Miami Special Utility Authority (MSUA) Packets

THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION NOVEMBER 04, 2014 IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:30 PM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Dean Kruithof, Trust Manager Doug Weston, Trustee David Anderson, Trust Attorney Neal Johnson, Trustee Alicia Hogan, Deputy City Clerk Joe Sharbutt, Trustee Brian Forrester, Trustee The agenda for the meeting was posted in the main lobby and the north outside entryway of the Miami Civic Center at 4:05 PM on November 03, 2014. THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Schultz called the meeting to order at 5:30 PM. Invocation Miami Fire Chief Ronnie Cline gave the invocation. Pledge of Allegiance Chairman Schultz led the Pledge of Allegiance. Public Input and Unscheduled Personal Appearances None. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 8 be placed on the consent agenda. Trustee Forrester moved to transfer Item #6 (Approve Minutes: October 21, 2014) through Item #8 (Adopt 2015 Regular MSUA Meeting Schedule) to the consent agenda and approve as presented. The motion was seconded by Trustee Weston. The authority was polled with the following results: Forrester, Aye Weston, Aye Sharbutt, Aye Johnson, Aye Schultz, Aye Chairman Schultz declared the motion carried. Approve Minutes: October 21, 2014 Moved to consent agenda. Approve Claims: $2,083,566.74 Moved to consent agenda. Adopt 2015 Regular MSUA Meeting Schedule Moved to consent agenda. Other New Business, If Any, Which Has Arisen Since the Posting of the Agenda and Could Not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) No new business. MSUA Page 1 of 5 November 04, 2014 Staff Reports (Written report included in packet if available, staff is present for questions.) No questions. Trustee Community Announcements None. Future Agenda Planning None. Adjournment Trustee Sharbutt moved to adjourn the meeting. Trustee Forrester seconded the motion. The trust was polled with the following results: Sharbutt, Aye Forrester, Aye Weston, Aye Johnson, Aye Schultz, Aye Chairman Schultz declared the meeting adjourned at 5:32 PM. ___________________ _____________________ _______________________ Trustee Sharbutt Trustee Johnson Trustee Weston ___________________ _____________________ ATTEST: ________________________ Trustee Schultz, Chairman Trustee Forrester Alicia Hogan, Deputy City Clerk MIAMI SPECIAL UTILITY AUTHORITY CLAIMS AND PURCHASE ORDERS PRESENTED FOR APPROVAL NOVEMBER 4, 2014 MSUA OCTOBER BUSINESS 300 SALARIES & BENEFITS ENDING OCTOBER 10, 2014 152,678.37 301 SALARIES & BENEFITS ENDING OCTOBER 24, 2014 115,936.24 302 BANK OF OKLAHOMA TRUSTEE FEES OWRB LOAN 500.00 303 ACE HARDWARE SHOE HANDLE BRUSH 9.98 CONCRETE MIX 7.98 17.96 304 AIRE-MASTER OF AMERICA DEODORIZER SERVICE 11.78 305 ALLGEIER, MARTIN & ASSOC. FEEDERS 28 & 11 RELAY