Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Tuesday, December 15, 2020 VENDOR DESCRIPTION INVENTORY B&L WATERWORKS SCH 40" PIPE 370.00 BORDER STATES INTERMEDIATE ARREST (PO#21-00097) 4,915.80 BORDER STATES CONNECTORS, DEADENDS (PO#21-00099) 6,202.71 BORDER STATES SCH40 CONDUIT (PO#21-00384) 15,759.20 27,247.71 CUSTOMER SERVICE PIONEER PRINTING ROLL THERMAL PAPER 14.30 14.30 ADMINISTRATIVE SERVICES GOODELL, STRATTON RULE CURVE CHANGE (PO#21-006960 5,040.00 GRDA PURCHASED POWER 11/1-11/30/2020 574,563.17 OAPT US&C MEMBERSHIP DUES JF, MA, MH 75.00 OMCTFOA MEMBERSHIP FEES - MM, JF, MA, MH 150.00 QUADIENT POSTAGE FUNDING 39.00 579,867.17 METERING FUELMAN FUEL USAGE 11/2-11/23/2020 260.20 260.20 IT CDW-G WEBCAM 99.63 CONVERGEONE FIREWALL ASSISTANCE (PO#21-00675) 1,102.50 DAVENPORT GROUP PROFESSIONAL SERVICES (PO#21-00314) 1,000.00 SPARKLIGHT INTERNET 17.19 TANGENT CLOUD RENEWAL (PO#21-00749) 3,905.00 TYLER TECHNOLOGIES ANNUAL HARDWARE MAINTENANCE (PO#21-00646) 1,539.95 UNITASGLOBAL BACKUP SERVICES (PO#21-00715) 6,865.39 14,529.66 ELECTRIC ACE HARDWARE BATTERIES AA 14.99 ALTEC AUGER EXTENSION (PO#21-00702) 661.78 ALTEC LATCH KIT, ROPE (PO#21-00736) 1,316.97 ANDERSON ENGINEERING INFRASTRUCTURE-TRK. RT. & VETERANS (PO#21-00742) 1,185.50 ARVEST LEASE PAYMENT 12/2020 8,307.43 B&B AUTO TAIL LIGHT 24.00 COLLINS CONSTRUCTION DIG & BACKFILL ELECTRIC DITCH (PO#21-00703) 500.00 DA VIDEO LOVELOCAL VIDEO CAMPAIGN 220.00 FASTENAL NUTS & BOLTS 5.30 FUELMAN FUEL USAGE 11/2-11/23/2020 1,466.10 GRAND RENTAL SCISSOR LIFT RENTAL 290.12  KARNES PRO TIRE FLAT REPAIR 15.00 LOCKE SUPPLY FLOOD & SEARCH LIGHT 309.30 NORTHWEST TRANSFORMER RECONDITION TRANSFORMER 443.00 NORTHWEST TRANSFORMER REWIND TRANSFORMER (PO#21-00700) 982.00 NORTHWEST TRANSFORMER TRANSFORMER RECONDITION (PO#21-00699) 1,409.50 OKLAHOMA TURNPIKE AUTH. TOLL FEES 11/1-11/30/2020 24.40 OMUSA JT&S DUES 625.88 SOONER PRINTING NAME PLATES 405.00 SOUTHWEST ELECTRIC SUB 1 FIELD SERVICE (PO#21-00656) 14,500.00 32,706.27 ROW ACE HARDWARE EXTENSION CORD 99.99 BACCO TREE SERVICES (PO#21-00641) 5,135.54 BACCO TREE SERVICES (PO#21-00704) 4,230.20 BACCO TREE SERVICES (PO#21-00735) 5,207.70 FUELMAN FUEL USAGE 11/2-11/23/2020 154.97 14,828.40 WATER PRODUCTION ACCURATE ENVIRONMENTAL TOTAL COLIFORM 235.00 ANDERSON ENGINEERING EAST CENTRAL INSPECTION (PO#21-00701) 5,134.05 B&B HEATING & AIR REPLACED BATTERIES 85.00 MISACO SIGN POCKET T-SHIRTS, HOODIES 275.25 OKLAHOMA NATURAL GAS GAS USAGE 10/13-11/10/2020 42.28 ORWB SYSTEM MEMBERSHIP (PO#21-00691) 4,000.00 UTILITY SERVICE QUARTERLY TANK INSPECTION (21-00709) 29,812.25 39,583.83 WATER DISTRIBUTION B&L WATERWORKS SKIMMER, CAMLOCK, COMBINATION NIPPLES 33.22 B&L WATERWORKS REPAIR CLAMP 215.82 B&L WATERWORKS ELBOWS 399.14 B&L WATERWORKS 12" DEGREE ELBOW, GAUGE,GLAND PACK, 439.16 COLLINS CONSTRUCTION CUT & RESTORE CONCRETE PAVEMENT (PO#21-00688) 500.00 COLLINS CONSTRUCTION RESTORE ASPHALT PAVEMENT (PO#21-00737) 2,450.00 DEQ APPLICATION FOR PERMIT (PO#21-00752) 4,455.91 FUELMAN FUEL USAGE 11/2-11/23/2020 886.16 HK ELECTRIC ELECTRIC HEATER, THERMOSTAT 383.49 JEFF ASBELL EXCAVATING EAST CENTRAL WATERLINE (PO#21-0744) 371,074.49 KEMP STONE CRUSHED ROCK (PO#21-00531) 5,051.17 M&D LUMBER DOUGLAS FIR#2 94.80 HARDBOARD, SCREWS, STAKE,MORTAR, WHITE PINE, M&D LUMBER DOUGLAS FIR #2 338.37 NEO CONCRETE HI EARLY CONCRETE 294.00 NEO CONCRETE 4TH & F. NW CONCRETE (PO#21-00731) 588.00  NEO CONCRETE 4TH & G. NW CONCRETE (PO#21-00730) 637.00 OKLAHOMA TURNPIKE AUTH. TOLL FEES 11/1-11/30/2020 8.25 O'REILLY WIPER MOTOR, ALTERNATOR 429.82 POWERUP RENTAL CONCRETE NAILS 28.86 UTILITY SUPPLY PIPE, SWIVEL, GASKET, (PO#21-00676) 8,386.00 UTILITY SUPPLY PIPE, SWIVEL, GASKET, (PO#21-00676) 2,350.00 398,797.67 POLLUTION CONTROL ARVEST LEASE PAYMENT 12/2020 1,512.65 FUELMAN FUEL USAGE 11/2-11/23/2020 77.85 OKLAHOMA NATURAL GAS GAS USAGE 10/30-11/30/2020 20.97 1,611.47 SOLID WASTE AIRE MASTER DEODORIZER SERVICES 12.71 FUELMAN FUEL USAGE 11/2-11/23/2020 2443.06 KATNER MILLS BELT 48.99 LIBERTY FLAGS NYLON FLAGS 156.10 OKLAHOMA NATURAL GAS GAS USAGE 10/30-11/30/2020 74.42 O'REILLY FLASHER, TAPE, CONDUIT 39.46 O'REILLY PURGE VALVE KITS 112.96 O'REILLY SENSOR 48.70 O'REILLY HYDRAULIC HOSE, MEGA CRIMP 86.18 WELCH STATE BANK LEASE PAYMENT 12/20 10653.36 WELCH STATE BANK LEASE PAYMENT 12/20 5818.67 19494.61 COMMUNITY DEVELOPMENT FUELMAN FUEL USAGE 11/2-11/23/2020 43.32 43.32 STORMWATER ANDERSON