15-04209 113 DELL MARKETING OPTIPLEX 7020 MINI T (4) 4,368.56 PO #15-04208 114 ED THOMAS REFUND SEASONAL METER SETUP CHARGE 300.00 115 FOUR STATE SOD U-3 BERMUDA SOD 784.00 PO #15-04329 116 FRANCIS PROCESS SERVICE SERVE SMALL CLAIMS SUMMONS (5) 285.00 117 FUELMAN FUEL USAGE 8-17-14 2,171.90 FUEL USAGE 8-24-14 2,875.72 5,047.62 118 GALLAGHER BENEFIT SERVICE SALARY/CLASSIFICATION 7,083.75 PO #15-04323 119 HAWKINS, INC. AH 852 POLYMER 724.50 PO #15-04177 120 HK ELECTRIC LLC UNDERGROUND SERVICE/SE ALLEY PROJ 375.00 121 J & J PORTABLE TOILETS PORTABLE TOILETS/BRIDGE CREW 130.00 122 J & R EQUIPMENT PARTS & LABOR FOR VACTOR UNIT 914.77 PO #15-04214 SEWER CLEANING HOSE 1,725.00 2,639.77 PO #15-04257 123 KATNER MOTOR SUPPLY OIL AND FILTERS 146.90 124 LAKELAND FINANCIAL COPIER LEASE PAYMENT 239.46 125 LINDSAY HART, LLP WASHINGTON DC REPRESENTATION 45.18 126 LOCKE SUPPLY CO. 4" 90 DEGREE SWEEPS 236.82 GALV RIGID ELBOW, ADAPTER 57.12 293.94 127 MIAMI NEWS RECORD NOTICE OF APP TO USE GROUNDWATER 124.11 PO #15-04130 128 MIDWEST CONST PRODUCTS TRI-LOCK, WINFAB UNDERLAY 2,404.94 PO #15-04238 129 MISC VENDORS FINAL BILL REFUNDS 8-22-14 393.83 130 PACE ANALYTICAL S. PLANT WEEKLY EFFLUENT 7-31-14 15.00 S PLANT WEEKLY EFFLUENT 8-7-14 28.00 S PLANT WEEKLY EFFLUENT 8-14-14 18.00 61.00 131 RADIANT SOURCE TECHNOLOGY UV LAMP REPLACEMENTS 1,987.99 PO #15-04232 132 REDDY ICE 50 BAGS OF ICE 110.00 133 SOONER LOCK & KEY, INC. LOCK REPLACEMENTS 862.00 PO #15-04324 134 SOONER PRINTING REGISTER RIBBONS 21.00 135 SOUTHERN TIRE MART WHEELS UNIT #G11 420.00  FLAT REPAIR/LOADER 291.00 711.00 136 T&R ELECTRIC, INC. 225 KVA & 300 KVA PAD MOUNT TRNSFMR 13,086.00 PO #14-04019 (FOR APPROVAL) 137 TANGENT COMPUTER VDI UPGRADE 17,842.58 PO #15-04243 138 TREASE WELDING OXYGEN 14.98 139 TYLER TECHNOLOGIES ANNUAL MAINTENANCE AGREEMENTS 2,248.59 PO #15-04346 140 USA BLUEBOOK TOWER CHARTS FOR OPC 119.85 141 WASTE RESEARCH, INC. TURNBUCKLE ASSEMBLY UNIT G8 157.84 142 WRIGHT TREE SERVICE, INC. TREE TRIM/REMOVE W/E 8-9-14 4,305.20 PO #15-04345 TREE TRIM/REMOVE W/E 8-16-14 6,258.50 10,563.70 PO #15-04384 TOTAL 286,158.22 RED ROBERTSON STADIUM PROJECT PAY APPLICATION #10 57 ARKANSAS WALL SYSTEM MATERIALS FOR STADIUM PROJECT 51,775.50 58 BROKEN ARROW ELEC SUPPLY MATERIALS FOR STADIUM PROJECT 5,643.96 59 CED MATERIALS FOR STADIUM PROJECT 912.77 60 CROSSLAND CONSTRUCTION PHASE 2 PAY ESTIMATE #10 760,084.15 61 JOPLIN SUPPLY CO. MATERIALS FOR STADIUM PROJECT 399.93 TOTAL 818,816.31 STREET PROGRAM - RESTRICTED 53 ANDERSON ENGINEERING PROFESSIONAL SERVICES (PO#15-04397) 13,949.55 54 BANK OF OKLAHOMA STREET PROJECT BOND PYMT (SEPT 2014) 90,260.08 TOTAL 104,209.63 UTILITY IMPROVEMENT FUND 35 BANK OF OKLAHOMA UTILITY BOND PAYMENT (SEPT 2014) 18,196.57 TOTAL 18,196.57 MSUA SEPTEMBER BUSINESS 143 CITY OF MIAMI GOVT BUDGET 332,888.33 144 CITY OF MIAMI GOVT STREET & ALLEY FUND 83,333.33 145 CITY OF MIAMI GOVT RAINY DAY FUND 12,321.50 146 CITY OF MIAMI GOVT CAPITAL IMPROVEMENTS 61,250.00 147 CITY OF MIAMI GOVT HEALTH INSURANCE PLAN 2,500.00 148 ARVEST EQUIPMENT JET VAC TRUCK LEASE PAYMENT 5,446.93 149 BANK OF OKLAHOMA OWRB LOAN PAYMENT (WW TREATMENT) 35,979.62 150 DATA FLOW SYSTEMS SCADA SYSTEM LEASE PAYMENT 3,725.00 151 EXECUTIME SOFTWARE MAINTENANCE FEE 600.00 152 U.S. BANK EQUIPMENT FINANCE COPIER CONTRACT PAYMENT 159.37 153 WELCH STATE BANK BACKHOE/LOADER LEASE PAYMENT 1,724.43 LOADER LEASE PAYMENT 1,955.15 DIGGER DERRICK LEASE PAYMENT 2,066.21 TRASH TRUCK LEASE PAYMENT 2,303.88 BUCKET TRUCK LEASE PAYMENT 3,131.89 DUMP TRUCK LEASE PAYMENT 1,794.15 TV TRUCK LEASE PAYMENT 2,330.63 15,306.34 TOTAL 553,510.42 GRAND TOTAL 1,793,276.19 MSUA JUNE 2014 326.94 MSUA JULY 2014 12,058.10 MSUA AUG 2014 286,158.22 RED ROBERTSON STADIUM 818,816.31 STREET PROGRAM 104,209.63 UTILITY IMPROV 18,196.57 MSUA SEPT 2014 553,510.42  MIAMI SPECIAL UTILITY AUTHORITY SEPTEMBER 2, 2014 CREDIT CARD PURCHASES JULY 2, 2014 - JULY 15, 2014 BANK OF AMERICA GFOA-CERTIFICATION MATERIALS/L SCHNAKENBERG 57.50 LOVE'S-WATER/INVENTORY 12.98 TOTAL ADMINISTRATION 70.48 TRACFONE-TECH ON-CALL MINUTES 33.86 VERIZON-TECH AIR CARD 40.03 AMAZON.COM-CELL PHONE BATTERY 3.40 TOTAL TECHNICAL 77.29 CABLE ONE-INTERNET 236.00 VERIZON-IT AIR CARD 40.01 TOTAL INFO TECHNOLOGY 276.01 PAYTON'S AUTOMOTIVE-A/C REPAIR 42.30 ACE HARDWARE-EOC ENTRY DOOR KNOB 19.99 TOTAL ELECTRIC 62.29 ACE HARDWARE-WELL 8 DOOR HINGE 18.99 TOTAL WATER PRODUCTION 18.99 USA BLUE BOOK-LAB SUPPLIES 705.00 USPS-DEQ CERTIFIED MAIL 7.61 USPS-DEQ CERTIFIED MAIL 11.60 TOTAL WASTEWATER TREATMENT 724.21 TRACTOR SUPPLY-HITCH LOCKS 72.97 JOPLIN FREIGHTLINER-JAW KIT 181.73 CUMMINS-TEMPERATURE SENSOR 