Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Tuesday, June 2, 2020 VENDOR DESCRIPTION INVENTORY FASTENAL SHOP TOWELS 483.56 HUGOS SPRAY,CLEANER,FLAGS,CONES (PO#20-01414) 3,124.92 3,608.48 ADMINISTRATIVE SERVICES TETRA TECH NEOSHO RIVER 2D MODELING 19,590.15 OLSSON GENERAL ENGINEERING (PO#20-00811) 7,537.53 27,127.68 METERING PLASTIC DESIGN TECH. METER SLEEVES 275.55 275.55 IT DAVENPORT DATA CENTER STORAGE (PO#20-01517) 9,384.00 9,384.00 ELECTRIC ALTEC HASTINGS SLOTTED BLANKET 393.67 ALTEC SHEAVE 58.17 LED PLUG, TERMINAL, GROMMET,CABLE, B&B TUBING,EPOXY, PAINT, ADAPTER 297.74 B&B SNAP RING PLIER 7.46 B&B MOUNTING BRACKET, TERMINAL CRIMP 55.43 B&B CABLE, TERMINAL, CONNECTOR 64.50 FASTENAL SAFETY GLASSES, TOWELS 223.63 HALL ESTILL PROFESSIONAL SERVICES (PO#20-01553) 1,455.75 IRON WORKS TRAILER JACK REPAIR 101.50 IRON WORKS PIPE 14.29 JOPLIN FREIGHTLINER BUMPER ASSEMBLY, REPLACE RADIATOR (PO#20-01560) 4,289.06 LOCKE SUPPLY METER 344.55 MIAMI INDUSTRIAL LEATHER GLOVES 252.00 OLSSON SUBSTATION 2 CONSTRUCTION (PO#20-01552) 6,624.40 OLSSON SCADA DESIGN (PO#20-01563) 3,742.80 OLSSON ELECTRIC DESIGN (PO#20-01563) 4,843.50 22,768.45 ROW BACCO TREE TRIMMING (PO#20-01535) 5,207.70 BACCO TREE TRIMMING (PO#20-01561) 5,207.70 10,415.40 WATER PRODUCTION ACCURATE ENVIRONMENTAL TOTAL COLIFORM TESTING 56.00 HK ELECTRIC NEW BELT EXHAUST FAN 393.34 449.34 WATER DISTRIBUTION B&L WATERWORKS DRILL, FLARE ADAPTER 230.70 B&L WATERWORKS 6" PRESSURE TAP 450.00 KARNES PRO TIRE DRIVE TIRES 471.00 OLSSON WATER DESIGN 390.54 OLSSON WATERLINE IMPROVEMENT (PO#20-01563) 1,960.03 OLSSON PROJECT COORDINATION (PO#20-01563) 8,899.28 O'REILLY HYD. FITTING,FILTERS 194.99 12,596.54 SOLID WASTE AIRE MASTER DEODORIZER SERVICES 12.71 ALERT 360 MONITORING SERVICES 30.00 NANA'S EZ CLEAN WASH TOKENS 200.00 REMOVE AND REPLACE ROOF ON TRUCK BARN (PO#20- SCOTT CONSTRUCTION 01191) 6750.00 YELLOWHOUSE COOLANT FAN Unit#6319 496.32 7489.03 STORMWATER BOBBI JO CLAPP 15 YEAR SERVICE AWARD (PO#20-01526) 50.00 50.00 OWRB SERIES 2019B PROMISSORY NOTE TO OWRB 10000.00 UTILITY FINAL REFUNDS 783.55 SALARIES & BENEFITS 5/21/2020 166443.90 TOTAL MSUA CLAIMS $ 271,391.92 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN SPECIAL SESSION MAY 19, 2020, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 4:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Rudy Schultz, Chairman Dean Kruithof, Trust Manager Doug Weston, Trustee (Via Phone Conference) Ben Loring, Trust Attorney Ryan Orcutt, Trustee Melissa Moore, City Clerk Vicki Lewis, Trustee David Davis, Trustee Notice of a special meeting of the Miami Special Utility Authority, Miami, Oklahoma, called by Chairman Rudy Schultz, was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 9:00AM on May 13, 2020, pursuant to 25 O.S. §311(9) (a) and (b) and the agenda was displayed and posted in the same manner on May 18, 2020, at 3:00PM. THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Schultz called the meeting to order at 4:00PM. Invocation Invocation by Pastor of First Baptist Church, Rick Longcrier Pledge of Allegiance Chairman Schultz led the Pledge of Allegiance Public Input and Unscheduled Personal Appearances None. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 8 be placed on the consent agenda. Trustee Lewis moved to transfer Item #6 (Approve Claims) through Item #8 (Approve Award of Annual Concrete Repair Bid C20-16 for Fiscal Year 2020-2021 to J. Graham Construction; Neece Construction; and Torres Concrete Construction as Recommended by Staff, Approve Contracts Contingent Upon the Submission of Required Contract Documents and Approve City Manager or his Designee to Sign Notices to Proceed) to the consent agenda and approve as presented. The motion was seconded by Trustee Davis. The Trust was polled with the following results. Lewis, Aye Davis, Aye Orcutt, Aye Weston, Aye Schultz, Aye Chairman Schultz declared the motion carried. Approve Claims Moved to consent agenda. Approve Minutes: May 05, 2020 (Regular) Moved to consent agenda. MSUA Page 1 of 9 May 19, 2020 Approve Award of Annual Concrete Repair Bid C20-16 for Fiscal Year 2020-2021 to J. Graham Construction; Neece Construction; and Torres Concrete Construction as Recommended by Staff, Approve Contracts Contingent Upon the Submission of Required Contract Documents and Approve City Manager or his Designee to Sign Notices to Proceed Moved to consent agenda. Accept or Reject Railroad Crossing Permit Contract With BNSF for East Central Waterline Railroad Crossing Tyler Cline explained the permit is to allow the waterline to cross under the railroad track. BNSF required a commercial liability policy of two million dollars ($2,000,000) per occurrence and four million dollars ($4,000,000) aggregate for the life of the waterline. This was less than they originally required. The liability policy will cover multiple locations. Trustee Orcutt moved to accept the railroad crossing permit contract with BNSF for East Central waterline railroad crossing. The motion was seconded by Chairman Schultz. The Trust was polled with the following results. Orcutt, Aye Schultz, Aye Lewis, Aye Davis, Aye Weston, Aye Chairman Schultz declared the motion carried. Accept or Reject bid #C20-08 in the Amount of $1,777,645.00 to Jeff Asbell Excavating & Trucking for East Central Avenue Waterline Replacement Project. DWSRF Project No. P40-2005813-02, Approve Contract Contingent Upon the Submission of Required Contract Documents and Approve City Manager or his Designee to Sign Notices to Proceed Tyler Cline spoke about agenda item #10 which was bid#C20-08 and agenda item #11 which was change order #1 for bid#C20-08. Cline explained the project went to bid and came back higher than the budgeted. The project was rebid, and the bids came in lower than the first round of bids. The bids still came in over budget and so there is a change order that will bring the project back into budget. Trustee Davis moved to accept bid #C20-08 in the amount of $1,777,645.00 to Jeff Asbell Excavating & Trucking for East Central Avenue waterline replacement project. DWSRF project no. P40-2005813-02, approve contract contingent upon the submission of required contract documents and approve city manager or his designee to