ENGINEERING VETERANS BLVD. HYDRAULIC ANALYSIS (PO#21-00740) 1,897.50 NEO CONCRETE 2ND & 3RD. G. NE CONCRETE 90.00 1,987.50 FINAL UTILITY REFUNDS 367.75 SALARIES & BENEFITS NOVEMBER 19, 2020 194,491.32 SALARIES & BENEFITS DECEMBER 3, 2020 134,443.15 TOTAL MSUA CLAIMS $1,460,274.33 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION DECEMBER 01, 2020, IN THE MIAMI CIVIC CENTER BANQUET ROOM AT 5:30 PM WITH THE FOLLOWING MEMBERS PRESENT: Bless Parker, Chairman Tyler Cline, Interim Trust Manager Doug Weston, Trustee (Absent) Ben Loring, Trust Attorney Ryan Orcutt, Trustee Melissa Moore, City Clerk Vicki Lewis, Trustee David Davis, Trustee The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 5:00PM on November 30, 2020, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Parker called the meeting to order at 5:30PM. Invocation Invocation by Miami Fire Chief, Robert Wright Pledge of Allegiance Chairman Parker led the Pledge of Allegiance Public Input and Unscheduled Personal Appearances None. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 8 be placed on the consent agenda. Trustee Lewis moved to transfer Item #6 (Approve Claims) through Item #8 (Budget Amendment: #21-11 MSUA (Receipting and Expending Insurance Settlement Checks) to the consent agenda and approve as presented. The motion was seconded by Trustee Orcutt. The Trust was polled with the following results. Lewis, Aye Orcutt, Aye Davis, Aye Parker, Aye Weston, Absent Chairman Parker declared the motion carried. Approve Claims Moved to consent agenda. Approve Minutes: November 24, 2020 (Special) Moved to consent agenda. Budget Amendment: #21-11 MSUA (Receipting and Expending Insurance Settlement Checks) Moved to consent agenda. Accept or Reject bid #C20-66 for SCADA Integration, Power Substations Shaun McConnaughey explained that there was one (1) bidder and the bid came in higher than the amount budgeted. Staff recommends rejecting the bid and rebidding the project. McConnaughey will reach out to other vendors to make sure they are aware of the request for bids. MSUA Page 1 of 6 December 01, 2020 Chairman Parker moved to reject bid #C20-66 for SCADA integration, power substations. The motion was seconded by Trustee Davis. The Trust was polled with the following results. Parker, Aye Davis, Aye Orcutt, Aye Lewis, Aye Weston, Absent Chairman Parker declared the motion carried. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. Staff Reports (Written report included in packet, if available staff is present for questions) None. Trustee Community Announcements None. Adjournment Trustee Orcutt moved to adjourn the meeting. The motion was seconded by Trustee Davis. The Trust was polled with the following results: Orcutt, Aye Davis, Aye Lewis, Aye Parker, Aye Weston, Absent Chairman Parker declared the meeting adjourned at 5:34PM. ___________________ _____________________ _______________________ Trustee Lewis Trustee Orcutt Trustee Weston ___________________ _____________________ ATTEST: ________________________ Trustee Parker, Chairman Trustee Davis Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Tuesday, December 1, 2020 VENDOR DESCRIPTION INVENTORY M&K OUTDOORS STIHL CHOPSAW BLADES (PO#21-00494) 1,440.00 UTILITY SUPPLY ASSORTED PACKS, BOLTS (PO#21-00570) 5,022.80 UTILITY SUPPLY TEE BOLTS 499.20 6,962.00 CUSTOMER SERVICE ACI PAYMENTS RETURN CHECK FEES 15.00 15.00 ADMINISTRATIVE SERVICES DAVIS WRIGHT TREMAINE PENSACOLA PROJECT (PO#21-00673) 6,563.50 MSUA Page 2 of 6 December 01, 2020  6,563.00 METERING ESTES AUTOMOTIVE 2015 F-150 REPAIRS (PO#21-00619) 500.00 500.00 IT CONVERGEONE SOFTWARE (PO#21-00153) 9,975.00 CONVERGEONE PROFESSIONAL SERVICES 122.50 10,097.50 ELECTRIC ANDERSON ENGINEERING TRUCK RT. & VETERANS (PO#21-00658) 8,015.00 B&B AUTO SUPPLY OIL 80.64 B&B AUTO SUPPLY MINATURE LAMP 2.48 FASTENAL SAFETY GLASSES 109.92 KARNES PRO TIRE 4 NEW TIRES (PO#21-00655) 1,354.00 MAIN STREET CAR WASH NOVEMBER CAR WASH 24.98 MIAMI INDUSTRIAL HYDRAULIC HOSE, CLAMPS 187.76 MIAMI INDUSTRIAL COWHIDE GLOVES 252.00 OLSSON SUBSTATION CONSTRUCTION (PO#21-00657) 11,307.76 OLSSON WELL #T IMPROVEMENTS (PO#21-00671) 3,191.43 OLSSON SANITARY IMPROVEMENTS (PO#21-00672) 22,313.83 OMUSA MESO TRAINING (PO#21-00674) 900.00 PMI CANVAS ACCESS, DATA PLAN 384.00 TYLER CLINE OMA BOARD OF DIRECTORS (PO#21-00642) 218.80 48,342.60 ROW BACCO LINE CLEARANCE (PO#21-00670) 4,436.38 MAIN STREET CAR WASH