Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Tuesday, June 18, 2019 VENDOR DESCRIPTION INVENTORY GUY STRAIN, TRANSFORMER GROUND, WIRE, ANIXTER SILICONE 915.96 BRENNTAG CHLORINE BOTTLE (PO#19-01095) 1,071.00 S&H FARM SUPPLY CHOPSAW BLADES 1,140.00 UTILITY SUPPLY WATER METERS (PO#19-01214) 936.06 4,063.02 ADMINISTRATIVE SERVICES GOODALL, STRATTON, EDMONDS RULE CURVE CHANGE (PO#19-01508) 2,446.00 GRDA PURCHASED POWER 5/1-5/31/19 720,316.23 TETRA TECH NEOSHO 2D REMODELING (PO#19-01500) 5,082.50 727,844.73 METERING FUELMAN FUEL USAGE 5/20-5/27/19 183.70 183.70 IT DAVENPORT GROUP SUPPORT RENEWAL (PO#19-01512) 3,366.00 UNITAS GLOBAL CLOUD BACKUP (PO#19-01546) 2,117.74 TYLER TECHNOLOGIES EXECUTIME ACCESS (PO#19-00078) 661.50 6,145.24 ELECTRIC ACE HARDWARE GRADE STAKE, NAILS 47.20 DEQ LICENSE RENEWAL-PM 92.00 FUELMAN FUEL USAGE 5/20-5/27/19 1,023.31 HK ELECTRIC 200 AMP ELECTRICAL SERVICE (PO#19-01472) 575.00 LOCKE SUPPLY CUTTERS 49.72 NORTHWEST TRANSFORMER TRANSFORMER REPAIRS (PO#19-01452) 4,193.00 OLSSON FEEDER RELAY (PO#19-01494) 883.78 OLSSON FEEDER RELAY (PO#19-01484) 1,586.27 OLSSON SUBSTATION UPGRADE (PO#19-01492) 10,339.54 O'REILLY FUEL FILTER, FUEL/WATER 84.93 PINKLEY ARM KIT 73.32 18,948.07 ROW ARVEST LEASE PAYMENT JUNE 19 786.01 BACCO TREE SERVICES 3/30-5/11/19 (PO#19-01488) 35,446.00 DEQ LICENSE RENEWAL - TS 92.00 FUELMAN FUEL USAGE 5/20-5/27/19 88.86 36,412.87 WATER PRODUCTION ACCURATE ENVIRONMENTAL WATER SAMPLING 235.00 ACE HARDWARE STENCILS, MAILCENTER,CONCRETE,TAPE GUN 123.69 S&H FARM SUPPLY MOWER (PO#19-01450) 10,750.00 11,108.69 WATER DISTRIBUTION ACE HARDWARE STARTER GRIP 26.99 ARVEST LEASE PAYMENT JUNE 19 1,224.54 B&L WATERWORKS SOLENOID VALVE (PO#19-01454) 624.82 B&L WATERWORKS GATE VALVE, BOLT SET, GASKET 481.50 B&L WATERWORKS PRESSURE TAP (PO#19-01483) 500.00 FUELMAN FUEL USAGE 5/20-27/19 377.00 KATNER MILLS OIL 47.94 OLSSON WATERLINE REPLACEMENT (PO#19-01490) 12,879.53 OLSSON STREETSCAPE (PO#19-01493) 2,970.69 US BANK LEASE PAYMENT JUNE 19 1,724.50 20,857.51 POLLUTION CONTROL ARVEST LEASE PAYMENT JUNE 19 1512.65 EARP FILTRATION BLOWER FILTERS (PO#19-01427) 1334.03 FUEL FUEL USAGE 5/20-5/27/19 79.98 LOCKE SUPPLY CORD REEL, FILTERS,SEALS, SCREWS 247.44 OKLAHOMA NATURAL GAS GAS USAGE 5/2-6/3/19 24.09 3198.19 WASTE WATER COLLECTION FUELMAN FUEL USAGE 5/6-5/27/19 251.86 SCURLOCK BOX RAMNEC 60.00 311.86 SOLID WASTE ACTION GRAPHICS RECEIPT BOOKS 292.00 AIRE MASTER DEODORIZER SERVICES 25.42 B&B HEATING & AC CHECKED CHARGE, FILTER 385.20 FUELMAN FUEL USAGE 5/20-5/27/19 2079.11 KATNER MILLS LIGHTS, ANTIFREEZE, SIGHT GLASS 156.94 MIAMI INDUSTRIAL HYDRAULIC HOSE 40.44 MIAMI PEST & TERMITE CONTROL REGULAR EXTERMINATING SERVICES 60.00 NANA'S EZ CLEAN WASH TOKENS 250.00 OKLAHOMA NATURAL GAS GAS USAGE 5/1-6/3/19 40.36 PERFORMANCE FOAM INSULATION INSULATION (PO#19-01380) 4900.00 SOUTHERN TIRE MART STEER TIRES (PO#19-01444) 907.10 WELCH STATE BANK LEASE PAYMENT JUNE 19- 2018 REFUSE TRK 10653.36 WELCH STATE BANK LEASE PAYMENT JUNE 19-2019 MACK ROLL OFF 5818.67 25608.60 BANK OF OKLAHOMA OWRB PAYMENTS JUNE 19 34459.05 MSUA CREDIT CARDS 4/1-4/15/19 60,490.87 MSUA CREDIT CARDS 4/16-4/30/19 71,186.42 FINAL REFUND CHECKS 5/30/19 142.00 SALARIES & BENEFITS 6/6/19 127820.11 TOTAL MSUA CLAIMS 1,148,780.93  SPECIAL UTILITY AUTHORITY June 18, 2019 4/1/19-4/15/19 CUSTOMER SERVICE PEREGRINE-PRINTING $249.46 PEREGRINE-PRINTING $372.88 PEREGRINE-POSTAGE $520.26 PEREGRINE-POSTAGE $777.66 TOTAL $1,920.26 METERING CLEAN UNIFORM-RENTAL $16.35 CLEAN UNIFORM-RENTAL $17.71 VERIZON-METERING $40.01 TOTAL $74.07 INFORMATION TECHNOLOGY VERIZON-IT & COUNCIL $277.21 BOLT-INTERNET $6,885.43 TOTAL $7,162.64 ELECTRIC MIAMI INDUSTRIAL-GLOVES $165.00 AMAZON-FLASH DRIVES $13.09 ANTENNA FARM-ANTENNAS $240.50 FARWEST-SOCKET WRENCH/VEST $459.80 LOCKE-SCREW DRIVER $15.92 WOODSHED-BLUE DEF $10.89 AUTOZONE-TACTICAL PIN $29.31 B&B-ADAPTOR $26.50 HAMILL METALS-METAL FLAT $1,173.94 LOCKE-CONNECTOR $69.00 CLEAN UNIFORM-RENTAL $99.29 CLEAN UNIFORM-RENTAL $120.40 CLEAN UNIFORM-RENTAL $120.40 VERIZON-ELECTRIC $80.02 VERIZON-ROW $80.02 TOTAL $2,704.08 RIGHT-OF-WAY TRACTOR SUPPLY-ADAPTOR $22.99 TRACTOR SUPPLY-CREDIT ($22.99) CLEAN UNIFORM-RENTAL $39.80 CLEAN UNIFORM-RENTAL $39.80 CLEAN UNIFORM-RENTAL $39.80 TOTAL $119.40  