Miami Special Utility Authority (MSUA) Packets

Municipal Electric Systems of Oklahoma Drake Rice Customer Service Award The award was created to recognize individuals who best exemplify the qualities of a true customer service professional. Those qualities are: consistent positive attitude towards customers to assist them as needed; a positive and helpful attitude with coworkers to ensure a cooperative, customer-focused work environment; and, a personal commitment to always giving his or her best in every situation.  MSUA PURCHASE ORDERS PRESENTED Tuesday, May 21, 2019 VENDOR DESCRIPTION CUSTOMER SERVICE PIONEER PRINTING DEPOSIT ONLY STAMP 19.95 19.95 ADMINISTRATIVE SERVICES DAVIS WRIGHT TREMAINE PENSACOLA RELICENSING (PO#19-01353) 40,997.75 GOODELL, STRATTON RULE CURVE CHANGE (PO#19-01354) 988.00 GRDA PURCHASED POWER 4/1-4/30/19 621,334.76 663,320.51 METERING ARROWHEAD OUTDOOR DIGITAL BOARD POSTING - METER READER 1 75.00 75.00 IT CONTROL SCAN SPG PACKAGE - AIRPORT 34.95 UNITAS GLOBAL BACKUP SERVICES (PO#19-01389) 2,205.82 2,240.77 ELECTRIC TYLER CLINE MILEAGE REIMBURSEMENT (PO#19-01392) 243.60 ACE HARDWARE TIME DELAY FUSE 44.97 ARROWHEAD OUTDOOR DIGITAL BOARD POSTING - LINEMAN 2 75.00 ARROWHEAD OUTDOOR DIGITAL BOARD POSTING - LINEMAN 75.00 COLE EQUIPMENT AUGER, BITS 71.00 GLOBAL RENTAL CARRIER DEVICE (PO#19-01320) 3,300.00 GLOBAL RENTAL DIGGER DERRICK (PO#19-01321) 3,300.00 LOCKE SUPPLY POCKET PARK SUPPLIES (PO#19-01319) 659.77 LOCKE SUPPLY POCKET PARK SUPPLIES 111.27 OLSSON SUB 1 UPGRADE (PO#19-01340) 35,708.55 OLSSON HWY 125 RELOCATE (PO#19-01342) 9,275.89 OLSSON PROCUREMENT SUB 2 (PO#19-01345) 15,197.21 OLSSON FEEDER RELAY (PO#19-01343) 6,929.99 74,992.25 ROW ARVEST EQUIPMENT FINANCE LEASE PAYMENT MAY 786.01 FASTENAL SAFETY EYE WEAR 12.89 HAPPY COW FEEDS ROW CHEMICALS (PO#19-01132) 3,690.00 M&K OUTDOORS SHOP SUPPLIES 66.35 M&K OUTDOORS PULL ROPE/SPARK PLUGS 56.69 4,611.94 WATER PRODUCTION ACCURATE ENVIRONMENTAL TOTAL COLIFORM TESTING 56.00 ACE HARDWARE CONCRETE 26.34 82.34 WATER DISTRIBUTION ARVEST EQUIPMENT FINANCE LEASE PAYMENT -MAY 1,224.54 B&B AUTO BATTERY 285.72 B&L WATERWORKS METER BOX RISERS 378.60 KATNER MILLS OIL FILTER/OIL 14.42 1,903.28 POLLUTION CONTROL ARVEST EQUIPMENT FINANCE LEASE PAYMENT - MAY 1512.65 OKLAHOMA NATURAL GAS GAS USAGE 3/29-5/2/19 23.11 PIKE PASS TOLL FEES 4/1-4/30/19 11.20 USA BLUEBOOK CONTROLLER, SENSOR (PO#19-01299) 2519.11 USA BLUEBOOK HIGH VOLTAGE SIGNS, LIFE PRESERVERS 388.83 4454.90 SOLID WASTE AIRE MASTER DEODORIZER SERVICES 12.71 ARVEST EQUIPMENT LEASE PAYMENT - MAY 19 8822.47 KATNER MILLS OIL, FUEL, AIR FILTERS 129.31 KEMP STONE CRUSHER ROCK 389.89 MIAMI FIRE PROTECTION ANNUAL INSPECTIONS 385.00 MIAMI PEST & TERMITE REGULAR SERVICE 60.00 OKLAHOMA NATURAL GAS GAS USAGE 3/29-5/2/19 63.23 UNITED SCALE SERVICE SCALE CHECK TEST 195.00 US BANK LEASE PAYMENT - MAY 19 1724.50 WELCH STATE BANK LEASE PAYMENT - MAY 19 10653.36 WELCH STATE BANK LEASE PAYMENT - MAY 19 5818.67 28254.14 SALARIES & BENEFITS 5/13/19 128,621.76 FINAL REFUND CHECKS 5/10/19 1,807.16 TOTAL MSUA CLAIMS 910,384.00 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION MAY 07, 2019, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:30 PM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Dean Kruithof, Trust Manager (Absent) Doug Weston, Trustee Ben Loring, Trust Attorney (Via Phone Conference) Ryan Orcutt, Trustee Melissa Moore, City Clerk Brian Forrester, Trustee (Absent) Vicki Lewis, Trustee The agenda for the meeting was posted in the main lobby and the north outside entryway of the Miami Civic Center at 3:55PM on May 06, 2019. THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Schultz called the meeting to order at 5:31PM. Invocation Invocation by Pastor of Grace Church, Phil Shyers Pledge of Allegiance Trustee Lewis led the Pledge of Allegiance Public Input and Unscheduled Personal Appearances None. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 8 be placed on the consent agenda. Trustee Weston moved to transfer Item #6 (Approve Claims: $298,809.23) through Item #8 (Budget Amendments: #19-77 MSUA - Electric (Receipting and Expending Oklahoma Department Of Transportation Reimbursement); #19-79 MSUA - Stormwater (Transfer for Merit Increases and Salary Study); #19-81 Stormwater - Stormwater (Transfer for Merit Increases and Salary Study)) to the consent agenda and approve as presented. The motion was seconded by Trustee Lewis. The Trust was polled with the following results. Weston, Aye Lewis, Aye Orcutt, Aye Schultz, Aye Forrester, Absent Chairman Schultz declared the motion carried. Approve Claims: $298,809.23 Moved to consent agenda. Approve Minutes: April 16, 2019 (Regular) Moved to consent agenda. Budget Amendments: #19-77 MSUA - Electric (Receipting and Expending Oklahoma Department Of Transportation Reimbursement); #19-79 MSUA - Stormwater (Transfer for Merit Increases and Salary Study); #19-81 Stormwater - Stormwater (Transfer for Merit Increases and Salary Study) Moved to consent agenda. MSUA Page 1 of 7 May 07, 2019 Accept or Reject Electric Utility Agreement With J-M Farms Pending Approval of Annexation Into the City of Miami by the City Council Tyler Cline explained this agreement allows the Miami Special Utility Authority to serve J-M Farms with electricity. Trustee Orcutt made a motion to accept the electric utility agreement with J-M Farms pending approval of annexation into the City of Miami by the City Council The motion was seconded by Trustee Lewis. The Trust was polled with the following results: Orcutt, Aye Lewis, Aye Weston, Aye Schultz, Aye Forrester, Absent Chairman Schultz declared the motion carried. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. Trustee Community Announcements None. Adjournment Trustee Weston moved to adjourn the meeting. The motion was seconded by Chairman Schultz. The Trust was polled with the following results: Weston, Aye Schultz, Aye Lewis, Aye Orcutt, Aye Forrester, Absent Chairman Schultz declared the meeting adjourned at 5:35PM. ___________________ _____________________ _______________________ Trustee Lewis Trustee Orcutt Trustee Weston ___________________ _____________________ ATTEST: ________________________ Trustee Schultz, Chairman Trustee Forrester Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Tuesday, May 7, 2019 VENDOR DESCRIPTION INVENTORY UTILITY SERVICE CO. 430 FT. 12" PVC PIPE 47,515.00 47,515.00 CUSTOMER SERVICE CHAMBER OF COMMERCE EMPLOYEE BANQUET TICKETS 60.00 MIAMI AUTO SUPERCENTER 2007 SATURN REPAIRS 326.41 MSUA Page 2 of 7 May 07, 2019  OFFICIAL PAYMENTS BILL PAYMENTS 40.00 PIONEER PRINTING RECEIPT PAPER 13.10 439.51 ADMINISTRATIVE SERVICES CHAMBER OF COMMERCE EMPLOYEE BANQUET TICKET - MA 15.00 OLSSON ENGINEERING SERVICES (PO#19-01330) 8,709.07 8,724.07 METERING FUELMAN FUEL USAGE 4/15/19 39.99 MAIN STREET CAR WASH CAR WASH-TECHNICAL 2.99 42.98 IT CABLEONE INTERNET SERVICES 35.02 CONVERGEONE SHAREPOINT PURCHASING CONTRACT 33.75 CONVERGEONE SHAREPOINT TRACKING (PO#19-01297) 880.00 TYLER TECHNOLOGIES UTILITY BILLING NOTIFICATION 386.30 TYLER TECHNOLOGIES TYLERTECH MAINTENANCE (PO#19-01304) 3,706.14 TYLER TECHNOLOGIES EXECUTIMEACCESS (PO#19-00078) 661.50 5,702.71 ELECTRIC ACE HARDWARE SCRAPER, SAW BLADE, SAW, RULE TAPE 280.90 CDW- GOVERNMENT 27" LED MONITORS 337.56 COLE EQUIPMENT MINI SKID STEER RENTAL 160.00 FASTENAL MEDSPLIT L/W Z, BOLTS 97.33 FUELMAN FUEL USAGE 4/15/19 647.92 HACH COMPANY ANNUAL JOBCAL SERVICE (PO#19-01309) 178.33 LOCKE SUPPLY POCKET PARK LIGHTS (PO#19-01190) 8,424.00 MAIN STREET CAR WASH CAR WASH - ELECTRIC 37.09 O'REILLY CLEANER, OIL FILTER, COIL PLUG 47.48 PINKLEY SALES TRAFFIC SIGNAL PROCESSOR (PO#19-00618) 4,574.00 UNIVERSAL FIELD SERVICES ACQUISITION SERVICES (PO#19-01272) 2,334.00 WELCH STATE BANK LEASE PAYMENT - MAY 3,670.57 20,789.18 ROW ACE HARDWARE SCRAPER, SAW, TAPE MEASURE, TREE FOOD, SOIL 102.77 B&B AUTO TRAILER WIRING CONNECTOR, BLADE 24.85 FUELMAN FUEL USAGE 4/15/19 5.58 M&D LUMBER TREATED WOOD 35.64 168.84 WATER PRODUCTION ACCURATE ENVIRONMENTAL WATER SAMPLING, RADIOCHEMISTRY TEST 560.00 CDW-GOVERNMENT COMPUTERS (PO#19-01001) 1,288.80 DEQ PESTICIDES (PO#19-01315) 518.62 