REPLACEMENT 779.62 PO #15-04668 306 ALTEC INDUSTRIES, INC. REPLACE BAD PALM CONTROLLER 4,505.73 PO #15-04691 307 AOS, LLC FIREWALL UPGRADE 9,863.34 PO #15-04446 308 AT&T CLAIM FOR DAMAGES/CUT LINE BROOKSIDE 1,304.00 PO #15-04742 309 B & L WATERWORKS SUPPLY WATER METER LIDS 105.18 CLAMPS, CORP STOPS, VALVE BOX EXT 2,201.90 MSUA Page 2 of 5 November 04, 2014  PO #15-04627 METER BOX LID, COUPLING, SETTER 1,632.60 PO #15-04555 2" SCREW END GATE VALVES 478.83 4,418.51 PO #15-04593 310 BANK OF AMERICA CREDIT CARD PURCHASES 10-1-14 13,433.18 311 CUES TV OPERATIONS COURSE/SEWER CAMERAS 599.97 PO #15-04344 312 DELL MARKETING COMPUTERS 1,656.56 PO #15-04736 313 FASTENAL COMPANY TOOL TRAYS/NEW BUCKET TRUCK 49.17 SAFETY GLASSES 110.12 159.29 314 FUELMAN FUEL USAGE 10-12-14 2,164.01 FUEL USAGE 10-19-14 2,301.07 4,465.08 315 GALLAGHER BENEFIT SERVICE COMPENSATION STUDY, CONDUCT COST 7,218.75 PO #15-04731 316 HAYNES EQUIPMENT CO., INC. SPUR GEAR INFLUENT VALVE 851.21 PO #15-04289 317 J&R EQUIPMENT, LLC CAMERA LOCKDOWN FOR TV TRUCK 149.79 318 JIM WOODS MARKETING 450 GALLONS DIESEL FUEL 1,487.55 PO #15-04528 319 KATNER MILLS MOTOR NAPAGOLD OIL FILTER 5.77 CONVEYOR BELT 27.72 33.49 320 LAKELAND FINANCE SERVICES COPIER LEASE PAYMENT 239.46 321 LAKELAND OFFICE SYSTEMS COLOR COPIES 11.48 322 LINDSAY SCHNAKENBERG REIMBURSE MILEAGE/GFOA TESTING 217.62 PO #15-04738 323 LOCKE SUPPLY CO. HEATER PARTS 41.79 324 MAILFINANCE POSTAGE MACHINE LEASE 3 MOS. 1,197.00 PO #15-04720 325 MAIN STREET CAR WASH TRUCK WASHES 12.17 326 MISC VENDORS FINAL BILL REFUNDS 10-28-14 707.08 327 NEO CONCRETE CONCRETE ALLEY 1ST & 2ND EAST 3,400.00 PO #15-04725 328 NW TRANSFORMER CO. REPAIR 16 TRANSFORMERS 10,512.00 PO #15-04642 REPAIR 22 TRANSFORMERS 13,167.00 23,679.00 PO #15-04701 329 OTA PIKEPASS MONTHLY PIKEPASS-WATER 22.50 MONTHLY PIKEPASS-ELECTRIC 1.40 MONTHLY PIKEPASS-SOLID WASTE 3.10 27.00 330 PACE ANALYTICAL S. PLANT WEEKLY EFFLUENT 9-25-14 18.00 S. PLANT WEEKLY EFFLUENT 10-3-14 18.00 S. PLANT WEEKLY EFFLUENT 10-9-14 18.00 S. PLANT WEEKLY EFFLUENT 10-17-14 18.00 S. PLANT BIOMONITORING 2,080.00 2,152.00 PO #15-04325 331 PAYTON'S AUTO FOUR REAR DUAL TIRES #120 829.88 PO #15-04610 332 PRAETORIAN PROTECTIVE REPLACE DVR FOR CAMERA SYSTEM/OPC 1,280.00 MSUA Page 3 of 5 November 04, 2014  PO #15-04595 333 VANCE FORD REPAIRS TO FORD F250 PICKUP 1,031.37 PO #15-04692 ANTI BAR BUSHINGS #120 202.25 1,233.62 334 VAST DATA CONCEPTS, LLC RE-DESIGN SEARCH PAGES 400.00 335 WRIGHT TREE SERVICE, INC. TREE TRIM/REMOVE W/E 10-4-14 CREW #1 3,195.58 TREE TRIM/REMOVE W/E 10-4-14 CREW #2 2,971.44 PO #15-04688 TREE TRIM/REMOVE W/E 10-18-14 3,238.90 9,405.92 PO #15-04711 TOTAL 351,471.26 RED ROBERTSON STADIUM PROJECT PAY APPLICATION #12 69 BROKEN ARROW ELEC SUPPLY MATERIALS FOR STADIUM PROJECT 37,546.73 70 CED MATERIALS FOR STADIUM PROJECT 973.19 71 CITY OF MIAMI SATELLITE INSTALLATION 2,322.01 72 COVERT MATERIALS FOR