Miami Special Utility Authority (MSUA) Packets

THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION JANUARY 20, 2015 IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:30 PM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Dean Kruithof, Trust Manager Doug Weston, Trustee David Anderson, Trust Attorney Neal Johnson, Trustee Alicia Hogan, Deputy City Clerk Joe Sharbutt, Trustee Brian Forrester, Trustee The agenda for the meeting was posted in the main lobby and the north outside entryway of the Miami Civic Center at 3:35 PM on January 16, 2015. THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Schultz called the meeting to order at 5:30 PM. Invocation Pastor Brian Brubaker of Miami First Christian Church gave the invocation. Pledge of Allegiance Chairman Schultz led the Pledge of Allegiance. Public Input and Unscheduled Personal Appearances None. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 14 be placed on the consent agenda. Trustee Johnson moved to transfer Item #6 (Approve Minutes: January 06, 2015) through Item #14 (Approve Filing Motions for Contempt on the Following Cases Filed in Small Claims Court: Case No. SC-2014-00335 City of Miami vs Justin Britt; Case No. SC-2014-00443 City of Miami vs Dennis Yerington; Case No. SC-2014-00439 City of Miami vs Chester Newman; and Case No. SC-2014-00435 City of Miami vs Jason Honeycutt) to the consent agenda and approve as presented. The motion was seconded by Trustee Weston. The authority was polled with the following results: Johnson, Aye Weston, Aye Sharbutt, Aye Forrester, Aye Schultz, Aye Chairman Schultz declared the motion carried. Approve Minutes: January 06, 2015 Moved to consent agenda. Approve Claims: $1,417,624.85 Moved to consent agenda. Award Bid #C15-02 Rockdale Bridge Project Section 2 (Lighting) To Scott Construction Moved to consent agenda. Approve Contract for Bid #C15-02 Rockdale Bridge Project Section 2 (Lighting) with Scott Construction and Authorize City Manager and City Attorney to Sign Notice to Proceed Once Bonds Are Received MSUA Page 1 of 5 January 20, 2015 Moved to consent agenda. Award Bid #C15-02 Rockdale Bridge Project Section 4 (Handrail) To Scott Construction Moved to consent agenda. Approve Contract for Bid #C15-02 Rockdale Bridge Project Section 4 (Handrail) with Scott Construction and Authorize City Manager and City Attorney to Sign Notice to Proceed Once Bonds are Received Moved to consent agenda. Award Bid #C15-02 Rockdale Bridge Project Section 1 (Pedestrian Fence) To Neece Concrete Construction Moved to consent agenda. Approve Contract for Bid #C15-02 Rockdale Bridge Project Section 1 (Pedestrian Fence) with Neece Concrete Construction Authorize City Manager and City Attorney to Sign Notice to Proceed Once Bonds are Received Moved to consent agenda. Approve Filing Motions for Contempt on the Following Cases Filed in Small Claims Court: Case No. SC-2014-00335 City of Miami vs Justin Britt; Case No. SC-2014-00443 City of Miami vs Dennis Yerington; Case No. SC-2014-00439 City of Miami vs Chester Newman; and Case No. SC-2014-00435 City of Miami vs Jason Honeycutt Moved