MSUA Page 3 of 7 May 07, 2019  HACH ANNUAL JOBCAL SERVICE (PO#19-01309) 178.33 KEITH SILER RETIREMENT PAYMENT (PO#19-01240) 250.00 MIAMI TROPHY RETIREMENT PLAQUE 38.80 OKLAHOMA NATURAL GAS GAS USAGE 3/14-4/12/19 69.06 PACTEC FILTER CLOTH (PO#19-01274) 2,813.12 5,716.73 WATER DISTRIBUTION ARVEST LEASE PAYMENT - MAY 1,445.64 B&L WATERWORKS TAP SADDLE, BOLTS, NOZZLE, DRAIN, VALVE 1,771.52 FRIENDSHIP HOUSE RAGS 21.90 FUELMAN FUEL USAGE 4/15/19 243.45 KARNES PRO TIRE FLAT REPAIR 13.00 US BANK LEASE PAYMENT - MAY 1,724.50 5,220.01 POLLUTION CONTROL AQUOINICS UV QUARTZ SLEEVES (PO#19-01318) 504.72 FUELMAN FUEL USAGE 4/15/19 276.45 HACH ANNUAL JOBCAL SERVICES (PO#19-01309) 178.35 KATNER MILLS AIR FILTER, O'RINGS, OIL FILTER, OIL 79.34 MIAMI INDUSTRIAL SUPPLY HOSE, SWIVEL, O'RING 70.77 OKLAHOMA TURNPIKE AUTHORITY TOLL FEES 3/1-3/31/19 11.20 USA BLUEBOOK LAB SUPPLIES 466.02 VERDER PUMP GEAR CASE (PO#19-01072) 13189.80 WALLIS LUBRICANT 5 GALLONS MOBILE OIL 301.71 15078.36 WW COLLECTION FUELMAN FUEL USAGE 4/15/19 54.44 54.44 SOLID WASTE ACTION GRAPHICS WINDOW ENVELOPES 78.00 AIRE-MASTER DEODORIZER SERVICES 25.42 ARVEST LEASE PAYMENT - MAY 8822.47 FUELMAN FUEL USAGE 4/15/19 1144.13 HACH ANNUAL JOBCAL SERVICE (PO#19-01309) 178.33 KATNER MILLS BACKUP LIGHT 11.99 MIAMI PEST & TERMITE CONTROL REG. EXTERMINATOR SERVICES 60.00 OKLAHOMA TURNPIKE AUTHORITY TOLL FEES 3/1-3/31/19 4.20 OTTAWA COUNTY DIST.#3 CLEAN UP ASSISTANCE (PO#19-01227) 2070.60 SOUTHERN TIRE MART STEER TIRE 453.05 YELLOWHOUSE MACHINERY AIR FILTERS 86.85 12935.04 COMMUNITY DEVELOPMENT ADMIRAL EXPRESS PAPER 44.58 FUELMAN FUEL USAGE 4/15/19 35.64 MSUA Page 4 of 7 May 07, 2019  OTTAWA CO. ABSTRACT LEGAL DESCRIPTION 75.00 155.22 BANK OF OKLAHOMA LOCAL & BOND TRUSTEE FEES 500.00 SALARIES & BENEFITS 4/25/19 156,116.45 FINAL UTILITY REFUNDS 5,071.27 CREDIT CARD CHARGES 3/16-3/31/19 14,579.42 TOTAL MSUA CLAIMS 298,809.23 SPECIAL UTILITY AUTHORITY May 7, 2019 MARCH 16, 2019 - MARCH 31, 2019 CUSTOMER SERVICE PEREGRINE-POSTAGE $367.08 PEREGRINE-PRINTING $289.66 PEREGRINE-POSTAGE/PRINTING $307.24 PEREGRINE-POSTAGE $768.69 PEREGRINE-POSTAGE $604.11 PEREGRINE-POSTAGE/PRINTING $640.77 TOTAL $2,977.55 ADMINISTRATIVE SERVICES QUILL-PAPER $119.95 QUILL-PAPER $119.95 STAND STEADY-STANDING DESKS $314.49 TOTAL $554.39 METERING QUILL-PAPER $47.98 VISION METERING-METERS $2,200.00 CLEAN UNIFORM-RENTAL $16.35 CLEAN UNIFORM-RENTAL $32.70 TOTAL $2,297.03 INFORMATION TECHNOLOGY CANON-COPIER CONTRACTS $4,356.29 AMAZON-NETWORK SWITCHES $74.96 WALMART-MONITOR $178.00 TOTAL $4,609.25 ELECTRIC QUILL-PAPER $95.96 LOCKE-IMPACT $496.09 MSUA Page 5 of 7 May 07, 2019 FARWEST-TOOL HOLDER $331.45 B&B - MARINE M24-1000 $220.00 KEMPER-ALIGNMENT $45.00 TREASE-NITROGEN $47.99 FARWEST-BOOTS/D LOLLAR $345.00 CLEAN UNIFORM-RENTAL $99.29 FARWEST-BOOTS/B HARDAGE $328.66 CLEAN UNIFORM-RENTAL $99.29 PAYPAL-MESO CONFERENCE $425.00 TOTAL $2,533.73 RIGHT-OF-WAY CLEAN UNIFORM-RENTAL $39.80 CLEAN UNIFORM-RENTAL $39.80 TOTAL $79.60 WATER PRODUCTION LOCKE-CONTACT BLOCK/OPENER $41.85 TOTAL $41.85 WATER DISTRIBUTION B&B-B&M OIL $158.00 CABLE ONE-INTERNET $89.79 TOTAL $247.79 POLLUTION CONTROL QUILL-PAPER $23.99 ACE-PADLOCK AND KEYS $21.94 ACE-GATE KEYS $9.95 FASTENAL-NUTS/BOLTS $15.21 B&B-LABOR/WIRE/T-STAT $279.71 TOTAL $350.80 SOLID WASTE LOCKE-RECEPTACLE/COVER PLATE $12.19 ACE-AIR COUPLER/MALE CONNECTOR $15.47 ACE-NIPPLES/COUPLER $18.47 TRACTOR SUPPLY-AIR COMPRESSOR $699.99 CLEAN UNIFORM-RENTAL $34.67 CLEAN UNIFORM-RENTAL $34.67 TOTAL $815.46 COMMUNITY DEVELOPMENT QUILL-PAPER $47.98 TOTAL $47.98 STORMWATER MSUA Page 6 of 7 May 07, 2019 QUILL-PAPER $23.99 TOTAL $23.99 GRAND TOTAL $14,579.42 MSUA Page 7 of 7 May 07, 2019  MSUA ACTION/DECISION REQUEST MSUA MEETING May 21, 2019 DATE: AGENDA TITLE: Accept or Reject Olsson and Associates Work Order No. 18/19-7 for Progress Industrial Park Improvements and Extension, and State Revolving Fund Loan Funding Documents BACKGROUND: • Project Location: Progress Industrial Park • Field Services Include: • Collecting topographic survey data within the planned utility projects