STADIUM PROJECT 2,306.17 73 CROSSLAND CONSTRUCTION PHASE 2 PAY ESTIMATE #12 752,467.93 74 FOUR STATE MAINTENANCE MATERIALS FOR STADIUM PROJECT 8,496.57 75 GRAYBAR MATERIALS FOR STADIUM PROJECT 31,320.21 76 JOPLIN SUPPLY CO. MATERIALS FOR STADIUM PROJECT 13,053.14 77 OKLAHOMA STATE UNIV CONSTRUCTION MGMT. FEE 35,567.00 78 STOW'S FURNITURE DESK, CHAIRS AND SHIPPING 1,389.91 79 UNIQUE METAL FABRICATORS MATERIALS FOR STADIUM PROJECT 11,308.00 TOTAL 896,750.86 STREET PROGRAM - RESTRICTED 57 BANK OF OKLAHOMA STREET PROJECT BOND PYMT (NOV 2014) 90,260.08 58 NEECE CONCRETE MOBILIZATION, TRAFFIC CTRL(PO#15-04732) 150,097.19 RETAINAGE FEES (PO#15-04733) 16,144.14 166,241.33 256,501.41 UTILITY IMPROVEMENT FUND 38 BANK OF OKLAHOMA UTILITY BOND PAYMENT (NOV 2014) 18,196.57 MSUA OCTOBER BUSINESS 336 CITY OF MIAMI GOVT BUDGET 332,888.33 337 CITY OF MIAMI GOVT STREET & ALLEY FUND 83,333.33 338 CITY OF MIAMI GOVT RAINY DAY FUND 12,321.50 339 CITY OF MIAMI GOVT CAPITAL IMPROVEMENTS 61,250.00 340 CITY OF MIAMI GOVT HEALTH INSURANCE PLAN 2,500.00 341 ARVEST EQUIPMENT JET VAC TRUCK LEASE PAYMENT 5,446.93 TRASH TRUCKS LEASE PAYMENT 8,822.47 DODGE RAM WATER TRUCK LEASE PYMT 1,445.64 15,715.04 342 BANK OF OKLAHOMA OWRB LOAN PAYMENT (WW TREATMENT) 35,979.62 343 DATA FLOW SYSTEMS SCADA SYSTEM LEASE PAYMENT 3,725.00 344 EXECUTIME SOFTWARE MAINTENANCE FEE 600.00 MSUA Page 4 of 5 November 04, 2014 345 U.S. BANK EQUIPMENT FINANCE COPIER CONTRACT PAYMENT 159.37 346 WELCH STATE BANK BACKHOE/LOADER LEASE PAYMENT 1,724.43 LOADER LEASE PAYMENT 1,955.15 DIGGER DERRICK LEASE PAYMENT 2,066.21 TRASH TRUCK LEASE PAYMENT 2,303.88 DUMP TRUCK LEASE PAYMENT 1,794.15 TV TRUCK LEASE PAYMENT 2,330.63 12,174.45 TOTAL 560,646.64 GRAND TOTAL 2,083,566.74 MSUA OCT 2014 351,471.26 RED ROBERTSON STADIUM 896,750.86 STREET PROGRAM 256,501.41 UTILITY IMPROVE 18,196.57 MSUA NOV 2014 560,646.64 MSUA Page 5 of 5 November 04, 2014  MIAMI SPECIAL UTILITY AUTHORITY CLAIMS AND PURCHASE ORDERS PRESENTED FOR APPROVAL NOVEMBER 18, 2014 MSUA OCTOBER BUSINESS 347 DEPT OF PUBLIC UTILITIES GOOD PAY & F/B DEPOSITS APPLIED 14,080.00 348 DEPT OF PUBLIC UTILITIES METER DEPOSITS 13,480.00 349 GRAND RIVER DAM AUTHORITY PURCHASED POWER 856,021.35 350 OKLAHOMA TAX COMMISSION SALES TAX 63,624.81 351 ACE HARDWARE STIHL 5 GALLON GAS MIX 87.40 PO #15-04673 352 AIRE-MASTER OF AMERICA DEODORIZER SERVICE 11.78 353 AOS CLOUD, LLC CLOUD BACKUP SERVICES 2,006.00 PO #14-04780 354 AT&T TELE SERVICE 918-542-6384 239.14 TELE SERVICE 918-542-6346 1,226.39 TELE SERVICE 918-542-6685 4,483.05 5,948.58 355 B&L WATERWORKS SUPPLY ACCESSORY KIT FOR FIRE HYDRANT 156.87 FULL CIRCLE CLAMP 95.15 PARTS TO INSTALL BACK FLOW PREVENTER 87.12 HYDRANT EXTENSION REPAIR PARTS, STEM 656.12 2" BRASS ELLS 239.52 PO #15-04671 CTS PJ COUPLING 195.80 PO #15-04549 CLAY & PVC SEWER COUPLINGS 113.75 PO #15-04721 METER TILES 234.90 1,779.23 PO #15-04672 356 BANK