to consent agenda. Other New Business, If Any, Which Has Arisen Since the Posting of the Agenda and Could Not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) No new business. Staff Reports (Written report included in packet if available, staff is present for questions.) No questions. Trustee Community Announcements Trustee Johnson explained the sanitation schedule for 2015 when a recognized holiday falls on a Monday. Future Agenda Planning None. Adjournment Trustee Sharbutt moved to adjourn the meeting. Trustee Weston seconded the motion. The trust was polled with the following results: Sharbutt, Aye Weston, Aye Forrester, Aye Johnson, Aye Schultz, Aye Chairman Schultz declared the meeting adjourned at 5:34 PM. ___________________ _____________________ _______________________ Trustee Sharbutt Trustee Johnson Trustee Weston ___________________ _____________________ ATTEST: ________________________ Trustee Schultz, Chairman Trustee Forrester Alicia Hogan, Deputy City Clerk MSUA Page 2 of 5 January 20, 2015  MIAMI SPECIAL UTILITY AUTHORITY CLAIMS AND PURCHASE ORDERS PRESENTED FOR APPROVAL JANUARY 20, 2015 MSUA DECEMBER BUSINESS 549 DEPT OF PUBLIC UTILITIES GOOD PAY & F/B DEPOSITS APPLIED 21,445.00 550 DEPT OF PUBLIC UTILITIES METER DEPOSITS 17,075.00 551 GRAND RIVER DAM AUTHORITY PURCHASED POWER 824,125.07 552 OKLAHOMA TAX COMMISSION SALES TAX 52,593.17 553 ACE HARDWARE SHIPPING FOR WELL PARTS 64.63 554 AOS CLOUD, LLC CLOUD BACKUP SERVICES 2,006.00 PO #15-05118 555 B&L WATERWORKS SUPPLY VALVE BOX RISER RINGS 45.00 VALVES & UNION BALLS 77.72 ADAPTER & NIPPLE WELL #11 6.98 BRASS BALL REDUCER 21.16 SCHEDULE 80 FITTINGS WELL #11 58.05 208.91 556 BANK OF AMERICA CREDIT CARD PURCHASES 12-1-14 79,769.54 557 FRANCIS PROCESS SERVER SERVE SUMMONS SMALL CLAIMS COURT (2) 120.00 558 GH2 ARCHITECTS, LLC CITY HALL STRUCTURAL ANALYSIS 3,386.99 PO #15-05121 559 HACH COMPANY REPAIRS/CHLORINE & PH READER, PH PROBE 1,692.60 PO #15-04902 560 JCI INDUSTRIES, INC. AURORA INLINE PUMP 4,916.00 PO #15-04800 561 JIM WOODS MARKETING 494 GALLONS DIESEL FUEL 1,007.41 PO #15-04977 562 KEMP STONE CRUSHED LIME ROCK 288.60 50 TON CRUSHED ROCK 443.12 731.72 563 LAMOTTE COMPANY REPAIR COLORIMETER 67.13 564 LOCKE SUPPLY CO. GFCI DUPLEX RECEPTACLE 91.68 565 MIAMI INDUSTRIAL SUPPLY LINED LEATHER WORK GLOVES 404.70 566 MIAMI PEST & TERMITE CONTROL PEST CONTROL 60.00 567 MINER'S EQUIP & TRUCK REPAIR FEED ROLLER VALVE, TOP VENT CAP 332.28 568 OKLAHOMA NATURAL GAS GAS SERVICE SOLID WASTE 125.27 GAS SERVICE MAXIUM ROAD 20.52 145.79 569 OLAMETER CORPORATION CONTRACT METER READING 6,265.65 PO #15-05100 570 OTA PIKEPASS MONTHLY PIKEPASS-ENGINEERING 1.90 MONTHLY PIKEPASS-WATER 19.75 MONTHLY PIKEPASS-ELECTRIC 21.60 43.25 571 PIONEER PRINTING WHITE OUT, POST ITS, PAPER CLIPS 34.89 572 SOUTHWEST ELECTRIC CO. TRIP & CLOSE COIL/FEEDER 23 BREAKER 986.00 PO #15-04942 573 STRATEGIC GOVT RESOURCES 2015 CONF REGISTRATION-J. FITZGIBBON 399.00 PO #15-05123 574 TOTAL FUNDS BY HASLER POSTAGE FOR MACHINE 2,000.00 575 TOUCHTONE COMMUNICATIONS LONG DISTANCE SERVICE 386.15 576 TULSA HEALTH DEPT TOTAL COLIFORM TESTING 396.00 MSUA Page 