NOVEMBER CAR WASH 46.99 4,483.37 WATER DISTRIBUTION B&L WATERWORKS CAMLOCK, CUTTERS 253.50 HUGOS SHOP TOWELS 164.46 HUGOS OFFICE SUPPLIES 453.40 JCI CABLE (PO#21-00554) 23,979.12 KEMPSTONE CRUSHER RUN (PO#21-00531) 4,277.75 LOCKE SUPPLY KLEIN FISH TAPE 79.41 MIAMI INDUSTRIAL HYDRAULIC HOSES 187.76 29,395.40 POLLUTION CONTROL JWC CHANNEL MONSTER GRINDER (PO#21-00549) 24,273.02 24,273.02 SOLID WASTE ACTION GRAPHICS RECEIPT BOOKS 295.00 AIRE MASTER DEODORIZING SERVICES 19.71 ALERT 360 MONITORING SERVICES 30.00 MSUA Page 3 of 6 December 01, 2020  KATNER HOSE, FITTINGS 137.84 O'REILLY TRANSMISSION FLUID 109.95 O'REILLY ANTIFREEZE 14.99 SOUTHERN TIRE MART STEER TIRES (PO#21-00654) 1,907.98 2,515.47 MSUA CC PAYMENT -OCTOBER 16-NOVEMBER 1,2020 79,956.28 TOTAL MSUA CLAIMS 213,103.64 SPECIAL UTILITY AUTHORITY OCTOBER 16- NOVEMBER 1, 2020 INVENTORY - ELECTRIC IRBY ELECTRIC INVENTORY $495.00 STUART ELECTRIC INVENTORY $492.00 BORDER ELECTRIC INVENTORY $442.34 BORDER ELECTRIC INVENTORY $474.60 BORDER ELECTRIC INVENTORY $402.90 BORDER ELECTRIC INVENTORY $466.26 BORDER ELECTRIC INVENTORY $24.54 STUART ELECTRIC INVENTORY $492.00 BORDER ELECTRIC INVENTORY $463.03 STUART ELECTRIC INVENTORY $492.00 BORDER ELECTRIC INVENTORY $480.92 BORDER ELECTRIC INVENTORY $497.85 BORDER ELECTRIC INVENTORY $498.00 BORDER ELECTRIC INVENTORY $301.50 BORDER ELECTRIC INVENTORY $171.60 B & L - WAREHOUSE SUPP $1,579.06 AMAZON MISC INVEN. $462.00 TOTAL $8,235.60 CUSTOMER SERVICE PEREGRINE- PRINTING $386.53 PEREGRINE- POSTAGE $612.69 PEREGRINE- RATES INSERT $426.30 PEREGRINE- POSTAGE $806.13 PEREGRINE- PRINTING $293.78 TOTAL $2,525.43 ADMINISTRATIVE SERVICES LAKELAND - COPIER CONTRACT $82.17 TOTAL $82.17 METERING AMAZON-METAL DETECT $557.95 MSUA Page 4 of 6 December 01, 2020 OREILLY- UNT132 FUEL PUMP $260.59 KARNES- UNIT 132 OIL CHANGE $34.86 WALMART- BATTERIES $84.04 CLEAN - UNIFORM $2.59 CLEAN - UNIFORM $2.59 CLEAN - UNIFORM $2.59 CLEAN - UNIFORM $2.59 CLEAN - UNIFORM $2.59 TOTAL $950.39 INFORMATION TECHNOLOGY CANON - COPIER CONTRACT $3,447.24 CANON - COPIER CONTRACT $175.86 WALMART- PRINT/SUPP $101.94 WALMART- USB EXTEND $24.40 TOTAL $3,749.44 ELECTRIC LAKELAND - COPIER CONTRACT $82.32 FARWEST LINE - VEST $374.53 HARBOR STORAGE BINS $36.11 STUART IRBY- CONNECTORS $495.00 FARWEST LINE CLIMBING GEAR $713.87 THE HOME DEPOT RIDGID BOX $324.64 FARWEST LINE WRENCHES $459.17 FARWEST LINE SWEATSHIRT $121.07 J.L. MATTHEWS CO. JACKET $200.35 CLEAN - UNIFORM $130.42 CLEAN / UNIFORM $130.42 CLEAN - UNIFORM $130.42 CLEAN - UNIFORM $130.42 TOTAL $3,328.74 RIGHT-OF-WAY HARBOR NITRILE O RING $6.56 CLEAN - UNIFORM $32.28 CLEAN / UNIFORM $32.28 CLEAN - UNIFORM $32.28 CLEAN - UNIFORM $32.28 DUTCHMAN FARMS XMAS TREE $1,805.00 DUTCHMAN FARMS - XMAS TREE $1,805.00 TOTAL $3,745.68 WATER PRODUCTION CLEAN - UNIFORM $11.55 ACE HDWE FLOOR FINISH $59.97 TOTAL $71.52 MSUA Page 5 of 6 December 01, 2020 WATER DISTRIBUTION CLEAN - UNIFORM $11.55 CLEAN - UNIFORM $11.55 TRACTOR SUPP-RASP W/HANDLE $19.99 LAMBERT TRACTOR ASPHALT IRON $498.80 HARBOR FREIGHT NUT DRIVER SET $8.99 AMAZON- INVENTORY $462.00 KARNES - FLAT ON TRAILER $304.42 ACE- BATTERY OPC GENRTR $14.99 M&K OUTDOOR GRND PK REPAIR $134.29 HYSPECO-HYD RPR $951.64 B&L- CPLNGS, SLVES, RSTRNT $2,096.82 WALMART BATTERIES $104.33 SPARKLIGHT OCT CABLE $89.79 TRACTOR INSULATED BIBS $174.98 TOTAL $4,884.14 POLLUTION CONTROL WALLIS LUBE OIL $240.44 ELEC MOTOR- WH FAN $138.83 ACE HDWE - MULCH $52.35 ACE HDWE - KNF BLADES $5.18 PACE-WEEKLY EFFLUENT $2,418.00 USA BB BOD BOTTLES $391.23 TOTAL $3,246.03 SOLID WASTE CLEAN - UNIFORM $11.55 CLEAN - UNIFORM $11.55 WASTE RESRCH-FREIGHT CHARGE $105.42 BO'S TIRE-TIRES MOUNTED $250.00 WCA - TIPPING FEES $48,758.62 TOTAL $49,137.14 GRAND TOTAL $79,956.28 MSUA Page 6 of 6 December 01, 2020  CITY OF MIAMI ACTION/DECISION REQUEST MSUA MEETING DATE: 12/15/2020 AGENDA TITLE: Resolution Delegating All Claims Payments within Budget to the Trust Manager with Chairman’s Written Approval during Extraordinary Circumstances BACKGROUND: Per Resolution MSUA2018-03 and 2017-01, the currently General manager has specific claims payment authority today: 1. The General Manager or designee shall have the authority to negotiate, approve and execute contracts that correspond with the fiscal year’s budget capacity; and 2. The General Manager shall have the authority to approve claims for payment and may issue payment for the same; and 