OF AMERICA CREDIT CARD PURCHASES 10-15-14 17,045.20 357 CDW GOVERNMENT THERMAL RECEIPT PRINTER 693.61 PO #15-04719 358 DITCH WITCH-TULSA PULLER ASSEMBLY 367.35 359 FARMER'S CO-OP ASSOC COPPER SULFATE 676.00 PO #15-04597 360 FUELMAN FUEL USAGE 10-26-14 2,012.64 FUEL USAGE 11-2-14 2,192.00 4,204.64 361 GOODELL, STRATTON, EDMONDS GRDA RULE CURVE CHANGE 360.00 362 HAWKINS, INC. SLUDGE POLYMER 2,173.50 PO #15-04640 363 JD YOUNG INK JET PLOTTER PAPER 90.20 364 KATNER MILLS MOTOR SUPPLY CONDENSER FAN ASSEMBLY 108.10 BATTERY TERMINAL 53.64 161.74 365 LOCKE SUPPLY CO. PVC, ADAPTER, COUPLING 4.73 LIGHTS FOR FLAG 12.18 16.91 366 MEDSAFE GLOVES SIZE MEDIUM, LARGE, X-LARGE 137.96  GLOVES SIZE 8 & 9 86.70 GLOVES SIZE X-LARGE 57.80 282.46 367 MIAMI PEST & TERMITE CONTROL PEST CONTROL 60.00 368 OKLAHOMA MUNICIPAL LEAGUE ANNUAL CONFERENCE & EXPO TYLER CLINE & JOE WALDON ATTENDING 450.00 PO #15-04228 369 OKLAHOMA NATURAL GAS GAS SERVICE SOLID WASTE 38.51 GAS SERVICE MAXIUM ROAD 20.52 59.03 370 OLAMETER CORPORATION CONTRACT METER READING 6,274.00 PO #15-04770 371 OTA PIKEPASS MONTHLY PIKEPASS-ENGINEERING 9.50 MONTHLY PIKEPASS-WATER DEPT 6.90 MONTHLY PIKEPASS-SOLID WASTE 1.90 18.30 372 PACE ANALYTICAL S PLANT WEEKLY EFFLUENT 10-23-14 18.00 373 PIONEER PRINTING PAPER CLIPS 8.70 DRIVE THRU ENVELOPES 255.00 263.70 374 T&R ELECTRIC 75 KVA TRANSFORMERS (2) 8,644.00 375 TANGENT COMPUTERS EMAIL ARCHIVING SERVICES 1,948.75 PO #15-04653 376 TOUCHTONE COMMUNICATIONS LONG DISTANCE SERVICE 402.77 377 WASTE CORPORATION OF KANSAS LOADS OF LANDFILL 34,076.16 PO #15-04825 378 WRIGHT TREE SERVICE, INC. TREE TRIM/REMOVE W/E 10-25-14 4,305.20 PO #15-04753 379 ZEB BURT CDL REIMBURSEMENT 18.00 PO #15-04681 TOTAL 1,039,648.67 NOVEMBER BUSINESS 380 ACE HARDWARE UPS CHARGES/MONITOR, TRANSDUCERS 63.09 DRILL BITS, BOLTS 33.51 TRANSFORMER BOLTS 13.98 110.58 381 ADMIRAL EXPRESS FOLDERS, PENCILS 95.14 STAPLERS AND SCISSORS 47.65 142.79 382 APT US&C MEMBERSHIP RENEWAL/J. FITZGIBBON 185.00 PO #15-04752 383 AT&T MAIN TRUNK LINE 500.00 384 ECONOMISTS.COM 2014 ELECTRIC RATE STUDY 9,750.00 PO #15-04822 385 EXECUTIME SOFTWARE MONTHLY ACCESS FEE 600.00 PO #15-04625 386 FRANCIS PROCESS SERVICE SERVE SUMMONS SMALL CLAIMS COURT (14) 880.00 387 FRIENDSHIP HOUSE BAGS OF RAGS 36.00 388 FUELMAN FUEL USAGE 11-9-14 2,514.59 389 GH2 ARCHITECTS, LLC CORBETT BUILDING RENOVATION 1,596.91 PO #15-04802 390 ICMA MEMBERSHIP RENEWAL/J. FITZGIBBON 600.00 PO #15-04779 391 MISC VENDORS FINAL BILL REFUNDS 11-13-14 754.57 392 OTTAWA COUNTY SMALL CLAIMS SMALL CLAIMS COURT FEES (12) 861.00 393 PIONEER PRINTING BANKERS BOXES 97.50 394 PRAETORIAN PROTECTIVE SERVICE SECURITY MONITORING 75.00 PO #15-04560 TOTAL 18,703.94 GRAND TOTAL 1,058,352.61 MSUA OCT 2014 1,025,568.67 METER FUND 14,080.00 MSUA NOV 2014 18,703.94  MIAMI SPECIAL UTILITY AUTHORITY METER FUND REPORT OCTOBER 2014 GOOD PAY DEPOSIT REFUNDS APPLIED WHITNEY KINDER