SPECIAL UTILITY AUTHORITY June 18, 2019 4/1/19-4/15/19 WATER PRODUCTION WALMART-BOWLS/PLATES $38.44 USPS-STAMP $0.55 TOTAL $38.99 WATER DISTRIBUTION SPARTAN TOOL-ROOTCUTTER $862.39 TRACTOR SUPPLY-T-POST $119.60 TRACTOR SUPPLY-TARP STRAPS $15.99 LMC TRUCK-DASH PAD/VENT COVER $464.65 LMC-RESTOCK CHARGE $20.00 TREASE-OXYGEN $16.40 CLEAN UNIFORM-RENTAL $8.80 CLEAN UNIFORM-RENTAL $8.80 CLEAN UNIFORM-MATS $35.20 USPS-TRACKING $7.35 VERIZON-WATER $65.04 TOTAL $1,624.22 POLLUTION CONTROL HERITAGE-WIPER RETURN ($26.45) ACE-GP702 NUTS/BOLTS $3.61 TOTAL ($22.84) SOLID WASTE ACE-WRENCH,SCREWS $3.14 OREILLY-G5 STEERING FLUID $43.98 WALMART-HARD DRIVE $128.97 ACE-REMOTE BATTERY $4.99 CLEAN UNIFORM-RENTAL $34.67 CLEAN UNIFORM-RENTAL $37.19 WCA-TIPPING FEES $46,358.37 TOTAL $46,611.31 COMMUNITY DEVELOPMENT AMAZON-IPAD CASES $183.93 WALMART-OFFICE SUPPLIES $24.85 TOTAL $208.78  SPECIAL UTILITY AUTHORITY June 18, 2019 4/1/19-4/15/19 STORMWATER AMAZON-BOOKCASE $49.96 TOTAL $49.96 GRAND TOTAL $60,490.87  SPECIAL UTILITY AUTHORITY June 18, 2019 4/16/19-4/30/19 INVENTORY - ELECTRIC BORDER-ELECTRICAL SUPPLIES $16,766.95 BORDER-CROSSARM PIN $38,591.01 TOTAL $55,357.96 INVENTORY - WATER B&L WATERWORKS-CLAMPS $3,070.35 TOTAL $3,070.35 CUSTOMER SERVICE PEREGRINE-PRINTING $287.79 PEREGRINE-PRINTING $308.74 PEREGRINE-POSTAGE $600.21 PEREGRINE-POSTAGE $643.89 TOTAL $1,840.63 ADMINISTRATIVE SERVICES LAKELAND-COLOR COPIES $25.14 TOTAL $25.14 METERING CLEAN UNIFORM-RENTAL $30.60 TOTAL $30.60 INFORMATION TECHNOLOGY CANON-COPIER CONTRACTS $3,638.17 LAKELAND-COPY OVERAGE $1.41 WALMART-HDMI CABLE $17.72 AMAZON-WIRELESS ADAPTER $43.05 WALMART-HDMI CABLE $34.92 WALMART-HDMI CABLE $12.98 AMAZON-HDMI COUPLER $10.98 TOTAL $3,759.23 ELECTRIC LAKELAND-COLOR COPIES $48.62 WALMART-HDMI RETURN ($16.88) WALMART-HDMI ADAPTORS $38.76 ACE-DRUM LINER/DUCT TAPE $54.98 FARWEST-TOOL HOLSTER $488.00 FARWEST-CLIMBERS/GUARDS $467.00 LOCKE-CRIMPER $63.69 FASTENAL-PAINT MARKER $17.78  SPECIAL UTILITY AUTHORITY June 18, 2019 4/16/19-4/30/19 FASTENAL-MEDSPLIT $22.37 LOCKE-THHN WIRE/LIGHT MOUNTS $281.21 JAY HATFIELD-GRILL GUARD $162.31 LOCKE-FLUKE METERS $28.43 FARWEST-LANYARD/BACKPACK $469.67 BSE-BLANKET PINS $137.52 CLEAN UNIFORM-RENTAL $216.00 FARWEST-BIBS/JACKET $382.04 TOTAL $2,861.50 RIGHT-OF-WAY TRACTOR SUPPLY-BOLTS/TARP $66.73 CLEAN UNIFORM-RENTAL $79.60 HONEY CREEK NURSERY-RED BUD $220.00 SOUTHWOOD-TREES $679.91 TOTAL $1,046.24 WATER PRODUCTION WALMART-CAKE $36.98 WALMART-MONITOR $138.00 WALMART-MONITOR/CABLE $143.88 ACE-KEYPAD KNOBS $239.98 TOTAL $558.84 WATER DISTRIBUTION WALMART-OFFICE SUPPLY $38.15 DEQ-WTR/SWER CERT/C MCCALL $124.00 WALMART-RETIRE PARTY $34.86 S&H-10MM DAM/SHAFT $108.29 DITCH WITCH-VALVE $174.58 THULIN AUTO-TIRE REPAIR $15.00 USA BB-PH TEST $349.18 CLEAN UNIFORM-MATS $17.60 USPS-STAMP $0.55 CABLE ONE-INTERNET $89.79 TOTAL $952.00 POLLUTION CONTROL KARNES-ALIGNMENT #128 $324.95 USPS-POSTAGE $6.85 LAKELAND-COLOR COPIES $62.88 TOTAL $394.68  SPECIAL UTILITY AUTHORITY June 18, 2019 4/16/19-4/30/19 SOLID WASTE M&K-LIMB PRUNER $569.99 BO'S TIRE-6210 TIRE REPAIR $25.00 BO'S TIRE-6206 TIRE MOUNT $150.00 MIAMI MACHINE-CYLINDER REPAIR $150.00 OREILLY-6319 FILTER $10.02 DOLLAR TREE-CLEANER $30.00 OREILLY-6206 WIRE CLIP $18.00 ACE-KEYS COPIED $15.92 CLEAN UNIFORM-RENTAL $74.38 WALMART-BOTTLED WATER $99.50 TOTAL $1,142.81 STORMWATER AMAZON-MARKERS/FOLDERS/STAPLER $127.45 AMAZON-STAPLER $18.99 TOTAL $146.44 GRAND TOTAL $71,186.42 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION JUNE 04, 2019, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:30 PM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Dean Kruithof, Trust Manager Doug Weston, Trustee Ben Loring, Trust Attorney Ryan Orcutt, Trustee Melissa Moore, City Clerk Brian Forrester, Trustee Vicki Lewis, Trustee (Absent) The agenda for the meeting was posted in the main lobby and the north outside entryway of the Miami Civic Center at 3:30PM on June 03, 2019. THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Schultz called the meeting to order at 5:31PM. Invocation Invocation by Pastor of Southern Hills Baptist Church, Herb Young Pledge of Allegiance Trustee Weston led the Pledge of Allegiance Presentation of Municipal Electric Systems of Oklahoma Drake Rice Customer Service Award to Customer Service Supervisor Heather Bailey Tom Rider presented Heather Bailey with the Drake Rice customer service award. Public Input and Unscheduled Personal Appearances None. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 7 through Item 10 be placed on the consent agenda. Trustee Weston moved to transfer Item #7 (Approve Claims: $268,259.58) through Item #10 (Approve Fiscal Year 2019-2020 Budget in Accordance With State Statute Title 60 O.S. Sec 176G) to the consent agenda and approve as presented. The motion was seconded by Trustee Forrester. The Trust was polled with the following results. Weston, Aye Forrester, Aye Orcutt, Aye Schultz, Aye Lewis, Absent Chairman Schultz declared the motion carried. Approve Claims: $268,259.58 Moved to consent agenda. Approve Minutes: May 21, 2019 (Regular) Moved to consent agenda. Budget Amendments: #19-86B MSUA – Solid Waste (Moving Funds from Solid Waste to Capitol Improvement for Loader Bucket) Moved to consent agenda. MSUA Page 1 of 6 June 04, 2019 Approve Fiscal Year 2019-2020 Budget in Accordance With State Statute Title 60 O.S. Sec 176G Moved to consent agenda. Consider and Take Action With Respect to a Resolution Agreeing to File Applications With the Oklahoma Water Resources Board (the “OWRB”) for Financing Through (i) the Financial Assistance Loan Program, With the Loan Proceeds Being for the Purpose of Refinancing Certain Outstanding Indebtedness With the OWRB and Financing Certain Water and Wastewater System Improvements, (ii) the Clean Water State Revolving Fund Loan Program, With Loan Proceeds Being for the Purpose of Financing Certain Wastewater System Improvements, and (iii) the Drinking Water State Revolving Fund Loan Program, With Loan Proceeds Being for the Purpose of Financing Certain Water System Improvements; Approving Professional Services Agreements; and Containing Other Provisions Related Thereto (Oklahoma Water Resources Board Loan Application and Professional Services Engagement) Agenda items #11 through #14 were discussed together. Tyler Cline explained the agenda items are for the loan application to the Oklahoma Water Resource Board (OWRB), the engagement letter with the Oklahoma Public Finance Law Office for bond counsel as required by OWRB, and the resolutions for the three (3) loan programs. The three (3) loan programs that will be utilized are: The Financial Assistance Loan Program (FAP), the Drinking Water State Revolving Fund (DWSRF) and the Clean Water State Revolving Fund (CWSRF). The FAP loan will include refinancing current FAP loans from 2003 and 2004 with a lower interest rate. This will allow the use of seven hundred fifty- thousand dollars ($750,000) held in debt service reserves to be used for the Central project. The CWSRF will include the industrial park and main street projects. Dean Kruithof explained the debt will be covered by the utility rates. City Attorney Ben Loring disclosed that approximately forty (40) years ago he used to work for the predecessor of the law firm. Trustee Orcutt made a motion to approve the resolution, loan application and engagement letter. The motion was seconded by Trustee Weston. The Trust was polled with the following results: Orcutt, Aye Weston, Aye Forrester, Aye Schultz, Aye Lewis, Absent Chairman Schultz declared the motion carried. Consider and Take Action With Respect to a Resolution of The Miami Special Utility Authority (the “Borrower”) Approving and Authorizing a Clean Water SRF Loan From the Oklahoma Water Resources Board in the Total Aggregate Principal Amount of Not to exceed $4,450,000; Approving the Issuance of a Promissory Note in the Total Aggregate Principal Amount of Not to Exceed $4,450,000, Secured by a Pledge of Revenues and Authorizing its Execution; Approving and Authorizing the Execution of a Loan Agreement For Clean Water SRF Loan; Designating a Local Trustee and Approving and Authorizing the Execution of a Trust Agreement; Approving and Authorizing the Execution of a Security Agreement; Ratifying and Confirming a Lease Agreement; Approving Various Covenants; Approving and Authorizing Payment of Fees and Expenses; and Containing Other Provisions Relating Thereto (Clean Water State Revolving Fund