Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Tuesday, December 1, 2020 VENDOR DESCRIPTION INVENTORY M&K OUTDOORS STIHL CHOPSAW BLADES (PO#21-00494) 1,440.00 UTILITY SUPPLY ASSORTED PACKS, BOLTS (PO#21-00570) 5,022.80 UTILITY SUPPLY TEE BOLTS 499.20 6,962.00 CUSTOMER SERVICE ACI PAYMENTS RETURN CHECK FEES 15.00 15.00 ADMINISTRATIVE SERVICES DAVIS WRIGHT TREMAINE PENSACOLA PROJECT (PO#21-00673) 6,563.50 6,563.00 METERING ESTES AUTOMOTIVE 2015 F-150 REPAIRS (PO#21-00619) 500.00 500.00 IT CONVERGEONE SOFTWARE (PO#21-00153) 9,975.00 CONVERGEONE PROFESSIONAL SERVICES 122.50 10,097.50 ELECTRIC ANDERSON ENGINEERING TRUCK RT. & VETERANS (PO#21-00658) 8,015.00 B&B AUTO SUPPLY OIL 80.64 B&B AUTO SUPPLY MINATURE LAMP 2.48 FASTENAL SAFETY GLASSES 109.92 KARNES PRO TIRE 4 NEW TIRES (PO#21-00655) 1,354.00 MAIN STREET CAR WASH NOVEMBER CAR WASH 24.98 MIAMI INDUSTRIAL HYDRAULIC HOSE, CLAMPS 187.76 MIAMI INDUSTRIAL COWHIDE GLOVES 252.00 OLSSON SUBSTATION CONSTRUCTION (PO#21-00657) 11,307.76 OLSSON WELL #T IMPROVEMENTS (PO#21-00671) 3,191.43 OLSSON SANITARY IMPROVEMENTS (PO#21-00672) 22,313.83 OMUSA MESO TRAINING (PO#21-00674) 900.00 PMI CANVAS ACCESS, DATA PLAN 384.00 TYLER CLINE OMA BOARD OF DIRECTORS (PO#21-00642) 218.80 48,342.60 ROW BACCO LINE CLEARANCE (PO#21-00670) 4,436.38 MAIN STREET CAR WASH NOVEMBER CAR WASH 46.99 4,483.37 WATER DISTRIBUTION B&L WATERWORKS CAMLOCK, CUTTERS 253.50  HUGOS SHOP TOWELS 164.46 HUGOS OFFICE SUPPLIES 453.40 JCI CABLE (PO#21-00554) 23,979.12 KEMPSTONE CRUSHER RUN (PO#21-00531) 4,277.75 LOCKE SUPPLY KLEIN FISH TAPE 79.41 MIAMI INDUSTRIAL HYDRAULIC HOSES 187.76 29,395.40 POLLUTION CONTROL JWC CHANNEL MONSTER GRINDER (PO#21-00549) 24,273.02 24,273.02 SOLID WASTE ACTION GRAPHICS RECEIPT BOOKS 295.00 AIRE MASTER DEODORIZING SERVICES 19.71 ALERT 360 MONITORING SERVICES 30.00 KATNER HOSE, FITTINGS 137.84 O'REILLY TRANSMISSION FLUID 109.95 O'REILLY ANTIFREEZE 14.99 SOUTHERN TIRE MART STEER TIRES (PO#21-00654) 1,907.98 2,515.47 MSUA CC PAYMENT -OCTOBER 16-NOVEMBER 1,2020 79,956.28 TOTAL MSUA CLAIMS 213,103.64  SPECIAL UTILITY AUTHORITY OCTOBER 16 - NOVEMBER 1, 2020 INVENTORY - ELECTRIC IRBY ELECTRIC INVENTORY $495.00 STUART ELECTRIC INVENTORY $492.00 BORDER ELECTRIC INVENTORY $442.34 BORDER ELECTRIC INVENTORY $474.60 BORDER ELECTRIC INVENTORY $402.90 BORDER ELECTRIC INVENTORY $466.26 BORDER ELECTRIC INVENTORY $24.54 STUART ELECTRIC INVENTORY $492.00 BORDER ELECTRIC INVENTORY $463.03 STUART ELECTRIC INVENTORY $492.00 BORDER ELECTRIC INVENTORY $480.92 BORDER ELECTRIC INVENTORY $497.85 BORDER ELECTRIC INVENTORY $498.00 BORDER ELECTRIC INVENTORY $301.50 BORDER ELECTRIC INVENTORY $171.60 B & L - WAREHOUSE SUPP $1,579.06 AMAZON MISC INVEN. $462.00 TOTAL $8,235.60 CUSTOMER SERVICE PEREGRINE- PRINTING $386.53 PEREGRINE- POSTAGE $612.69 PEREGRINE- RATES INSERT $426.30 PEREGRINE- POSTAGE $806.13 PEREGRINE- PRINTING $293.78 TOTAL $2,525.43 ADMINISTRATIVE SERVICES LAKELAND - COPIER CONTRACT $82.17 TOTAL $82.17 METERING AMAZON-METAL DETECT $557.95 OREILLY- UNT132 FUEL PUMP $260.59 KARNES- UNIT 132 OIL CHANGE $34.86 WALMART- BATTERIES $84.04 CLEAN - UNIFORM $2.59 CLEAN - UNIFORM $2.59 CLEAN - UNIFORM $2.59 CLEAN - UNIFORM $2.59 CLEAN - UNIFORM $2.59 TOTAL $950.39 INFORMATION TECHNOLOGY CANON - COPIER CONTRACT $3,447.24 CANON - COPIER CONTRACT $175.86  SPECIAL UTILITY AUTHORITY OCTOBER 16 - NOVEMBER 1, 2020 WALMART- PRINT/SUPP $101.94 WALMART- USB EXTEND $24.40 TOTAL $3,749.44 ELECTRIC LAKELAND - COPIER CONTRACT $82.32 FARWEST LINE - VEST $374.53 HARBOR STORAGE BINS $36.11 STUART IRBY- CONNECTORS $495.00 FARWEST LINE CLIMBING GEAR $713.87 THE HOME DEPOT RIDGID BOX $324.64 FARWEST LINE WRENCHES $459.17 FARWEST LINE SWEATSHIRT $121.07 J.L. MATTHEWS CO. JACKET $200.35 CLEAN - UNIFORM $130.42 CLEAN / UNIFORM $130.42 CLEAN - UNIFORM $130.42 CLEAN - UNIFORM $130.42 TOTAL $3,328.74 RIGHT-OF-WAY HARBOR NITRILE O RING $6.56 CLEAN - UNIFORM $32.28 CLEAN / UNIFORM $32.28 CLEAN - UNIFORM $32.28 CLEAN - UNIFORM $32.28 DUTCHMAN FARMS XMAS TREE $1,805.00 DUTCHMAN FARMS - XMAS TREE $1,805.00 TOTAL $3,745.68 WATER PRODUCTION CLEAN - UNIFORM $11.55 ACE HDWE FLOOR FINISH $59.97 TOTAL $71.52 WATER DISTRIBUTION CLEAN - UNIFORM $11.55 CLEAN - UNIFORM $11.55 TRACTOR SUPP-RASP W/HANDLE $19.99 LAMBERT TRACTOR ASPHALT IRON $498.80 HARBOR FREIGHT NUT DRIVER SET $8.99 AMAZON- INVENTORY $462.00 KARNES - FLAT ON TRAILER $304.42 ACE- BATTERY OPC GENRTR $14.99 M&K OUTDOOR GRND PK REPAIR $134.29 HYSPECO-HYD RPR $951.64 B&L- CPLNGS, SLVES, RSTRNT $2,096.82  SPECIAL UTILITY AUTHORITY OCTOBER 16 - NOVEMBER 1, 2020 WALMART BATTERIES $104.33 SPARKLIGHT OCT CABLE $89.79 TRACTOR INSULATED BIBS $174.98 TOTAL $4,884.14 POLLUTION CONTROL WALLIS LUBE OIL $240.44 ELEC MOTOR- WH FAN $138.83 ACE HDWE - MULCH $52.35 ACE HDWE - KNF BLADES $5.18 PACE-WEEKLY EFFLUENT $2,418.00 USA BB BOD BOTTLES $391.23 TOTAL $3,246.03 SOLID WASTE CLEAN - UNIFORM $11.55 CLEAN - UNIFORM $11.55 WASTE RESRCH-FREIGHT CHARGE $105.42 BO'S TIRE-TIRES MOUNTED $250.00 WCA - TIPPING FEES $48,758.62 TOTAL $49,137.14 GRAND TOTAL $79,956.28 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN SPECIAL SESSION NOVEMBER 24, 2020, IN THE MIAMI CIVIC CENTER BANQUET ROOM AT 4:30 PM WITH THE FOLLOWING MEMBERS PRESENT: Bless Parker, Chairman Tyler Cline, Interim Trust Manager Doug Weston, Trustee (Absent) Ben Loring, Trust Attorney Ryan Orcutt, Trustee Melissa Moore, City Clerk Vicki Lewis, Trustee David Davis, Trustee Notice of a special meeting of the Miami Special Utility Authority, Miami, Oklahoma, called by Chairman Bless Parker, was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 3:45PM on November 19, 2020, pursuant to 25 O.S. §311(9) (a) and (b) and the agenda was displayed and posted in the same manner on November 23, 2020, at 3:30PM. THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Parker called the meeting to order at 4:30PM. The Pledge of Allegiance was led by Chairman Parker. Public Input and Unscheduled Personal Appearances None. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 4 through Item 5 be placed on the consent agenda. Trustee Orcutt moved to transfer Item #4 (Approve Claims) through Item #5 (Approve Minutes: November 03, 2020 (Regular)) to the consent agenda and approve as presented. The motion was seconded by Trustee Lewis. The Trust was polled with the following results. Orcutt, Aye Lewis, Aye Davis, Aye Parker, Aye Weston, Absent Chairman Parker declared the motion carried. Approve Claims Moved to consent agenda. Approve Minutes: November 03, 2020 (Regular) Moved to consent agenda. 2021 Meeting Schedule MSUA meetings will be moved to Mondays at 6PM and the Council work session will be moved to Mondays at 5:30PM. Chairman Parker moved to approve a 2021 meeting schedule with MSUA meetings on Mondays at 6PM and Council work sessions on Mondays at 5:30PM. The motion was seconded by Trustee Davis. The Trust was polled with the following results. Parker, Aye Davis, Aye Lewis, Aye Orcutt, Aye Weston, Absent Chairman Parker declared the motion carried. MSUA Page 1 of 5 November 24, 2020 Staff Reports (Written report included in packet, if available staff is present for questions) None. Trustee Community Announcements None. Adjournment Trustee Orcutt moved to adjourn the meeting. The motion was seconded by Trustee Davis. The Trust was polled with the following results: Orcutt, Aye Davis, Aye Lewis, Aye Parker, Aye Weston, Absent Chairman Parker declared the meeting adjourned at 4:35PM. ___________________ _____________________ _______________________ Trustee Lewis Trustee Orcutt Trustee Weston ___________________ _____________________ ATTEST: ________________________ Trustee Parker, Chairman Trustee Davis Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Tuesday, November 24, 2020 DESCRIPTION VENDOR INVENTORY * BORDER STATES BUMPER POST (PO#21-00092) 1,209.96 BRENNTAG CHLORINE CYLINDERS (PO#21-00484) 1,071.00 * FASTENAL KEYED ALIKE MASTER LOCKS (PO#21-00382) 1,787.18 HUGOS DE-ICER 267.84 UTILITY SUPPLY WATER INVENTORY (PO#21-00436) 3,269.40 7,605.38 CUSTOMER SERVICE CUMMINS ALLISON CONTRACT RENEWAL 494.00 FUELMAN FUEL USAGE 10/19-10/26/2020 13.16 507.16 ADMINISTRATIVE SERVICES DAVIS WRIGHT TREMAINE PENSACOLA RELICENSING (PO#21-00572) 26,812.75 GOODELL STRATTON RULE CURVE CHANGE (PO#21-00566) 870.73 GRDA PURCHASED POWER 10/1-10/31/2020 674,714.75 702,398.23 METERING FUELMAN FUEL USAGE 10/19-10/26/2020 107.63 MIAMI TROPHY & SCREEN PLAQUE 55.70 MSUA Page 2 of 5 November 24, 2020  PHIL HILDEBRAND RETIREMENT (PO#21-00599) 250.00 413.33 IT CONTROL SCAN SPG PACKAGE- AIRPORT 34.95 TULSA CONNECT COLEMAN THEATER DOMAIN RENEWAL 60.00 UNITAS GLOBAL CLOUD BACKUP (PO#21-00620) 2,258.10 2,353.05 ELECTRIC ACE HARDWARE SHOVEL HANDLE 36.99 ACE HARDWARE SCREWS & NUTS, SAFETY HASP 19.98 ACE HARDWARE DRIVE SET, SAWZALL, PLIERS 192.94 ARVEST LEASE PAYMENT 11/2020 8,307.43 B&B AUTO TOOLS, CONNECTORS 124.00 BEN BULLARD PERDIEM FOR ANADARKO (PO#21-00630) 269.25 CODY KOGER PERDIEM FOR ANADARKO (PO#21-00631) 