11.11 KARNES MIAMI-MOUNT TIRE 35.00 KARNES MIAMI-FLAT REPAIR 12.50 JENKINS DIESEL-FAN DRIVE 981.59 WAL MART-SOAP, SHAMPOO 36.42 ACE HARDWARE-NOZZLE, HOSE, NUTS & BOLTS 23.56 TRACTOR SUPPLY-VET SUPPLIES 34.18 TOTAL SOLID WASTE 1,389.06 VERIZON-ENGINEERING AIR CARD 40.01 TOTAL ENGINEERING 40.01 GRAND TOTAL 2,658.34  MIAMI SPECIAL UTILITY AUTHORITY SEPTEMBER 2, 2014 CREDIT CARD PURCHASES JULY 16, 2014 - AUGUST 1, 2014 BANK OF AMERICA STUART IRBY-150W LAMPS 238.68 STUART IRBY-ELECTRIC TAPE 381.00 HD SUPPLY-FUSE TUBES 486.00 STUART IRBY-1000W MH LAMPS 339.60 STUART IRBY-PHOTOCELLS 350.00 STUART IRBY-AMPS 182.50 STUART IRBY-DONUTS 462.90 STUART IRBY-1000W MH LAMPS 270.00 LOCKE SUPPLY-CONDUIT 637.09 LOU'S GLOVES-LATEX GLOVES 327.00 4 STATE MAINT-TOILET PAPER, LOTION 313.22 LOU'S GLOVES-LATEX GLOVES 327.00 TOTAL INVENTORY 4,314.99 OFFICE DEPOT-OFFICE CHAIR 264.99 NUNU'S CAFE/OKC-LUNCH/A PREWETT 10.66 FIRE & ICE GRILL/SPFLD-LUNCH/A PREWETT 12.76 TOTAL CUSTOMER SERVICE 288.41 KATNER MILLS-FAN MOTOR 108.10 BEST WESTERN/GUTHRIE-LODGING/J FITZGIBBON 166.00 TOTAL ADMINISTRATION 274.10 KATNER MILLS-BACK UP LIGHTS 13.80 FASTENAL-LOCK WASHERS 28.05 ACE HARDWARE-NUTS & BOLTS CREDIT (33.60) FASTENAL-BOLTS, WIRE NUTS, MARKERS 28.61 ACE HARDWARE-BOLTS 55.60 TOTAL ELECTRIC 92.46 KATNERS-WATER PUMP, BELT 81.96 KATNER MILLS-FAN CLUTCH 44.99 KATNER MILLS-FAN SHROUD 52.52 CABLEONE-INTERNET 217.69 TOTAL WATER PRODUCTION 397.16 CRAFTON'S STATION -TIRE & RIM 245.00 KATNER MILLS-HAZARD LIGHT FLASHER 18.99 TOTAL WATER DISTRIBUTION 263.99 KARNES MIAMI-FLAT REPAIR 45.00 EI 2-CHECK VALVE 317.78 ACE HARDWARE-FEED PUMP LINES PARTS 8.47 USA BLUE BOOK-PUMP PARTS 99.50 ACE HARDWARE-KEYS 16.13 KATNER MILLS-BEARINGS 36.18 USA BLUE BOOK-CHEMICALS 865.28 USPS-CERTIFIED MAIL/DEQ 7.19 CABLEONE-INTERNET 181.20 ACE HARDWARE-SURGE PROTECTORS 23.98 TOTAL WASTEWATER TREATMENT 1,600.71 GLOBAL EQUIPMENT-DRUM WORKSTATION 512.27 ACE HARDWARE-LOCTITE 59.88 PCI-CC DRAIN COVERS 431.29 NEO CONCRETE-CONCRETE 165.50 TOTAL STORMWATER 1,168.94 KARNES MIAMI-MOUNT TIRES 70.00 KATNER MILLS-HYDRAULIC HOSE 70.94 ACE HARDWARE-MOTOR OIL 9.58 KARNES MIAMI-MOUNT TIRES/ALIGN 69.95 KATNER MILLS-BELT, BELT DRESSING 67.10 KATNER MILLS-FILTERS, FUEL & WATER SEPARATOR 65.89 B & B AUTO SUPPLY-FILTERS 115.15 ACE HARDWARE-GRASS SEED 49.99 LOCKE SUPPLY-AIR FILTERS 26.05 TRACTOR SUPPLY-PET FOOD 119.82 HAMMETT HOUSE/CLRMR-LUNCH/TC/JW/JB/NJ/MF 61.75 TOTAL SOLID WASTE 726.22 STRAIGHTTALK-CELL PHONE 47.77 PAYPAL/FACTOR 110-CONFERENCE/C CHILDS 100.00 ICC-MEMBERSHIP/T JONES 125.00 TOTAL ENGINEERING 272.77 GRAND TOTAL 9,399.75  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST COUNCIL September 2, 2014 MEETING DATE: AGENDA TITLE: Ratify Trust Manager’s Approval of Writing off Outstanding Items on the Miami Special Utility Authority Bank Reconciliations as of 6/30/14 per our Approved Utility Policies & Procedures Manual. ACTION Ratify Trust Manager’s Approval of Writing off Outstanding Items REQUESTED: on the Miami Special Utility Authority Bank Reconciliations as of 6/30/14 per our Approved Utility Policies & Procedures Manual. BACKGROUND: Writing off outstanding items on the Miami Special Utility Authority Bank Reconciliations. The items listed have remained outstanding throughout the entire FY 13/14 fiscal year. RECOMMENDATION: Ratify Trust Manager’s Approval MOTION: “I move to Ratify Trust Manager’s Approval of Writing off Outstanding Items on the Miami Special Utility Authority Bank Reconciliations as of 6/30/14 per our Approved Utility Policies & Procedures Manual.” PRESENTER(S): Lindsay Schnakenberg  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST DATE: September 2, 2014 AGENDA TITLE: Award annual bid and approve contracts of Bid # C15-05 “On Call Handyman”, to Hopping’s Mowing Service and Service Solutions ACTION REQUESTED: MSUA approves awarding Annual Bid and Approve Contracts for Bid # C15-05 “On Call Handyman” to Hopping’s Mowing Service and Service Solutions BACKGROUND: Annual bids are used to lock in the best hourly rate for service for the year. FUND: RECOMMENDATION: MSUA approves awarding Annual Bid and Approve Contracts for Bid # C15-05 “On Call Handyman” to Hopping’s Mowing Service and Service Solutions MOTION: “Move to approve awarding Award Annual Bid and Approve Contracts for Bid # C15-05 “On Call Handyman” to Hopping’s Mowing Service and Service Solutions” PRESENTOR(S): Randy Hinds  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MEETING DATE: September 2, 2014 AGENDA TITLE: Approve Master Agreement for Professional Service with Garver, LLC ACTION Approve Master Agreement for Professional