3. The financial commitments and/or payments made under the authority granted hereunder shall not exceed a cumulative unpaid total of twenty thousand dollars ($20,000.00) absent the approving vote of a majority of a quorum of the Miami Special Utility Authority at a regular or special meeting thereof and an additional twenty thousand dollars ($20,000.00) with the chairman’s written approval; and 4. The General Manager shall be obligated to make report of actions taken under this authority at the regular meeting next following said actions; and 5. This Resolution may be revoked or amended at any time by vote of a majority of a quorum of the Miami Special Utility Authority at a regular or special meeting, but such revocation or amendment shall not impair the validity of claims approval, claims payment or execution of contract(s) for performances and/or professional services made previously in compliance herewith. Besides the minor changes in in red on #2 and #3, the requested addition, as #4, would allow, in extraordinary circumstances, the General Manager, with the Chairman’s written approval, the authority to approve all budgeted expenditures more than once. (see redlined version) 4. “The preceding paragraph notwithstanding, in extraordinary circumstances when a duly called meeting of the Board of Trustees cannot legally be held, whether due to a lack of quorum, or otherwise, the General Manager or designee, with the Chairperson’s written approval, shall have the authority to approve all or some pending budgeted expenditures. The Chairperson’s approval is an ongoing approval, subject to the Chairperson’s ability to withdraw same at any time, in writing; and absent such withdrawal it remains in place until the next legally called meeting of the Board of Trustees is held. For purposes of this resolution and by way of example only and not as a limitation, “extraordinary circumstances” could mean when a majority of the Trustees have been quarantined during a pandemic which would eliminate the ability to hold a duly called public meeting; and” RECOMMENDATION: Recommend the trust approve resolution as presented. PRESENTER(S): Ben Loring/Jill Fitzgibbon  RESOLUTION NO. MSUA 2020-02 A RESOLUTION OF THE MIAMI SPECIAL UTILITY AUTHORITY AMENDING RESOLUTION MSUA 2018-03 AND 2017-01 DELEGATING CLAIMS PAYMENT AND CONTRACT AUTHORITY TO THE GENERAL MANAGER WHEREAS, the Declaration of Trust for the Miami Special Utility Authority was enacted on the 15th day of December, 1980, thereby creating the Authority, with the City of Miami as the beneficiary; and WHEREAS, that Declaration of Trust provides the following powers and duties of the Trustees at Article VII, Section d: "The Trustees may employ such agents, servants and employees as they deem necessary, proper or convenient for the execution of the purposes of this Trust, and prescribe their duties and fix their compensation.”; and WHEREAS, pursuant to that Declaration of Trust, on the 8th day of September, 1981, the Authority enacted Resolution No. 1, which, inter alia, provided in Section 6 (c) for a General Manager of the Authority: “General Manager. If and so long as the government of the Beneficiary shall be administered by a Manager, the person who currently shall be employed as such Manager shall be employed as General Manager of the Authority, with all powers of administration of the Authority property and affairs, under supervision of the Trustees of the Authority, as such manager has in relation to the property and affairs of the Beneficiary.”; and WHEREAS, the newly approved City Charter for the City of Miami provides the following City Manager duties at Article II, Section 12, A.: The city manager may enter contracts, work orders and shall purchase, or issue purchase authorizations for all supplies, materials, and equipment for offices, departments, and agencies of the city government, subject to any regulations which the City Council may prescribe."; and WHEREAS, the Miami Special Utility Authority desires to delegate claims settlement and payment authority to the Authority’s General Manager with the same limitations as the City Manager; and WHEREAS, the Miami Special Utility Authority desires to delegate to the Authority’s General Manager the authority to execute contracts that correspond with the fiscal year’s budget capacity with the same limitations as the City Manager. NOW, THEREFORE, BE