sign notices to proceed. The motion was seconded by Trustee Lewis. The Trust was polled with the following results. Davis, Aye Lewis, Aye Orcutt, Aye Weston, Aye Schultz, Aye Chairman Schultz declared the motion carried. Accept or Reject Change Order #1 for Project #C20-08 for East Central Avenue Waterline Replacement Project. DWSRF Project No. P40-2005813-02 Trustee Lewis moved to accept change order #1 for project #C20-08 for East Central Avenue waterline replacement project DWSRF project no. P40-2005813-02. The motion was seconded by Chairman Schultz. The Trust was polled with the following results. Lewis, Aye Schultz, Aye Orcutt, Aye Davis, Aye Weston, Aye Chairman Schultz declared the motion carried. Accept or Reject Anderson Engineering Work Order #PJL-2502A for Main Street Inspection Services Not to Exceed $229,216.80 Tyler Cline explained that an inspector is required for the project. Olsson & Associates designed the project and so it is important to have Anderson Engineering work directly with the contractor to ensure that all design specs are met or approve changes to construction plans as needed. The engineer will be onsite every day. MSUA Page 2 of 9 May 19, 2020 Chairman Schultz moved to accept Anderson Engineering work order #PJL-250A for Main Street inspection services not to exceed $229,216.80. The motion was seconded by Trustee Lewis. The Trust was polled with the following results. Schultz, Aye Lewis, Aye Orcutt, Aye Davis, Aye Weston, Aye Chairman Schultz declared the motion carried. Accept or Reject Anderson Engineering Work Order #PJL-2502B for Central Avenue Waterline Inspection Services Not to Exceed $106,832.00 Tyler Cline explained that an inspector is required for the project since the funding is coming from the Drinking Water State Revolving Fund. Dean Kruithof explained that this will put an engineer stamp on the project that the project was built as designed. Trustee Davis moved to accept Anderson Engineering work order #PJL-250B for Central Avenue waterline inspection services not to exceed $106,832.00. The motion was seconded by Trustee Orcutt. The Trust was polled with the following results. Davis, Aye Orcutt, Aye Lewis, Aye Weston, Aye Schultz, Aye Chairman Schultz declared the motion carried. Staff Reports (Written report included in packet, if available staff is present for questions) None. Trustee Community Announcements None. Adjournment Trustee Weston moved to adjourn the meeting. The motion was seconded by Trustee Orcutt. The Trust was polled with the following results: Weston, Aye Orcutt, Aye Lewis, Aye Davis, Aye Schultz, Aye Chairman Schultz declared the meeting adjourned at 4:12PM. ___________________ _____________________ _______________________ Trustee Lewis Trustee Orcutt Trustee Weston ___________________ _____________________ ATTEST: ________________________ Trustee Schultz, Chairman Trustee Davis Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Tuesday, May 19, 2020 VENDOR DESCRIPTION INVENTORY MSUA Page 3 of 9 May 19, 2020  UTILITY SUPPLY POLY ADAPTER (PO#20-01438) 605.76 605.76 CUSTOMER SERVICE ACI PAYMENTS RETURN