Service with Garver, REQUESTED: LLC BACKGROUND: The City often has the need for professional engineering services. This is an on-call contract and no costs will be incurred until an applicable work order is approved. In order to continue with the design and construction of current and future projects, the City’s resources must be supplemented with outside consultants. There is a need for architectural and engineering services for various City projects. RECOMMENDATION: Staff recommends to Approve Master Agreement for Professional Service with Garver, LLC. MOTION: “I move to Approve Master Agreement for Professional Service with Garver, LLC.” PRESENTER(S): Chuck Childs  MASTER AGREEMENT FOR PROFESSIONAL SERVICES MIAMI SPECIAL UTILITY AUTHORITY MIAMI, OKLAHOMA Garver Project No. 14078320 THIS MASTER AGREEMENT FOR PROFESSIONAL SERVICES is made by and between the Miami Special Utility Authority, of Miami, Oklahoma hereinafter referred to as “Owner,” and GARVER, LLC, hereinafter referred to as “GARVER”. The Owner owns and operates a municipal infrastructure system consisting of storm drainage, water, water distribution, wastewater, wastewater collection, electric distribution, streets, traffic control devices, parks, trails, landscaping, streetscaping, buildings, and various municipal infrastructure. GARVER will provide professional engineering and surveying services related to such municipal infrastructure facilities as requested by the owner as described herein. The Owner and GARVER in consideration of the mutual covenants in this contract agree in respect of the performance of professional services by GARVER and the payment for those services by the Owner as set forth below. SECTION 1 - EMPLOYMENT OF GARVER The Owner agrees to engage GARVER, and GARVER agrees to perform professional services in connection with the proposed improvements as stated in the sections to follow. These services will conform to the requirements and standards of the Owner and conform to the standards of practice ordinarily used by members of GARVER’s profession practicing under similar conditions. For having rendered such services, the Owner agrees to pay GARVER compensation as stated in the sections to follow. SECTION 2 - SCOPE OF SERVICES GARVER will perform professional services as requested by the Owner. The terms of each work assignment or project will be defined and agreed upon by the Owner and GARVER and represented in the form of a written Work Order. SECTION 3 - PAYMENT For the work described in the Work Order, except as otherwise agreed to in writing by the Owner and Garver, the Owner will pay Garver in accordance with the terms written in the Work Order Agreement referencing this Agreement. If any payment due GARVER under this agreement is not received within 60 days from date of invoice, GARVER may elect to suspend services under this agreement without penalty or liquidated damages assessed from the Owner. The Owner will pay GARVER on a monthly basis, based upon statements submitted by GARVER to the Owner indicating the estimated proportion of the work accomplished or time spent on the project. Payments not received within 60 days of invoice date will be subject to a one percent monthly simple Master Agreement for Professional Services 1 of 7 Miami Special Utility Authority Garver Project No. 14078320 interest charge. Any unused portion of the fee, due to delays beyond GARVER’s control, will be increased in accordance with the terms written in the Work Order Agreement referencing this Agreement. SECTION 4 - OWNER'S RESPONSIBILITIES In connection with the project, the Owner's responsibilities shall include, but not be limited to, the following: 1. Giving thorough consideration to all documents presented by GARVER and informing GARVER of all decisions within a reasonable time so as not to delay the work of GARVER. 2. Making provision for the employees of GARVER to enter public and private lands as required for GARVER to perform necessary preliminary surveys and other investigations. 3. Obtaining the necessary lands, easements and right-of-way for the construction of the work. All costs associated with securing the necessary land interests, including property acquisition and/or easement document preparation, surveys, appraisals, and abstract work, shall be borne by the Owner outside of this contract, except as otherwise described in Section 2 – Scope of Services. 4. Furnishing GARVER such plans and records of construction and operation of existing facilities, available aerial photography, reports, surveys, or copies of the same, related to or bearing on the proposed work as may be in the possession of the Owner. Such documents or data will be returned upon completion of the work or at the request of the Owner. 