Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Monday, November 15, 2021 VENDOR DESCRIPTION INVENTORY B&L WATERWORKS BLUE TUBING 318.00 B&L WATERWORKS BLUE COPPER TRACER WIRE 482.35 BRENNTAG CHLORINE CYLINDERS (PO#22-00595) 1,368.00 GENERAL MACHINERY MASTER LOCKS & SHACKLES (PO#22-00431 4,185.36 HUGOS D BATTERIES, FLAG 456.88 HUGOS CLEANER, USCREEN 189.60 UTILITY SUPPLY WATER INVENTORY (PO#22-00424) 31,786.89 38,787.08 CUSTOMER SERVICE CUMMINS ALLISON CONTRACT RENEWAL (PO#22-00619) 505.00 505.00 ADMINISTRATIVE SERVICES GRDA PURCHASED POWER 10/1-10/31/21 854,691.42 OTA TOLL FEES 16.10 854,707.52 METERING FUELMAN 10/18-10/25/21 315.19 MISACO HOODIES 147.00 NORTHEAST TECH MANAGEMENT CLASS - RH 75.00 537.19 IT DAVENPORT GROUP UPGRADE DATACENTER) PO#22-00574) 2,600.00 SHI ADOBE VOLUME LICENSE 404.12 UNITAS GLOBAL DATACENTER CLOUD BACKUPS (PO#22-00642) 2,552.89 5,557.01 ELECTRIC ARVEST LEASE PAYMENT 8,307.43 B&B ANTENNA, MYSTIK, PAD, FUEL FILTER 171.09 FASTENAL BOLT 0.43 FUELMAN 10/18-10/25/21 903.67 HK ELECTRIC AC REPAIR 85.00 LOCKE SUPPLY WHITE/BLACK WIRE (PO#22-00601) 4,280.00 OLSSON FEEDER 23 REBUILD 266.98 VANCE FORD 2021 FORD F-150 STATE BID (22-00210) 31,865.00 45,879.60 ROW BACCO TREE SERVICE (PO#22-00615) 5,415.60 FUELMAN 10/18-10/25/21 149.43 LOOPER GENERAL REPAIR FABRICATE NEW TAIL GATE (PO#22-00434) 2,300.00  7,865.03 WATER PRODUCTION ACCURATE ENVIRONMENTAL TOTAL COLIFORM TESTING 252.00 OLSSON SANITARY IMPROVEMENT (PO#22-00605) 29,055.78 OLSSON 69A UTILITY RELOCATION (PO#22-00606) 7,426.21 36,733.99 WATER DISTRIBUTION FERGUSON WATERWORKS PVC PIPE (PO#22-00621) 19,820.00 FUELMAN 10/18-10/25/21 197.30 HUGOS VINYL NUMBERS 16.50 JCI INDUSTRIES AURORA 82A REPAIR (PO#22-00494) 1,870.00 KARNES PRO TIRE TIRE/MOUNT 194.50 KATNER MILLS WATER PUMP 144.93 OLSSON WELL #7 IMPROVEMENTS (PO#22-00607) 6,073.74 OTA TOLL FEES 10/1-10/31/21 19.75 UNITED UNDERGROUND MCKINLEY WATERLINE (PO#22-00182) 13,053.00 UNITED UNDERGROUND ROCKDALE FROM JEFFERSON TO ELM (PO#22-00631) 27,785.00 UTILITY SUPPLY FEMALE CT BRASS FITTINGS 482.12 VERIZON CELL PHONE 25.18 69,682.02 POLLUTION CONTROL AQUIONICS SHIPPING FEES 20.82 FUELMAN 10/18-10/25/21 126.47 OKLAHOMA NATURAL GAS GAS USAGE 9/29-10/29/21 20.91 PACE ANALYTICAL WEEKLY EFFLUENT 75.00 TREASE INDUSTRIAL OXYGEN CYLINDER 25.88 269.08 SOLID WASTE ALERT 360 MONITORING SERVICES 30.00 FUELMAN 10/18-10/25/21 2380.65 HUGOS ROLL TOWELS 140.00 OKLAHOMA NATURAL GAS GAS USAGE 9/29-10/29/21 20.82 O'REILLY FUEL PUMP 152.79 TOTE ALONG COAT W/ LOGO 181.75 TRI-STATE TRUCK CENTER G5 TRASH TRUCK REGENERATE (PO#22-00479) 2958.53 YELLOWHOUSE MACHINERY LOADER EXHAUST PIPE (PO#22-00367) 2336.23 8200.77 COMMUNITY DEVELOPMENT CONSTRUCTION IND. BRD. RENEWAL OF LICENSE - CR 35.00 FUELMAN 10/18-10/25/21 14.99 49.99 STORMWATER NEO CONCRETE 4000# CONCRETE 147.00 147.00 MSUA CC OCTOBER 2-OCTOBER 15, 2021 22070.76 SALARIES & BENEFITS OCTOBER 21,2021 124939.27 TOTAL MSUA CLAIMS $1,215,931.31  SPECIAL UTILITY AUTHORITY OCTOBER 2 - OCTOBER 15, 2021 INVENTORY - ELECTRIC BORDER ELECTRIC INVENTORY $489.00 BORDER ELECTRIC INVENTORY $441.90 BORDER ELECTRIC INVENTORY $445.23 TOTAL $1,376.13 CUSTOMER SERVICE PEREGRINE - MAILING INSERTS $476.00 AMAZON- 3 KEYBOARD AND MOUSE SETS $114.63 OFFICE DEPOT - OFFICE CHAIR $449.99 PEREGRINE-PRINTING $287.31 PEREGRINE - PRINTING $450.71 PEREGRINE-POSTAGE $516.36 PEREGRINE - POSTAGE $810.03 TOTAL $3,105.03 METERING KARNES - TIRES $651.60 KARNES- TIRES $651.60 TOTAL $1,303.20 INFORMATION TECHNOLOGY BOLT - PHONE SERVICE $6,990.14 WALMART- 27IN MONITOR $181.24 AMAZON -9V&3.7V BATTERIES $62.36 AMAZON-MICROSOFT KYBD/ MOUSE $105.99 AMAZON - DC POWER SUPPLY $199.99 AT&T MOBILITY-IPAD PRO $950.98 BLACK MAGIC SDI CONVTR $225.08 TOTAL $8,715.78 ELECTRIC FARWEST LINE SPECIALTIES -HEADLAMP $265.03 VANCE HEATER UNIT 233 $112.00 FARWEST LINE MALE COUPLER $275.03 ALTEC INDUSTRIES AUGER TEETH $484.00 AMZN LEVER NUTS/CONDUCTOR $50.50 TOTAL 1186.56 RIGHT-OF-WAY BUMPER TO BUMPER GREASE $98.50 GATORS ONE STOP - FUEL $50.92 HUGHES LUMBER TIMBERS $47.94 