CHARGES 5.00 FUELMAN FUEL USAGE 5/11/2020 11.80 PEREGRINE FACE MASKS 70.00 PEREGRINE FACE MASKS 70.00 156.80 ADMINISTRATIVE SERVICES GOODELL, STRATTON RULE CURVE CHANGE (PO#20-01464) 810.00 GRDA PURCHASED POWER 4/1-4/30/2020 568,606.79 569,416.79 METERING FUELMAN FUEL USAGE 4/20-4/27/2020 66.13 FUELMAN FUEL USAGE 5/4-5/11/2020 98.16 INTEGRIS OCCUPATIONAL HEP B - JACOB BREWER 75.00 239.29 IT CONTROL SCAN SPG PACKAGE - AIRPORT 34.95 DAVENPORT GROUP YEARLY RENEWAL VMWARE (PO#20-01492) 4,332.00 UNITAS GLOBAL CLOUDBACKUP (PO#20-01471) 2,006.00 ZOOM VOICE COMMUNICATION 149.90 6,522.85 ELECTRIC ACE NYLON ROPE, BATTERY, LEVEL LINE 62.92 B&B HITCH LOCK 21.50 B&B SELF ETCHING 41.86 B&B RUBBER CUSHION 139.10 BNSF RAILROAD APPLICATION FEE 69A CROSSING (PO#20-01498) 800.00 BORDER STATES METERS (PO#20-01356) 1,737.68 DELL LATITUDE 5420 RUGGED (PO#20-01208) 1,215.94 FUELMAN FUEL USAGE 4/20-4/27/2020 695.24 FUELMAN FUEL USAGE 5/4-5/11/2020 790.47 INTEGRIS OCCUPATIONAL HEP B - GABRIEL MUSTAIN 75.00 INTEGRIS OCCUPATIONAL HEP B - CODY KOGER 75.00 IRON WORKS PIPE 25.60 KARNES PRO TIRE TRAILER TIRES 245.07 LOCKE SUPPLY SCREWS, HEX SCREWS 196.66 LOCKE SUPPLY CONNECTORS 463.80 MAIN STREET CAR WASH CAR WASH - ELECTRIC 51.84 OKLAHOMA TURNPIKE AUTH. TOLL FEES 4/1-4/30/2020 14.85 OKLAHOMA TURNPIKE AUTH. TOLL FEES 4/1-4/30/2020 1.10 OLSSON UTILITY RELOCATION (PO#20-01506) 970.56 OZARKO TIRES ROTATE/ALIGNMENT 115.00 MSUA Page 4 of 9 May 19, 2020  TINT N MORE WIRE PULLING STEPS (PO#20-01096) 2,558.00 T&R ELECTRIC SWITCHGEAR (PO#20-01321) 3,000.00 13,297.19 ROW ACE HARDWARE FESCUE, TAPE MEASURE 71.98 ARVEST LEASE PAYMENT 5/2020 786.01 BACCO TREE TRIMMING (PO#20-01466) 5,207.70 BACCO TREE TRIMMING (PO#20-01499) 5,207.70 FUELMAN FUEL USAGE 4/20-4/27/2020 53.56 FUELMAN FUEL USAGE 5/4-5/11/2020 126.51 O'REILLY AIR FILTER 29.67 TREVOR SHAMBLIN CDL RENEWAL (PO#20-01457) 18.00 11,501.13 WATER PRODUCTION ACCURATE TOTAL COLIFORM TESTING 225.00 FASTENAL GAS CANS, BATH TISSUE 393.54 618.54 WATER DISTRIBUTION ARVEST LEASE PAYMENT 5/2020 1,224.54 B&L WATERWORKS MJ CROSS 137.22 B&L WATERWORKS BLUE TUBING 456.00 B&L WATERWORKS BLUE TUBING 114.00 B&L WATERWORKS SHOVEL 84.18 FUELMAN FUEL USAGE 4/20-4/27/2020 286.11 FUELMAN FUEL USAGE 5/4-5/11/2020 305.38 INTEGRIS OCCUPATIONAL HEP B - CHARLES CUNNINGHAM 75.00 KARNES PRO TIRE TIRES (PO#20-01508) 589.71 O'REILLY FUEL FILTERS 100.42 O'REILLY HOSE/MEGA CRIMP 91.40 POLY PRO BUTTON HEAD BOLT, ATTACHMENT (PO#20-01449) 512.20 POLY PRO BREAKER, CORD, HEATER CONTROL (PO#20-01449) 531.40 SCURLOCK MANHOLE RING COVER (PO#20-01379) 700.00 US BANK LEASE PAYMENT 5/2020 1,724.50 UTILITY SUPPLY POLY TUBE 495.00 UTILITY SUPPLY SWIVEL ADAPTER 450.00 WILLIAM THOMAS SURVEY (PO#20-01459) 2,400.00 4,442.27 14,719.33 POLLUTION CONTROL ARVEST LEASE PAYMENT 5/2020 1512.65 BRANDING & APPAREL STORE EMPLOYEE SHIRTS 282.56 EARP FILTRATION DIG BLOWER FILTERS (PO#20-01444) 705.00 FUELMAN FUEL USAGE 4/20-4/27/2020 123.05 FUELMAN FUEL USAGE 5/4-5/11/2020 38.88 MSUA Page 5 of 9 May 19, 2020  KATNER GEAR OIL 46.45 MIAMI NEWS RECORD PUBLICATION OF DRAFT PERMIT 96.20 O'REILLY OIL FILTER, WIPER FLUID 22.97 