5. Paying all plan review and advertising costs in connection with the project as agreed upon by the Owner and GARVER. 6. Providing legal, accounting, and insurance counseling services necessary for the project and such auditing services as the Owner may require. 7. Furnishing permits, permit fees, and approvals from all governmental authorities having jurisdiction over the project and others as may be necessary for completion of the project. 8. Giving prompt written notice to GARVER whenever the Owner observes or otherwise becomes aware of any defect in the project or other events which may substantially alter GARVER’s performance under this Agreement. 9. Owner will not hire any of GARVER’s employees during performance of this contract. SECTION 5 – MISCELLANEOUS 5.1 Instruments of Service GARVER's instruments of service provided by this agreement consist of the printed hard copy reports, drawings, and specifications issued for the Assignment or Project; whereas electronic media, including CADD files, are tools for their preparation. As a convenience to the Owner, GARVER will furnish to the Owner both printed hard copies and electronic media. In the event of a conflict in their content, however, the printed hard copies shall take precedence over the electronic media. Master Agreement for Professional Services 2 of 7 Miami Special Utility Authority Garver Project No. 14078320 GARVER's electronic media are furnished without guarantee of compatibility with the Owner's software or hardware, and GARVER's sole responsibility for the electronic media is to furnish a replacement for defective disks within thirty (30) days after delivery to the Owner. GARVER retains ownership of the printed hard copy drawings and specifications and the electronic media. The Owner is granted a license for their use, but only in the operation and maintenance of the Project or Assignment for which they were provided. Use of these materials for modification, extension, or expansion of this Project or on any other project, unless under the direction of GARVER, shall be without liability to GARVER and GARVER's consultants. The Owner shall indemnify, defend, save harmless GARVER, GARVER's consultants, and the officers and employees of any of them from and against any and all claims, liabilities, damages, losses, and costs, including but not limited to costs of defense, arising out of the Owner’s use of these materials for modification, extension, or expansion of this Project or on any other project not under the direction of GARVER. Because data stored in electronic media form can be altered, either intentionally or unintentionally, by transcription, machine error, environmental factors, or by operators, it is agreed that the Owner shall indemnify, defend, save harmless GARVER, GARVER's consultants, and the officers and employees of any of them from and against any and all claims, liabilities, damages, losses, and costs, including but not limited to costs of defense, arising out of changes or modifications to the data in electronic media form in the Owner's possession or released to others by the Owner and for any use of the electronic media and printed hard copy drawings and specifications outside the license granted by this provision. 5.2 Opinions of Cost Since GARVER has no control over the cost of labor, materials, equipment, or services furnished by others, or over the Contractor(s)' methods of determining prices, or over competitive bidding or market conditions, GARVER’s Estimates of Project Costs and Construction Costs provided for herein are to be made on the basis of GARVER’s experience and qualifications and represent GARVER’s best judgment as an experienced and qualified professional engineer, familiar with the construction industry; but GARVER cannot and does not guarantee that proposals, bids or actual Total Project or Construction Costs will not vary from estimates prepared by GARVER. The Owner understands that the construction cost estimates developed by GARVER do not establish a limit for the construction contract amount. If the actual amount of the low construction bid exceeds the construction budget established by the Owner, GARVER will not be required to re-design the project without additional compensation. 