Loan for Sanitary Sewer and Storm Sewer Projects) Trustee Forrester made a motion to approve the resolution. The motion was seconded by Trustee Weston. The Trust was polled with the following results: Forrester, Aye Weston, Aye Orcutt, Aye Schultz, Aye Lewis, Absent Chairman Schultz declared the motion carried. Consider and Take Action With Respect to a Resolution of The Miami Special Utility Authority (the “Borrower”) Authorizing a Loan From the Oklahoma Water Resources Board in the Total Aggregate Principal Amount of Not to Exceed $2,050,000; Approving the Issuance of a Series 2019B Promissory Note to Oklahoma Water Resources Board in the Total Aggregate Principal Amount of Not to Exceed $2,050,000, Secured by a Pledge of Revenues and Authorizing its Execution; Designating a Local Trustee; Approving and Authorizing the Execution of a Trust Agreement; Approving and Authorizing the Execution of a Loan Agreement; Approving and Authorizing the Execution of a Security MSUA Page 2 of 6 June 04, 2019 Agreement; Ratifying and Confirming a Lease Agreement; Approving and Authorizing a Note Purchase Agreement; Approving Various Covenants; Approving and Authorizing Payment of Fees and Expenses; and Containing Other Provisions Relating Thereto (Financial Assistance Loan Program for Central Avenue Project) Chairman Schultz made a motion to approve the resolution. The motion was seconded by Trustee Weston. The Trust was polled with the following results: Schultz, Aye Weston, Aye Forrester, Aye Orcutt, Aye Lewis, Absent Chairman Schultz declared the motion carried. Consider and Take Action With Respect to a Resolution of The Miami Special Utility Authority (the “Borrower”) Approving and Authorizing a Drinking Water SRF Loan From the Oklahoma Water Resources Board in the Total Aggregate Principal Amount of Not to Exceed $2,785,000; Approving the Issuance of a Promissory Note in the Total Aggregate Principal Amount of Not to Exceed $2,785,000, Secured by a Pledge of Revenues and Authorizing Its Execution; Approving and Authorizing the Execution of a Loan Agreement For Drinking Water SRF Loan; Designating a Local Trustee and Approving and Authorizing the Execution of a Trust Agreement; Approving and Authorizing the Execution of a Security Agreement; Ratifying and Confirming a Lease Agreement; Approving Various Covenants; Approving and Authorizing Payment of Fees and Expenses; and Containing Other Provisions Relating Thereto (Drinking Water State Revolving Fund Loan for Drinking Water Projects) Trustee Forrester made a motion to approve the resolution. The motion was seconded by Chairman Schultz. The Trust was polled with the following results: Forrester, Aye Schultz, Aye Weston, Aye Orcutt, Aye Lewis, Absent Chairman Schultz declared the motion carried. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. Trustee Community Announcements None. Adjournment Trustee Weston moved to adjourn the meeting. The motion was seconded by Trustee Orcutt. The Trust was polled with the following results: Weston, Aye Orcutt, Aye Forrester, Aye Schultz, Aye Lewis, Absent Chairman Schultz declared the meeting adjourned at 5:44PM. ___________________ _____________________ _______________________ Trustee Lewis Trustee Orcutt Trustee Weston ___________________ _____________________ ATTEST: ________________________ Trustee Schultz, Chairman Trustee Forrester Melissa Moore, City Clerk MSUA Page 3 of 6 June 04, 2019  MSUA PURCHASE ORDERS PRESENTED Tuesday, June 4, 2019 VENDOR DESCRIPTION CUSTOMER SERVICE OFFICIAL PAYMENTS CHECK RETURN FEES 25.00 TYLER TECHNOLOGIES BILL ADJUSTMENT FOR MULTIPLE CYCLES 180.00 205.00 ADMINISTRATIVE SERVICES DAVIS WRIGHT TREMAINE PENSACOLA PROJECT (PO#19-01482) 64,882.43 OLSSON GENERAL ENGINEERING (PO#19-01330) 6,799.30 71,681.73 METERING FUELMAN FUEL USAGE 4/29-5/13/19 239.68 MAIN STREET CAR WASH CAR WASH-TECHNICAL 2.55 242.23 IT CDW-G APC BACKUPS 248.97 248.97 ELECTRIC ACE HARDWARE MAIL EXPRESS 21.02 FUELMAN FUEL USAGE 4/29-5/13/19 874.83 GLOBAL RENTAL DIGGER DERRICK (PO#19-01429) 3,300.00 GLOBAL RENTAL AERIAL DEVICE (PO#19-01428) 3,300.00 GROVE SUN ELECTRIC LINEMAN AD 180.00 JOPLIN GLOBE ELECTRIC LINEMAN AD 261.59 MIAMI NEWS-RECORD ELECTRIC LINEMAN AD 185.00 NORTHWEST TRANSFORMERS TRANSFORMER REPAIR (PO#19-01391) 2,556.00 OKLAHOMA TURNPIKE AUTH. TOLL FEES 23.20 PINKLEY SALES PEDESTRIAN HEADS (PO#19-00999) 2,835.00 TEETERS ASPHALT LIGHT POLE BASES (PO#19-01386) 1,293.00 WELCH STATE BANK LEASE PAYMENT JUNE 19 3,670.57 18,500.21 ROW B&B MIX CUP 4.80 FUELMAN FUEL USAGE 4/29-5/13/19 360.62 KARNES PRO TIRE BACKHOE TIRE 460.00 MAIN STREET CAR WASH CAR WASH - ROW 25.54 M&K OUTDOOR PRODUCTS SHEERS,CHAIN,ROPE, PLUGS,AIR FILTER 306.06 1,157.02 WATER PRODUCTION ACCURATE ENVIRONMENTAL WATER SAMPLES 235.00 ACCURATE ENVIRONMENTAL WATER TESTING (PO#19-01356) 3,985.00 OKLAHOMA TURNPIKE AUTH. TOLL FEES 7.20 MSUA Page 4 of 6 June 04, 2019  OWRB LOAN APPLICATION FEES 500.00 4,727.20 WATER DISTRIBUTION ARVEST LEASE PAYMENT JUNE 19 1,445.64 B&L WATERWORKS TAPPING VALVE (PO#19-01375) 797.00 B&L WATERWORKS COUPLINGS 107.35 FIVE STAR RANCH REPLACEMENT BELT 48.71 FUELMAN FUEL USAGE 4/29-5/13/19 1,038.21 HK ELECTRIC NEW RECEPTACLE 55.00 OKLAHOMA TURNPIKE AUTH. TOLL FEES 24.35 3,516.26 POLLUTION CONTROL ACE HARDWARE TAPE, YELLOW MARKINGS 36.56 ENVIRONMENTAL DYNAMICS DIFFUSER CORES (PO#19-01324) 5407.15 FUELMAN FUEL USAGE 4/29-5/13/19 136.64 STEPHEN HENRY 10 YEAR SERVICE AWARD 25.00 LOCKE SUPPLY ASSORTED PIPE WRENCHES 441.83 RST VISIONS IN COLOR UV BULBS (PO#19-01247) 1997.31 8044.49 SOLID WASTE FUELMAN FUEL USAGE 4/29-5/13/19 3580.69 KATNER MILLS LOCK TITE 24.99 WASTE RESEARCH G4 ARM PARTS (PO#19-01281) 729.66 4335.34 COMMUNITY DEVELOPMENT FUELMAN FUEL USAGE 5/13/19 42.51 42.51 STORM WATER CBI SYSTEMS MS4WEB ANNUAL RATE (PO#19-01457) 1800.00 1800.00 SALARIES & BENEFITS 5/22/19 142,253.04 FINAL REFUND CHECKS 5/14/19 860.40 TOTAL MSUA CLAIMS 257,614.40 MSUA Page 5 of 6 June 04, 2019  CITY OF MIAMI PURCHASE ORDERS PRESENTED Tornado 2019 5/1/2019 Wednesday 7:00 AM 12:00 PM 16.5 8 8.5 $249.68 $397.97 $249.68 $397.97 $133.92 $213.44 $150.80 $240.38 5/2/2019 Thursday 7:00 AM 12:00 AM 17 8 8.5 $249.68 $397.97 $249.68 $397.97 $133.92 $213.44 $150.80 $240.38 5/3/2019 Friday 7:00 AM 5:15 PM 10 8 1.75 $249.68 $81.94 $249.68 $81.94 $133.92 $43.94 $150.80 $49.49 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 24 18.75 $749.04 $877.88 $749.04 $877.88 $401.76 $470.81 $452.40 $530.25 Total $749.04 $877.88 $749.04 $877.88 $401.76 $470.81 $452.40 $530.25 Invoiced hourly pay Regular Pay OT Pay Chris $1,626.92 $31.21 $749.04 $877.88 Jeremy $1,626.92 $31.21 $749.04 $877.88 Mason $872.57 $16.74 $401.76 $470.81 Sagey $982.65 $18.85 $452.40 $530.25 Total $5,109.05 $2,352.24 $2,756.81 Equipment rates hours worked Total bucket $33.00 42.75 $1,410.75 digger $66.25 42.75 $2,832.19 back yard $30.25 42.75 $1,293.19 Total $5,536.13 Total Invoice $10,645.18 I have review ed this listing for paym ent and the attached docum entation including invoices and purchase orders and have determ ined these to be legal expenditures of the City and approve this list. Date: Mayor Rudy Schultz Councilm an Doug Rudy Schultz Weston Councilm an Brian Scott Trussler Forrester Councilm an Vicki TerryLew is Atkinson Councilm an Ryan John Orcutt Dalgarn MSUA Page 6 of 6 June 04, 2019  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA MEETING June 18, 2019 DATE: AGENDA TITLE: Approval of Annual Contract Renewals for Fiscal Year 2019-2020 as follows: C16‐08A for ANNUAL ON‐CALL ELECTRICIAN SERVICE Booth and Booth Electric (Fourth of Four Allowable Extensions) C16‐08B for ANNUAL ON‐CALL ELECTRICIAN SERVICE H&K Electric (Fourth of Four Allowable Extensions) C18‐78 for ANNUAL TIPPING FEES FOR SOLID WASTE DISPOSAL SERVICE Waste Corp. of Kansas, LLC (First of Three Allowable Extensions) C18-37A for ANNUAL BERMUDA SOD PRODUCT Green Acre Sod (Second of Two Allowable Extensions) C18-36A for ANNUAL BULK OIL PRODUCT Wallis Lubricant (Second of Two Allowable Extensions) C18‐76 for ANNUAL CONCRETE MATERIALS PRODUCT NEO CONCRETE (First of Three Allowable Extensions) C18-30 for UNIFORM SERVICE Clean Uniform Co. (Second of Four Allowable Extensions) C17-80 for ANNUAL EMERGENCY BILLING Fire Recovery USA BACKGROUND: The City of Miami and the Miami Special Utility Authority and have agreements with contractors who, through competitive bidding, set annual rates for specified services and materials/products. The agreements include two (2) to four (4) year extension opportunities. The amendments before you preserve the contracted price and extend the agreements through the next fiscal year (2019-20), if agreed upon by the contractors. STAFFS RECOMMENDATION: Staff recommends approval of the amendments. PRESENTER(S): Krista Duhon  CONTRACT AMENDMENT FY 18/19 Fourth of Four allowable extensions This amendment (AMENDMENT #4) is made by BOOTH & BOOTH ELECTRIC and the City of Miami and the Miami Special Utility Authority, parties to Contract C16‐08A for ANNUAL ON‐CALL ELECTRICIAN dated July 21, 2015. The Contract amendment extends the terms of Contract C16‐08A to June 30, 2020. Except as set forth in this Amendment, the Contract is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Contract or any earlier amendment, the terms of this amendment will prevail. ______________________________________ ______________________________________ City of Miami Date Contractor Date Rudy Schultz, Mayor Booth and Booth Electric ______________________________________ MSUA Date Rudy Schultz, Chairman 1  CONTRACT AMENDMENT FY 19/20 Fourth of Four allowable extensions This amendment (AMENDMENT #4) is made by H & K ELECTRIC and the City of Miami and the Miami Special Utility Authority, parties to Contract C16-08B for ANNUAL ON-CALL ELECTRICIAN dated July 21, 2015. The Contract amendment extends the terms of Contract C16-08B to June 30, 2020. Except as set forth in this Amendment, the Contract is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Contract or any earlier amendment, the terms of this amendment will prevail. ______________________________________ ______________________________________ City of Miami Date Contractor Date Rudy Schultz, Mayor H & K Electric ______________________________________ MSUA Date Rudy Schultz, Chairman 1  CONTRACT AMENDMENT FY 19/20 First of Three Allowable Extensions This amendment (AMENDMENT #1) is made by Waste Corporation of Kansas, LLC, and the Miami Special Utility Authority, parties to Contract C18-78 for TIPPING FEES FOR SOLID WASTE DISPOSAL dated July 17th, 2018. The Contract amendment extends the terms of Contract C18-78 to June 30, 2020. Except as set forth in this Amendment, the Contract is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Contract or any earlier amendment, the terms of this amendment will prevail. ______________________________________ ______________________________________ MSUA Date Waste Corporation of Kansas, LLC Date Rudy Schultz, Chairman Title: _________________________________ Page 1 of 1  CONTRACT AMENDMENT FY 19/20 Second of Two Allowable Extensions This amendment (AMENDMENT #2) is made by GREEN ACRE SOD and the City of Miami and the Miami Special Utility Authority, parties to annual Contract C18-37A for BERMUDA SOD dated Feb. 28th, 2017. The Contract amendment extends the terms of Contract C18-37A to June 30, 2020. Except as set forth in this Amendment, the Contract is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Contract or any earlier amendment, the terms of this amendment will prevail. ______________________________________ ______________________________________ City of Miami, Mayor Date Contractor Date ______________________________________ MSUA, Chairman Date  CONTRACT AMENDMENT FY 19/20 Second of Two Allowable Extensions This amendment (AMENDMENT #2) is made by WALLIS LUBRICANT and the City of Miami and the Miami Special Utility Authority, parties to annual Contract C18-36A for BULK OIL dated January 16, 2018. The Contract amendment extends the terms of Contract C18-36A to June 30, 2020. Except as set forth in this Amendment, the Contract is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Contract or any earlier amendment, the terms of this amendment will prevail. ______________________________________ ______________________________________ City of Miami Date Wallis Lubricant Date ______________________________________ MSUA Date  CONTRACT AMENDMENT FY 19/20 First of Three Allowable Extensions This amendment (AMENDMENT #1) is made by NEO CONCRETE and the City of Miami and the Miami Special Utility Authority, parties to annual Contract C18-76 for CONCRETE MATERIALS dated July 17th, 2018. The Contract amendment extends the terms of Contract C18-76 to