RONKEN INDUSTRIES UV CAPACITORS (PO#20-01390) 762.59 3590.35 WASTE WATER COLLECTION FUELMAN FUEL USAGE 4/20-4/27/2020 81.97 FUELMAN FUEL USAGE 5/4-5/11/2020 120.60 J&R EQUIPMENT CAMERA SYSTEMS (PO#20-01304) 9045.83 9248.40 SOLID WASTE ADMIRAL EXPRESS OFFICE SUPPLIES 154.12 AIRE MASTER DEODORIZER SERVICE 25.42 FUELMAN FUEL USAGE 4/20-4/27/2020 970.26 FUELMAN FUEL USAGE 5/4-5/11/2020 1050.99 HK ELECTRIC NEW BREAKER 55.00 HYSPECO EJECTION CYLINDER (PO#20-01330) 1618.90 KEMP STONE CRUSHER RUN ROCK 335.95 N.E.O FAB 10 YD. ROLL OFF (PO#20-00633) 9150.00 N.E.O FAB 4 TD. FRONT LOAD DUMP (PO#20-00914) 1032.00 OKLAHOMA TURNPIKE AUTH. TOLL FEES 3/1-3/31/2020 10.25 O'REILLY MEGA CRIMP 65.62 SOUTHERN TIRE MART TRASH TRUCK TIRES (PO#20-01448) 1520.00 TORRES CONCRETE CONST. REPOUR DUMP PAD (PO#20-01166) 850.00 WELCH STATE BANK LEASE PAYMENT 2019 MACK ROLL OFF TRUCK 5818.67 WELCH STATE BANK LEASE PAYMENT 2018 MACK REFUSE TRUCK 10653.36 33310.54 STORMWATER J&R EQUIPMENT CAMERA SYSTEMS (PO#20-01304) 5000.00 5000.00 BOK FINANCIAL BOND TRUSTEE FEES 375.00 DHS- LIHEAP OVERPAYMENT 147.09 UTILITY FINAL REFUNDS 626.75 MSUA CREDIT CARDS 3/16-3/31/2020 60458.08 SALARIES & BENEFITS 5/6/2020 128743.10 TOTAL MSUA CLAIMS $ 858,576.99 SPECIAL UTILITY AUTHORITY May 19, 2020 MARCH 16, 2020 - MARCH 31, 2020 INVENTORY - ELECTRIC MSUA Page 6 of 9 May 19, 2020 BORDER-ARRESTORS $221.82 BORDER STATES-ARRESTORS $332.73 BORDER STATES-ARRESTORS $147.88 BORDER-JOINT COMPOUND $249.12 BORDER-GUY STRAIN $499.20 GENERAL MACH-PADLOCKS $1,749.60 BORDER-SPLICES $448.83 BORDER-JOINT COMPOUND $156.00 TOTAL $3,805.18 INVENTORY - WATER B&L WATERWORKS-VALVES $4,450.44 TOTAL $4,450.44 INVENTORY - MISCELLANEOUS M&K OUTDOOR-BAR/OIL $272.00 TOTAL $272.00 CUSTOMER SERVICE PEREGRINE-PRINTING $365.96 PEREGRINE-PRINTING $286.30 PEREGRINE-POSTAGE $763.23 PEREGRINE-POSTAGE $597.09 TOTAL $2,012.58 ADMINISTRATIVE SERVICES FAIRFIELD INN-FEMA TRAINING/BT $504.00 BEST WESTERN-OMCTFOA/JF $480.00 BEST WESTERN-OMCTFOA/MA $480.00 TOTAL $1,464.00 METERING ACE-LIMB TRIMMERS $45.98 WALMART-LENS CLEANER $13.32 CLEAN UNIFORM-RENTAL $13.86 TOTAL $73.16 INFORMATION TECHNOLOGY NETWORK SOLUTIONS-DOMAIN RENEW $15.99 CANON-COPIER CONTRACT $3,460.72 CANON-COPIER CONTRACT $177.45 NETWORK SOLUTIONS-DOMAIN RENEW $119.97 TOTAL $3,774.13 ELECTRIC WALMART-GEL PENS/MOUSE $20.65 SOONER PRINT-PLAT MAP BOOKS $33.00 MSUA Page 7 of 9 May 19, 2020 ACADEMY-CAMERAS $432.76 TRACTOR SUPPLY-LASHING STRAP $7.99 BORDER STATES-LIGHT BULBS $148.00 FARWEST LINE-SOCKET TOOLS $485.49 LOCKE-LIGHT BULBS $61.20 STUART IRBY-SHRINK SKIRT $420.00 WALMART-SD CARDS $49.36 CLEAN UNIFORM-RENTAL $207.09 FARWEST-BIB PANTS $461.67 OK ASSESSOR-APPRAISAL ASST $30.00 TOTAL $2,357.21 RIGHT-OF-WAY MIAMI AUTO COLOR-MASKS $30.00 CLEAN UNIFORM-RENTAL $66.84 TOTAL $96.84 WATER PRODUCTION MIAMI IND-GATORLINE $122.73 WALMART-TOOLS $56.70 OREILLY-FILTER WRENCH $13.99 OREILLY-OIL/FILTER $56.79 TRACTOR SUPPLY-HOOKS/BOTTLES $92.79 ACE-CHAIN COIL $224.25 BRENNTAG-TUBE/FITTINGS $197.00 USPS-AP TO DEQ $14.65 TOTAL $778.90 WATER DISTRIBUTION TRACTOR SUPPLY-TPOST $103.80 M&D LUMBER-2X4s $21.78 ACE-OIL/FUNNEL/SOCKET