TOTAL $197.36  SPECIAL UTILITY AUTHORITY OCTOBER 2 - OCTOBER 15, 2021 WATER PRODUCTION ACE-KEYPAD ENTRY $119.99 TOTAL $119.99 WATER DISTRIBUTION TRACTOR SUPPLY RASP $19.99 ACE HDWE - SAWZALL $199.99 LOCKE SUPPLY - TOOLS TRUCK $40.65 ACE ELBOW PIPE $9.18 ACE HDWE - TAPE $21.96 KARNES- TIRE $15.00 TRACTOR SUPPLY BUNGEE CORDS $15.99 DEQ WATER PLAN REVIEW FEES $1,010.94 GREEN ACRE SOD - SOD $1,050.00 HAMILL METALS - PIPE $264.80 WALMART CLEANING SUPPLY $179.50 WALMART SCADA MONITOR $168.00 DEQ CERT FEES - HUDSON//REILLY $248.00 TOTAL $3,244.00 POLLUTION CONTROL AMAZON- CHAIRS $189.28 ACE HDWE PULLER $42.99 ACE LIGHT BULBS $47.94 USA BB FIRE HOSE $212.95 USA BB OIL $395.83 USA BB CRUCIBLES $142.34 USA BB LAB SUPPL $414.25 USA BB GLOVES $407.03 TOTAL $1,852.61 WASTEWATER COLLECTION USPS PO MAIL WATER REPORTS $8.36 TOTAL $8.36 SOLID WASTE AMAZON -CB POWER BOX $253.52 TRI STATE -GAS CAP G6 $106.69 WASTE RESEARCH-ARM GAURD $320.24 ACE HDWE - PAINT $48.33 ACE HDWE - GATE LOCK $30.94 TOTAL $759.72 COMMUNITY DEVELOPMENT CEU CLASSES $60.00 TOTAL $60.00  SPECIAL UTILITY AUTHORITY OCTOBER 2 - OCTOBER 15, 2021 STORMWATER AMAZON OFFICE SUPPLIES $32.16 AMAZON LETTER OPENER $23.96 AMAZON OFFICE SUPPLIES $85.90 142.02 TOTAL TOTAL MSUA CREDIT CLAIMS $22,070.76 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION NOVEMBER 01, 2021, IN THE MIAMI CIVIC CENTER BANQUET ROOM AT 6:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Bless Parker, Chairman Bo Reese, City Manager Kevin Dunkel, Trustee Ben Loring, Trust Attorney Dwain Sundberg, Trustee Melissa Moore, City Clerk David Davis, Trustee Brian Estep, Trustee The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 11:50AM on October 29, 2021, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: 1. Call to Order Chairman Parker called the meeting to order at 6:00PM. 2. Invocation Invocation by Deacon of All Saints Episcopal Church, Kay Boman Harvey 3. Pledge of Allegiance Trustee Davis led the Pledge of Allegiance 4. Public Input and Unscheduled Personal Appearances None. 5. *Action Item* CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 7 be placed on the consent agenda. Trustee Davis moved to transfer Item #6 (Approve Claims) through Item #7 (Approve Minutes: October 18, 2021 (Regular)) to the consent agenda and approve as presented. The motion was seconded by Trustee Sundberg. The Trust was polled with the following results. Davis, Aye Sundberg, Aye Dunkel, Aye Estep, Aye Parker, Aye Chairman Parker declared the motion carried. 6. Approve Claims Moved to consent agenda. 7. Approve Minutes: October 18, 2021 (Regular) Moved to consent agenda. 8. Acknowledgement of Permit No. WL000058210366 for the Construction of 5,870 Linear Feet of Twelve (12) Inch HDPE, 2.400 Linear Feet of Eight (8) Inch PVC Potable Water Line and All Appurtenances to Serve the East Rockdale Road and Highway 69A Water Main Extension Tyler Cline explained that this is a permit from the Oklahoma Department of Environmental Quality (ODEQ) for the waterline construction along 69A and East Rockdale Road. The council acknowledged receipt of this permit. No action taken. MSUA Page 1 of 7 November 01, 2021 9. *Action Item* Davis Wright Tremaine Claim for Pensacola Project Relicensing City Manager Bo Reese explained that the claim for Davis Wright Tremaine is for them to read the study plan document and the initial study report related to the relicensing. The outcome of the license is extremely important to Miami and will include information on the economic impact. GRDA is requesting to raise the lake level two feet and the study will explain the upstream impact. Reese explained that this bill is through the end of September. Trustee Davis requested an information summary session to review concerns outlined in the report. Trustee Estep moved to approve the Davis Wright Tremaine for the Pensacola project relicensing. The motion was seconded by Trustee Dunkel. The Trust was polled with the following results. Estep, Aye Dunkel, Aye Davis, Aye Sundberg, Nay Parker, Aye Chairman Parker declared the motion carried. 10. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. 11. Trustee Community Announcements None. 12. Adjournment Trustee Dunkel moved to adjourn the meeting. The motion was seconded by Trustee Estep. The Trust was polled with the following results: Dunkel, Aye Estep, Aye Sundberg, Aye Davis, Aye Parker, Aye Chairman Parker declared the meeting adjourned at 6:07PM. ___________________ _____________________ _______________________ Trustee Davis Trustee Sundberg Trustee Estep ___________________ _____________________ ATTEST: ________________________ Trustee Parker, Chairman Trustee Dunkel Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Monday, November 1, 2021 VENDOR DESCRIPTION INVENTORY ANIXTER GUY WIRE DISPENSERS (PO#22-00500) 161.20 BORDER STATES DONUT INSTRUMENT/BUSH INST. (PO#22-00502) 2,082.60 BORDER STATES 150W LAMPS (PO#22-00350) 2,460.08 MSUA Page 2 of 7 November 01, 2021  BORDER STATES SECURE SET POLE FOAM (PO#22-00542) 3,763.20 CORE & MAIN CI CLAMPS (PO#22-00425) 1,311.65 STUART IRBY GUY STRAND DEADEND, SPLICES (PO#22-00503) 2,392.25 STUART IRBY FLOOD LIGHT ARMS (PO#22-00422) 1,936.80 UTILITY SUPPLY WATER INVENTORY (PO#22-00550) 552.00 WESCO KVA TRANSFORMER (PO#22-00552) 37,536.00 52,195.78 ADMINISTRATIVE SERVICES OML PRACTICE GUIDE WORKSHOP - MA 85.00 85.00 METERING FUELMAN FUEL USAGE 9/27/21 305.99 305.99 IT SHI INTERNATIONAL COMPUTERS (PO#22-00457) 2,134.01 SHI INTERNATIONAL SUBSCRIPTION LICENSE (PO#22-00426) 2,908.35 SPARKLIGHT INTERNET SERVICE 34.38 SPARKLIGHT INTERNET SERVICE 625.00 TYLER TECHNOLOGIES UTILITY BILLING NOTIFICATION 467.70 TYLER TECHNOLOGIES MONTHLY CHARGE EXECUTIME (PO#22-00228) 715.42 UNITAS GLOBAL CLOUD BACKUP (PO#22-00575) 2,525.44 9,410.30 ELECTRIC ACE HARDWARE DOOR KNOB 32.99 ANDERSON ENGINEERING MAIN STREET PHASE 3 (PO#22-00530) 2,213.00 BORDER STATES SUBSTATION (PO#22-00529) 12,842.85 FUELMAN FUEL USAGE 9/27/21 1,140.14 GLOBAL RENTAL DIGGER DERRICK RENTAL (PO#22-00592) 9,500.00 HALL ESTILL ATTORNEYS CORPORATE ADVICE (PO#22-00528) 3,340.05 HALL ESTILL ATTORNEYS GRDA WEATHER EVENT (PO#22-00463) 6,102.88 HALL ESTILL ATTORNEYS GRDA WEATHER LEGAL (PO#22-00462) 6,223.51 HALL ESTILL ATTORNEYS PROFESSIONAL SERVICES 1,958.70 LOCKE SUPPLY WIRE, SEARCH LIGHT, LITH. BATTERY, SCREW DRIVER 1,505.75 OLSSON POLE REPLACEMENT (PO#22-00583) 3,495.00 OLSSON FEEDER REBUILD (PO#22-00582) 4,501.25 OLSSON H-FRAME STRUCTURE (PO#22-00581) 5,087.50 O'REILLY OIL, FUEL, AIR FILTER 145.57 PINKLEY SALES CONTROLLER, INTERFACE 480.00 SOONER PRINTING CARDS LAMINATED 5.00 UNIVERSAL FIELD SERVICES ACQUISITION WAIVER (PO#22-00543) 1,475.00 WESCO DISTRIBUTION SWITCH GEARS (PO#22-00212) 97,787.00 WESCO DISTRIBUTION SWITCH GEARS (PO#22-00213) 106,634.00 264,470.19 ROW MSUA Page 3 of 7 November 01, 2021  ACE HARDWARE SPRAYER, CLEANER, BATTERY, STRAP 65.13 BACCO TREE TRIMMING (PO#22-00222) 5,415.60 BACCO TREE TRIMMING (PO#22-00573) 5,415.60 FABICK CAT CATERPILLAR (PO#22-00572) 6,281.85 FUELMAN FUEL USAGE 9/27/21 240.20 17,418.38 WATER PRODUCTION ACCURATE ENVIRONMENTAL TOTAL COLIFORM 252.00 OKLAHOMA NATURAL GAS GAS USAGE 9/10-10/11/21 36.41 288.41 WATER DISTRIBUTION ACE HARDWARE SAWZAL BLADE 49.98 ACTION GRAPHICS DOOR HANGERS 180.56 B&L WATERWORKS WHITE METER BOX 382.46 FUELMAN FUEL USAGE 9/27/21 530.15 O'REILLY HUB ASSEMBLY 303.68 UNITED UNDERGROUND H STREET NW SERVICES (PO#22-00207) 14,950.00 UNITED UNDERGROUND 4TH AVE. SE WATERLINE (PO#22-00223) 57,944.30 UNITED UNDERGROUND 4TH NE BORING (PO#22-00602) 4,860.70 US BANK LEASE PAYMENT 10/21 1,724.50 UTILITY SUPPLY BOLTS 499.00 VANCE MULTIPOINT INSPECTION 98.13 81,523.46 POLLUTION CONTROL FUELMAN FUEL USAGE 9/27/21 365.12 PACE ANALYTICAL WEEKLY EFFLUENT TESTING 25.00 390.12 WASTEWATER COLLECTION SOUTHERN TIRE MART TIRES UNIT# 215 (PO#22-00557) 1253.12 1253.12 SOLID WASTE ACTION GRAPHICS CASH RECEIPT BOOKS 309.00 FUELMAN FUEL USAGE 9/27/21 2707.29 GFL ENVIRONMENTAL TIPPING FEES (PO#22-00534) 38952.81 OTA TOLL FEES 20.75 REDDY ICE BAGS OF ICE 143.00 SOUTHERN