Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Monday, December 6, 2021 VENDOR DESCRIPTION INVENTORY FLOOD LIGHT, BOLTS, ARRESTERS, INSULATOR (PO#22- BORDER STATES 00544) 5,665.23 BORDER STATES 1.5 STAPLES 116.00 CORE & MAIN ASSORTED CLAMPS (PO#22-00425 6,246.35 FASTENAL FLUORESCENT PINK PAINT 58.73 FASTENAL GREEN SPRAY PAINT 176.18 GENERAL MACHINERY COTTON WET MOP HEAD 147.15 12,409.64 CUSTOMER SERVICE PAYMENTUS TRANSACTION FEES 10/21 69.65 69.95 ADMINISTRATIVE SERVICES OLSSON GENERAL SERVICES (PO#22-00001) 9,263.69 OML ANNUAL MCT CERTIFICATION FEE-MA 65.00 9,328.69 METERING FUELMAN FUEL USAGE 11/1-11/8/2021 175.09 WORKING HANDS CAR WASH MAINTENANCE 25.00 200.09 IT PDI SPG PACKAGE - AIRPORT 34.95 SHI INTERNATIONAL LAB COMPUTER (PO#22-00620) 702.00 TYLER TECHNOLOGIES EXECUTIME (PO#22-00228) 715.42 TYLER TECHNOLOGIES THERMAL PRINTER (PO#22-00727) 1,693.74 3,146.11 ELECTRIC ACE HARDWARE SHOCKWAVE BITS 183.42 ACE HARDWARE DECK SCREWS, GLUE, SHIMS 48.16 ACRS UTILITY FEASIBILITY (PO#22-00708) 3,000.00 B&B AUTO CLEANING WIPES, ARMOR ALL 36.50 B&L WATERWORKS BLACK POLY PIPE (500' ROLL) 460.00 FASTENAL 16' LADDER 294.63 FUELMAN FUEL USAGE 11/1-11/8/2021 812.96 GLOBAL RENTAL AERIAL DEVICE RENTAL (PO#22-00639) 5,125.00 GLOBAL RENTAL DIGGER DERRICK RENTAL (PO#22-00717) 9,500.00 HALL ESTILL, ATTORNEYS CORPORATE ADVICE (PO#22-00649) 5,939.45 HERCULES INDUSTRIES PADLOCKS W/ KEYS 160.84 HYSPECO TAMPER REPAIR 411.40 LOCKE SUPPLY ELBOW, ADAPTER, CAP, CONDUIT 357.26 LOCKE SUPPLY CABLE, PLUG, STRAP, METAL SCREWS 492.66 LOCKE SUPPLY SUBSTATION CAMERAS, PARTS, CAPACITOR 475.90 LOCKE SUPPLY TERMINAL ADAPTER 3.80  LOCKE SUPPLY HUB, TEK SCREW, STRAP, WIRE 310.22 LOCKE SUPPLY RIGID CONDUIT 460.57 NORTHWEST TRANSFORMER TRANSFORMER REWIND (PO#22-00706) 2,325.00 NORTHWEST TRANSFORMER TRANSFORMER REWIND (PO#22-00718) 3,942.00 OKLAHOMA ONE-CALL OKIE 811 (PO#22-00676) 513.07 OLSSON FEEDER 23 REBUILD 326.30 OLSSON H-FRAME (PO#22-00703) 2,213.75 OLSSON DIST. POLE REPLACEMENT (PO#22-00705) 2,447.50 OLSSON FEEDER REBUILD (PO#22-00704) 1,282.50 O'REILLY FUEL FILTERS 58.05 WORKING HANDS CAR WASH ELECTRIC - CAR WASH 18.00 41,198.94 ROW ACE HARDWARE CORDS, BULBS, TREE PLUGS (PO#22-00638) 969.15 BACCO TREE TRIMMING SERVICES (PO#22-00644) 5,415.60 BACCO TREE TRIMMING SERVICES (PO#22-00701) 5,415.60 BACCO TREE TRIMMING SERVICES (PO#22-00670) 5,415.60 KARNES PRO TIRE FLAT REPAIR 15.00 KATNER MILLS OIL, AIR FILTER 36.58 FUELMAN FUEL USAGE 11/1-11/8/2021 116.56 MT BAKER TRUCKING CHRISTMAS TREE TRANSPORT (PO#22-00499) 2,500.00 MT BAKER TRUCKING CHRISTMAS TREE TRANSPORT 295.00 NORTHEAST RURAL SERVICE CHAINSAW (PO#22-00596) 699.00 O'REILLY FUEL FILTER & SEPARATOR 26.94 WORKING HANDS CAR WASH ROW - CAR WASH 138.25 21,043.28 WATER PRODUCTION ACTION GRAPHICS WORK ORDERS 329.55 OKLAHOMA ONE-CALL OKIE 811 (PO#22-00676) 513.06 OLSSON UTILITY RELOCATION (PO#22-00712) 1,582.43 OLSSON WELL 7 IMPROVEMENTS (PO#22-00714) 2,611.09 5,036.13 WATER DISTRIBUTION ACE HARDWARE HAND TROWEL W/ HANDLE 7.99 B&L WATERWORKS PACK JOINT TEE (PO#22-00681) 526.14 B&L WATERWORKS FORD CORP STOP 275.90 B&L WATERWORKS ADAPTER, TUBING 228.02 B&L WATERWORKS TURBO METER FLANGED 405.86 FUELMAN FUEL USAGE 11/1-11/8/2021 505.15 KARNES PRO TIRE 235/75R15 TIRE 96.13 KARNES PRO TIRE 215/75R17.5 TIRES 393.70 KARNES PRO TIRE MASTERCRAFT TIRES (PO#22-00678) 807.60 KATNER MILLS BATTERY 181.98 KATNER MILLS OIL, FUEL, AIR FILTER 66.61 MID-CENTRAL CONTRACT WELL DRIVE TESTING (PO#22-00694) 1,995.00 NEO CONCRETE 4000# CONCRETE (PO#22-00679) 721.00  OKLAHOMA ONE-CALL OKIE 811 (PO#22-00676) 513.07 OLSSON SANITARY IMPROVEMENTS (PO#22-00713) 5,066.63 O'REILLY CABIN FILTER 14.96 UNITED UNDERGROUND 20" STEEL CASE, 12" HDD POLY (PO#22-00180) 23,000.00 UNITED UNDERGROUND 8" BORING ROCKDALE (PO#22-00181) 8,075.00 US BANK LEASE PAYMENT 11/2021 1,724.50 44,605.24 POLLUTION CONTROL FUELMAN FUEL USAGE 11/1-11/8/2021 175.53 HAYNES GRIT CHAMBER PARTS (PO#22-00567) 2557.48 KATNER MILLS ROLLER BALL BEARINGS 308.78 SCOTT MILLER PERDIEM FOR WASTEWATER CLASSES (PO#22-00695) 244.50 3286.29 WASTEWATER COLLECTION CRAFTON PUMP SERVICE VAC TRUCK - J&M FARM 312.50 KATNER MILLS OIL, AIR, FUEL FILTER 307.78 O'REILLY ANTIFREEZE 80.35 700.63 SOLID WASTE AT&T LINE DAMAGE REPAIR (PO#22-00726) 1708.49 AIRE-MASTER DEODORIZER SERVICES 17.00 FUELMAN FUEL USAGE 11/1-11/8/2021 2520.62 GFL ENVIRONMENTAL OCT. 2021 TIPPING FEES (PO#22-00665) 52816.82 JOHNS TACTOR STEER CONTROLLER (PO#22-00696) 1621.34 KATNER MILLS HEATER CORE 250.00 KATNER MILLS HOSE 186.69 MIAMI INDUSTRIAL HYDRAULIC HOSES 91.35 O'REILLY AIR FILTER 99.06 O'REILLY FUEL HOSE 8.28 OTA TOLL FEES 2.80 WEST PEST REGULAR SPRAY SERVICES 60.00 59382.45 MSUA CC OCTOBER 16 - NOVEMBER 1, 2021 19276.70 SALARIES & BENEFITS NOVEMBER 18, 2021 156097.25 CHRISTMAS BONUS, VACATION AND SICK LEAVE BUYBACK NOVEMBER 25, 2021 28831.46 VACATION AND SICK LEAVE BUYBACK DEC. 2, 2021 4587.41 UTILITY FINAL REFUND CHECK 816.52 TOTAL MSUA CLAIMS $410,016.78  SPECIAL UTILITY AUTHORITY OCTOBER 16 - NOVEMBER 1, 2021 INVENTORY - ELECTRIC BORDER ELECTRIC INVENTORY $241.20 TOTAL $241.20 CUSTOMER SERVICE AMAZON RUBBER BANDS $13.85 AMAZON WHITE OUT $18.49 PEREGRINE - PRINTING $348.87 PEREGRINE - PRINTING $365.73 AMAZON-BATTERIES/NBX ENVELOPE BOX $53.16 PEREGRINE - POSTAGE $621.27 PEREGRINE - POSTAGE $651.30 $2,072.67 TOTAL ADMINISTRATIVE SERVICES WAL-MART - MONITORS $378.00 OMCTFOA HOTEL-MIKE ADDINGTON $397.00 NCED HOTEL OMCTFOA JF $450.54 NCED HOTEL OMCTFOA JF CREDIT ($138.54) OMCTFOA HOTEL ADDINGTON REFUND ($85.00) TOTAL $1,002.00 METERING AMZN-DESK CALENDR $7.23 O'REILLY-OIL,FLTR,HOSE $99.46 KARNES-FLAT REPAIR $15.00 CLEAN -UNIFORM $57.80 TOTAL $179.49 INFORMATION TECHNOLOGY AMAZON DB9 TERMINAL BLOCKS $28.48 AMAZON WORE CONNECTORS $30.99 CANON - COPIER CONTRACTS $3,116.47 AMAZON DELL DOCK $299.99 WALMART- MOUSE $19.98 AMAZON PC MEMORY $70.10 AMAZON- FIBER CABLE $214.49 AMAZON - OPTICAL MICE $25.96 AMAZON - US RJ45 ENDS $39.99 TOTAL $3,846.45 ELECTRIC WALMART.COM WATER $700.00 ALTEC INDUSTR- SLEEVES $448.84 ACE NUTS & BOLTS $2.70 TRACTOR DBL J HOOK $103.92 WM-PADLOCKS $11.97  SPECIAL UTILITY AUTHORITY OCTOBER 16 - NOVEMBER 1, 2021 J HARLEN- WINTER GLOVES $373.76 BORDER 175W BULB $120.00 CLEAN - UNIFORM $104.92 CLEAN - UNIFORM $101.20 CLEAN - UNIFORM $101.20 MICAH -BOOTS $214.99 CLEAN - UNIFORM $101.20 INTERNATIONAL EXCEL CLASS $2.75 SIGNUPTRAIN - EXCEL $275.00 TOTAL $2,662.45 RIGHT OF WAY WALMART.COM WATER $9.00 WALMART.COM WATER $54.00 ACE CHAIN SAW PARTS $92.98 ACE FILE CHAIN $7.48 BUMPER TO BUMPER COLD WELD $43.39 CLEAN - UNIFORM $32.28 CLEAN - UNIFORM $23.60 CLEAN - UNIFORM $23.60 CLEAN-UNIFORM $23.60 DUTCHMAN FARMS - XMAS TREE $5,250.00 AMZN TREE LIGHTS $410.53 TOTAL $5,970.46 WATER PRODUCTION $17.73 CLEAN UNIFORM - MATS $17.60 CLEAN - MATS $245.40 HUGHES-PREHUNG DOOR $22.99 ACE-DOOR KNOB $35.76 TOTAL $339.48 WATER DISTRIBUTION LOWES SAFETY NETTING $251.86 TRACTOR SUPPLY TPOST $179.50 O'REILLY AUTO PARTS OIL $227.96 SPRINGDALE TRACTOR - KEY STARTER $49.16 BO'S TIRE SHOP - TIRE MOUNTS $100.00 O'REILLY HATCH SUPPORT $54.44 BUMPER TO BUMPER LIFT SUPPORTS $5.25 SPRINGDALE REAR GLASS $366.33 AMAZON- FUSES $780.00 SPARKLIGHT CABLE/INTERNET $89.79 TOTAL $2,104.29 POLLUTION CONTROL USA BB BATTERY $219.04  SPECIAL UTILITY AUTHORITY OCTOBER 16 - NOVEMBER 1, 2021 ACE BOLTS $11.04 ACE LIGHT CONTROL $13.99 TOTAL $244.07 SOLID WASTE TRI STATE TRUCKING-LATCH $132.64 LOCKE-SUMP PUMP $163.50 TOTAL $296.14 COMMUNITY DEVELOPMENT WALMART PC MONITORS $318.00 TOTAL $318.00 GRAND TOTAL $19,276.70 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION NOVEMBER 15, 2021, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 6:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Bless Parker, Chairman Bo Reese, City Manager Kevin Dunkel, Trustee Ben Loring, Trust Attorney Dwain Sundberg, Trustee Melissa Moore, City Clerk David Davis, Trustee Brian Estep, Trustee The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 2:35PM on November 12, 2021, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA: 1. Call to Order Chairman Parker called the meeting to order at 6:00PM. 2. Invocation Invocation by Pastor of Miami Fire Chief, Robert Wright 3. Pledge of Allegiance Trustee Estep led the Pledge of Allegiance 4. Public Input and Unscheduled Personal Appearances None. 5. *Action Item* CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 11 be placed on the consent agenda. Trustee Estep moved to transfer Item #6 (*Action Item* Claims) through Item #11 (*Action Item* Two (2) Perpetual Utility Easements From 4-J’s LLC., (Grantor), as Presented) to the consent agenda and approve as presented. The motion was seconded by Trustee Sundberg. The Trust was polled with the following results. Estep, Aye Sundberg, Aye Davis, Aye Dunkel, Aye Parker, Aye Chairman Parker declared the motion carried. 6. *Action Item* Claims Moved to consent agenda. 7. *Action Item* Minutes: November 01, 2021 (Regular) Moved to consent agenda. 8. *Action Item* Three (3) Perpetual Utility Easements From J-M Farms, LLC., (Grantor), as Presented Moved to consent agenda. 9. *Action Item* One (1) Perpetual Utility Easement From Jurgensmeyer Realty Corporation, (Grantor), as Presented Moved to consent agenda. MSUA Page 1 of 7 November 15, 2021 10. *Action Item* One (1) Perpetual Utility Easement From Miami Industrial Supply and Mfg. Inc., (Grantor), as Presented Moved to consent agenda. 11. *Action Item* Two (2) Perpetual Utility Easements From 4-J’s LLC., (Grantor), as Presented Moved to consent agenda. 12. *Action Item* Letter of Engagement With Willdan Financial Services to Perform a 2022 Electric, Water, Wastewater, and Solid Waste Rate Study and Non-Rate Fee Study Jill Fitzgibbon explained that a revised letter of engagement was provided at the meeting. Fitzgibbon clarified that the services provided will be a utility rate study and a non-rate fee study which includes animal control fees, ball field rentals, jet fuel, and tower rentals. A full list is provided in the BA. The cost for the service is sixty-two thousand five hundred dollars ($62,500.00). Fitzgibbon explained that the previous rate studies were completed in 2017 and 2018 for electric, water, and sewer rates. At the time, the council approved a smaller plan than what was recommended. A non-fee study has not been completed in a long time. Staff is recommends having a new study be completed to take into consideration the effects from the COVID-19 pandemic and infrastructure improvements. Bo Reese explained that this study will ensure that the city recovers the cost of providing the services but does not over recover. Trustees requested the previous study information be emailed to them and then requested this agenda item be brought back up at the next meeting. Trustee Dunkel moved to table the letter of engagement with Willdan until the next Trust meeting. The motion was seconded by Trustee Davis. The Trust was polled with the following results. Dunkel, Aye Davis, Aye Sundberg, Aye Estep, Aye Parker, Aye Chairman Parker declared the motion carried. 13. *Action Item* Goodell Stratton Claim for GRDA Relicensing Bo Reese explained that this is a claim for consulting services regarding the GRDA relicensing. The claim was for seven thousand three hundred twenty-eight dollars and fifty cents ($7,328.50). Trustee Davis moved to approve the Goodell Stratton claim for GRDA relicensing. The motion was seconded by Trustee Estep. The Trust was polled with the following results. Davis, Aye Estep, Aye Dunkel, Aye Sundberg, Nay Parker, Aye Chairman Parker declared the motion carried. 14. Staff Reports None. 15. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. 16. Trustee Community Announcements None. 17. Adjournment Trustee Estep moved to adjourn the meeting. The motion was seconded by Trustee Dunkel. The Trust was polled with the following results: MSUA Page 2 of 7 November 15, 2021 Estep, Aye Dunkel, Aye Sundberg, Aye Davis, Aye Parker, Aye Chairman Parker declared the meeting adjourned at 6:14PM. ___________________ _____________________ _______________________ Trustee Davis Trustee Sundberg Trustee Estep ___________________ _____________________ ATTEST: ________________________ Trustee Parker, Chairman Trustee Dunkel Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Monday, November 15, 2021 VENDOR DESCRIPTION INVENTORY B&L WATERWORKS BLUE TUBING 318.00 B&L WATERWORKS BLUE COPPER TRACER WIRE 482.35 BRENNTAG CHLORINE CYLINDERS (PO#22-00595) 1,368.00 GENERAL MACHINERY MASTER LOCKS & SHACKLES (PO#22-00431 4,185.36 HUGOS D BATTERIES, FLAG 456.88 HUGOS CLEANER, USCREEN 189.60 UTILITY SUPPLY WATER INVENTORY (PO#22-00424) 31,786.89 38,787.08 CUSTOMER SERVICE CUMMINS ALLISON CONTRACT RENEWAL (PO#22-00619) 505.00 505.00 ADMINISTRATIVE SERVICES GRDA PURCHASED POWER 10/1-10/31/21 854,691.42 OTA TOLL FEES 16.10 854,707.52 METERING FUELMAN 10/18-10/25/21 315.19 MISACO HOODIES 147.00 NORTHEAST TECH MANAGEMENT CLASS - RH 75.00 537.19 IT DAVENPORT GROUP UPGRADE DATACENTER) PO#22-00574) 2,600.00 SHI ADOBE VOLUME LICENSE 404.12 UNITAS GLOBAL DATACENTER CLOUD BACKUPS (PO#22-00642) 2,552.89 MSUA Page 3 of 7 November 15, 2021  5,557.01 ELECTRIC ARVEST LEASE PAYMENT 8,307.43 B&B ANTENNA, MYSTIK, PAD, FUEL FILTER 171.09 FASTENAL BOLT 0.43 FUELMAN 10/18-10/25/21 903.67 HK ELECTRIC AC REPAIR 85.00 LOCKE SUPPLY WHITE/BLACK WIRE (PO#22-00601) 4,280.00 OLSSON FEEDER 23 REBUILD 266.98 VANCE FORD 2021 FORD F-150 STATE BID (22-00210) 31,865.00 45,879.60 ROW BACCO TREE SERVICE (PO#22-00615) 5,415.60 FUELMAN 10/18-10/25/21 149.43 LOOPER GENERAL REPAIR FABRICATE NEW TAIL GATE (PO#22-00434) 2,300.00 7,865.03 WATER PRODUCTION ACCURATE ENVIRONMENTAL TOTAL COLIFORM TESTING 252.00 OLSSON SANITARY IMPROVEMENT (PO#22-00605) 29,055.78 OLSSON 69A UTILITY RELOCATION (PO#22-00606) 7,426.21 36,733.99 WATER DISTRIBUTION FERGUSON WATERWORKS PVC PIPE (PO#22-00621) 19,820.00 FUELMAN 10/18-10/25/21 197.30 HUGOS VINYL NUMBERS 16.50 JCI INDUSTRIES AURORA 82A REPAIR (PO#22-00494) 1,870.00 KARNES PRO TIRE TIRE/MOUNT 194.50 KATNER MILLS WATER PUMP 144.93 OLSSON WELL #7 IMPROVEMENTS (PO#22-00607) 6,073.74 OTA TOLL FEES 10/1-10/31/21 19.75 UNITED UNDERGROUND MCKINLEY WATERLINE (PO#22-00182) 13,053.00 UNITED UNDERGROUND ROCKDALE FROM JEFFERSON TO ELM (PO#22-00631) 27,785.00 UTILITY SUPPLY FEMALE CT BRASS FITTINGS 482.12 VERIZON CELL PHONE 25.18 69,682.02 