DEPOSIT REFUND 150.00 APPLIED REBECCA MCDUGLE DEPOSIT REFUND 150.00 APPLIED MEGAN GARDNER DEPOSIT REFUND 125.00 APPLIED KYLEE WILLIAMS DEPOSIT REFUND 150.00 APPLIED HOWARD HURLEY DEPOSIT REFUND 150.00 APPLIED JOSEPH PILKINTON DEPOSIT REFUND 150.00 APPLIED LEORA MORTON DEPOSIT REFUND 150.00 APPLIED MICHAEL B WHEELER DEPOSIT REFUND 150.00 APPLIED JESSE TYREE, SR. DEPOSIT REFUND 150.00 APPLIED PATRICIA HARROD DEPOSIT REFUND 300.00 APPLIED BART WRIGHT DEPOSIT REFUND 150.00 APPLIED BONITA FERGUSON DEPOSIT REFUND 150.00 APPLIED ROBERT C BUNKERS DEPOSIT REFUND 280.00 APPLIED JESSE ROGERS DEPOSIT REFUND 150.00 APPLIED ZACHARY SLOAN DEPOSIT REFUND 150.00 APPLIED JANET VAUGHAN DEPOSIT REFUND 150.00 APPLIED SAM SCHAPER DEPOSIT REFUND 150.00 APPLIED CHRIS SAMPLES DEPOSIT REFUND 50.00 APPLIED RICHARD HEATHERLY DEPOSIT REFUND 150.00 3,005.00 FINAL BILL REFUNDS OCTOBER 10, 2014 6,925.00 OCTOBER 24, 2014 4,150.00 11,075.00 TOTAL $ 14,080.00  SPECIAL UTILITY AUTHORITY NOVEMBER 18, 2014 CREDIT CARD PURCHASES OCTOBER 2, 2014 - OCTOBER 15, 2014 BANK OF AMERICA STUART IRBY-COPPER WIRE 2,900.00 STUART IRBY-BUSHINGS 1,465.00 JOPLIN SUPPLY-MACHINE BOLTS 68.13 HD SUPPLY-FUSES, INSULATORS 221.10 ADMIRAL EXPRESS-MARKING PAINT 210.72 STUART IRBY-MACHINE BOLTS 43.50 STUART IRBY-DISCONNECT BLADES 945.00 TECHLINE-METER SOCKET 161.95 KRIZ DAVIS-ALUMAFORMS, TERMINALS 775.62 HD SUPPLY-GUY STRAIN RODS 150.00 FASTENAL-BLEACH 70.15 FASTENAL-BATTERIES, PINE-SOL 330.74 GEN MACHINERY-BATTERIES, AEROKROIL SPRAY 337.34 4 STATE MAINTENANCE-JANITOR SUPPLIES 1,546.56 GEN MACHINERY-PVC GLUE, OIL 40.00 FASTENAL-BATTERIES 26.83 TOTAL INVENTORY 9,292.64 PEREGRINE-PRINTING 321.31 PEREGRINE-POSTAGE 504.71 TOTAL CUSTOMER SERVICE 826.02 CEPD-OMCTFOA CONF-L SCHNAKENBERG 199.00 TOTAL ADMINISTRATION 199.00 BAGS EXPRESS-DOOR HANGER BAGS 525.97 UNIFIRST-UNIFORMS 5.40 STRAIGHTTALK-ON CALL PHONE 33.86 VERIZON WIRELESS-AIR CARD 40.01 TOTAL TECHNICAL 605.24 LA QUINTA/EDMOND-LODGING/M BRASHERS 97.67 CABLE ONE-INTERNET 236.00 AMAZON.COM-ETHERNET SWITCH 39.99 VERIZON WIRELESS-AIR CARD 40.01 TOTAL INFO TECHNOLOGY 413.67 CHEVY OF FAYETTEVILLE-REPAIRS 100.00 UNIFIRST-UNIFORMS 106.00 FRED PRYOR-SEMINAR/R POWELL 229.00 BRAUMS/SILOAM SPRINGS-LUNCH/DL/BH/KS/BS 27.33 POWERHOUSE/FAYETTEVILLE-DINNER/DL/BH/KS/BS 87.43 COLTONS/ROGERS-DINNER/DL/BH/KS/BS 100.00 HUGOS/FAYETTEVILLE-LUNCH/DL/BH/KS/BS 53.00 BRAUMS/FAYETTEVILLE-BREAKFAST/DL/KS/BH/BS 13.94 CHILI'S/FAYETTEVILLE-DINNER/DL/KS/BH/BS 70.00 CHICK-FIL-A/FAYETTEVILLE-LUNCH/DL/BH/KS/BS 33.00 APPLEBEE'S/FAYETTEVILLE-LUNCH/DL/BH/KS/BS 100.00 CHANCELLOR/FAYETTEVILLE-LODGING/D LOLLAR 337.83 TOTAL ELECTRIC 1,257.53 UNIFIRST-UNIFORMS 36.80 TOTAL RIGHT-OF-WAY 36.80 FRED PRYOR-SEMINAR/C STEPHENS 229.00 CABLEONE-INTERNET 214.95 TOTAL WATER PRODUCTION 443.95 PAYTON'S AUTOMOTIVE-TUBE, TIRE REPAIR 30.00 TRACTOR SUPPLY-PLUG ADAPTER 14.99 SUPER PRODUCTS-PARTS 242.89 KATNER MILLS-FILTERS 