5.3 Underground Utilities GARVER will not, unless defined within a Work Order, provide research regarding utilities and survey utilities located and marked by their owners as provided for in this agreement. Additionally, since many utility companies typically will not locate and mark their underground facilities prior to notice of excavation, GARVER is not responsible for knowing whether underground utilities are present or knowing the exact location of utilities for design and cost estimating purposes. Additionally, GARVER is not responsible for damage to underground utilities, unmarked or improperly marked, caused by geotechnical, potholing, construction, or other subconsultants working under a subcontract to this agreement. Master Agreement for Professional Services 3 of 7 Miami Special Utility Authority Garver Project No. 14078320 5.4 Insurance GARVER currently has in force, and agrees to maintain in force for the life of this Contract, the following minimum schedule of insurance: Worker’s Compensation Statutory Limit Automobile Liability (Combined Property Damage and Bodily Injury) $500,000.00 General Liability (Combined Property Damage and Bodily Injury) $1,000,000.00 Professional Liability $2,000,000.00 5.5 Records GARVER will retain all pertinent records for a period of two years beyond completion of the project. Owner may have access to such records during normal business hours. 5.6 Indemnity Provision Subject to the limitation on liability set forth in Section 5.8, GARVER agrees to indemnify the Owner for damages, liabilities, or costs (including reasonable attorneys’ fees) to the extent the damages and costs are caused by the negligent acts, errors, or omissions of GARVER, its subconsultants, or any other party for whom GARVER is legally liable, in the performance of their professional services under this contract. The Owner agrees to indemnify GARVER for damages, liabilities, or costs (including reasonable attorneys’ fees) to the extent the damages and costs are caused by the negligent acts, errors, or omissions of the Owner, its agents, or any other party for whom the Owner is legally liable, in the performance of their professional services under this contract. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of GARVER and the Owner, they shall be borne by each party in proportion to its own negligence. Owner agrees that any claim or suit for damages made or filed against GARVER by Owner will be made or filed solely against GARVER or its successors or assigns and that no member or employee of GARVER shall be personally liable to Owner for damages under any circumstances. 5.7 Design without Construction Phase Services Unless otherwise stipulated in Work Orders, it is understood and agreed that GARVER’s Scope of Services under this Agreement does not include project observation or review of the Contractor's performance or any other construction phase services, and that such services will be provided by the Owner. The Owner assumes all responsibility for interpretation of the Construction Contract Documents and for construction observation and supervision and waives any claims against GARVER that may be in any way connected thereto. In addition, the Owner agrees, to the fullest extent permitted by law, to indemnify and hold GARVER harmless from any loss, claim or cost, including reasonable attorneys' fees and costs of defense, Master Agreement for Professional Services 4 of 7 Miami Special Utility Authority Garver Project No. 14078320 arising or resulting from the performance of such services by other persons or entities and from any and all claims arising from modifications, clarifications, interpretations, adjustments or changes made to the Construction Contract Documents to reflect changed field or other conditions, except for claims arising from the sole negligence or willful misconduct of GARVER. If the Owner requests in writing that GARVER provide any specific construction phase services and if GARVER agrees in writing to provide such services, then they shall be compensated for the work as Additional Services. 5.8 Limitation of Liability In recognition of the relative risks and benefits of the project to both the Owner and GARVER, the risks have been allocated such that the Owner agrees, to the fullest extent permitted by law, to limit the liability of GARVER and its subconsultants to the Owner and to all construction contractors and subcontractors on the project for any and all claims, losses, costs, damages of any nature whatsoever or claims for expenses from any cause or causes, so that the total aggregate liability of GARVER and its subconsultants to all those named shall not exceed GARVER’s total fee for services rendered on the associated work order. Such claims and causes include, but are not