limits, extending from Progress Industrial Park north to E 60 Rd., along the west side of HWY 69A. • Complete geotechnical drilling as required for Substation Foundation design and railroad utility crossing permits. • Anticipated services include 4 borings at a combined depth of 105’. • Waterline Extension Design Services: • Prepare detailed drawings and technical specifications for the proposed construction work and for all equipment and materials required under the contract. The documents will be prepared for construction by the Client. The specifications shall not contain contracts, bid forms, bidding instructions, General or Supplementary Conditions, or other documents typically included when the project will be competitively bid. • Assist Owner in completing construction permit application and forms for submittal to ODEQ and BNSF for review. • SRF Loan Funding Design Services • Assist Client with OWRB, CWSRF and ODEQ/DWSRF loan application engineering documents. • Schedule for Olsson’s Services: • Anticipated Start Date: Within 3 weeks of return of signed Work Order. • Anticipated Completion Date: ODEQ Permit Submittal within 10 weeks • Compensation: • Client shall pay to Olsson for the performance of the Field Services Scope fixed fee of Eighteen Thousand Six Hundred Dollars ($18,600). • Olsson shall submit invoices monthly and payment is due within 45 calendar days of invoice date. Olsson’s Scope of Services will be provided on an estimated time and expense basis $45,000. • Total fees for this scope of work shall be $63,600. • Funds will be paid out of Professional services. STAFFS RECOMMENDATION: • Vote to Approve PRESENTER(S): Tyler Cline  MASTER AGREEMENT WORK ORDER NO. 18/19-7 This exhibit is hereby attached to and made a part of the Master Agreement for Professional Services dated November 1, 2016 between City of Miami/ Miami Special Utility Authority (MSUA) (“Client”) and Olsson Associates (“Olsson”) providing for professional services. Olsson’s Scope of Services for the Agreement is as indicated below. GENERAL Olsson has acquainted itself with the information provided by Client relative to the project and based upon such information offers to provide the services described below for the project. Client warrants that it is either the legal owner of the property to be improved by this Project or that Client is acting as the duly authorized agent of the legal owner of such property. PROJECT DESCRIPTION AND LOCATION Project will be located at: Progress Industrial Park & SRF Loan Funding Project Description: Utility Improvements and Extension SCOPE OF SERVICES Olsson shall provide the following services (Scope of Services) to Client for the Project: Field Services 1.1 Collect topographic survey data within the planned utility projects limits extending from Progress Industrial Park north to E 60 Rd. along the west side of Hwy 69A. The topographic survey for the utility improvements project will locate, underground utilities as located by utility location services, ground elevation, and surface features as required for utility construction. Utilities not marked during the initial survey requiring additional trips shall be considered additional services. 1.2 Complete geotechnical drilling as required for Substation Foundation design and railroad utility crossing permits. Anticipated services include 4 borings at a combined depth of 105’. Waterline Extension Design Services 1.1 A project initiation meeting will be conducted with all parties involved to refine project scope, review the project site, identify specific goals, determine area to be surveyed, establish schedule for completion, and establish channels of communication. 1.2 Coordinate with Client’s representative for the project and Provide general administrative services to manage and support the design of the project. 