IT RESOLVED BY THE MIAMI SPECIAL UTILITY AUTHORITY AS FOLLOWS: 1. The General Manager or designee shall have the authority to negotiate, approve and execute contracts that correspond with the fiscal year’s budget capacity; and 2. Subject to the limitations of the following paragraphs, the General Manager or designee shall have the authority to approve claims for payment and may issue payment for the same; and 3. The financial commitments and/or payments of pending unpaid budgeted expenditures made under the authority granted hereunder shall not exceed a cumulative unpaid total of twenty thousand dollars ($20,000.00) absent the approving vote of a majority of a quorum of the Miami Special Utility Authority at a duly called meeting thereof and an additional twenty thousand dollars ($20,000.00) with the chairperson’s written approval; and Page 1 of 2  4. The preceding paragraph notwithstanding, in extraordinary circumstances when a duly called meeting of the Board of Trustees cannot legally be held, whether due to a lack of quorum, or otherwise, the General Manager or designee, with the Chairperson’s written approval, shall have the authority to approve all or some pending budgeted expenditures. The Chairperson’s approval is an ongoing approval, subject to the Chairperson’s ability to withdraw same at any time, in writing; and absent such withdrawal it remains in place until the next legally called meeting of the Board of Trustees is held. For purposes of this resolution and by way of example only and not as a limitation, “extraordinary circumstances” could mean when a majority of the Trustees have been quarantined during a pandemic which would eliminate the ability to hold a duly called public meeting; and 5. The General Manager shall be obligated to make report of actions taken under this authority at the regular meeting next following said actions; and 6. This Resolution may be revoked or amended at any time by vote of a majority of a quorum of the Miami Special Utility Authority at a regular or special meeting, but such revocation or amendment shall not impair the validity of claims approval, claims payment or execution of contract(s) for performances and/or professional services made previously in compliance herewith. 7. Any prior actions taken by the General Manager of the Miami Special Utility Authority that are otherwise in conformity with the provisions of this Resolution are hereby approved, adopted and ratified by the Miami Special Utility Authority. Passed and approved by public vote of the Miami Special Utility Authority pursuant to a posted agenda item at a meeting held on the 9th day of December, 2020 by a vote of: ____ For, ____ Against, and ____ Abstaining [seal] ________________________________ Bless Parker, Chairperson ATTEST: APPROVED: ____________________________ ________________________________ City Clerk Ben Loring, Trust Attorney Page 2 of 2  RESOLUTION NO. MSUA 2020-02 A RESOLUTION OF THE MIAMI SPECIAL UTILITY AUTHORITY AMENDING RESOLUTION MSUA 2018-03 AND 2017-01 DELEGATING CLAIMS PAYMENT AND CONTRACT AUTHORITY TO THE GENERAL MANAGER WHEREAS, the Declaration of Trust for the Miami Special Utility Authority was enacted on the 15th day of December, 1980, thereby creating the Authority, with the City of Miami as the beneficiary; and WHEREAS, that Declaration of Trust provides the following powers and duties of the Trustees at Article VII, Section d: "The Trustees may employ such agents, servants and employees as they deem necessary, proper or convenient for the execution of the purposes of this Trust, and prescribe their duties and fix their compensation.”; and WHEREAS, pursuant to that Declaration of Trust, on the 8th day of September, 1981, the Authority enacted Resolution No. 1, which, inter alia, provided in Section 6 (c) for a General Manager of the Authority: “General Manager. If and so long as the government of the Beneficiary shall be administered by a Manager, the person who currently shall be employed as such Manager shall be employed as General Manager of the Authority, with all powers of administration of the Authority property and affairs, under supervision of the Trustees of the Authority, as such manager has in relation to the property and affairs of the Beneficiary.”; and WHEREAS, the newly approved City Charter for the City of Miami provides the following City Manager duties at Article