limited to negligence, professional errors or omissions, strict liability, breach of contractor warranty, and indemnity obligations. Notwithstanding any other provision to the contrary in this Agreement or a Work Authorization and to the fullest extent permitted by law, neither Owner nor Garver shall be liable, whether based on contract, tort, negligence, strict liability, warranty, indemnity, error and omission, or any other cause whatsoever, for any consequential, special, incidental, indirect, punitive, or exemplary damages, or damages arising from or in connection with loss of power, loss of use, loss of revenue or profit (actual or anticipated), loss by reason of shutdown or non-operation, increased cost of construction, cost of capital, cost of replacement power or customer claims, and Owner hereby releases Garver, and Garver releases Owner, from any such liability. 5.8.1 Hazardous Materials Nothing in this agreement shall be construed or interpreted as requiring GARVER to assume any role in the identification, evaluation, treatment, storage, disposal, or transportation of any hazardous substance or waste. 5.9 Mediation In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Owner and GARVER agree that all disputes between them arising out of or relating to this Agreement shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The Owner and GARVER further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. Master Agreement for Professional Services 5 of 7 Miami Special Utility Authority Garver Project No. 14078320  SECTION 6 - CONTROL OF SERVICES This is an Oklahoma Contract and in the event of a dispute concerning a question of fact in connection with the provisions of this contract which cannot be disposed of by mutual agreement between the Owner and GARVER, the matter shall be resolved in accordance with the Laws of the State of Oklahoma. This Agreement may be terminated by either party by seven (7) days written notice in the event of substantial failure to perform in accordance with the terms hereof by the one (1) party through no fault to the other party or for the convenience of the Owner upon delivery of written notice to GARVER. If this Agreement is so terminated, GARVER shall be paid for the time and materials expended to accomplish the services performed to date, as provided in SECTION 3 - PAYMENT; however, GARVER may be required to furnish an accounting of all costs. SECTION 7 - SUCCESSORS AND ASSIGNS The Owner and GARVER each bind themselves and their successors, executors, administrators, and assigns of such other party, in respect to all covenants of this Agreement; neither the Owner nor GARVER shall assign, sublet, or transfer their interest in this agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body which may be a party hereto. SECTION 8 – APPENDICES AND EXHIBITS 8.1 The following Appendices and/or Exhibits are attached to and made a part of this Agreement: 8.1.1 Appendix A – Current Rate Schedule Master Agreement for Professional Services 6 of 7 Miami Special Utility Authority Garver Project No. 14078320 This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, Owner and GARVER have executed this Agreement effective as of the date last written below. MIAMI SPECIAL UTILITY AUTHORITY GARVER, LLC By: By: Signature Signature Name: Name: Michael J. Graves Printed Name Printed Name Vice President Title: Title: Date: Date: August 29, 2014 Attest: Attest: Master Agreement for Professional Services 7 of 7 Miami Special Utility Authority Garver Project No. 14078320  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MEETING DATE: September 2, 2014 AGENDA TITLE: Approve Garver, LLC Work Order #1 Tank Valve Evaluation at Clear Well #3, Operation Center Located at 402 4th SE, up to $14,180 ACTION Approve Garver, LLC Work Order #1 Tank Valve Evaluation at REQUESTED: Clear Well #3, Operation Center Located at 402 4th SE, up to $14,180 BACKGROUND: The City of Miami has a 1 million Gallon underground storage tank at the Operation Center that has a valve that is stuck in the open position. Garver will … • perform a visual inspection and make recommendations to correct the defective valve. • develop an anticipated cost to replace or repair the valve. • provide a recommendation as to the cost effectiveness of the solution. RECOMMENDATION: Staff recommends to Approve Garver, LLC Work Order #1 Tank Valve Evaluation at Clear Well #3, Operation Center Located at 402 4th SE, up to $14,180. MOTION: “I move to Approve Garver, LLC Work Order #1 Tank Valve Evaluation at Clear Well #3, Operation Center Located at 402 4th SE, up to $14,180.” PRESENTER(S): Chuck Childs  WORK ORDER #1 FOR PROFESSIONAL SERVICES MIAMI SPECIAL UTILITY AUTHORITY MIAMI, OKLAHOMA In accordance with the Master Services Agreement for Professional Services between Miami Special Utility Authority of Miami, Oklahoma (Owner) and Garver, LLC, dated August ___, 2014 (“Agreement”), Owner and Garver agree as follows: 1. Specific Project Title: Tank Valve Evaluation 2. Description: This project consists of evaluating a defective valve on a tank at the Operations Center. a. The Owner has a 1 Million Gallon underground storage tank at the Operations Center that has a valve that is stuck in the open position. The evaluation will determine a means to repair or replace the valve and determine if the anticipated cost of correcting the defective valve is warranted. 3. Scope of Services: In accordance with the Master Services Agreement; and as described in this Work Order, the services to be performed consist of evaluating a defective valve on a tank at the Operations Center. Garver will perform the following services: a. Defective Tank Valve Garver will perform a visual inspection and become familiar with the operations of the underground storage tank in order to make recommendations to correct the defective valve. Garver will develop an anticipated cost for the repair or replacement of the existing valve and make a recommendation as to the cost effectiveness of the solution. The deliverable for this item of work will be a technical memorandum detailing the finding of the inspection and recommendations. Garver will present the results of the technical memorandum to Owner’s staff. b. Extra Work The scope for the services list above is authorized for execution under this Work Order. The scope for Additional Services may be authorized at a later time under separate work orders to the Master Agreement. Additional Services include, but is not limited to the following: Structural or underwater inspection of the storage tank, Design or surveying services of any kind, material testing, bidding assistance, construction oversight, funding assistance, or any service not explicitly indicated above. 4. Client’s Responsibilities: As indicated in Master Agreement, and provide Garver with the operational records, system mapping, hydraulic modeling, and other pertinent information related to the water system. Work Order #1 Page 1 of 3 Garver, LLC Miami Special Utility Authority 5. Schedule: Garver shall begin work under this Agreement within ten (10) days of the effective date of this Work Order and discounting unforeseen conditions and circumstances beyond Garver’s control, shall complete the work in accordance with the schedule below: Work Description Calendar Days Defective Tank Valve Technical Memorandum 60 days from start date 6. Payment to Engineer: a. For the work described under Section 3 - Scope of Services, the Owner will pay Garver on an hourly rate basis. The Owner represents that funding sources are in place with the available funds necessary to pay Garver. b. The Owner will pay GARVER, for time spent on the project, at the rates shown in Appendix A of the Master Agreement for each classification of GARVER’s personnel (may include contract staff classified at GARVER’s discretion) plus reimbursable expenses including but not limited to printing, courier service, reproduction, and travel. The total amount paid to GARVER under this agreement is estimated to be $14,180. The actual total fee may exceed this estimate with Owner approval. The rates shown in Appendix A will be increased annually with the first increase effective on or about June 30, 2015. c. Expenses other than salary costs that are directly attributable to performance of our professional services will be billed as follows: i. Direct cost for travel, outside reproduction and presentation material preparation, and mail/courier expenses. ii. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc. iii. The amount allowed by the federal government for mileage with an additional $0.05 for survey trucks/vans. d. The Owner will pay Garver on a monthly basis, based upon statements submitted by Garver to the Owner indicating the estimated proportion of the work accomplished. Payments not received within 60 days of invoice date will be subject to a one percent monthly simple interest charge. Any unused portion of the fee, due to delays beyond GARVER’s control, will be increased 6% annually with the first increase effective on or about June 30, 2015. e. If any payment due GARVER under this agreement is not received within 60 days from date of invoice, GARVER may elect to