191.79 KATNER MILLS-CLAMPS, CONNECTOR 48.83 TOTAL WATER DISTRIBUTION 528.50 USA BLUEBOOK-BACKFLOW PREVENTER 1,880.36 FASTENAL-NUTS & BOLTS, WASHERS 44.04 ACE HARDWARE-DIALER SURGE PROTECTOR 9.99 HACH-3 CHANNEL TIMERS 167.69 UNIFIRST-UNIFORMS 18.00 USPS-DEQ CERTIFIED MAIL 6.49 USPS-DMRS CERTIFIED MAIL 9.01 CABLEONE-INTERNET 180.09 TOTAL WASTEWATER TREATMENT 2,315.67 OUTBACK/OKC-LUNCH/JW, JC, PM 63.47 TOTAL WASTEWATER COLLECTION 63.47 UNIFIRST-UNIFORMS 0.50 LAKELAND-USAGE CHARGE 10.05 TOTAL STORMWATER 10.55 YELLOWHOUSE-HEATER PARTS 439.31 KATNER MILLS-FREON 81.00 KARNES MIAMI-FLAT REPAIR 12.50 UNIFIRST-UNIFORMS 25.50 CABLE ONE-INTERNET 53.00 TRACTOR SUPPLY-DOG FOOD, COLLARS 171.85 TRACTOR SUPPLY-WATER HOSE 29.99 TOTAL SOLID WASTE 813.15 UNIFIRST-UNIFORMS 1.00 NCED/NORMAN- LODGING/C CHILDS 198.00 VERIZON WIRELESS-AIR CARD 40.01 TOTAL ENGINEERING 239.01 GRAND TOTAL 17,045.20  CITY OF MIAMI ACTION/DECISION REQUEST COUNCIL November 19th, 2014 MEETING DATE: AGENDA TITLE: Approve Filing Unpaid Closed Utility Accounts with Ottawa County Small Claims Court of Shane Cott and Tiffany Yount ACTION Approval to Send Unpaid Closed Utility Accounts Shane Cott and REQUESTED: Tiffany Yount to Small Claims Court. BACKGROUND: The listed closed utility accounts are waiting approval to be sent to Small Claims court: • Shane Cott -- $520.55 • Tiffany Yount -- $712.59 RECOMMENDATION: Utility Billing Office Manager Amber Prewett recommends approval to send the listed accounts to Small Claims court. MOTION: “I move to approve filing the unpaid closed utility accounts of Shane Cott and Tiffany Yount with Small Claims Court.” PRESENTER(S): Amber Prewett  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MEETING DATE: November 18, 2014 AGENDA TITLE: Approve Notice to Proceed for Apex Precast for Precast Bridge Pieces for Rockdale Bridge Bid #C15-02 ACTION REQUESTED: Approve Notice to Proceed for Apex Precast for Precast Bridge Pieces for Rockdale Bridge Bid #C15-02 BACKGROUND: Apex Precast is anticipating having the first set of bridge pieces done by the first of next month. Once they are completed they will be delivered to the bridge site and set in place by a crane with the help of City and County crews. The second set should be done by the first of the year. After they are set guardrail will be placed along with the lights and pedestrian fencing. Once this is completed the bridge will be asphalted over. RECOMMENDATION: Approve Notice to Proceed MOTION: “I move to Approve Notice to Proceed for Apex Precast for Precast Bridge Pieces for Rockdale Bridge Bid #C15-02” PRESENTER(S): Trustees  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MEETING DATE: November 18, 2014 AGENDA TITLE: Update on Rockdale Bridge & Street Program ACTION REQUESTED: NONE BACKGROUND: Rockdale Bridge All the old bridge has been removed and hauled off. A larger trackhoe was rented to