II, Section 12, A.: The city manager may enter contracts, work orders and shall purchase, or issue purchase authorizations for all supplies, materials, and equipment for offices, departments, and agencies of the city government, subject to any regulations which the City Council may prescribe."; and WHEREAS, the Miami Special Utility Authority desires to delegate claims settlement and payment authority to the Authority’s General Manager with the same limitations as the City Manager; and WHEREAS, the Miami Special Utility Authority desires to delegate to the Authority’s General Manager the authority to execute contracts that correspond with the fiscal year’s budget capacity with the same limitations as the City Manager. NOW, THEREFORE, BE IT RESOLVED BY THE MIAMI SPECIAL UTILITY AUTHORITY AS FOLLOWS: 1. The General Manager or designee shall have the authority to negotiate, approve and execute contracts that correspond with the fiscal year’s budget capacity; and 2. Subject to the limitations of the following paragraphs, tThe General Manager or designee shall have the authority to approve claims for payment and may issue payment for the same; and 3. The financial commitments and/or payments of pending unpaid budgeted expenditures made under the authority granted hereunder shall not exceed a cumulative unpaid total of twenty thousand dollars ($20,000.00) absent the approving vote of a majority of a quorum of the Miami Special Utility Authority at a regular or specialduly called meeting thereof and an additional twenty thousand dollars ($20,000.00) with the chairperson’s written approval; and Page 1 of 2  4. The preceding paragraph notwithstanding, in extraordinary circumstances when a duly called meeting of the Board of Trustees cannot legally be held, whether due to a lack of quorum, or otherwise, the General Manager or designee, with the Chairperson’s written approval, shall have the authority to approve all or some pending budgeted expenditures. The Chairperson’s approval is an ongoing approval, subject to the Chairperson’s ability to withdraw same at any time, in writing; and absent such withdrawal it remains in place until the next legally called meeting of the Board of Trustees is held. For purposes of this resolution and by way of example only and not as a limitation, “extraordinary circumstances” could mean when a majority of the Trustees have been quarantined during a pandemic which would eliminate the ability to hold a duly called public meeting; and Formatted: List Paragraph, Left, Right: 0", No bullets or numbering, Adjust space between Latin and Asian 4.5. The General Manager shall be obligated to make report of actions taken under this text, Adjust space between Asian text and numbers authority at the regular meeting next following said actions; and 5.6. This Resolution may be revoked or amended at any time by vote of a majority of a quorum of the Miami Special Utility Authority at a regular or special meeting, but such revocation or amendment shall not impair the validity of claims approval, claims payment or execution of contract(s) for performances and/or professional services made previously in compliance herewith. 6.7. Any prior actions taken by the General Manager of the Miami Special Utility Authority that are otherwise in conformity with the provisions of this Resolution are hereby approved, adopted and ratified by the Miami Special Utility Authority. Passed and approved by public vote of the Miami Special Utility Authority pursuant to a posted agenda item at a meeting held on the 9th day of December, 2020 by a vote of: ____ For, ____ Against, and ____ Abstaining [seal] ____________________________________________ Bless Parker, Chairperson ATTEST: APPROVED: ____________________________ ________________________________ City Clerk Ben Loring, Trust Attorney Page 2 of 2  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA MEETING DATE: December 15th, 2020 AGENDA TITLE: Accept or Reject Change Order #2 for Project #C20-08 With Jeff Asbell Excavating & Trucking for East Central Avenue Waterline Replacement Project DWSRF Project No P40-2005813-02 BACKGROUND: Jeff Abell Excavating & Trucking, Inc. is requesting a 45-day time extension for a substantial completion date of February 9, 2021. The contract had a planned start date of June 20, but a shipment delay from the HDPE Pipe Manufacturer resulted in a start date of August 3, 2020. Contractor also encounter pavement depths of 14” resulting in delays with saw cutting. STAFFS RECOMMENDATION: Accept Change Order #2 for Project #C20-08 for East Central Avenue Waterline Replacement Project DWSRF Project No P40-2005813-02 PRESENTER(S): Tyler Cline Shaun McConnaughey  CHANGE ORDER NO. 2 Jeff Asbell Excavating & Trucking, Inc. East Central Ave. Waterline Replacement 9400 MO-171 Miami, Oklahoma Carl Junction, MO 64834 10/27/2020 Dear Sirs: This Change Order is issued to authorize a change in the scope of contractual obligations and to revise the contract price in accordance thereof. 