June 30, 2020. Except as set forth in this Amendment, the Contract is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Contract or any earlier amendment, the terms of this amendment will prevail. ______________________________________ ______________________________________ City of Miami, Mayor Date NEO CONCRETE Date ______________________________________ MSUA, Chairman Date  MANAGER’S STAFF REPORT -1- POLLUTION CONTROL SOUTH WASTE WATER TREATMENT PLANT MONTH: May YEAR: 2019 1) PLANT OPERATIONS All Sampling Test Results during the month that were reported on the Discharge Monitoring Report to DEQ were within our permit Limits. No Violations reported. Amount in Million Gallons (MG) of Daily Max Treated for the Daily Min Treated for the 137.60 6.770 3.012 Treated Wastewater Month Month 2) HAULED LAND DATE: NET WET LBS.: NET DRY LBS.: APPLIED SLUDGE 3) SEPTIC RECEIVING GALLONS GALLON GALLON PER S THIS BILLED S THIS BILLED CONTRAC BILLED COMPANY MONTH REVENUE YEAR REVENUE T REVENUE Jus t in Time 0 $0.00 0 $0.00 7550 $755.00 Septics R Us 0 $0.00 0 $0.00 206525 $20,652.50 All America n 4750 $475.00 15500 $1,550.00 59000 $5,900.00 Rickey's Septic Service 0 $0.00 0 $0.00 0 $0.00 Jumpin Ja cks 0 $0.00 0 $0.00 7550 $755.00 TOTALS 4750 $475.00 15500 $1,550.00 280625 $28,062.50 4) PROJECTS/MAINTENANCE 45 Plant maintenance work orders were completed during the month that includes some of the following: Exercise and Inspect UV901 Wipers, Influent Hoist H102, H101, H701 and H702, Flood Pumps Greased Bearings Biofilter Air Blower B6001 and B6002, Belt Press BP501 and BP502 Check Belt Tension Biofilter Air Blower B6001 and B6002, Digester Blower B403, Grit Pump GP701 and GP702. Generator Maintenance Checklist South Plant SBR Generator GENSPSBR 5) EQUIPMENT FAILURES Issues and Developments Digester Pumps Digester Pump P501 had some wear and was not functioning properly. Staff rebuilt the Pump with new Rotors, Seals, Gaskets and O-rings. The Pump is back online and Working properly. TODD MURPHREE POLLUTION CONTROL MANAGER  MANAGER’S STAFF REPORT -2- POLLUTION CONTROL SOUTH WASTE WATER TREATMENT PLANT MONTH: May YEAR: 2019 6) OTHER Issues and Developments Safety Program Validate, Review and or Revise the Safety Check List Validate, Review and or Revise the Safety Lock Out Tag Out (LOTO) Ran the entire grounds Safety Checklist. Safety Program Flush Water Valves in Emergency Eye Wash and Decontamination Showers Safety Program Check and Repair Emergency Lighting and Exit Lights. Checked and repaired all Smoke Alarms in the Sludge Building. Bypass A Bypass Report will be mailed to ODEQ for the Large F.E.B. that happen during the Flooding of the Neosho River. The Bypass was a Large amount of 190 Million Gallons. I was in contact with ODEQ every day of the Flooding, so they are aware of the issue. We treated an average of around 5.7 mg/d during the flood and was able to stay in compliance with all Lab monitoring. Neosho River Flooding Staff worked around the clock during the flood. Once the water level was to high for us to drive to the plant, I contacted the Fire department to schedule boating us in and out. We work 12 hour shifts so we could boat in during the daylight hours. The Fire department would meet us at 8:00 am and 8:00 pm to boat us in and out. We wanted to monitor the pumps in case of a power failure or other type of pump failure. If the pumps would have failed without staff present the plant could have easily flooded inside the dike. This would be costly because several Blowers and Electrical boxes are at ground level. 7) PRETREATMENT Issues and Developments MSGP Permit WWTP Monthly Inspection and Site Evaluation was completed. MSGP Permit WWTP Quarterly Monitoring on the Storm Water was completed as required by the Permit. TODD MURPHREE POLLUTION CONTROL MANAGER  SOLID WASTE MONTHLY REPORT 2019- MAY JUNE 18, 2019 MAY FISCAL YTD YTD TONNAGE MAY YTD TIPPING TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS Yardwaste 765.05 2766.17 1654.35 N/A N/A N/A City Landfill Residential Waste - C/D 1649.2 15367.52 17016.75 $47,693.78 $453,174.69 $415,261.80 WCA C/D 0 15.51 15.84 $0.00 $406.20 $367.80 B-3 TOTALS 2414.25 18149.20 18686.94 $47,693.78 $453,580.89 $415,629.60 MAINTENANCE REVENUE RECEIVED MAY 2018 YTD MAY FISCAL YTD MAY FISCAL YTD Revenue 2003 $1,999.62 $39,586.65 Transfer Station Tipping Fees $49,708.98 $468,898.20 $462,935.41 Res. & Comm. Fees $178,500.83 $1,914,425.94 $1,872,868.46 TOTALS $1,999.62 $39,586.65 TOTALS $228,209.81 $2,383,324.14 $2,335,803.87 FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS MAY 145 50.36 MAY $0.00 MAY $16.00 TOTAL TOTAL FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS LOADS TONNAGE 2016-2017 1631 414.52 2016-2017 $2,835.35 2016-2017 $757.00 2017-2018 1525 369.35 2017-2018 $5,900.40 2017-2018 $1,176.00 FISCAL YTD 1517 358.49 FISCAL YTD $3,213.40 FISCAL YTD $656.00  SPECIFIC STOP LOSS 50% REPORT TPA Name: Benefit Management, Inc. Plan Name: City of Miami Contract: 12/15 Deductible: $75,000 + $50,000 Aggregate Reported Thru: 5/31/2019 Policy Effective Dates: 07/01/18 - 06/30/19 Claimant: Age: 64 Relation: Self Retired: 5/1/2013 Employee: MALE Amount: $ 124,657.75 Terminated 2/1/2019 Diagnosis: RX Amount: $ 73.40 Prognosis: Good Total Claims: $ 124,731.15 TX: Claimant: Age: 60 Relation: Self Retired: 5/1/2019 Employee: MALE Amount: $ 243,439.78 Diagnosis: RX Amount: $ 965.97 Prognosis: Total Claims: $ 244,405.75 TX: Claimant: Age: 13 Relation: Child Term Date: DEPENDENT: FEMALE Amount: $ 39,373.78 Diagnosis: Prognosis: Good TX: Claimant: Age: Relation: Self Term Date: Employee: FEMALE Amount: $ 11,752.99 Diagnosis: Prognosis: Good TX: Claimant: Age: 57 Relation: Self Term Date: Employee: MALE Amount: $ 81,525.52 Diagnosis: Prognosis: Good TX:  City of Miami Group Medical Plan 2018-2019 Year To Date Expense Report Monthly Cost Covered Employees PPO Total Claims Paid Administrative Fees Stoploss Total Employee E+Child E+Spouse Family Savings Medical RX Disability TPA UR / PPO Repricing Insurance Expense July 2018 140 20 11 15 $ 101,169.42 $ 132,709.48 $ 7,438.17 $ - $ 2,836.50 $ 957.90 $ 232.50 $ 19,650.42 $ 163,824.97 Voids/Refunds $ (25,980.76) $ (25,980.76) August 139 20 11 17 $ 135,079.12 $ 211,708.89 $ 12,879.69 $ - $ 2,851.75 $ 963.05 $ 233.75 $ 19,948.46 $ 248,585.59 Voids/Refunds $ (13,964.37) $ (13,964.37) September 138 19 11 16 $ 192,455.62 $ 198,370.51 $ 13,078.89 $ - $ 2,806.00 $ 947.60 $ 230.00 $ 19,493.42 $ 234,926.42 Voids/Refunds $ (7,635.69) $ (7,635.69) October 139 18 11 16 $ 49,900.60 $ 60,894.38 $ 12,138.05 $ - $ 2,806.00 $ 947.60 $ 230.00 $ 19,383.65 $ 96,399.68 Voids/Refunds $ (102.28) $ (102.28) November 141 16 12 16 $ 103,102.76 $ 88,253.91 $ 11,630.94 $ - $ 2,821.25 $ 952.75 $ 231.25 $ 19,352.38 $ 123,242.48 Voids/Refunds $ - December 142 18 12 16 $ 107,899.68 $ 62,891.97 $ 10,912.23 $ - $ 2,867.00 $ 968.20 $ 235.00 $ 19,807.42 $ 97,681.82 Voids/Refunds $ (617.94) $ (6,947.79) $ (7,565.73) January 2019 138 18 14 16 $ 132,151.80 $ 109,822.77 $ 10,337.64 $ - $ 2,836.50 $ 957.90 $ 232.50 $ 19,869.96 $ 144,057.27 Voids/Refunds $ (638.14) $ (638.14) February 138 18 12 16 $ 151,302.28 $ 190,080.19 $ 13,010.66 $ - $ 2,806.00 $ 947.60 $ 230.00 $ 19,493.42 $ 226,567.87 Voids/Refunds $ (787.78) $ (787.78) March 140 17 10 14 $ 71,987.58 $ 76,514.80 $ 8,779.30 $ - $ 2,760.25 $ 932.15 $ 226.25 $ 18,709.07 $ 107,921.82 Voids/Refunds $ (301.79) $ (7,360.53) $ (7,662.32) April 141 17 11 15 $ 176,141.13 $ 192,724.84 $ 12,479.83 $ - $ 2,806.00 $ 947.60 $ 230.00 $ 19,164.11 $ 228,352.38 Voids/Refunds $ (1,451.52) $ (1,451.52) May 133 18 10 15 $ 128,848.38 $ 119,990.63 $ 9,552.60 $ - $ 2,684.00 $ 906.40 $ 220.00 $ 18,536.11 $ 151,889.74 Voids/Refunds $ (757.41) $ (757.41) June $ - $ - $ - $ - $ - Voids/Refunds $ - Reinsurance Reimbursements $ (175,662.42) $ (175,662.42) Reinsurance Reimbursements (Incurred Previous Yr) $ (5,649.05) Total 1529 199 125 172 $ 1,350,038.37 $ 1,232,013.28 $ 86,329.62 $ - $30,881.25 $10,428.75 $2,531.25 $213,408.42 $ 1,581,241.62 Average Cost per Employee $ 608.40 $ 42.63 $ - $ 15.25 $ 5.15 $ 1.25 $ 105.39 $ 780.86 Percent of Total Cost 78% 5% 0% 2% 1% 0% 13% 100% Aggregate Factors $ 629.29 $ 1,759.89 $ 1,759.89 $ 1,759.89 YTD Aggregate Calculated: $ 1,835,089.85 Total Paid vs Aggregate: 72% Employee E+Child E+Spouse Family YTD Average Monthly Cost for Medical Insurance $609.53 $1,036.20 $1,280.01 $1,645.73 -2.6% Recommended Funding $626.53 $1,064.40 $1,314.61 $1,689.93 vs budget