SET $44.95 M&D LUMBER-WOOD SCREW $5.29 TRACTOR SUPPLY-BINDER CHAIN $159.98 ACE-BOARD/TROWEL $27.01 TRACTOR SUPPLY-STRAPS $59.94 ACE-SOCKET SET $33.58 DITCH WITCH-NOZZLE FILTERS $292.68 PHILLIPS-FUEL #123 $49.50 PHILLIPS-FUEL #130 $26.00 NORTHERN SAFETY-LATEX GLOVES $362.53 AMAZON-CHLORINE GRANULES $459.05 SPARKLIGHT-INTERNET $89.79 CLEAN UNIFORM-RENTAL $33.00 USPS-OPERATOR'S LICENSE $7.60 DEQ-LICENSE/C CUNNINGHAM $124.00 TOTAL $1,900.48 MSUA Page 8 of 9 May 19, 2020 POLLUTION CONTROL WALLIS-OIL $194.13 GRAINGER-DAMPER $35.19 SUPPLY HOUSE-PVC DRAINS $446.76 USA BB-LAB SUPPLIES $282.11 USA BB-GLOVES $289.88 TOTAL $1,248.07 SOLID WASTE HARBOR FREIGHT-MISC TOOLS $439.07 BO'S-TIRE REPAIR G4 $150.00 BO'S-G6 TRE REPAIR $50.00 BUFFALO RANCH-DEF $499.50 BUFFALO RANCH-DEF CREDIT ($546.20) BUFFALO RANCH-DEF $546.20 TSC-ROUND UP $479.88 ACE-PAINTING SUPPLIES $33.96 CLEAN UNIFORM-RENTAL $74.22 WCA-TIPPING FEES $31,992.80 TOTAL $33,719.43 STORMWATER PCI-SPILL BMPS $4,505.66 TOTAL $4,505.66 GRAND TOTAL $60,458.08 MSUA Page 9 of 9 May 19, 2020  THE CITY OF MIAMI, OKLAHOMA BUDGET SUMMARY FISCAL YEAR 2020-2021 510 - SPECIAL UTILITY AUTHORITY FUND ESTIMATED RESOURCES REVENUES: Taxes - Intergovernmental - Charges for Services 27,079,800 Licenses, Permits, Fees - Fines and Forfeitures - Investment Income - Miscellaneous 618,550 Subtotal - Revenues 27,698,350 OTHER RESOURCES: Transfers In From Other Funds 6,460,000 Prior Year Reserves - Carryover 2,264,273 TOTAL ESTIMATED RESOURCES 36,422,623 ESTIMATED USES EXPENDITURES BY DEPARTMENT: Administration/General Government and Purchased Power (DPU) 11,436,020 Customer Service 285,456 Metering 231,828 Information Technology 626,858 Legal - Municipal Court - Police/Police Communications - Fire - Emergency Management - Police Maintenance Operations Code Compliance - HR/Risk Management - Streets - Solid Waste 1,435,837 Cemetery - Facilities - Sports Activities Parks/Swimming Pool - Animal Control - Library - MCVB/Coleman Theatre - Water Production/Water Distribution/Wastewater Collection 1,884,130 Electric/Right-of-Way 3,514,268 Community Development 231,361 Airport - Pollution Control 492,165 Debt Service 960,000 Claims and benefits - TRANSFERS: - Transfers to other funds 12,470,581 TOTAL ESTIMATED EXPENDITURES 33,568,504 OTHER USES: Reserve for Employee Compensation Obligations - Reserve for Restricted Fund Purposes - Reserve for Emergencies and Shortfalls 2,854,119 TOTAL OTHER USES 2,854,119 TOTAL ESTIMATED USES 36,422,623 NOTICE OF PROPOSED BUDGET PUBLIC HEARING A public hearing on the FY 2020-2021 City of Miami Budget will be held at 5:30 pm on June 02, 2020 or immediately following the completion of the meeting of the Miami Special Utility Authority at the Miami City Hall for the purposes of discussing and developing the City budget for the fiscal year beginning July 1, 2020. The public hearing is open to the public and citizens comments on the proposed budget will be welcome. A copy of the proposed budget is available in the Office of the City Manager.  