3 of 5 January 20, 2015  TOTAL COLIFORM TESTING, HAA, THM TEST 1,136.00 1,532.00 PO #15-05111 577 USA BLUEBOOK LIQUID DPD1A, DPD1B, BROMTHYMOL 246.65 BROMTHYMOL BLUE INDICATOR 17.18 LAB CHEMICALS 514.47 778.30 PO #15-04946 578 WASTE CORPORATION OF KANSAS LOADS OF LANDFILL 32,914.02 PO #15-05101 TOTAL 1,055,582.88 STREET PROGRAM - RESTRICTED 64 ANDERSON ENGINEERING PROFESSIONAL SERVICES (PO#15-05125) 678.70 PROFESSIONAL SERVICES (PO#15-05126) 8,369.83 PROFESSIONAL SERVICES (PO#15-05127) 1,391.95 PROFESSIONAL SERVICES (PO#15-05128) 3,950.00 PROFESSIONAL SERVICES (PO#15-05129) 4,154.25 PROFESSIONAL SERVICES (PO#15-05130) 871.60 PROFESSIONAL SERVICES (PO#15-05134) 1,039.25 PROFESSIONAL SERVICES (PO#15-05135) 411.00 PROFESSIONAL SERVICES (PO#15-05138) 2,015.10 22,881.68 RED ROBERTSON STADIUM PROJECT PAY APPLICATION #15 89 ARCHITECTS IN PARTNERSHIP FEE FOR CONSTRUCTION PHASE 73,607.08 90 CROSSLAND CONSTRUCTION PHASE 2 PAY ESTIMATE #15 117,763.09 91 WALLACE ENGINEERING ENGINEERING DESIGN-EVENT CENTER 500.00 TOTAL 191,870.17 MSUA JANUARY BUSINESS 579 SALARIES & BENEFITS ENDING JANUARY 2, 2015 137,113.81 580 ACCURATE ENVIRONMENTAL LAB UCMR ASSESSMENT MONITORING 2,530.00 PO #15-05083 581 ADMIRAL EXPRESS CALCULATOR RIBBONS 11.96 LEGAL POCKET FOLDERS 20.65 MONTHLY PLANNER 26.99 59.60 582 AIRE-MASTER OF AMERICA DEODORIZER SERVICE 11.78 583 AMTEC BOND RECALCULATION 1,400.00 PO #15-05069 584 AT&T MAIN TRUNK LINE 500.00 585 B&L WATERWORKS OF OKLA FIRE HYDRANT RISER 407.26 586 GOODELL, STRATTON, EDMONDS GRDA RULE CURVE CHANGE 1,305.00 PO #15-05066 587 JAMES PISCHEL REIMBURSE CDL 18.00 PO #15-05117 588 KEITH SILER REIMBURSE CDL 18.00 PO #15-05142 589 MISC VENDORS FINAL BILL REFUNDS 1-9-15 866.42 590 OK CHAPTER-SOLID WASTE ASSOC WASTE EXCLUSION & SCREENING TRAINING 60.00 591 OMECORP, LLC RED INK CARTRIDGE/POSTAGE MACHINE 162.05 592 OMUSA JOB TRAIN & SAFETY 3RD QUARTER DUES 1,168.50 MSUA Page 4 of 5 January 20, 2015  PO #15-05112 593 OTTAWA CO. COURT CLERK FILING FEE/TITLE FORFEITED TRUCK 135.70 594 OTTAWA CO. SMALL CLAIMS COURT FILING FEES (5) 420.00 595 ROTER CLEAN PLUMBING CLEANED MAINLINE OPC 75.00 PO #15-04932 596 SERVICE MASTER RECOVERY SERV DUCT CLEANING & AIR SCRUBBER 820.00 PO #15-04844 597 SOONER PRINTING OFFICE CHAIR 219.00 TOTAL 147,290.12 GRAND TOTAL 1,417,624.85 MSUA DEC 2014 1,034,137.88 METER FUND 21,445.00 STREET PROGRAM 22,881.68 RED ROBERTSON STADIUM 191,870.17 MSUA JAN 2015 147,290.12 MSUA Page 5 of 5 January 20, 2015  SPECIAL UTILITY AUTHORITY FEBRUARY 3, 2015 CREDIT CARD PURCHASES DECEMBER 2, 2015 - DECEMBER 15, 2015 HD SUPPLY-PEDESTALS, CONNECTORS 1,259.52 KRIZ DAVIS-FUSES, LAMPS, METER BLANKS 1,637.81 BRIDGEWELL-UTILITY POLES 6,664.85 KRIZ DAVIS-CLUSTER MOUNTS 331.20 KRIZ DAVIS-ELECTRICAL SUPPLIES 931.66 HD SUPPLY WW-BUSHINGS, COUPLINGS 241.47 FASTENAL-PINE SOL, BLEACH 288.85 GENERAL MACHINERY-OIL DRY, AEROKROIL 726.00 4 STATE MAINTENANCE-TOILET BOWL CLEANER 42.00 TOTAL INVENTORY 12,123.36 PEREGRINE-PRINTING 737.05 PEREGRINE-PRINTING 315.75 PEREGRINE-POSTAGE 1,154.48 PEREGRINE-POSTAGE 494.83 MCALISTER'S DELI/TULSA-LUNCH/M DOHERTY 14.41 DOUBLETREE TULSA-PARKING/M DOHERTY 5.00 DOUBLETREE TULSA-PARKING/M DOHERTY 5.00 TOTAL CUSTOMER SERVICE 2,726.52 ARBY'S/TULSA-DINNER/L SCHNAKENBERG 6.49 TOTAL ADMINISTRATION 6.49 AMAZON.COM-HARD DRIVE 99.00 TASER INTERNATIONAL-POINT OF VIEW CAMERA 411.96 BARCODE COMMERCE-HANDHELD CASES 120.00 UNIFIRST-UNIFORMS 14.20 UNIFIRST-UNIFORMS 14.20 STRAIGHTTALK-ON CALL MINUTES 33.86 VERIZON WIRELESS-AIR CARDS 40.01 TOTAL TECHNICAL SUPPORT 733.23 CABLE ONE-INTERNET 236.00 VERIZON WIRELESS-AIR CARDS 40.01 LOCKE SUPPLY-CABLE, PHONE JACKS 226.16 TOTAL INFO TECHNOLOGY 502.17 FARWEST-SLACK BLOCKS 225.38 TRACTOR SUPPLY-TOOL BOX 300.47 MIAMI INDUSTRIAL-GLOVES 76.20 B & B AUTO SUPPLY-ABRASIVE PAINT 3.76 B & B AUTO SUPPLY-OIL, FILTER, LIFT SUPPORT 65.47 B & B AUTO SUPPLY-SPARK PLUGS 13.68 FASTENAL-SPLITTERS 21.12 UNIFIRST-UNIFORMS 92.00 UNIFIRST-UNIFORMS 92.00 TOTAL ELECTRIC 890.08 WAL MART-PENS, DESK PAD 9.69 4 STATE MAINTENANCE-VACUUM, FILTERS 104.89 SHERWIN WILLIAMS-PAINT 53.75 WAL MART-SUPPLIES 30.43 O'REILLY AUTO PARTS-BRAKE PADS, DOOR HANDLE 50.33 VANCE FORD-HANDLE ASSEMBLY 28.96 UNIFIRST-UNIFORMS 36.80 UNIFIRST-UNIFORMS 36.80 TOTAL RIGHT-OF-WAY 351.65 4 STATE MAINTENANCE-VACUUM, FILTERS 104.88 SHERWIN WILLIAMS-PAINT 53.75 WAL MART-SUPPLIES 30.44 O'REILLY AUTO PARTS-BRAKE PADS 28.43 MIAMI INDUSTRIAL-GAUGE 23.78 AMAZON.COM-SURGE PROTECTORS 106.74 CABLEONE-INTERNET 212.42 TOTAL WATER DISTRIBUTION 560.44 CHUPP IMPLEMENT-HYDRAULIC HOSE 127.61 UNIFIRST-UNIFORMS 18.00 UNIFIRST-UNIFORMS 18.00 USPS-NOV DMR'S POSTAGE 8.52 CABLEONE-INTERNET 252.40 TOTAL WASTEWATER TREATMENT 424.53 ACE-HOLE SAW CUTTING BLADES 24.98 USA BLUE BOOK-FLOAT SWITCH MOUNT 87.62 ACE HARDWARE-NUTS, BOLTS 6.36 RICHARD KREEKON-FREIGHT 40.72 TOTAL WASTEWATER COLLECTION 159.68 UNIFIRST-UNIFORMS 0.50 UNIFIRST-UNIFORMS 0.50 TOTAL STORMWATER 1.00 PIONEER PRINTING-DESK CALENDARS 15.98 KARNES MIAMI-FLAT REPAIR 35.00 WAL MART-SD CARDS/G4 & G5 399.04 O'REILLY AUTO PARTS-FILTERS 149.54 KARNES MIAMI-MOUNT TIRES 175.00 UNIFIRST-UNIFORMS 24.00 UNIFIRST-UNIFORMS 25.50 ACE HARDWARE-UPS/WASTE RESEARCH 16.69 CABLE ONE-INTERNET 50.00 WAL MART-XMAS PARADE CANDY 98.64 MVP IMAGING-VEHICLE GRAPHICS 246.00 HOLIDAY INN EXPRESS/KC-LODGING/M FURNAS 109.47 ABUELO'S/KC-LUNCH/M FURNAS 16.14 TRACTOR SUPPLY-PET FOOD 193.90 KATO JAPANESE CUISINE/KC-DINNER/M FURNAS 16.45 KATO JAPANESE/KC-DINNER/M FURNAS 25.00 ACE HARDWARE -SPRAYER 39.99 HOLIDAY INN/KC-LODGING/M FURNAS 431.64 TOTAL SOLID WASTE 2,067.98 UNIFIRST-UNIFORMS 1.00 UNIFIRST-UNIFORMS 1.00 VERIZON WIRELESS-AIR CARDS 40.01 TOTAL ENGINEERING 42.01 GRAND TOTAL 20,589.14  MIAMI SPECIAL UTILITY AUTHORITY CLAIMS AND PURCHASE ORDERS PRESENTED FOR APPROVAL FEBRUARY 3, 2015 MSUA JANUARY BUSINESS 598 SALARIES & BENEFITS ENDING JANUARY 16, 2015 164,414.96 599 ACE HARDWARE COPPER TUBING, VALVE, BUSHING 33.45 VINYL TUBE, ADPTR, CLAMP, OIL SPOUT 37.61 71.06 600 ADMIRAL EXPRESS CARTRIDGE, OFFICE SUPPLIES 46.02 GEL HAND SANITIZER 71.88 117.90 601 AIRE-MASTER OF AMERICA DEODORIZER SERVICE 11.78 602 ALPHA CARD ID CARD PRINTER & SOFTWARE 1,113.32 PO #15-05094 603 B & L WATERWORKS SUPPLY ELLS 2" BRASS STREET 59.88 WATER METERS 1,552.56 PO #15-05064 SADDLES, 3/4" CORP STOPS 702.68 CASKETED SEWER PIPE 604.80 PO #15-04996 TWO 5 1/4" FIRE HYDRANTS 3,955.04 6,874.96 PO #15-05056 604 BANK OF AMERICA CREDIT CARD PURCHASES 12-15-14 20,589.14 605 BANK OF OKLAHOMA LOCAL & BOND TRUSTEE FEE 500.00 606 CDW GOVERNMENT ERGONOMIC KEYBOARD & MOUSE 102.65 607 CED, INC. 4" CONDUIT 1,903.80 PO #15-05015 FLOOD LIGHT ARMS 1,596.60 3,500.40 PO #15-04791 608 FRANCIS PROCESS SERVICE SERVE SMALL CLAIMS COURT SUMMONS (5) 280.00 609 FRIENDSHIP HOUSE BAGS OF RAGS 40.00 610 FUELMAN FUEL USAGE 12-28-14 1,001.49 FUEL USAGE 1-4-15 884.33 FUEL USAGE 1-11-15 1,259.76 FUEL USAGE 1-18-15 1,325.21 4,470.79 611 GOV'T FINANCE OFFICERS GOVT FINANCE OFFICERS YEARLY DUES 25.00 PO #15-05216 612 HACH COMPANY CL17 METER/CHLORINE ANALYZER 3,324.47 PO #15-05102 613 KATNER MILLS MOTOR SUPPLY MACS BELT DRESSING 9.62 614 LOCKE SUPPLY CO. 1000' 14 GAUGE WIRE 77.09 GFCI RECEPTACLE, 1/2" CONDUIT 35.65 6 & 10 AMP FUSES 75.80 188.54 615 MAILFINANCE POSTAGE MACHINE LEASE (3 MOS) 1,197.00 PO #15-05187 616 MIAMI NEWS-RECORD DISCHARGE PERMIT AD 113.40 617 MIAMI ROTARY CLUB DUES & OBLIGATIONS (FITZGIBBON) 261.00 618 MISC. VENDORS FINAL BILL REFUNDS 1-26-15 3,109.01 619 NORTHWEST TRANSFORMER TRANSFORMER REPAIRS (6) 14,553.00  PO #15-05116 620 OAPT US & C PUBLIC TREASURERS YEARLY DUES 25.00 PO #15-05218 621 OMCTFOA CLERKS, TREASURERS YEARLY DUES 30.00 PO #15-05217 622 STRATEGIC GOVT RESOURCES CONF REGISTRATION-K. HORN 299.00 PO #15-05063 623 TRI-STATE ENGINEERING, INC. WATER MODELING PROPOSAL 550.00 PO #15-05205 624 USA BLUEBOOK VANTON PUMP 942.96 PO #15-05055 POLYMER CLEANER, BOTTLE SPIGOT 369.64 1,312.60 PO #15-05058 625 WRIGHT TREE SERVICE TREE TRIM/REMOVE 1-17-15 4,482.80 PO #15-05176 TOTAL 231,567.40 STREET PROGRAM - RESTRICTED 65 BANK OF OKLAHOMA STREET PROJECT BOND PYMT (FEB 2015) 90,544.63 66 NEECE CONCRETE CONCRETE PAVING, DRIVEWAY, GUTTER 140,466.58 TOTAL 231,011.21 UTILITY IMPROVEMENT FUND 41 BANK OF OKLAHOMA UTILITY BOND PAYMENT (FEB 2015) 17,888.51 MSUA JANUARY BUSINESS 626 CITY OF MIAMI GOVT BUDGET 332,888.33 627 CITY OF MIAMI GOVT STREET & ALLEY FUND 83,333.33 628 CITY OF MIAMI GOVT RAINY DAY FUND 12,321.50 629 CITY OF MIAMI GOVT CAPITAL IMPROVEMENTS 61,250.00 630 CITY OF MIAMI GOVT HEALTH INSURANCE PLAN 2,500.00 631 ARVEST EQUIPMENT JET VAC TRUCK LEASE PAYMENT 5,446.93 TRASH TRUCKS LEASE PAYMENT 8,822.47 DODGE RAM WATER TRUCK LEASE PYMT 1,445.64 15,715.04 632 BANK OF OKLAHOMA OWRB LOAN PAYMENT (WW TREATMENT) 35,979.62 633 DATA FLOW SYSTEMS SCADA SYSTEM LEASE PAYMENT 3,725.00 634 EXECUTIME SOFTWARE MAINTENANCE FEE 600.00 PO #15-04123 635 TYLER TECHNOLOGIES, INC. MAINTENANCE OF PROGRAMS 14,536.93 PO #15-05193 636 U.S. BANK EQUIPMENT FINANCE COPIER CONTRACT PAYMENT 159.37 637 WELCH STATE BANK BACKHOE/LOADER LEASE PAYMENT 1,724.43 LOADER LEASE PAYMENT 1,955.15 DIGGER DERRICK LEASE PAYMENT 2,066.21 TRASH TRUCK LEASE PAYMENT 2,303.88 DUMP TRUCK LEASE PAYMENT 1,794.15 TV TRUCK LEASE PAYMENT 2,330.63 BUCKET TRUCK LEASE PAYMENT 3,670.57 15,845.02 MSUA JAN 2015 231,567.40 STREET PROGRAM 231,011.21 TOTAL 578,854.14 UTILITY IMPROVE 17,888.51 MSUA JAN 2015 578,854.14 GRAND TOTAL 1,059,321.26  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA February 3, 2015 MEETING DATE: AGENDA TITLE: Approve Water Purchase Agreement with J-M Farms Contingent upon Approval of Rural Water District #4 Release BACKGROUND: • Request from J-M Farms for Water Service The Miami Special Utilities Authority (MSUA) has received a request to provide water service to J-M Farms, which is located outside the corporate limits of the City of Miami, which falls in the service area of the Ottawa County Rural Water District #4. • Approval of Ottawa County Rural Water District #4 To avoid any possible encroachment of the MSUA into Rural Water District #4’s service area, the City requires approved meeting minutes from said Rural Water District of their approval for the City of Miami to provide water service to this facility. • Written Contract Oklahoma State Statue also requires water sold and furnished outside corporate limits of the municipality shall be sold and furnished upon written contracts, which shall provide for an annual review of the municipality’s costs and contract modification of rates to permit rates to be increased or decreased to the purchasers as appropriate. STAFFS RECOMMENDATION: City staff recommends approval of the Water Purchase Agreement with J-M Farms contingent on receiving the approval of Rural Water District 4. PRESENTER(S): Chuck Childs  Water Purchase Agreement – Municipal Water System Miami Special Utility Authority 129 5th Ave. NW, Miami, Ok 74354 From: ________________________________ Purpose: _______________________________ (Name of Purchaser & Mailing Address) ________________________________ Tap Name: _____________________________ ________________________________ Tap Location: ___________________________ Contact Person: _______________________ S ____, T ____, R ____, M____ Phone No. ____________________________ The above named "Purchaser" agrees to: I. Purchase potable water from the Miami Special Utility Authority at the current rates and in accordance with the Miami Special Utility water policies. II. Install a gate type cut-off valve within 10 feet downstream of the meter. III. Install an approved back-flow prevention device within I O feet downstream of the meter. The backflow preventer must be a Watts series 007; no substitutions. IV. Allow representative of the Authority to inspect to assure compliance. V. Notify the Authority when the service is to be terminated. The "Purchaser" will continue to be responsible for all water and services provided until it terminates this Agreement in writing. VI. The "Purchaser" is responsible for the maintenance and replacement of the backflow preventer and any waterline downstream of the cut-off valve. "Purchaser" agrees to pay a $680.00 1-inch meter tap fee with this agreement (Ord. No. 1561, § I, 6-7-10) and a minimum deposit of $0.00 (Ord. No. 1561, § I, 6-7-10). Said deposit will be refundable once service has been terminated and account balance has been paid in full. "Purchaser" agrees to pay a monthly minimum of $13.72 or the current rate per 1,000 gallons, whichever is greater. Non-payment or late payment will result in immediate termination of water services. No water will be furnished under this agreement if the "Purchaser" is in arrears 30 days or more on this or any other water service furnished by the Miami Special Utility Authority. If a bill is not paid when due, ten percent (10%) will be added monthly to the unpaid balance thereon. This late charge may be waived at the discretion of the city manager or his designee for appropriate circumstances. “Purchaser” requests a 6-inch line for “fire protection service” from the City’s water system and agrees to pay $20.00 per month, and $100.00 any time the system is activated by fire or tested by the customer (MuniCode 24-36, (f) This agreement may be terminated by either party with ten (10) days written notice, for any reason, including non-compliance. In cases where there is an immediate threat to the municipal water system, service will be terminated immediately and “Purchaser" will be notified. _________________________________________ _____________________ _____________ Signature of Authorized Purchaser Title Date Note: Payment of connection fee and minimum deposit are required to process agreement. Administrative Use Only Fees Paid with this Agreement: Director of Finance: □ Company is in good standing Connection $ ______________ □ Company has account 30 days Deposit $ ______________ Or more past due Other $ ______________ TOTAL $ ______________ Trust Manager: □ Acceptance of Agreement Date work order to be given: _______________ □ Non-acceptance of Agreement _____________________________________ _______________________________________ Miami Special Utility Authority Date Account No. assigned to this Agreement: ___________________________________________________  Monthly Supervisors Report January 2015 Chris Stephens Water/Wastewater Manager Operation Center 1. Continues to monitor Chlorine readings and P.H. levels in the water. 2. The evening and night shift keep the M.O.R. and clean the offices along with doing their nightly rounds to make sure the facilities are secure. They are also counting stock for the warehouse. 3. The day shift maintains pumps and wells, does draw downs on the wells and sends off about 18 samples a month for D.E.Q. Checks out items for the warehouse. 4. Plant Operators monitored our water levels and keep our towers full. 5. Plant Operators are keeping the Managers up to date on leaks and outages by email. 24-7 Water/Wastewater Project Review 1. Crews Bored in 70 feet of electric in at N.E.O. 2. Crews replaced 3 fire hydrants. 3. Crews hauled of the entire scrap pile at OPC. 4. Crews Bored in 60 feet of electric for the Baseball sign at Joe Pollock. Service Review 1. Sewer Line Segments Cleaned: 3 2. Sewer Stoppages Checked:4 3. Sewer Digs Completed: 0 4. Water Main Leaks Repaired: 7 5. Water Meters Replaced : 5 6. New/Seasonal Water Service Taps Made: 0 7. Service Lines Repaired/Replaced: 5 8. Fire Hydrants Repaired/Replaced: 4 9. Locates Completed: 132 10. Customer Service Calls: 13 11. Replace Meter Tiles or lids: 4 12. Dirt work: 6 13. Concrete work: 0 14. Sewer Line Segments TV. 3