1) The date of completion is hereby extended due to unforeseen delays preventing the Contractor to begin construction. Therefore, the date is extended to February 9, 2021. NO CHANGE, per Change Order No. 2 $ - Original Contract Amount $ 1,567,395.00 NO CHANGE to Contract Amount, per Change Order #2 $ 1,567,395.00 ACCEPTED BY ENGINEER: ACCEPTED BY OWNER: ACCEPTED BY CONTRACTOR: Anderson Engineering City of Miami, Oklahoma Jeff Asbell Excavating & Trucking, Inc. Mark Stanley, PE, CFM Tyler Cline, Interim City Manager Printed Name: By: By: By: Date: 10/27/20 Date: Date: 0123423131 56789 6ÿ668896ÿ6ÿÿÿÿ869ÿ8968ÿ8ÿ866 0123ÿ561789:ÿ;<=61789:>17?92=@797AB7992B7AB7CDC@<E F1=6ÿG976218ÿH16928B79ÿIB<9ÿFJ697=B@7ÿ K1CLÿG@<M6@7ÿNO6PQ8))R8S  8TÿUÿ34Tÿ3131ÿÿ01++ÿ5 ÿ9"ÿV68WÿN 68WP6789 686688966S 9"T 8ÿ( 7ÿ"8ÿÿ98X 8ÿ6ÿ8866ÿÿ8ÿ69ÿ7 96ÿ)9ÿ8ÿÿ869ÿ8968ÿ6ÿÿ ÿ U 9ÿ6 8ÿÿ9887ÿY87Zÿ87ÿÿ9ÿ78ÿ)ÿ,231TÿR ÿ(8ÿR88'8ÿÿ/$ÿ7Wÿ8866ÿÿ8ÿ69ÿÿ(99687 ÿ(8ÿ(898ÿ6 ÿR8ÿÿ9ÿ"6ÿ97 6ÿ6ÿ8ÿQRÿ6ÿ%2+ÿÿ8ÿ78Wÿ(ÿ 87ÿRWÿ( ÿ)9 0ÿ[8Wÿÿ8ÿ78'89Wÿ)ÿ8ÿ\[] ÿ6ÿ 87ÿRWÿÿ '70-ÿ R98"ÿÿ8ÿ97 6ÿ)Wÿÿÿ 7 8687ÿ6ÿ8ÿ87ÿ4201ÿ8 3ÿ^6)98886ÿ676ÿ9887ÿÿ8ÿ86ÿ6988ÿ6ÿ8ÿÿ8ÿ7ÿ$ÿ7))8986ÿ699ÿ'ÿ8ÿ8ÿ6729 8ÿÿ(ÿ8ÿ6988ÿR8)98ÿ(8ÿ) 67ÿ68ÿ( ÿ7ÿ8ÿ8X 86ÿÿ7 ÿ8ÿ( 9"ÿY9O9"ÿ 6Tÿ_ÿ̀ )ÿ Tÿa 9(8ÿ 6TÿV96)87ÿ 6988ÿ 6Tÿ67ÿ 96ÿ&ÿ 6ÿ)ÿV96)87Zÿÿ98'8687ÿ )9ÿR86ÿR8ÿÿ7 ÿ6Wÿ9869Wÿ( 9"ÿ6ÿ8ÿ8ÿR8)98ÿ8ÿ8ÿ99'87ÿÿ8ÿ6988ÿ 7ÿ6 ÿR8ÿÿ 6 6 9ÿ86ÿ&ÿ8 728X 86ÿ67ÿ8ÿ6988ÿÿÿ8ÿ86ÿ78("ÿÿ(8ÿÿ678968ÿ8 86ÿÿ97(Wÿÿ78ÿ)ÿÿÿ0/b ÿ ÿ K1CLÿG@<M6@7 c9ddÿe=f988ÿFJC1g16B7AÿhÿI2iC3B7A 0jÿ,3130131/- O6PQ8))R8 ÿ ÿk 9(9787ÿ8 8ÿÿ k9ÿlÿ 6ÿNO6PQ8))R8Sÿ ÿV 6ÿ 66 8WÿN 66 8WP  6Sÿ ÿV8'86ÿ 8ÿN  8PQ8))R8STÿ̀W8ÿ8 6ÿÿV\5m [ÿN"88 6PQ8))R8STÿ9ÿn678 N678PQ8))R8Sÿ _ÿÿ [8ÿk9Tÿ01ÿoÿ3131ÿ0+00$4ÿp1111ÿ V RQ8ÿkÿo kkÿ5V_ nnÿq5r5asÿV5n VÿUakm5Uaÿ001%/,+0ÿ tuvwxyÿ t{{ÿ|{}~ÿ€~‚ÿ~wÿƒ„ƒ{ÿwƒƒ}„{†ÿÿ‡w{ÿˆ~ÿvÿ‰~Š„‹ÿ‰v{ÿ„xÿvˆÿˆu{ÿŒ‡Žÿ€v‰ˆ~ÿˆu{ÿv{ÿˆ{}}„xÿ‚{ÿ„ˆÿ„}}ÿ|{ÿvˆÿ}{vˆÿ‘’“ |{€~{ÿˆu{ÿ‰vxÿ{ˆÿwÿvxÿ~€ÿˆu{ÿ”•–ÿ‚vˆ{„v}ÿ€~ÿˆu{ÿ—~|yÿƒ~ „|}ÿ}~x{ÿ„€ÿˆu{{ÿv{ÿ‚~{ÿ‰v{† ÿ 22 82221!"#0$$383%0&'8(#& 89#&89 7# )*+50,%040-,30+1+%+,++0& # )*+50,%040-,30+. 02/ mstanley@andersonengineeringinc.com From: Zach Compton <zcompton@jeffasbell.com> Sent: Friday, July 10, 2020 8:12 AM To: Shaun McConnaughey Cc: Steven Clouse; Kyle Etcheson - SHARED; Chris Landes Subject: FW: JEFF ASBELL EXCAVATING SALES CONFIRMATION 11084631 Shaun, See below from our pipe supplier. Due to a covid case in at the HDPE factory they are telling me it will be at least 8/3 before they can get us any of the 12” material for the job, possibly longer if there are more cases. Thanks Zach Compton Jeff Asbell Excavating & Trucking M: 620‐210‐2049 zcompton@jeffasbell.com From: Shane Robbins <Shane.Robbins@isco‐pipe.com> Sent: Friday, July 10, 2020 8:05 AM To: Zach Compton <zcompton@jeffasbell.com> Subject: FW: JEFF ASBELL EXCAVATING SALES CONFIRMATION 11084631 Zach, Below is an update from my inside team regarding the current status of your order. Please review and give me a call to discuss when you are in a good spot. Updated order confirmation is attached. Thanks, Shane Robbins Regional Sales Manager ISCO industries, Inc. Cell # 785‐215‐1155 shane.robbins@isco‐pipe.com www.isco‐pipe.com ISCO‐Total Piping Solutions Need FUSION EQUIPMENT? New or refurbished, ISCO has you covered. Click here for more information. From: Jonathan Blair Sent: Friday, July 10, 2020 8:52 AM To: Shane Robbins <Shane.Robbins@isco‐pipe.com> Subject: RE: JEFF ASBELL EXCAVATING SALES CONFIRMATION 11084631 1 Shane, Here is the updated Jeff Asbell confirmation. For the pipe, they have apparently run into a positive COVID case within the plant and have had to delay production of the 12” specifically by 10 days. I have an email in with manufacturer right now to try and see if they can shift production at all to move the 12” up and delay the rest so I will have to let you know what they