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA June 2, 2020 MEETING DATE: AGENDA TITLE: Acknowledge Permit No. WL000058200178 from Oklahoma DEQ for West Central Waterline From D Street to H Street BACKGROUND: This item is just to acknowledge receiving the permit from the Oklahoma Department of Environmental Quality for 1,265 linear feet of 12” waterline and 235 linear feet of 8” waterline for West Central Avenue from D street to H street. STAFFS RECOMMENDATION: No Action Needed PRESENTER(S): Tyler Cline April 14, 2020 Mr. Tyler Cline, Director of Public Utilties Miami Special Utilities Authority 404 D Street SE Miami, Oklahoma 74354 Re: Permit No. WL000058200178 West Central Waterline Replacement Phase 2 Facility No. 2005813 Dear Mr. Cline: Enclosed is Permit No. WL000058200178 for the construction of 1,265 linear feet of twelve (12) inch HDPE, 235 linear feet of eight (8) inch HDPE potable water line and all appurtenances to serve the City of Miami, Ottawa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on April 14, 2020. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the Miami Special Utilities Authority, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, Qusay R. Kabariti, P.E. Construction Permit Section Water Quality Division QRK/RC/md Enclosure c: Debbie Nichols, Regional Manager, DEQ GROVE DEQ OFFICE Shaun W. McConnaughey, P.E., Olsson Associates, Inc  PERMIT No. WL000058200178 WATER LINES FACILITY No. 2005813 PERMIT TO CONSTRUCT April 14, 2020 Pursuant to O.S. 27A 2-6-304, the Miami Special Utilities Authority is hereby granted this Tier I Permit to construct 1,265 linear feet of twelve (12) inch HDPE, 235 linear feet of eight (8) inch HDPE potable water line and all appurtenances to serve the City of Miami, located in Section 25, T-28-N, R-22-E, Ottawa County, Oklahoma, in accordance with the plans approved April 14, 2020. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101-1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code through the approved hydraulic analysis. The fire flow provided is 2,000 gpm. 2) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 3) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 4) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [OAC 252:626-19-2]. 7) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes.  PERMIT No. WL000058200178 WATER LINES FACILITY No. 2005813 PERMIT TO CONSTRUCT 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer/builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. Section 2-6-201 et seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101-1677 or by phone at (405) 702-8100. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626-19-2(h)(1) and OAC 252:626-19-2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling.  