266.50 DERRIC LOLLAR PERDIEM FOR ANADARKO (PO#21-00615) 266.50 GABE MUSTAIN PERDIEM FOR ANADARKO (PO#21-00633)) 275.89 FUELMAN FUEL USAGE 10/19-10/26/2020 1,173.12 JOPLIN FREIGHTLINER FILTERS, WATER SEPARATOR 381.73 * KARNES PRO TIRE TIRES & ALIGNMENT UNIT #230 (PO#21-00517) 1,272.40 LOCKE SUPPLY LITHION TOOL KIT 462.85 LOCKE SUPPLY AUGER BITS 25.64 LOCKE SUPPLY WIRE AND CONNECTORS 247.25 LOCKE SUPPLY PULL LINE 127.74 LOCKE SUPPLY SOCKETS, BITS, SCREWS, WASHERS 301.77 M&K OUTDOORS CHAINSAW BARS 202.92 M&K OUTDOORS AIR FILTERS 8.16 OKLAHOMA TURNPIKE AUTH. TOLL FEES 10/1-10/31/2020 13.60 TROY MATHIA PERDIEM FOR ANADARKO (PO#21-00632) 266.50 14,243.16 ROW * BACCO TREE SERVICE LINE CLEARANCE (PO#21-00584) 5,080.30 * BACCO TREE SERVICE LINE CLEARANCE (PO#21-00583) 4,722.28 BACCO TREE SERVICE LINE CLEARANCE (PO#21-00614) 3,723.85 BACCO TREE SERVICE LINE CLEARANCE (PO#21-00198) 4,142.90 FUELMAN FUEL USAGE 10/19-10/26/2020 86.47 PREMIER TRUCK GROUP CHIPPER TRUCK (PO#21-00613) 91,891.00 109,646.80 WATER PRODUCTION ACCURATE ENVIRONMENTAL TOTAL COLIFORM TESTING 235.00 ACCURATE ENVIRONMENTAL TOTAL COLIFORM TESTING 235.00 470.00 WATER DISTRIBUTION * ANDERSON ENGINEERING JM FOODS STAKING (PO#21-00604) 846.78 MSUA Page 3 of 5 November 24, 2020  * ANDERSON ENGINEERING 69A SEWER (PO#21-00606) 3,200.00 * ANDERSON ENGINEERING EAST CENTRAL INSPECTION (PO#21-00605) 7,550.10 * B&L WATERWORKS GASKETS, ANCHOR COUPLINGS (PO#21-00590) 919.26 * B&L WATERWORKS COUPLING, PIPE RESTRAINT (PO#21-00538) 2,199.96 * B&L WATERWORKS GASKETS, RESTRAINTS, COUPLINGS (PO#21-00539) 1,184.77 B&L WATERWORKS ELBOW, ADAPT KIT 421.82 B&L WATERWORKS PIPE RESTRAINT 496.89 B&L WATERWORKS PIPE (PO#21-00617) 632.60 FUELMAN FUEL USAGE 10/19-10/26/2020 814.43 HUGOS TAPE DISPENSER, TAPE, FOLDERS, CLIPS 210.14 * KARNES PRO TIRE MOUNT & BALANCE TIRE 371.41 KATNER MILLS PIPE 20.58 MORTAR MIX, BLOCKS, PLYWOOD, LUMBER, HARDBOARD, * M&D LUMBER REBAR, BAR TIES, 468.75 MIAMI INDUSTRIAL SUPPLY HYDRAULIC HOSE, PIPE 129.61 OKLAHOMA TURNPIKE AUTH. TOLL FEES 10/1-10/31/2020 37.95 O'REILLY BRAKE CHAMBER, CLEVIS PIN 65.13 US BANK LEASE PAYMENT 11/2020 1,724.50 * UTILITY SUPPLY MJ CROSS 422.40 * UTILITY SUPPLY POLY ADAPTER 410.48 VANCE, FORD, LINCOLN CABLE ASSEMBLY 104.03 22,231.59 POLLUTION CONTROL ARVEST LEASE PAYMENT 11/2020 1,512.65 FUELMAN FUEL USAGE 10/19/2020 25.91 JOPLIN GLOBE POLLUTION CONTROL TECH POSITION AD 29.75 KATNER MILLS BEARINGS 47.10 MIAMI NEWS RECORD POLLUTION CONTROL TECH POSITION AD 183.70 OKLAHOMA NATURAL GAS GAS USAGE 9/30-10/30/2020 20.97 O'REILLY OIL FILTER 20.18 PACE ANALYTICAL WET TEST 56.00 1,896.26 SOLID WASTE AIRE-MASTER DEODORIZER SERVICES 32.42 FUELMAN FUEL USAGE 10/19-10/26/2020 1317.96 KATNER MILLS AIR FILTERS 37.99 OKLAHOMA NATURAL GAS GAS USAGE 9/30-10/30/2020 52.14 O'REILLY BATTERY 222.40 O'REILLY HOSE, MEGA CRIMP 86.18 * TRI-STATE TRUCK CTR. ADB KIT UNIT #6206 482.13 TRI-STATE TRUCK CTR. FAN BLADE, BELT (PO#21-00128) 955.82 WELCH STATE BANK LEASE PAYMENT 11/2020 10,653.36 WELCH STATE BANK LEASE PAYMENT 11/2020 5,818.67 WEST TERMITE REGULAR SPRAY SERVICES 60.00 YELLOWHOUSE MACHINERY COMPRESSOR 441.56 MSUA Page 4 of 5 November 24, 2020  20,160.63 COMMUNITY DEVELOPMENT FUELMAN FUEL USAGE 10/26/2020 16.72 16.72 STORMWATER * COLLINS CONSTRUCTION STORMWATER REPAIR G. NE (PO#21-00445 3950.00 COLLINS CONSTRUCTION PIPE G. NE (21-00483) 5253.50 * UTILITY SUPPLY 18" STORM PIPE G. NE (PO#21-00487) 3687.00 12890.50 * DENOTES PAYMENT ON 11/10/2020 FINAL UTILITY PAYMENTS 1,118.38 SALARIES & BENEFITS NOVEMBER 5, 2020 170,392.42 TOTAL MSUA CLAIMS 1,066,343.61 MSUA Page 5 of 5 November 24, 2020  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA December 1, 2020 MEETING DATE: AGENDA TITLE: Accept or Reject bid #C20-66 for SCADA Integration, Power Substations BACKGROUND: Bids for supply and integration of the SCADA System for the Miami Substations were opened on September 29, 2020. One bid in the amount of $421,000 was received from SEL. Bids exceeded the initial supplier estimate cost of $250-257,000. Follow up clarification with the bidder found the Integrator felt utilizing different equipment models were necessary. Bidder also took several exceptions with the integration work that the MSUA would have to cover with an additional contractor or electric crews. Based on the bid being incomplete with significant exceptions and the amount being so far removed from the preliminary budget estimate, we recommend rejection and re-bid. STAFFS RECOMMENDATION: Staff recommends rejection of the bid #C20-66 for Substation SCADA Integration bids received and rebid this project. PRESENTER(S): Shaun McConnaughey Tyler Cline 24 November 2020 Mr. Tyler Cline Director of Public Utilities Miami Special Utility Authority 403 D Street SE Miami, OK 74534 RE: Contract Rejection Recommendation Substation SCADA Miami, Oklahoma – 2020 Miami Contract Number C20-66 Dear Tyler: Bids for the subject project were opened at the Miami City Offices at 2:00 pm on Thursday, September 29, 2020. One (1) bid was received as shown on the Council Background Agenda. The bid is summarized below: Bidder Contract Number Bid Price SEL C20-66 $421,000 The preliminary budget estimate received from the equipment supplier was $250k- $275k. Upon receiving these results, Olsson contacted the bidder for follow up clarification as to the discrepancy between the preliminary budget estimate and actual bid received. Those clarifications yielded some of the cost discrepancy is due to inclusion of different models of equipment the bidder felt was necessary. In our opinion, these equipment related increases do not justify the cost difference. In addition, the bidder has taken exception to a considerable amount of the installation work which the City would then have to bear the cost. Based on the bid being incomplete with significant exceptions and the amount being so far removed from the preliminary budget estimate, we recommend rejection and re-bid. Sincerely, Olsson Rustin S. Hartman, PE 1 of 1