suspend services under this agreement without penalty or liquidated damages assessed from the Owner. f. Any additional work beyond the scope of services defined in this Work Order, and authorized by the Client, shall be paid for in a subsequent Work Order. Work Order #1 Page 2 of 3 Garver, LLC Miami Special Utility Authority 7. Subconsultants: None. 8. Other Amendments to Master Agreement: None. 9. Attachments: None. Approval and Acceptance Approval and Acceptance of this Work Order, including attachments listed above, shall incorporate this document as part of the Agreement. Garver is authorized to begin performance upon receipt of a copy of this Work Order signed by the Client. The Effective Date of the Work Order is _____________________, 2014. Engineer: Client: GARVER, LLC MIAMI SPECIAL UTILITY AUTHORITY Signature Signature Michael J. Graves Vice President Work Order #1 Page 3 of 3 Garver, LLC Miami Special Utility Authority  Monthly Supervisors Report Electric/ROW Department August 28, 2014 Projects / Maintenance • Main St. Alley 1st. Avenue SE- (32 A SE)(33 South Main), Crews built transformer pad, installed primary and secondary circuits, installed transformer and energized services to buildings. Overhead service lines were removed. • Hopkins MFG- The North side of the property has been back-fed and 260Ft. of overhead distribution lines have been removed so that construction of warehouse could remain on schedule. The URD conduit is in-place and conductor needs to be installed to re-establish back-feed potential for the manufacturing plant. • 2523, 2525 Birch Lane- New URD secondary services were built to provide service to two new duplexes. • 2400 N 8 Tribes Trail- Built temporary service to feed construction of new MODOC Tribe office building. • 101 Circle Drive- Replaced broken single phase primary utility pole and upgraded transformer. Also re-conducted 1-span of distribution cable. • 2221 North Main- Installed new URD secondary service to Flip-Out Facility. • Pizza Hut Express- Rebuilt CT Metering and connected upgraded service. • 2102 Brookhollow- Housing addition has 3 direct buried primary circuits that are out of service due to faults/age. Part of the addition is being back-fed and crews are installing conduit to replace the burnt up cable. Service Calls Complete Calls from OPC • Civic Center 8-7-14, Replaced C-phase transformer (lightning strike). • Crews responded to 13 different service calls this month (outages/partial power). • Responded to 15 service orders and completed repairs of 25 street lights.  Monthly Supervisors Report Electric/ROW Department August 28, 2014 Engineering Requests • Responded to 11 service disconnects/reconnects. Utility Billing Service Request • Completed 12 service orders (rental area light repairs). Right-of Way Wright Tree Service • th Completed E street trees from 4 NE to Steve Owens. Allowed access with new solid waste trucks. • 1606 C NE- Removed 3 trees and 1000ft. of brush. • Completed Elm Street Feeder from Steve Owens to 22 . nd • Completed Taps on East Central from Elm Street to High School. • Crews Completed 15 service orders from OPC (trees in power- lines).  Monthly Supervisors Report August 2014 Chris Stephens Water/Wastewater Manager Operation Center 1. Continues to monitor Chlorine readings and P.H. levels in the water. 2. The evening and night shift keep the M.O.R. and clean the offices along with doing their nightly rounds to make sure the facilities are secure. They are also counting stock for the warehouse. 3. The day shift maintains pumps and wells, does draw downs on the wells and sends off about 18 samples a month for D.E.Q. Checks out items for the warehouse. 4. Plant Operators monitored our water levels and keep our towers full. 5. Plant Operators are keeping the Managers up to date on leaks and outages by email. 24-7 Water/Wastewater Project Review 1. Crews installed 1000’ of 4” PVC Water Main from H NW to E NW in the 2. Alley north of 9th. 3. Crews cleaned the Scales out at Solid Waste. . 3. Crews are keeping our Wells, Water Plant and Pole yards mowed. 4. Crews are starting to install 8” PVC Water Main at 1st NE between Main and A NE going north to Central. Service Review 1. Sewer Line Segments Cleaned: 3 2. Sewer Stoppages Checked:3 3. Sewer Digs Completed: 0 4. Water Main Leaks Repaired: 12 5. Water Meters Replaced : 13 6. New/Seasonal Water Service Taps Made: 5 7. Service Lines Repaired/Replaced: 5 8. Fire Hydrants Repaired/Replaced: 3 9. Locates Completed: 381 10. Customer Service Calls: 12 11. Replace Meter Tiles or lids: 7 12. Dirt work: 5 13. Concrete work: 4