say. Unfortunately, it is what it is on the COVID situation…not much we can do about that. Thanks! - Jonathan Jonathan M. Blair Territory Service Manager ISCO Industries, Inc. 100 Witherspoon St., 2West, Louisville, KY, 40202 Office: 502‐714‐5331 Email: jonathan.blair@isco‐pipe.com www.isco‐pipe.com ISCO – Total Piping Solutions https://www.youtube.com/watch?v=pLJ4VIqS‐oU 2  MANAGER’S STAFF REPORT -1- POLLUTION CONTROL SOUTH WASTEWATER TREATMENT PLANT MONTH: NOVEMBER YEAR: 2020 1) PLANT OPERATIONS All Sampling Test Results during the month that were reported on the Discharge Monitoring Report to DEQ were within our permit Limits. No Violations reported. Amount in Million Gallons (MG) of Daily Max Treated for the Daily Min Treated for the 77.07 3.117 1.466 Treated Wastewater Month Month 2) HAULED LAND DATE: NET WET LBS.: NET DRY LBS.: APPLIED SLUDGE 4) DAILY/WEEKLY REQUIREMENTS DAILY LAB Dissolved Oxygen, PH, Temperature, Solids on SBRs, Influent and Effluent. WEEKLY LAB BODS on Influent and Effluent E-COLI on Effluent SLUDGE CONTROL Sludge was pressed 6 times this month. PLANT INSPECTIONS A Plant walk through to inspect all equipment is done once in the morning and once in the afternoon. PLANT UPKEEP Staff at the Plant does all the mowing and Weed Eating. Floors in all the Building are Swept and Moped weekly. The Grit and Screenings in the Headworks are dumped every morning and afternoon daily. LIFT STATIONS Lift Stations are checked daily for proper operation. They are Mowed on a Weekly basis. 4) PROJECTS/MAINTENANCE 34 Plant maintenance work orders were completed during the month that includes some of the following: Oil Change Comminutor CM1101, SBR Pump Generator GENSPSBR Check Belt Tension Grit Pump GP702, Digester Blower B401 Greased Bearings Biofilter Air Blower B6001 and B6002 Exercise and Inspect Generator Service check Influent Generator Change Filters Blower Room South Wall Cooling B401 TODD MURPHREE POLLUTION CONTROL MANAGER  MANAGER’S STAFF REPORT -2- POLLUTION CONTROL SOUTH WASTEWATER TREATMENT PLANT MONTH: NOVEMBER YEAR: 2020 5) EQUIPMENT FAILURES Issues and Developments Influent Valves The Electronic Actuator failed on SBR Basin 3 Influent Valve. After Diagnosing the issue Staff found the Gear Reducer on the Valve had bad Bearings. Staff rebuilt the Gear Reducer replacing all Bearings, Bushings and Gaskets. The Reducer was reinstalled and is now back online and working properly. SBR Valve Box A leak started in the SBR Waste Valve Box. A gasket was replaced to correct this issue. SBR Blower Air Lines The Controller that reads the CFMs on Air Line 3 has 2 half inch Air Lines. One of the Lines had a small leak causing the CFMs to read high. Staff replaced both lines since they had dry rotted over the years. 6) OTHER Issues and Developments Monthly Safety Program Validate, Review and or Revise the Safety Check List Validate, Review and or Revise the Safety Lock Out Tag Out (LOTO) Ran the entire grounds Safety Checklist. Flush Water Valves in Emergency Eye Wash and Decontamination Showers. Check and Repair Emergency Lighting and Exit Lights. Checked and repaired all Smoke Alarms in the Sludge Building. Ran the Health and Safety Checklist Inspection. 7) PRETREATMENT Issues and Developments MSGP Permit WWTP Monthly Inspection and Site Evaluation was completed. TODD MURPHREE POLLUTION CONTROL MANAGER  SOLID WASTE MONTHLY REPORT 2020- November Dec. 15, 2020 NOV FISCAL YTD YTD TONNAGE YTD TIPPING TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS Yardwaste 124.61 576.21 583.03 N/A N/A N/A City Landfill Residential Waste - C/D 1313.83 7342.86 7423.67 $40,478.42 $214,325.79 $213,290.92 WCA C/D 0 0 0 $0.00 $0.00 $0.00 B-3 TOTALS 1438.44 7919.07 8006.70 $40,478.42 $214,325.79 $213,290.92 MAINTENANCE REVENUE RECEIVED NOV. FISCAL YTD NOV. FISCAL YTD 2019 YTD Revenue 2003 $4,397.01 $27,056.49 Transfer Station Tipping Fees $50,230.36 $230,073.17 $249,861.51 $0.00 Res. & Comm. Fees $178,244.29 $886,139.07 $882,547.15 TOTAL $27,056.49 TOTALS $228,474.65 $1,116,212.24 $1,132,408.66 FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS NOV. 175 42.15 NOV. $0.00 NOV. $16.00 TOTAL TOTAL FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS LOADS TONNAGE 2018-2019 1684 397.75 2018-2019 $3,724.60 2018-2019 $672.00 2019-2020 1589 445.24 2019-2020 $3,430.40 2019-2020 $764.00 FISCAL YTD 778 229.47 FISCAL YTD $883.80 FISCAL YTD $144.00