PERMIT No. WL000058200178 WATER LINES FACILITY No. 2005813 PERMIT TO CONSTRUCT Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. QRK Rocky Chen, P.E., Engineering Manager, Construction Permit Section Water Quality Division  City of Miami Group Medical Plan 2019-2020 Year To Date Expense Report Monthly Cost Covered Employees PPO Total Claims Paid Administrative Fees Stoploss Total Employee E+Child E+Spouse Family Savings Medical RX Disability TPA UR / PPO Repricing Insurance Expense July 2019 140 21 10 14 $ 128,376.56 $ 120,847.85 $ 15,933.42 $ - $ 3,006.25 $ 971.25 $ 231.25 $ 19,463.80 $ 160,453.82 Voids/Refunds $ (6,190.06) $ (6,190.06) August 135 19 9 15 $ 113,064.62 $ 87,806.39 $ 9,204.38 $ - $ 2,892.50 $ 934.50 $ 222.50 $ 18,692.23 $ 119,752.50 Voids/Refunds $ (1,024.32) $ (1,024.32) September 133 18 9 15 $ 20,137.74 $ 60,955.53 $ 8,432.16 $ - $ 2,843.75 $ 918.75 $ 218.75 $ 18,344.69 $ 91,713.63 Voids/Refunds $ (604.46) $ (5,090.46) $ (5,694.92) October 134 18 6 15 $ 115,157.47 $ 137,807.31 $ 13,987.77 $ - $ 2,811.25 $ 908.25 $ 216.25 $ 17,837.50 $ 173,568.33 Voids/Refunds $ - November 141 20 8 15 $ 36,841.70 $ 66,050.03 $ 12,350.65 $ - $ 2,990.00 $ 966.00 $ 230.00 $ 19,151.17 $ 101,737.85 Voids/Refunds $ (677.76) $ (677.76) December 145 19 8 15 $ 202,783.47 $ 104,747.57 $ 11,126.04 $ - $ 3,038.75 $ 981.75 $ 233.75 $ 19,262.57 $ 139,390.43 Voids/Refunds $ (6,683.55) $ (6,683.55) January 2020 142 19 7 15 $ 122,174.65 $ 92,199.16 $ 12,485.05 $ 175.00 $ 2,973.75 $ 960.75 $ 228.75 $ 18,838.54 $ 127,861.00 Voids/Refunds $ (2,117.10) $ (2,117.10) February 141 18 7 17 $ 77,490.52 $ 62,078.26 $ 12,572.04 $ 425.00 $ 2,973.75 $ 960.75 $ 228.75 $ 18,956.61 $ 98,195.16 Voids/Refunds $ - March 139 18 7 15 $ 36,022.26 $ 118,982.38 $ 9,503.54 $ - $ 2,908.75 $ 939.75 $ 223.75 $ 18,414.51 $ 150,972.68 Voids/Refunds $ (19,390.00) $ (7,395.42) $ (26,785.42) April 142 18 7 15 $ 33,573.61 $ 43,551.53 $ 13,550.31 $ - $ 2,957.50 $ 955.50 $ 227.50 $ 18,643.98 $ 79,886.32 Voids/Refunds $ (890.72) $ (890.72) May $ - $ - $ - $ - $ - Voids/Refunds $ - June $ - $ - $ - $ - $ - Voids/Refunds $ - Reinsurance Reimbursements $ - $ - Total 1392 188 78 151 $ 885,622.60 $ 865,022.31 $ 99,085.21 $ 600.00 $ 29,396.25 $ 9,497.25 $ 2,261.25 $ 187,605.60 $1,193,467.87 Average Cost per Employee $ 478.18 $ 54.77 $ 0.33 $ 16.25 $ 5.25 $ 1.25 $ 103.71 $ 659.74 Percent of Total Cost 72% 8% 0% 2% 1% 0% 16% 100% Aggregate Factors $ 624.58 $ 1,863.63 $ 1,863.63 $ 1,863.63 YTD Aggregate Calculated: $ 1,646,549.07 Total Paid vs Aggregate: 59% Employee E+Child E+Spouse Family YTD Average Monthly Cost for Medical Insurance $522.74 $888.66 $1,097.75 $1,411.40 -18.1% Recommended Funding $638.08 $1,084.74 $1,339.98 $1,722.83 vs budget  SPECIFIC STOP LOSS TRIGGER REPORT TPA Name: Benefit Management, Inc. Plan Name: City of Miami Contract: 12/15 Deductible: $75,000 + $50,000 Aggregate Laser(s): None Reinsurance Carrier: Everest Reported Thru: 4/30/2020 Policy Effective Dates: 07/01/19 - 09/30/20 Claimant: Age: 61 Relation: Self Status: Retired 5/1/19 Employee: MALE Amount: $ 70,707.74 Diagnosis: Prognosis: Good TX: Claimant: Age: 49 Relation: Spouse Status: Termed 1/1/2020 Employee: MALE Amount: $ 101,456.05 Diagnosis: Prognosis: Good TX: Claimant: Age: 63 Relation: Spouse Status: Active Employee: FEMALE Amount: $ 45,400.38 Diagnosis: Prognosis: Good TX: Claimant: Age: 58 Relation: Self Status: Active Employee: FEMALE Amount: $ 38,032.66 Diagnosis: Prognosis: Fair TX: Claimant: Age: Relation: Status: Employee: Amount: Diagnosis: Prognosis: TX: