Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Tuesday, April 16, 2019 VENDOR DESCRIPTION CUSTOMER SERVICE FUELMAN FUEL USAGE 4/1/19 22.51 O'REILLY FILTERS, WIPER BLADES 24.75 PIONEER PRINTING STAMP 39.90 87.16 ADMINISTRATIVE SERVICES ADMIRAL EXPRESS FOLDERS, LABELS 35.04 GOODELL,STRATTON,EDMONDS RULE CURVE CHANGE (PO#19-01208) 885.00 GRDA PURCHASE POWER 3/1-3/31/19 738,658.68 OLSSON GENERAL ENGINEERING (PO#19-01108) 6,784.08 OKLAHOMA STATE UNIVERSITY MIKE ADDINGTON-OMCI/OMTI 20.00 746,382.80 METERING FUELMAN FUEL USAGE 4/1-4/8/19 192.32 192.32 IT CONVERGEONE SMARTNET LICENSES (PO#19-01198) 9,514.36 CONTROL SCAN SPG PACKAGE AIRPORT 34.95 TYLER TECHNOLOGIES EXECUTIME ACCESS (PO#19-00078) 661.50 UNITAS GLOBAL CLOUD BACKUP SERVICES (PO#19-00031) 2,110.57 12,321.38 ELECTRIC B&B MARINE BATTERY (PO#19-01201) 1,100.00 CDW GOVERNMENT DELL OPTIPLEX (PO#19-01162) 1,088.51 FUELMAN FUEL USAGE 4/1-4/8/19 673.31 JAY HATFIELD BUMPER/LABOR (PO#19-00916) 1,692.64 KATNER MILLS WIPER BLADES 51.98 LAKELAND COPIER CONTRACT 48.62 LOCKE SUPPLY TOOL KIT/ HAMMER DRILL/SAWZAW 395.00 LOCKE SUPPLY 120V CONTACTOR 18.51 MERCHANT JT&S BOOK TUITION-CLAYTON STONE (PO#19-01205) 550.00 OLSSON SUB 1 UPGRADE (PO#19-01193) 42,863.96 OLSSON CENTRAL AVE (PO#19-01192) 793.64 OLSSON PROCUREMENT SUB 2 (PO#19-01194) 19,096.23 O'REILLY FLASHER 15.19 OTA TOLL FEES 3/1-3/31/19 8.90 PINKLEY ELECTRONIC TIME SWITCH 185.11 68,581.60 ROW ARVEST LEASE PAYMENT - APRIL 786.01 BACCO LINE CLEARANCE (PO#19-01204) 6,697.60 BACCO LINE CLEARANCE (PO#19-01215) 5,945.60 BACCO LINE CLEARANCE (PO#19-01210) 4,100.80 BACCO LINE CLEARANCE (PO#19-01211) 3,654.00 BACCO LINE CLEARANCE (PO#19-01212) 3,630.80 BACCO LINE CLEARANCE (PO#19-01213) 3,444.10 KANSASLAND TIRE FOAM FILL TIRE (PO#01144) 1,227.80 29,486.71 WATER PRODUCTION ACCURATE ENVIRONMENTAL WATER TESTING (PO#19-01174) 810.00 ACCURATE ENVIRONMENTAL COLIFORM TESTING 235.00 ACCURATE ENVIRONMENTAL COLIFORM TESTING 235.00 ACCURATE ENVIRONMENTAL COLIFORM TESTING 235.00 ACCURATE ENVIRONMENTAL NITRATE+NITRITE 35.00 OTA TOLL FEES 3/1-3/31/19 7.20 1,557.20 WATER DISTRIBUTION ARVEST LEASE PAYMENT - APRIL 1,445.64 ARVEST LEASE PAYMENT - APRIL 1,224.54 B&L WATERWORKS BLUE TUBING 112.50 B&L WATERWORKS TAP SLEEVE, REDUCER, GASKET 467.25 B&L WATERWORKS SOLID CAP 13.50 B&L WATERWORKS PRESSURE TAP/ PIPE 450.00 BUS ANDREWS PTO CABLE, HARDWARE KIT 51.68 FUELMAN FUEL USAGE 4/1-4/8/19 284.41 KATNER MILLS BATTERY 126.88 CENTRAL AVE. WATERLINE REPLACEMENT OLSSON SURVEY 477.12 4,653.52 POLLUTION CONTROL ARVEST LEASE PAYMENT - APRIL 1512.65 FUELMAN FUEL USAGE 4/1-4/8/19 115.40 HK ELECTRIC 200 AMP ELECTRICAL SERVICE (PO#19-01226) 1232.50 KATNER MILLS BEARINGS 94.20 PAYTONS AUTOMOTIVE OIL FILTER & LUBE 31.15 SIGMA-ALDRICH STUDY DEMAND RESIDUE 154.01 3139.91 WASTE WATER COLLECTION FUELMAN FUEL USAGE 4/1-4/8/19 418.67 418.67 SOLID WASTE AIRE-MASTER DEODORIZER SERVICES 12.71 ALLEN SIGNS 2018 MACK TRUCK LETTERS 110.00 B&L WATERWORKS PLASTIC NOZZLE 9.58 FUELMAN FUEL USAGE 4/1-4/8/19 2548.21 HK ELECTRIC MOVED EXIT LIGHT 110.00 KATNER MILLS FUEL, OIL FILTER 220.64 KATNER MILLS OIL FILTER 17.44 MIAMI INDUSTRIAL SUPPLY HOSE, SLEEVE, THREADED PLUG 172.81 WELCH STATE BANK LEASE PAYMENT 5818.67 WELCH STATE BANK LEASE PAYMENT 10653.36 19673.42 COMMUNITY DEVELOPMENT GALLERY 9 FRAME, MAT, GLASS 159.50 OFMA 2019 ANNUAL SPRING WORKSHOP-CR 75.00 OMIA PLUMBING CODE SEMINAR -TJ 75.00 OUBCC MECHANICAL CODE BOOK - TJ 26.55 336.05 CREDIT CARD CHARGES -3/1-3/15/19 78,418.01 SALARIES & BENEFITS 4/11/19 118,514.79 TOTAL MSUA CLAIMS 1,081,652.97  SPECIAL UTILITY AUTHORITY April 16, 2019 MARCH 1, 2019 - MARCH 15, 2019 INVENTORY - ELECTRIC BORDER-CROSS ARMS/EYE NUTS $15,534.62 BORDER-BULBS/WASHERS $1,455.84 BORDER-COPPER $800.76 STUART IRBY-TRANSFORMER PAD $10.85 TOTAL $17,802.07 INVENTORY - WATER JOPLIN SUPPLY-SADDLES $610.56 BRENNTAG-CHLORINE $1,017.00 B & L WATERWORKS-PVC CLAMPS $5,611.39 B & L WATER-TEE/BOLTS $603.48 BRENNTAG-CHLORINE $54.00 TOTAL $7,896.43 INVENTORY - MISCELLANEOUS HUGOS-FLAGS/PAINT/CONES $1,358.18 HERCULES-LOCKS $1,894.19 LOUS GLOVES-GLOVES $1,275.00 TOTAL $4,527.37 CUSTOMER SERVICE PEREGRINE-PRINTING $562.12 PEREGRINE-POSTAGE $1,178.10 TOTAL $1,740.22 METERING OREILLY-WIPER BLADES/FLUID #132 $33.30 VISION METER-METER SEAL RINGS $225.00 CLEAN UNIFORM-RENTAL $32.70 VERIZON-METERING MIFI $40.01 TOTAL $331.01 INFORMATION TECHNOLOGY AMAZON-CAT6 CABLE $171.03 VERIZON-IT & COUNCIL IPADS $240.06 BOLT-INTERNET $6,155.86 NETWORK SOLUTIONS-DOMAIN RENEW $39.99 TANGENT-DATACOVE $1,295.00 NETWORK SOLUTIONS-DOMAIN RENEW $15.99 AMAZON-LAPTOP BATTERY $29.98 AMAZON-INTERNAL STORAGE $65.07 WALMART-HARD DRIVE/BATTERIES $112.88  SPECIAL UTILITY AUTHORITY April 16, 2019 MARCH 1, 2019 - MARCH 15, 2019 WALMART-WIFI EXTENDER $118.00 TOTAL $8,243.86 ELECTRIC LOCKE-TAP CONNECTOR $480.30 TRACTOR SUPPLY-ROPE $213.88 B&B-CUSHIONED CLAMP $70.64 OREILLY-SOCKET $13.38 B&B-DIESEL & CLAMP $34.15 AMAZON-RADIO BATTERY $38.90 AMAZON-ANTENNAS $30.12 KEMPER-GLOW PLUG $79.22 CLEAN UNIFORM-RENTAL $220.73 VERIZON-ELECT MIFI 1 & 2 $80.02 VERIZON-ROW MIFI 1 & 2 $80.02 TOTAL $1,341.36 RIGHT-OF-WAY ONCUE-DIESEL EXHAUST FLUID $20.03 SUMMIT-TIE RODS $100.90 CLEAN UNIFORM-RENTAL $79.60 GRAND CASINO HOTEL-AG CONF/J WALDON $217.20 TOTAL $417.73 WATER PRODUCTION LOCKE-AIR FILTERS $107.19 USPS-PRIORITY MAIL $7.32 TOTAL $114.51 WATER DISTRIBUTION ELECTRIC WHOLESALE-MOTORSAVER $282.06 B&B-DIESEL CONDITION $39.96 CLEAN UNIFORM-MAT RENTAL $26.40 VERIZON-WATER MIFI & CELL $65.04 TOTAL $413.46 POLLUTION CONTROL LOCKE-ELECTRIC HEATERS $1,676.57 LOCKE-ELECTRICAL MATERIALS $583.71 ACE-GRIT PUMP REPAIR PAINT $9.98 USA BB-SAMPLER BATTERY $186.00  SPECIAL UTILITY AUTHORITY April 16, 2019 MARCH 1, 2019 - MARCH 15, 2019 USPS-PRETREATMENT REPORT $1.15 WALMART-SLUDGE PRINTER $87.85 TOTAL $2,545.26 SOLID WASTE OREILLY-#6318 WIPER BLADE $13.99 BO'S TIRE-G4 TIRE CHANGE $100.00 TSC-ROUND UP $480.87 TREASE-WELDING RODS $61.80 TRACTOR SUPPLY-AIR COMPRESSOR $459.99 CLEAN UNIFORM-RENTAL $34.67 CLEAN UNIFORM-RENTAL $34.67 OATI-ASBESTOS TRAINING $100.00 WCA-TIPPING FEES $31,531.05 TOTAL $32,817.04 COMMUNITY DEVELOPMENT AMAZON-DRY ERASE BOARD $65.69 INT'L CODE COUNCIL-BOOK $162.00 TOTAL $227.69 GRAND TOTAL $78,418.01 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION APRIL 02, 2019, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:30 PM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Dean Kruithof, Trust Manager Doug Weston, Trustee Ben Loring, Trust Attorney (Via Phone Conference) Ryan Orcutt, Trustee Melissa Moore, City Clerk Brian Forrester, Trustee Vicki Lewis, Trustee The agenda for the meeting was posted in the main lobby and the north outside entryway of the Miami Civic Center at 3:40PM on April 01, 2019. THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Schultz called the meeting to order at 5:31PM. Invocation by Pastor of First Baptist Church Invocation by Pastor of First Baptist Church, Rick Longcrier Pledge of Allegiance Trustee Orcutt led the Pledge of Allegiance Public Input and Unscheduled Personal Appearances None. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 11 be placed on the consent agenda. Trustee Weston moved to transfer Item #6 (Approve Claims: $345,855.65) through Item #11 (Approve Fourth Annual Welch State Bank Contract to Process Utility Payments for the City of Miami) to the consent agenda and approve as presented. The motion was seconded by Trustee Lewis. The Trust was polled with the following results. Weston, Aye Lewis, Aye Forrester, Aye Orcutt, Aye Schultz, Aye Chairman Schultz declared the motion carried. Approve Claims: $345,855.65 Moved to consent agenda. Approve Minutes: March 19, 2019 (Regular) Moved to consent agenda. Budget Amendment: #19-66 MSUA - Wastewater (Receipting and Expending Refund From Aquionics Due To Incorrect Part) Moved to consent agenda. Approve Fourth Annual First National Bank Contract to Process Utility Payments for the City of Miami Moved to consent agenda. MSUA Page 1 of 7 April 02, 2019 Approve Fourth Annual Security Bank & Trust Co. Contract to Process Utility Payments for the City of Miami Moved to consent agenda. Approve Fourth Annual Welch State Bank Contract to Process Utility Payments for the City of Miami Moved to consent agenda. Accept or Reject bid #C19-06 in the Amount of $526,400.00 to Harold K Scholz Company for the Purchase of Two (2) Substation Control Buildings; Approve Contract Contingent Upon the Submission of Required Contract Documents, and Approve City Manager or his Designee to Sign Notice to Proceed Shaun McConnaughey explained this bid is for two (2) control houses, one(1) for substation one (1) and one(1) for substation two (2). Five (5) bids were received, four (4) of those bids were non-responsive for various reasons such as, the omission of a non-collusion affidavit and use of an alternate bid form. The bid from the Harold K Scholz company was the lowest completed bid and came in under the engineer’s budget. This will be paid for by the approved bonds that the Trust had the authority to issue. McConnaughey stated that all companies that submitted a bid talked to Olsson & Associates prior to submitting their bid. Trustee Forrester made a motion to accept bid #C19-06 in the amount of $526,400 to Harold K Scholz Company for the purchase of two (2) substation control buildings, approve the contract contingent upon the submission of required contract documents, and approve the City Manager or his designee to sign the notice to proceed. The motion was seconded by Trustee Orcutt. The Trust was polled with the following results: Forrester, Aye Orcutt, Aye Weston, Aye Lewis, Aye Schultz, Aye Chairman Schultz declared the motion carried. Amend Section 24-60 (Purchase Power Adjustment Schedule PPA) Allowing Staff to Adjust the Purchase Power Adjustment to Reflect GRDA’s Rate Changes David Rountree explained that GRDA previously added their fuel cost into the energy and demand rates. Effective April 1, 2019, the fuel cost will be moved into the purchase cost adjustment (PCA). The PCA charges are passed through to our customers as a PPA charge. Therefore section 24-60 (purchase power adjustment schedule PPA) needs to be changed to allow the staff to adjust the purchase power adjustment (PPA) to reflect the rate changes. This will allow the staff time to have a new rate study completed. GRDA is offering a credit of up to ten thousand dollars ($10,000) to have a new rate study conducted. GRDA is also giving the City a credit each month for nine (9) months through the rate stabilization fund that each city pays into, which is being recommended by staff to use for capital improvement. Trustee Weston made a motion amend section 26-60 (purchase power adjustment schedule PPA) allowing staff to adjust the purchase power adjustment to reflect GRDA’s rate changes. The motion was seconded by Trustee Orcutt. The Trust was polled with the following results: Weston, Aye Orcutt, Aye Lewis, Aye Forrester, Aye Schultz, Aye Chairman Schultz declared the motion carried. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. Trustee Community Announcements None. Adjournment MSUA Page 2 of 7 April 02, 2019 Chairman Schultz moved to adjourn the meeting. The motion was seconded by Trustee Weston. The Trust was polled with the following results: Schultz, Aye Weston, Aye Forrester, Aye Lewis, Aye Orcutt, Aye Chairman Schultz declared the meeting adjourned at 5:52PM. ___________________ _____________________ _______________________ Trustee Lewis Trustee Orcutt Trustee Weston ___________________ _____________________ ATTEST: ________________________ Trustee Schultz, Chairman Trustee Forrester Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Tuesday, April 2, 2019 VENDOR DESCRIPTION CUSTOMER SERVICE OFFICIAL PAYMENTS RETURN CHECK FEES 5.00 5.00 ADMINISTRATIVE SERVICES DAVIS WRIGHT TREMAINE PENSACOLA RELICENSING (PO#19-01138) 31,185.75 MAILFINANCE LEASE PAYMENT (PO#19-01176) 1,167.00 PIONEER PRINTING INK PADS 12.00 32,364.75 METERING FUELMAN FUEL USAGE 3/18-3/25/19 174.93 MAIN STREET CAR WASH CAR WASH-TECHNICAL 2.99 177.92 IT CABLEONE INTERNET 23.49 CDW GOVERNMENT DELL REPAIR 43.59 CONVERGEONE FIREWALL SWITCHOVER 122.50 TYLER TECHNOLOGIES ANNUAL MAINTENANCE (PO#19-01153) 20,061.76 20,251.34 ELECTRIC AIRGAS LEASE RENEWAL 140.95 FUELMAN FUEL USAGE 3/18-3/25/19 608.60 GADES SALES CO. SMART & NEMA MONITOR (PO#19-01012) 2,635.85 KATNER MILLS FUEL FILTER 46.88 MAIN STREET CAR WASH CAR WASH -ELECTRIC 25.55 MIAMI NEWS-RECORD SUBSTAINS NO. 1 & 2 (C19-06) 158.13 MSUA Page 3 of 7 April 02, 2019  MIDSTATE TRAFFIC CONTROL SIGNAL HEAD (PO#19-01143) 6,100.00 OKLAHOMA TURNPIKE AUTH. TOLL FEES 5.30 9,721.26 ROW BACCO LINE CLEARANCE (PO#19-01123) 3,101.40 FUELMAN FUEL USAGE 3/18-3/25/19 94.12 GOODYEAR TIRE ALIGNMENT UNIT 216 198.00 VERMEER STUMP GRINDER TEETH 300.16 3,693.68 WATER PRODUCTION ACCURATE ENVIRONMENTAL COLIFORM TEST 235.00 MIAMI NEWS-RECORD JOB POSTINGS 153.75 OKLAHOMA NATURAL GAS GAS USAGE 2/14-3/14/19 50.33 SUEZ UTILITY SERVICE QUARTERLY TANK COST (PO#19-01145) 39,509.69 39,948.77 WATER DISTRIBUTION B&L WATERWORKS UNION, BUSHINGS 10.82 FASTENAL WASHERS & COTTER PINS 10.20 FUELMAN FUEL USAGE 3/18-3/25/19 439.24 MIAMI INDUSTRIAL SUPPLY COUPLER & O-RING REPLACEMENTS 188.56 MID CENTRAL CONTRACT WELL CONTROLLER (PO#19-01142) 500.00 O'REILLY HEATER CORE, EVAPORATOR - UNIT 130 256.42 O'REILLY OIL & FUEL FILTER 16.96 O'REILLY DOOR KIT #130 47.74 O'REILLY RADIATOR FLUSH, THERMOSTAT - UNIT 130 25.67 VANCE FILTERS-UNIT 227 141.87 1,637.48 POLLUTION CONTROL MIKE REYES RETIREMENT (PO#19-01166) 250.00 FUELMAN FUEL USAGE 3/18-3/25/19 158.74 HAWKINS SLUDGE POLYMER (PO#19-01021) 2,381.40 HERITAGE TRACTOR WIPER BLADES 17.40 J. A KING CALIBRATION (PO#19-01189) 654.00 LOCKE SUPPLY FILTERS-UNIT 227 108.96 MAIN STREET CAR WASH CAR WASH-POLLUTION CONTROL 2.57 MIAMI MACHINE SHOP GRIT PUMP 50.00 PACE ANALYTICAL BIOMONITORING FEB-APRIL (PO#19-01023) 1,626.00 PACE ANALYTICAL BIOMONITORING FEB-APRIL (PO#19-01023) 792.00 SIGMA-ALDRICH WATER SAMPLING 148.69 6,189.76 WASTEWATER COLLECTION FUELMAN FUEL USAGE 3/18-3/25/19 83.50 83.50 SOLID WASTE MSUA Page 4 of 7 April 02, 2019  AIRE-MASTER DEODORIZER SERVICES 12.71 ARVEST LEASE PAYMENT 8822.47 FUELMAN FUEL USAGE 3/18-3/25/19 1787.73 HK ELECTRIC DISCONNECTED MOTOR ON AIR COMPRESSOR 75.00 NANA'S EZ CLEAN WASH TOKENS 250.00 OKLAHOMA TURNPIKE AUTHORITY TOLL FEES 2/1-2/28/19 24.75 WELCH STATE BANK LEASE PAYMENT 5818.67 16791.33 COMMUNITY DEVELOPMENT CHRIS RANDOLPH PERDIEM-OFMA CONF. LANGLEY(PO#19-01186) 25.25 CHRIS RANDOLPH PERDIEM-OFMA CONF. TULSA (PO#19-01185) 25.25 FUELMAN FUEL USAGE 3/18-3/25/19 38.86 CONSTRUCTION INDUSTRIES BRD. INSPECTION LICENSE - CR 35.00 JD YOUNG HEWLETT PACKARD/T2300PS (PO#19-01170) 1112.00 1236.36 STORM WATER SCREENVISION ANIMATION COMMERCIAL (PO#19-00856) 1404.00 1404.00 FINAL UTILITY REFUNDS 3/18-3/25/19 1,746.91 CREDIT CARD CHARGES 2/16-2/28/19 49,222.21 SALARIES & BENEFITS 3/28/2019 161259.88 TOTAL MSUA CLAIMS 345,855.65 SPECIAL UTILITY AUTHORITY April 2, 2019 FEBRUARY 16, 2019 - FEBRUARY 28, 2019 CUSTOMER SERVICE PEREGRINE-PRINTING $658.80 PEREGRINE-POSTAGE $1,378.13 TOTAL $2,036.93 ADMINISTRATIVE SERVICES BEST WESTERN-OMCTFOA/J FITZGIBBON $488.80 BEST WESTERN-OMCTFOA/M ADDINGTON $488.80 BEST WESTERN-OMCTFOA/B TESTERMAN $488.80 TOTAL $1,466.40 METERING CLEAN UNIFORM-RENTAL $16.35 TOTAL $16.35 INFORMATION TECHNOLOGY MSUA Page 5 of 7 April 02, 2019 WALMART-FLASHLIGHT/BATTERIES $33.47 CANON-COPIER CONTRACTS $3,460.72 CANON-INSURANCE CONTRACT $177.45 WALMART-ROUTER $156.00 AMAZON-EROGONOMIC KEYBOARD $120.98 WALMART-KEYBOARD/CABLE $45.94 TOTAL $3,994.56 ELECTRIC FARWEST-COMPRESSION TOOL $311.59 FARWEST-TRUCK HARNESS #215 $387.00 OTC-TITLE REG/SERVICE TRUCK $52.00 OTC-TITLE REG FEE/SERVICE TRUCK $3.22 LOCKE-BALLAST/LIGHT BULBS $51.95 LOCKE-AEROSOL $10.08 CLEAN UNIFORM-RENTAL $109.81 CLEAN UNIFORM-RENTAL $109.81 APPA-SAFETY MANUALS $397.50 ENTERPRISE-RENTAL/OKC MEETING/TCLINE $254.01 ON THE BORDER-ECON DEV MEETING $65.24 SOONER-LAMINATED MAPS $10.50 TOTAL $1,762.71 RIGHT-OF-WAY CLEAN UNIFORM-RENTAL $39.80 CLEAN UNIFORM-RENTAL $39.80 $79.60 TOTAL WATER DISTRIBUTION FASTENAL-SAFETY GLASSES $234.49 ACE-KEYS $7.96 UTILITY SUPPLY-DRILL FUSE $280.13 CLEAN UNIFORM-MAT RENTAL $8.80 CLEAN UNIFORM-MAT RENTAL $8.80 USPS-OWRB REPORT $14.70 CABLE ONE-INTERNET $89.79 TOTAL $644.67 POLLUTION CONTROL ACE-LOCK OUT/TAG OUT PADLOCKS $75.93 USA BB-SAMPLER BATTERY CHARGER $313.00 ACE-SAMPLER HOSE $23.70 TOTAL $412.63 SOLID WASTE BO'S-TIRE REPAIR #6203/#6206 $150.00 ACE-OFFICE HEATER $61.96 MSUA Page 6 of 7 April 02, 2019 CLEAN UNIFORM-RENTAL $34.67 CLEAN UNIFORM-RENTAL $34.67 WCA-TIPPING FEES $38,286.18 TOTAL $38,567.48 COMMUNITY DEVELOPMENT AMAZON-IPAD CAR HOLDER $240.88 TOTAL $240.88 GRAND TOTAL $49,222.21 MSUA Page 7 of 7 April 02, 2019  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA MEETING April 16, 2019 DATE: AGENDA TITLE: Approve Engagement Letter With Crawford & Associates for Accounting Services in Fiscal Year 2019-2020 BACKGROUND: This is a Letter of Engagement for Crawford & Associations accounting services for FY 19-20. RECOMMENDATION: Staff recommends to approve Crawford & Associates Engagement Letter for Accounting Services in FY 2019 – 20120 PRESENTER(S): Jill Fitzgibbon  MANAGER’S STAFF REPORT -1- POLLUTION CONTROL SOUTH WASTE WATER TREATMENT PLANT MONTH: March YEAR: 2019 1) PLANT OPERATIONS All Sampling Test Results during the month that were reported on the Discharge Monitoring Report to DEQ were within our permit Limits. No Violations reported. Amount in Million Gallons (MG) of Daily Max Treated for the Daily Min Treated for the 80.96 4.305 1.864 Treated Wastewater Month Month 2) HAULED LAND DATE: None NET WET LBS.: NET DRY LBS.: APPLIED SLUDGE 3) SEPTIC RECEIVING GALLONS GALLON GALLON PER S THIS BILLED S THIS BILLED CONTRAC BILLED COMPANY MONTH REVENUE YEAR REVENUE T REVENUE Jus t in Time 0 $0.00 0 $0.00 7550 $755.00 Septics R Us 0 $0.00 0 $0.00 206525 $20,652.50 All America n 4750 $475.00 15500 $1,550.00 59000 $5,900.00 Rickey's Septic Service 0 $0.00 0 $0.00 0 $0.00 Jumpin Ja cks 0 $0.00 0 $0.00 7550 $755.00 TOTALS 4750 $475.00 15500 $1,550.00 280625 $28,062.50 4) PROJECTS/MAINTENANCE 45 Plant maintenance work orders were completed during the month that includes some of the following: Exercise and Inspect All SBR and Influent Station Hoist. SC701 and SC702 Auger Monster Screeners, B6001 and B6002 Biofilter Air Blowers, Generator Service Maintenance Service Checklist GENSPINFLS Influent Pump Generator. Greased Bearings Grit Classifier CL701 Change Oil Gravely Mower Unit 376 Change Filters UV Inlet Air Damper and Headworks Intake Filters Check Belt Tension Digester Sludge Pump P501 and P503 ang Grit Pump GP701. 5) EQUIPMENT FAILURES Issues and Developments Flow Meters The Effluent Flow Meter started reading sporadically causing the SBRs not to Decant. After inspection Staff found that the Transducer eye that reads the level was bad. Staff installed an old Transducer that was left over from an old Flow Meter. This has corrected the problem for now but may not last long with this Transducer TODD MURPHREE POLLUTION CONTROL MANAGER  MANAGER’S STAFF REPORT -2- POLLUTION CONTROL SOUTH WASTE WATER TREATMENT PLANT MONTH: March YEAR: 2019 being so old. The Transducer and Meter both will have to be replaced because the current Flow Meter is Obsolete. Grit Pumps Staff has been working on rebuilding Grit Pump GP702. The Rebuild is finished and Staff is currently working on getting it installed. 6) OTHER Issues and Developments Safety Program Validate, Review and or Revise the Safety Check List Validate, Review and or Revise the Safety Lock Out Tag Out (LOTO) Ran the entire grounds Safety Checklist. Safety Program Flush Water Valves in Emergency Eye Wash and Decontamination Showers Safety Program Check and Repair Emergency Lighting and Exit Lights. Checked and repaired all Smoke Alarms in the Sludge Building. Calibrations J.A. King came to the plant to Calibrate our NBS Thermometer and our Lab Balance. Both the NBS Thermometer and the Lab Balance are required by Permit to be calibrated once per year by a License technician. Inspections The Department of environmental Quality preformed the Annual Comprehensive Evaluation Inspection. After the Inspection the inspector completed an exit interview and found no violations. 7) PRETREATMENT Issues and Developments MSGP Permit WWTP Monthly Inspection and Site Evaluation was completed. TODD MURPHREE POLLUTION CONTROL MANAGER  SOLID WASTE MONTHLY REPORT 2019- MARCH APRIL 16, 2019 MARCH FISCAL YTD YTD TONNAGE MARCH YTD TIPPING TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS Yardwaste 74.75 1871.39 1270.65 N/A N/A N/A City Landfill Residential Waste - C/D 1501.78 12073.1 14071.53 $46,358.37 $354,839.16 $330,556.11 WCA C/D 0 15.51 15.84 $0.00 $406.20 $367.80 B-3 TOTALS 1576.53 13960.00 15358.02 $46,358.37 $355,245.36 $330,923.91 MAINTENANCE REVENUE RECEIVED MARCH 2018 YTD MARCH FISCAL YTD MARCH FISCAL YTD Revenue 2003 $1,783.99 $36,018.17 Transfer Station Tipping Fees $31,595.89 $375,983.03 $373,054.27 Res. & Comm. Fees $176,695.75 $1,559,506.31 $1,530,160.48 TOTALS $1,783.99 $36,018.17 TOTALS $208,291.64 $1,935,489.34 $1,903,214.75 FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS MARCH 99 21.24 MARCH $0.00 MARCH $136.00 TOTAL TOTAL FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS LOADS TONNAGE 2016-2017 1631 414.52 2016-2017 $2,835.35 2016-2017 $757.00 2017-2018 1525 369.35 2017-2018 $5,900.40 2017-2018 $1,176.00 FISCAL YTD 1245 277.01 FISCAL YTD $3,213.40 FISCAL YTD $544.00