1.3 Prepare detailed drawings and technical specifications for the proposed construction work and for all equipment and materials required under the Page 1 of 4  contract. The documents will be prepared for construction by the Client. The specifications shall not contain contracts, bid forms, bidding instructions, General or Supplementary Conditions, or other documents typically included when the project will be competitively bid. 1.4 Perform an “in-house” quality control review of drawings and specifications at 90 percent completion. 1.5 Provide owner with legal descriptions for waterline utility easements for recording on City forms. Land acquisition services are not included as part of this work order. 1.6 Provide digital sets of drawings and specifications to the Client for review at 90 percent. As part of the review of the submittal, meet with Client or Client’s Designee to discuss their review comments and resolve any questions. 1.7 Present to the Client - Olsson shall present complete plans and specifications to the Client or Client’s Designee for review and approval. Any comments shall be incorporated into the final draft of the drawings. 1.8 Fire flow demand and documentation conforming with the requirements of ODEQ shall be provided by the Owner. Owner shall provide available flow and demand data for the proposed service area for current and future needs. 1.9 Assist Owner in completing construction permit application and forms for submittal to ODEQ and BNSF for review. SRF Loan Funding Design Services 1.10 Assist Client with OWRB CWSRF and ODEQ DWSRF loan application engineering documents. Should Client request work in addition to the Scope of Services listed above, Olsson shall invoice Client for such additional services (Optional Additional Services) at the standard hourly billing labor rate charged for those employees actually performing the work, plus reimbursable expenses if any. Olsson shall not commence work on Optional Additional Services without Client’s prior written approval. Olsson agrees to provide all of its services in a timely, competent and professional manner, in accordance with applicable standards of care, for projects of similar geographic location, quality and scope. Page 2 of 4 SCHEDULE FOR OLSSON’S SERVICES Unless otherwise agreed, Olsson expects to perform its services under the Agreement as follows: Anticipated Start Date: Within 3 weeks of return of signed Work Order. Anticipated Completion Date: ODEQ Permit Submittal within 10 Weeks. Olsson will endeavor to start its services on the Anticipated Start Date and to complete its services on the Anticipated Completion Date. However, the Anticipated Start Date, the Anticipated Completion Date, and any milestone dates are approximate only, and Olsson reserves the right to adjust its schedule and any or all of those dates at its sole discretion, for any reason, including, but not limited to, delays caused by Client or delays caused by third parties. COMPENSATION Client shall pay to Olsson for the performance of the Field Services Scope a fixed fee of Eighteen Thousand Six Hundred Dollars ($18,600). Olsson’s reimbursable expenses for this Project are included in the fixed fee. Olsson shall submit invoices on a monthly basis and payment is due within 30 calendar days of invoice date. Client shall pay to Olsson for the performance of the Waterline Extension and SRF Funding Design Services Scope, the actual time of personnel performing such services, and all actual reimbursable expenses in accordance with the Labor Rate Schedule and the Reimbursable Expense Schedule attached to this Agreement. Olsson shall submit invoices on a monthly basis and payment is due within 30 calendar days of invoice date. Olsson’s Scope of Services will be provided on an estimated time and expense basis $45,000. Total fees for this scope of work shall be $63,600. TERMS AND CONDITIONS OF SERVICE We have discussed with you the risks, rewards and benefits of the Project, the Scope of Services, and our fees for such services and the Agreement represents the entire understanding between Client and Olsson with respect to the Project. The Agreement may only be modified in writing signed by both parties. Client’s designated Project Representative shall be Tyler Cline, Utility Director. If this Work Order satisfactorily sets forth your understanding of our agreement, please sign in the space provided below. Retain a copy for your files and return an executed original to Olsson. This proposal will be open for acceptance for a period of [maximum 30] days from the date set forth above, unless changed by us in writing. OLSSON, INC. By _____________________________ By ________________________________ Clayton Cristy, Team Leader Shaun McConnaughey, Project Engineer Page 3 of 4 By signing below, you acknowledge that you have full authority to bind Client to the terms of the Agreement. If you accept this Work Order, please sign: CITY OF MIAMI, OK/ MIAMI SPECIAL UTILITY AUTHORITY By Signature Print Name Rudy Schultz Title Mayor/ Chairman Dated: Page 4 of 4  MSUA ACTION/DECISION REQUEST MSUA May 21, 2019 MEETING DATE: AGENDA TITLE: Accept or Reject Olsson and Associates Work Order No. 18/19-9 for Substation #1 and Substation #2 Construction Services BACKGROUND: This work order is for Construction administration for Substations #1 & #2. To include the following listed below: • Preconstruction Conference: Conduct preconstruction conference with representatives from the Contractor, MSUA, affected utilities and other for the purposes of initial project coordination and for reviewing the contract documents, project requirements and construction schedule. • Submittal reviews for the following contracts and equipment purchases shall be included: • 69-13.2 kV Substation Power Transformer Purchase • Substation Control Building Purchases • 15 kV Circuit Breaker Purchase • 69-13.2 kV Substation Addition Construction General Administration: Consult with City officials an act as City’s representative • and provide contract administration according to the required constraints of the MSUA. • Site visits to insure construction is being completed per plans and specifications • Final Review: Conduct final construction review to determine if the project has been completed in accordance with contract documents; and determine if Contractor has fulfilled all obligations so that approval can be given for final payment to Contractor. • Design Services: Structure redesign for metering stand to meet GRDA requirements for CT and PT. • Funds for this work order will come from professional services and the current electric bond STAFFS RECOMMENDATION: • Vote to Approve PRESENTER(S): Tyler Cline  MASTER AGREEMENT WORK ORDER NO. 18/19-9 This exhibit is hereby attached to and made a part of the Master Agreement for Professional Services dated November 1, 2016 between City of Miami/ Miami Special Utility Authority (MSUA) (“Client”) and Olsson Associates (“Olsson”) providing for professional services. Olsson’s Scope of Services for the Agreement is as indicated below. GENERAL Olsson has acquainted itself with the information provided by Client relative to the project and based upon such information offers to provide the services described below for the project. Client warrants that it is either the legal owner of the property to be improved by this Project or that Client is acting as the duly authorized agent of the legal owner of such property. PROJECT DESCRIPTION AND LOCATION Project will be located at: Substation #2 & #1 Project Description: Substation Construction Services SCOPE OF SERVICES Olsson shall provide the following services (Scope of Services) to Client for the Project: Construction Services 1. Provide construction period services including the following: a. Preconstruction Conference: Conduct preconstruction conference with representatives from the Contractor, MSUA, affected utilities and others for the purposes of initial project coordination and for reviewing the contract documents, project requirements, and construction schedule. b. Submittal Review: Review Contractors’ and Suppliers’ material and technical submittals for conformance with the specified requirements; Review Contractors’ and Suppliers’ schedules, pay requests, O & M manuals, and other correspondence and provide recommendations to the City. Submittal reviews for the following contracts and equipment purchases shall be included: i. 69 – 13.2 kV Substation Power Transformer Purchase. ii. Substation Control Building Purchase. iii. 15 kV Circuit Breaker Purchase. iv. 69 – 13.2 kV Substation Addition Construction. c. General Administration: Consult with City officials and act as City’s representative and provide contract administration, as delineated in the Contract Documents for construction of Substations #1 and #2 and as otherwise provided by applicable law. Page 1 of 3  d. Site Visits: Visit the construction sites up to ten (10) occasions to observe progress and quality of the work and to determine if it is proceeding in accordance with contract documents. Accompany City officials during reviews of construction of PROJECT. The amount of visits may be altered as necessary, but may incur additional costs above and beyond the not-to-exceed (NTE) cost associated with this Work Order. e. Protective Device Settings: Develop protective device settings including overcurrent, undervoltage, trip and close logic, healthy voltage and source selection/transfer/restore logic, and alarm annunciation. Develop voltage control (LTC) settings and switchboard meter settings. Set all protective relays, controls, and voltage controls installed as part of the Project. f. Final Review: Conduct final construction review to determine if the PROJECT has been completed in accordance with contract documents; and determine if Contractor has fulfilled all obligations so that approval can be given for final payment to Contractor. g. Record Drawings: Prepare As-Constructed Drawings of the completed work based on Contractor markup to the construction drawings. 2. Olsson will certify final payment for each formal contract when all closeout requirements have been met. Design Services 1. Structure redesign for metering stand to meet GRDA requirements for CT and PT. Should Client request work in addition to the Scope of Services listed above, Olsson shall invoice Client for such additional services (Optional Additional Services) at the standard hourly billing labor rate charged for those employees actually performing the work, plus reimbursable expenses if any. Olsson shall not commence work on Optional Additional Services without Client’s prior written approval. Olsson agrees to provide all of its services in a timely, competent and professional manner, in accordance with applicable standards of care, for projects of similar geographic location, quality and scope. COMPENSATION Client shall pay to Olsson for the performance of the Scope of Services, the actual time of personnel performing such services, and all actual reimbursable expenses in accordance with the Labor Rate Schedule and the Reimbursable Expense Schedule attached to this Agreement. Olsson shall submit invoices on a monthly basis and payment is due within 30 calendar days of invoice date. If applicable: Olsson’s Scope of Services will be provided on a time and expense basis not to exceed $60,000 for Substation #2, $40,000 for Substation #1 and $10,000 for Structure Redesign. Page 2 of 3 TERMS AND CONDITIONS OF SERVICE We have discussed with you the risks, rewards and benefits of the Project, the Scope of Services, and our fees for such services and the Agreement represents the entire understanding between Client and Olsson with respect to the Project. The Agreement may only be modified in writing signed by both parties. Client’s designated Project Representative shall be Tyler Cline, Utility Director. If this Work Order satisfactorily sets forth your understanding of our agreement, please sign in the space provided below. Retain a copy for your files and return an executed original to Olsson. This proposal will be open for acceptance for a period of [maximum 30] days from the date set forth above, unless changed by us in writing. OLSSON, INC. By _____________________________ By ________________________________ Clayton Cristy, Team Leader Shaun McConnaughey, Project Engineer By signing below, you acknowledge that you have full authority to bind Client to the terms of the Agreement. If you accept this Work Order, please sign: CITY OF MIAMI, OK/ MIAMI SPECIAL UTILITY AUTHORITY By Signature Print Name Rudy Schultz Title Mayor/ Chairman Dated: Page 3 of 3  MANAGER’S STAFF REPORT -1- POLLUTION CONTROL SOUTH WASTE WATER TREATMENT PLANT MONTH: April YEAR: 2019 1) PLANT OPERATIONS All Sampling Test Results during the month that were reported on the Discharge Monitoring Report to DEQ were within our permit Limits. No Violations reported. Amount in Million Gallons (MG) of Daily Max Treated for the Daily Min Treated for the 80.96 4.305 1.864 Treated Wastewater Month Month 2) HAULED LAND DATE: 040919 NET WET LBS.: 500000 NET DRY LBS.: 85000 APPLIED SLUDGE 3) SEPTIC RECEIVING GALLONS GALLON GALLON PER S THIS BILLED S THIS BILLED CONTRAC BILLED COMPANY MONTH REVENUE YEAR REVENUE T REVENUE Jus t in Time 0 $0.00 0 $0.00 7550 $755.00 Septics R Us 0 $0.00 0 $0.00 206525 $20,652.50 All America n 4750 $475.00 15500 $1,550.00 59000 $5,900.00 Rickey's Septic Service 0 $0.00 0 $0.00 0 $0.00 Jumpin Ja cks 0 $0.00 0 $0.00 7550 $755.00 TOTALS 4750 $475.00 15500 $1,550.00 280625 $28,062.50 4) PROJECTS/MAINTENANCE 45 Plant maintenance work orders were completed during the month that includes some of the following: Exercise and Inspect Comminutor Grinder Unit CM1102, Greased Bearings Sludge Press Conveyor Unit CON501 Change Oil Sludge Press Conveyor Unit CON501, Change Filters UV Inlet Air Damper and Headworks Intake Filters Check Belt Tension Digester Sludge Pump P502 5) EQUIPMENT FAILURES Issues and Developments UV Units A new 14-inch Valve was installed on UV Unit Number Three to replace the old Valve that had frozen up. The Plant had to be shut down to do this Project. Once this was complete we started up the Unit and checked for leaks. The Unit is now back online and working properly. TODD MURPHREE POLLUTION CONTROL MANAGER  MANAGER’S STAFF REPORT -2- POLLUTION CONTROL SOUTH WASTE WATER TREATMENT PLANT MONTH: April YEAR: 2019 UV Units A failed Light Indicator was replaced on UV Unit Number 3. The U-Vector that controls the Light Panel was adjusted for proper Intensity. 6) OTHER Issues and Developments Safety Program Validate, Review and or Revise the Safety Check List Validate, Review and or Revise the Safety Lock Out Tag Out (LOTO) Ran the entire grounds Safety Checklist. Safety Program Flush Water Valves in Emergency Eye Wash and Decontamination Showers Safety Program Check and Repair Emergency Lighting and Exit Lights. Checked and repaired all Smoke Alarms in the Sludge Building. Plant Tour A Plant Tour was given to the Youth Leadership Group. We had 13 kids that came and Toured the Plant. 7) PRETREATMENT Issues and Developments MSGP Permit WWTP Monthly Inspection and Site Evaluation was completed. Biomonitoring Quarterly Biomonitoring DMRs for February through April were Electronically Reported to the Department of Environmental Quality. TODD MURPHREE POLLUTION CONTROL MANAGER  SOLID WASTE MONTHLY REPORT 2019- APRIL MAY 21, 2019 APRIL FISCAL YTD YTD TONNAGE APRIL YTD TIPPING TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS Yardwaste 129.73 2001.12 1376.93 N/A N/A N/A City Landfill Residential Waste - C/D 1645.22 13718.32 15465.11 $50,641.75 $405,480.91 $373,889.99 WCA C/D 0 15.51 15.84 $0.00 $406.20 $367.80 B-3 TOTALS 1774.95 15734.95 16857.88 $50,641.75 $405,887.11 $374,257.79 MAINTENANCE REVENUE RECEIVED APRIL 2018 YTD APRIL FISCAL YTD APRIL FISCAL YTD Revenue 2003 $1,568.86 $37,587.03 Transfer Station Tipping Fees $43,206.19 $419,189.22 $418,765.62 Res. & Comm. Fees $176,418.80 $1,735,925.11 $1,702,010.86 TOTALS $1,783.99 $37,587.03 TOTALS $219,624.99 $2,155,114.33 $2,120,776.48 FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS APRIL 127 31.12 APRIL $0.00 APRIL $96.00 TOTAL TOTAL FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS LOADS TONNAGE 2016-2017 1631 414.52 2016-2017 $2,835.35 2016-2017 $757.00 2017-2018 1525 369.35 2017-2018 $5,900.40 2017-2018 $1,176.00 FISCAL YTD 1372 308.13 FISCAL YTD $3,213.40 FISCAL YTD $640.00