TIRE MART TRASH TRUCK TIRES (PO#22-00483) 2200.00 SOUTHERN TIRE MART TRASH TRUCK TIRES (PO#22-00481) 1960.00 WELCH STATE BANK LEASE PAYMENT 5818.67 WEST PEST REGULAR SERVICES 60.00 52171.52 COMMUNITY DEVELOPMENT FUELMAN FUEL USAGE 9/27/21 44.99 OCAT ADJOINER REPORT 300.00 MSUA Page 4 of 7 November 01, 2021  344.99 BANK OF OKLAHOMA BOND TRUSTEE FEES 500.00 MSUA CC SEPTEMBER 16 - OCTOBER 1, 2021 17621.31 SALARIES & BENEFITS OCTOBER 21, 2021 163286.62 FINAL UTILITY REFUND 241.89 TOTAL MSUA CLAIMS $661,507.08 SPECIAL UTILITY AUTHORITY SEPTEMBER 15, 2021 INVENTORY - ELECTRIC BORDER ELECTRIC INVENTORY $150.28 BORDER ELECTRIC INVENTORY $380.70 TOTAL $530.98 CUSTOMER SERVICE PEREGRINE - PRINTING $344.38 OFFICE DEPOT - CHAIR $449.99 PEREGRINE - PRINTING $363.04 PEREGRINE - POSTAGE $618.93 PEREGRINE - POSTAGE $652.47 COLOR CODE-ASSESSMENT $39.95 TOTAL $2,468.76 ADMINISTRATIVE SERVICES QUADIENT LEASING- POSTAGE MACH. $1,167.00 QUADIENT LEASING -POSTAGE MACH. $1,167.00 NIGP - CPP TRAINING $49.00 ABES BOOKS - TEXT BOOK $19.71 TOTAL $2,402.71 METERING O'REILLY-WIPER FLD $13.47 ARMYSURPLUS-METERS $1,603.00 ARMYSURPLUS-METERS $200.00 CLEAN - UNIFORM $14.45 CLEAN - UNIFORM $28.90 CLEAN - UNIFORM $14.45 TOTAL $1,874.27 INFORMATION TECHNOLOGY CANON - COPIER CONTRACTS $3,116.47 SPARKLIGHT - INTERNET $625.00 AMAZON USB DRIVES $36.08 AMAZON SHIPPING REFUND ($7.10) AMAZON LCD DISPLAY $77.09 MSUA Page 5 of 7 November 01, 2021 TOTAL $3,847.54 ELECTRIC AMZN PRINTER $568.80 VANCE CHRYSLER - MAINTENANCE $173.77 4 STATE TRAILERS JACKS $254.98 CLEAN - UNIFORM $119.90 CLEAN - UNIFORM $117.32 CLEAN - UNIFORM $139.61 CLEAN - UNIFORM $117.32 $1,491.70 TOTAL RIGHT-OF-WAY ACE HDWE - BAR & FILES SAW $65.95 ACE HDWE SPRAY TANKS $39.98 TRACTOR SUPPLY SAFETY SNAPS $19.48 CLEAN - UNIFORM $29.70 CLEAN - UNIFORM $32.28 CLEAN - UNIFORM $32.28 CLEAN - UNIFORM $32.28 TOTAL $251.95 WATER PRODUCTION CLEAN - MATS $8.80 ACE HDWE -LOCK FOR COIN BOX $6.59 USPS MAIL WATER REPORTS $8.36 $23.75 TOTAL WATER DISTRIBUTION CLEAN - MATS $8.80 CLEAN - MATS $17.60 TRACTOR SUPPLY - RATCHET $51.96 LOCKE SUPPLY PIPE WRENCHES $92.78 DITCH WITCH OIL $196.63 VANCE CHRYSLER - MAINTENANCE $138.00 AMAZON- HOSE REEL $189.99 GREEN ACRE SOD -SOD $1,050.00 ULINE - SCISSOR LIFT TABLE $1,138.60 ULINE - WRAP AND GAUGE $492.36 SPARKLIGHT/INTERNET $89.79 TOTAL $3,466.51 POLLUTION CONTROL AMAZ UPS BACKUP $108.58 WALLIS LUB OIL $103.25 AUTOMATION DIRECT- FAN $254.00 GRAINGER - SOLENOID $296.28 ACE HDWE COUPLING $15.98 MSUA Page 6 of 7 November 01, 2021 TOTAL $778.09 SOLID WASTE O'REILLY -FAN $17.99 BO'S TIRE-G6 TIRE REPAIR $100.00 BO'S TIRE-G4 TIRE REPAIR $25.00 BO'S TIRE- TIRE REPAIR $25.00 BO'S TIRE- TIRE REPAIR $50.00 CLEAN - UNIFORM $216.81 TOTAL $434.80 COMMUNITY DEVELOPMENT AMAZON - FIRST AID KITS 50.25 TOTAL 50.25 GRAND TOTAL 17621.31 MSUA PURCHASE ORDERS PRESENTED Monday, November 1, 2021 VENDOR DESCRIPTION - GRDA ADMINISTRATIVE SERVICES DAVIS WRIGHT TREMAINE PENSACOLA RELICENSING (PO#22-00604) 10,338.50 TOTAL MSUA CLAIMS 10,338.50 MSUA Page 7 of 7 November 01, 2021  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST COUNCIL November 15, 2021 MEETING DATE: AGENDA TITLE: *Action Item* Three (3) Perpetual Utility Easements From J-M Farms, LLC., (Grantor), as presented *Action Item* One (1) Perpetual Utility Easement From Jurgensmeyer Realty Corporation, (Grantor), as Presented *Action Item* One (1) Perpetual Utility Easement From Miami Industrial Supply and Mfg. Inc., (Grantor), as Presented *Action Item* Two (2) Perpetual Utility Easements From 4-J’s LLC., (Grantor), as Presented BACKGROUND: This is for the easements down 69A for the new water and sewer that is being built. STAFFS RECOMMENDATION: Accept Easements PRESENTER(S): Tyler Cline  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA MEETING November 15, 2021 DATE: AGENDA TITLE: *Action Item* Letter of Engagement With Wildan Financial Services to Perform a 2022 Electric, Water, Wastewater, and Solid Waste Rate Study and Non-Rate Fee Study BACKGROUND: • The City and Miami Special Utility Authority (MSUA) has engaged Willdan Financial Services since 2009 for various rate studies to include electric, water, wastewater, solid waste, and non-rate fees. Examples of non-rate fees are inspection, area light, animal control, and facility rental. Many of the non-rates included in this study have never been studied by Willdan such as those at the airport and Miami Industrial and Public Facilities Authority (MIPFA). • The most recent two (2) studies in 2017 and 2018 were for electric, water, and sewer rates. The result was the council acted upon those studies and the projects are in full swing. • Staff is requesting the council and MSUA accept the letter of engagement to provide a comprehensive rate study for City and MSUA rates and non-rates as listed below. The $62,500 cost has been budgeted in the MSUA Fund. #510 MSUA Fund Meter Re-reads Pool Fees Electric Hydrant Meters Park/Ball Field Rentals Water Area Light Wastewater Pole Attachment #519 Airport Fund Sanitation Jet Fuel Tipping Fees #001 GF Fund AV Gas New Service Connections Animal Control Chrgs Hangar Rent Late Penalty Fee Contractor License Oil Reconnect for Non- Building Permits Land Lease Payment Inspection Permits & Fees NSF Check Charge Zoning #781 MIPFA Fund Fire Protection Civic Center Bldg Rental Tower Rent Tower Lease Cemetery Burial Plots Various Rentals New Tap Fee Cemetery Opening Chrgs STAFFS RECOMMENDATION: Staff recommends accepting letter of engagement with Willdan. PRESENTER(S): Jill Fitzgibbon/Tyler Cline November 8 2021 Mr. Bo Reese City Manager City of Miami 129 5th Ave, SW Miami OK 74355 Re: Letter Agreement to Provide Comprehensive Rate Study Dear Mr. Reese: Willdan Financial Services (“Willdan”) is pleased to present the following scope of services and budget to assist the City of Miami in providing a comprehensive utility rate study and long-term financial plan. We are an economic and financial consulting firm, with offices in Plano, Texas and throughout the United States. Our principal clients are national, state and local governments. Our firm contains professionals with decades of experience in water and wastewater utility operations and economic/financial management. We are proud to have served as rate consultants to the City of Miami for the past 15 years. As Vice President of Willdan, I will manage and have primary responsibility for preparing this study for the City. I will be assisted by Ms. JoLynn Rains and Mr. Dennis Goral. Scope of Services We want to ensure that our scope of services is responsive to the City’s needs. We will work with the City to tailor our proposed scope based on input prior to approval of this letter agreement, and as needed during the course of the project. It is our understanding that the City would like a review and update of its rates for all of its utilities, as well as a non-rate revenue study and analysis. Therefore we have broken down this proposal into separate tasks for each of the utilities. The City has the option of choosing any or all of these studies. Task 1: Water and Wastewater Utility Rate Study Description: We will provide a comprehensive evaluation and analysis of the City’s water and wastewater utility. This will include a detailed analysis and comparison of the City’s current and proposed rates to other surrounding communities. The project team will work with City staff to acquire customer and volume data, budgets, operating expenses, capital improvement plans and debt service schedules. The project team will use acquired current budget, volume and CIP data to update its previously-prepared ten-year water and wastewater cost of service forecast model. The model will identify current and forecast operating expenses, capital outlays and debt service for the next ten years. The model adheres to AWWA ratemaking standards to ensure that the cost of service for each customer class is just, reasonable and accurate. The project team will prepare several alternative water and wastewater proposed rate structures Willdan Financial Services Page 1 City of Miami  for the City Council to consider. Each alternative will enable the City to recover sufficient revenues to fund the calculated cost of service. The project team will summarize its findings into a PowerPoint presentation and rate study report. Task 2: Electric Utility Rate Study Description: We will provide a comprehensive evaluation and analysis of the City’s electric utility. This will include a detailed analysis and comparison of the City’s current and proposed rates to other surrounding communities. The project team will work with City staff to acquire customer and volume data, budgets, operating expenses, capital improvement plans and debt service schedules directly related to the electric utility. The project team will use acquired current budget, volume and CIP data to update its previously-prepared ten-year electric cost of service forecast model. The model will identify current and forecast operating expenses, capital outlays and debt service for the next ten years. The project team will prepare several alternative proposed electric rate structures for the City Council to consider. Each alternative will enable the City to recover sufficient revenues to fund the calculated cost of service. The project team will summarize its findings into a PowerPoint presentation and rate study report. Task 3: Solid Waste Utility Rate Study Description: The project team will use acquired current budget, volume and CIP data to develop a new, comprehensive ten-year solid waste cost of service model. The model will identify current and forecast operating expenses, capital outlays and debt service for the next ten years. It will also ensure that the cost of service for each customer class is just, reasonable and accurate. The project team will prepare several alternative proposed electric rate structures for the City Council to consider. Each alternative will enable the City to recover sufficient revenues to fund the calculated cost of service. The project team will summarize its findings into a PowerPoint presentation and rate study report. Task 4: Fee Study Description: We will provide the analysis and deliverables for a fee review for the City. The project team will identify the various non-rate services provided by the City to its customers, including but not limited to connection fees, disconnection fees, field visits, meter tampering charges, late payment penalties, rates for service line maintenance, airport hangar fees, tower rent, cemetery burial plots, ball field rental, and various other City-wide non-rate fee and revenue sources. We will work with the City to establish the fees to be analyzed. Budget Willdan will perform the tasks described in the Scope of Services section for the lump sum fees and expenses as presented in the table below: CITY OF MIAMI RATE STUDY COST PROPOSAL Total Cost Study Lump Sum Water/Wastewater Rate Study $ 27,500 Electric Rate Study 19,500 Solid Waste Rate Study 13,500 Non-Rate Fee Study 9,000 Sub-Total 69,500 Total if All Studies Chosen $ 62,500 Discount -10.1% The City has the flexibility to choose any study individually. However, if the City chooses all of the studies, we are offering a discount of approximately 10% to compensate for the economies of scale and reduced travel requirements through the combination of services and meetings. Note:  Telephone conference calls are not considered meetings and are not limited by our proposal.  Additional services, including attending additional meetings, may be authorized by the City and will require an additional fee.  We will bill the City monthly based on percent of the task completion. Authorization If the terms of this engagement are acceptable, please sign where indicated and email this letter back to me and to our contracts supervisor: Ms. Joanie Reynolds Willdan Financial Services 27368 Via Industria, Suite 200 Temecula, California 92590 Ph. (800) 755-6864; fax (951) 587-3510 E-mail: jreynolds@willdan.com We appreciate this opportunity to serve the City of Miami. If you have any questions regarding the proposed services, please contact me directly at (972) 378-6588 or via email at djackson@willdan.com. Sincerely, Willdan Financial Services November 8 2021 Dan V. Jackson, Vice President Date City of Miami Signature Date Print Name Studies Chosen: ______ Water/Wastewater Rate Study ______ Electric Rate Study ______ Solid Waste Rate Study ______ Non-Rate Fee Study ______ All Studies  ATTACHMENT 1 TO LETTER AGREEMENT TERMS AND CONDITIONS The Letter Agreement between the City of Miami (“Client”) and Willdan Financial Services (“WFS”) is subject to these Terms and Conditions (collectively, this “Agreement”). 1. Additional Services. Additional services shall be performed by WFS only upon Client’s request evidenced by a written addendum executed by both parties. 2. Compensation. WFS shall submit monthly statements for services. Payments shall be due and payable within 30 days of invoice and if not timely paid shall bear interest at the rate of 1.5% per month. 3. Termination. Either party may terminate this Agreement at any time upon 30 days’ written notice. In the event of early termination, WFS shall be paid for services performed prior to the effective date of termination. 4. Data Provided by Client. WFS shall rely upon data provided by Client without independent verification of accuracy. WFS shall not be responsible for any errors resulting from its use of inaccurate data provided by Client. 5. Indemnification. Each Party shall indemnify the other from claims resulting from their respective negligence or other wrongful conduct or the negligence or other wrongful conduct of their respective officers, agents or employees. 6. Insurance. WFS shall maintain the following insurance: a. Workers' Compensation and Employer's Liability Insurance as prescribed by applicable law. b. Commercial General Liability Insurance, with limits not be less than $1,000,000 per occurrence and general aggregate. c. Commercial Automobile Liability with limits not less than $1,000,000 per occurrence. d. Professional Liability with limits not be less than $1,000,000 per claim and annual aggregate. e. All policies except Professional Liability and Workers Compensation shall include Client as an additional insured and be primary with respect to any insurance carried by WFS. All policies shall include a waiver of subrogation in favor of Client. f. WFS shall provide Client with certificates of insurance evidencing compliance with the above insurance requirements prior to commencing it services. 7. Miscellaneous. a. Titles used in this Agreement are for general reference and are not a part of the Agreement. b. This Agreement shall be interpreted as though prepared by both parties. c. Any provision of this Agreement held to violate any law shall be deemed void, and all remaining provisions shall continue in full force and effect. d. This Agreement shall be interpreted under the laws of the State of Texas. e. This Agreement comprises a final and complete repository of the understandings between the parties and supersedes all prior or contemporary communications, representations or agreements, whether oral or written, relating to the subject matter of this Agreement. f. Any notices given pursuant to this agreement shall be effective on the third business day after posting by first class mail, postage prepaid, to the address appearing immediately after the signatures below. g. WFS shall not be liable for damages resulting from the actions or inactions of governmental agencies including, but not limited to, permit processing or environmental impact reports. h. WFS’s waiver of any term, condition, or covenant, or breach of any term, condition, or covenant, shall not constitute the waiver of any subsequent breach of any other term, condition or covenant. i. WFS shall not responsible for the performance of services by third parties not retained by WFS.  MSUA PURCHASE ORDERS PRESENTED Monday, November 15, 2021 VENDOR DESCRIPTION - GRDA ADMINISTRATIVE SERVICES GOODELL, STRATTON RULE CURVE CHANGE (PO#22-00643) 7,328.50 TOTAL MSUA CLAIMS 7,328.50  MANAGER’S STAFF REPORT -1- POLLUTION CONTROL SOUTH WASTEWATER TREATMENT PLANT MONTH: OCTOBER YEAR: 2021 1) PLANT OPERATIONS All Sampling Test Results during the month that were reported on the Discharge Monitoring Report to DEQ were within our permit Limits. No Violations reported. Amount in Million Gallons (MG) of Daily Max Treated for the Daily Min Treated for the 63.7 3.003 1.306 Treated Wastewater Month Month 2) HAULED LAND DATE: NET WET LBS.: NET DRY LBS.: APPLIED SLUDGE 4) DAILY/WEEKLY REQUIREMENTS DAILY LAB Dissolved Oxygen, PH, Temperature, Solids on SBRs, Influent and Effluent. WEEKLY LAB BODS on Influent and Effluent E-COLI on Effluent SLUDGE CONTROL Sludge was pressed 11 times this month. PLANT INSPECTIONS A Plant walk through to inspect all equipment is done once in the morning and once in the afternoon. PLANT UPKEEP Staff at the Plant does all the mowing and Weed Eating. Floors in all the Building are Swept and Moped weekly. The Grit and Screenings in the Headworks are dumped every morning and afternoon daily. LIFT STATIONS Lift Stations are checked daily for proper operation. They are Mowed on a Weekly basis. 4) PROJECTS/MAINTENANCE 55 Plant maintenance work orders were completed during the month that includes some of the following: Oil Change Influent Generator, Belt Press BP501 and BP502, Digester Blower B401 and B402 Check Belt Tension Digester Pump P501 and P502, Biofilter Air Blower B6001 Greased Bearings Mixer MX803 and MX804, Aeration Blower B802 through B805 Operational Inspection SC701 Hoist H101 and H703, Biofilter Air Blower B6002 Change Filters Large Heat Unit in Sludge Building TODD MURPHREE POLLUTION CONTROL MANAGER  MANAGER’S STAFF REPORT -2- POLLUTION CONTROL SOUTH WASTEWATER TREATMENT PLANT MONTH: OCTOBER YEAR: 2021 5) EQUIPMENT FAILURES Issues and Developments Lift Stations Bayliner had a faulty Stop Float cuing the Pumps to run continuous. Staff replaced the Float to correct this issue. Outside Lighting The SBR Lights are controlled by a Post Switch. Staff notice the lights burning during the daytime hours. The Switch was replaced and are now working correctly. Grit Removal System The Augers in the Auger Monsters are rotted and in bad shape. Auger Monster number 1 has been replaced and Staff is working on number 2. 6) OTHER Issues and Developments Monthly Safety Program Validate, Review and or Revise the Safety Check List Validate, Review and or Revise the Safety Lock Out Tag Out (LOTO) Ran the entire grounds Safety Checklist. Flush Water Valves in Emergency Eye Wash and Decontamination Showers. Check and Repair Emergency Lighting and Exit Lights. Checked and repaired all Smoke Alarms in the Sludge Building. Ran the Health and Safety Checklist Inspection. 7) PRETREATMENT Issues and Developments MSGP Permit WWTP Monthly Inspection and Site Evaluation was completed. TODD MURPHREE POLLUTION CONTROL MANAGER  SOLID WASTE MONTHLY REPORT 2021 OCTOBER NOV. 15, 2021 OCT FISCAL YTD YTD TONNAGE YTD TIPPING TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS Yardwaste 101.89 454.15 451.60 N/A N/A N/A City Landfill Residential Waste - C/D 1565.01 6494.91 6029.03 $52,816.82 $192,331.21 $173,847.37 WCA C/D 0 0 0 $0.00 $0.00 $0.00 B-3 TOTALS 1666.90 6949.06 6480.63 $52,816.82 $192,331.21 $173,847.37 MAINTENANCE REVENUE RECEIVED OCT FISCAL YTD OCT FISCAL YTD 2020 YTD Revenue 2003 $7,004.25 $25,279.91 Transfer Station Tipping Fees $57,453.88 $229,658.99 $179,842.81 $0.00 Res. & Comm. Fees $180,079.41 $723,762.72 $707,894.78 TOTAL $25,279.91 TOTALS $237,533.29 $953,421.71 $887,737.59 FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS OCT 115 36.51 OCT $0.00 OCT $8.00 TOTAL TOTAL FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS LOADS TONNAGE 2019-2020 1589 445.24 2019-2020 $3,430.40 2019-2020 $764.00 2020-2021 1598 443.68 2020-2021 $6,093.45 2020-2021 $384.00 FISCAL YTD 587 149.52 FISCAL YTD $398.40 FISCAL YTD $176.00