demolish parts of the old bridge and is being used to hammer out the footing for the new bridge. Crews have laid out the new bridge and are working on placing the footings. The center footing has been poured with concrete and the east footing has been hammered out and weather permitting will be poured this week. Apex Precast is anticipating having the first set of bridge pieces done by the first of next month. Once they are completed they will be delivered to the bridge site and set in place by a crane with the help of City and County crews. The second set should be done by the first of the year. After they are set guardrail will be placed along with the lights and pedestrian fencing. Once this is completed the bridge will be asphalted over. Street Program On I street NW the second lift of rock has almost been completed and the last section of curb will be placed weather permitting. Once this is completed crews will begin pouring the road section. On N NW crews have just begun with the second layer or rock. If weather permits they will start to form and pour curb next week. RECOMMENDATION: None MOTION: None PRESENTER(S): Tyler Cline and Joe Waldon  Manager's Staff Report South Waste Water Treatment Plant 11/14/2014 October 2014 Staff Report Pollution Control 1) Plant Operations All Discharge Monitoring for the month of October were within DEQ's limits. MG of Wastewater Treated: 77.13 Daily Max: 3.930 Daily Min: 1.236 2) Sludge Hauled Date Net Wet lbs. Net Dry lbs. 10/31/14 265,000 45,050 3) Septic Receiving Gallons Billed Gallons Billed Gallons Billed Company Name this Month Revenue this Year Revenue Per Contract Revenue Umicore 39000 $3,900.00 263000 $26,300.00 1337350 $133,735.00 Septic R Us 0 $0.00 55200 $5,520.00 68000 $6,800.00 All American 0 $0.00 2000 $200.00 13000 $1,300.00 Rickey's Septic Service 0 $0.00 0 $0.00 0 $0.00 Jumpin Jacks 3000 $300.00 3000 $300.00 3000 $300.00 TOTALS 42000 $4,200.00 323200 $32,320.00 1421350 $142,135.00 4) Plant Projects/Maintenance All 63 plant maintenance work orders were completed for the Month. 5) Equipment/Failures Issues/Developments Alarm System The Treatment Plant has a Dial up Alarm System that calls the Manager when a Alarm is in place. The Circuit Board was replaced to correct the Alarm Failures. Sludge Building Water Feed Lines. The Backflow Preventer that separates Potable water from Non-potable water was replaced to correct leaking failures with the Preventer. 6) Other DMRs (Discharge Monitoring Reports) for the Treatment Plant were completed and mailed to ODEQ. Validated and reviewed the LOTO ( Lock out Tag Out ) in the Safety Program as required by OSHA. Todd Murphree Pollution Control Manager 1  Manager's Staff Report South Waste Water Treatment Plant 11/14/2014 October 2014 Staff Report Pollution Control ODEQ performed a site Evaluation on the Treatment Plant for the New Permit Application. During the Site visit DEQ asked us to put together a list of all Pretreatment Testing Results with the required MQLs (Minimum Quantification Levels ) for the last three years. That information has been mailed to ODEQ. 7) Stormwater/Pretreatment Monthly Stormwater Inspection was preformed at the Wastewater Treatment Plant as required by OKR05 Permit. Quarterly Biomonitoring was ran during the month of October. Todd Murphree Pollution Control Manager 2  Solid Waste Report -OCTOBER 2014 November 18th, 2014 OCT FISCAL YTD YTD TONNAGE OCT YTD TIPPING TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS Yardwaste 131.68 573.67 366.05 N/A N/A N/A City Landfill Residential Waste - C/D 594.02 1987.36 4511.38 $34,076.16 $121,883.94 $141,148.58 WCA C/D 0 0 7.56 $0.00 $0.00 $136.08 B-3 TOTALS 725.70 2561.03 4877.43 $34,076.16 $121,883.94 $141,284.66 MAINTENANCE REVENUE RECEIVED OCT 2013 YTD OCT FISCAL YTD OCT FISCAL YTD Revenue 2003 $1,070.76 $7,066.01 Transfer Station Tipping Fees $31,492.38 $143,442.13 $128,946.93 Res. & Comm. Fees $152,822.23 $610,336.70 $596,376.85 TOTALS $1,070.76 $7,066.01 TOTALS $184,314.61 $753,778.83 $725,323.78 . FREE DISPOSAL SATURDAY FIREWOOD SALES COMPOST SALES MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS OCT 127 29.52 OCT $0.00 OCT $16.00 TOTAL TOTAL FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS LOADS TONNAGE 2012-2013 1375 331.87 2012-2013 $2,660.00 2012-2013 $968.00 2013-2014 1665 370.54 2013-2014 $420.00 2013-2014 $1,048.00 FISCAL YTD 565 120.65 FISCAL YTD $0.00 FISCAL YTD $208.00  Solid Waste Report -OCTOBER 2014 November 18th, 2014 RECYCLING CENTER CARDBOARD CARDBOARD NEWSPRINT NEWSPRINT PLASTIC PLASTIC ALUMINUM CAN ALUMINUM CAN STEEL CAN MONTH BALES LBS BALES LBS BALES LBS BALES LBS BALES OCT 10 8,700 0 0 1 660 0 0 0 OFFICE WASTE OFFICE WASTE MAGAZINE MAGAZINE CRUSHED GLASS TOTAL TOTAL MONTH STEEL CAN LBS # OF VEHICLES BALES LBS GAYLORDS LBS LBS BALES LBS OCT 0 0 0 0 0 0 11 9,360 292 RECYCLING CENTER TOTALS CARDBOARD CARDBOARD NEWSPRINT NEWSPRINT PLASTIC PLASTIC ALUMINUM CAN ALUMINUM CAN STEEL CAN FISCAL YEAR BALES LBS BALES LBS BALES LBS BALES LBS BALES 2012-2013 238 204,380 58 67,085 41 24,340 8 1,780 10 2013-2014 145 128,380 5 4,870 24 15,200 10 3,500 3 FISCAL YTD 39 35,360 0 0 11 73,401 1 140 2 OFFICE WASTE OFFICE WASTE MAGAZINE MAGAZINE CRUSHED GLASS TOTAL TOTAL FISCAL YEAR STEEL CAN LBS # OF VEHICLES BALES LBS GAYLORDS LBS LBS BALES LBS 2012-2013 4,980 38 43,440 23 35,625 8,780 437 390,410 4,274 2013-2014 1,520 6 6,340 3 2,615 740 830 155,854 3,719 FISCAL YTD 1,100 0 0 0 0 0 53 44,300 986 METAL SALES RED CEDAR RECYCLING SALES OCT $0.00 DATE VENDOR ITEM DETAIL TOTAL FISCAL YEAR TOTALS 9/29/2014 MARCK IND CARDBOARD, MIXED $467.67 2012-2013 $6,260.25 2013-2014 $3,876.33 FISCAL YEAR TOTALS MONTH TOTAL= $467.67 FISCAL YTD $1,915.65 2012-20103 $5,355.58 2013-2014 $4,419.99 FISCAL YTD $1,396.36