POLLUTION CONTROL AQUIONICS SHIPPING FEES 20.82 FUELMAN 10/18-10/25/21 126.47 OKLAHOMA NATURAL GAS GAS USAGE 9/29-10/29/21 20.91 PACE ANALYTICAL WEEKLY EFFLUENT 75.00 TREASE INDUSTRIAL OXYGEN CYLINDER 25.88 269.08 SOLID WASTE ALERT 360 MONITORING SERVICES 30.00 MSUA Page 4 of 7 November 15, 2021  FUELMAN 10/18-10/25/21 2380.65 HUGOS ROLL TOWELS 140.00 OKLAHOMA NATURAL GAS GAS USAGE 9/29-10/29/21 20.82 O'REILLY FUEL PUMP 152.79 TOTE ALONG COAT W/ LOGO 181.75 TRI-STATE TRUCK CENTER G5 TRASH TRUCK REGENERATE (PO#22-00479) 2958.53 YELLOWHOUSE MACHINERY LOADER EXHAUST PIPE (PO#22-00367) 2336.23 8200.77 COMMUNITY DEVELOPMENT CONSTRUCTION IND. BRD. RENEWAL OF LICENSE - CR 35.00 FUELMAN 10/18-10/25/21 14.99 49.99 STORMWATER NEO CONCRETE 4000# CONCRETE 147.00 147.00 MSUA CC OCTOBER 2-OCTOBER 15, 2021 22070.76 SALARIES & BENEFITS OCTOBER 21,2021 124939.27 TOTAL MSUA CLAIMS $1,215,931.31 SPECIAL UTILITY AUTHORITY OCTOBER 2 – OCTOBER 15, 2021 INVENTORY - ELECTRIC BORDER ELECTRIC INVENTORY $489.00 BORDER ELECTRIC INVENTORY $441.90 BORDER ELECTRIC INVENTORY $445.23 TOTAL $1,376.13 CUSTOMER SERVICE PEREGRINE - MAILING INSERTS $476.00 AMAZON- 3 KEYBOARD AND MOUSE SETS $114.63 OFFICE DEPOT - OFFICE CHAIR $449.99 PEREGRINE-PRINTING $287.31 PEREGRINE - PRINTING $450.71 PEREGRINE-POSTAGE $516.36 PEREGRINE - POSTAGE $810.03 TOTAL $3,105.03 METERING KARNES - TIRES $651.60 KARNES- TIRES $651.60 TOTAL $1,303.20 INFORMATION TECHNOLOGY MSUA Page 5 of 7 November 15, 2021 BOLT - PHONE SERVICE $6,990.14 WALMART- 27IN MONITOR $181.24 AMAZON -9V&3.7V BATTERIES $62.36 AMAZON-MICROSOFT KYBD/ MOUSE $105.99 AMAZON - DC POWER SUPPLY $199.99 AT&T MOBILITY-IPAD PRO $950.98 BLACK MAGIC SDI CONVTR $225.08 TOTAL $8,715.78 ELECTRIC FARWEST LINE SPECIALTIES -HEADLAMP $265.03 VANCE HEATER UNIT 233 $112.00 FARWEST LINE MALE COUPLER $275.03 ALTEC INDUSTRIES AUGER TEETH $484.00 AMZN LEVER NUTS/CONDUCTOR $50.50 TOTAL 1186.56 RIGHT-OF-WAY BUMPER TO BUMPER GREASE $98.50 GATORS ONE STOP - FUEL $50.92 HUGHES LUMBER TIMBERS $47.94 TOTAL $197.36 WATER PRODUCTION ACE-KEYPAD ENTRY $119.99 TOTAL $119.99 WATER DISTRIBUTION TRACTOR SUPPLY RASP $19.99 ACE HDWE - SAWZALL $199.99 LOCKE SUPPLY - TOOLS TRUCK $40.65 ACE ELBOW PIPE $9.18 ACE HDWE - TAPE $21.96 KARNES- TIRE $15.00 TRACTOR SUPPLY BUNGEE CORDS $15.99 DEQ WATER PLAN REVIEW FEES $1,010.94 GREEN ACRE SOD - SOD $1,050.00 HAMILL METALS - PIPE $264.80 WALMART CLEANING SUPPLY $179.50 WALMART SCADA MONITOR $168.00 DEQ CERT FEES - HUDSON//REILLY $248.00 TOTAL $3,244.00 POLLUTION CONTROL AMAZON- CHAIRS $189.28 ACE HDWE PULLER $42.99 ACE LIGHT BULBS $47.94 MSUA Page 6 of 7 November 15, 2021 USA BB FIRE HOSE $212.95 USA BB OIL $395.83 USA BB CRUCIBLES $142.34 USA BB LAB SUPPL $414.25 USA BB GLOVES $407.03 TOTAL $1,852.61 WASTEWATER COLLECTION USPS PO MAIL WATER REPORTS $8.36 TOTAL $8.36 SOLID WASTE AMAZON -CB POWER BOX $253.52 TRI STATE -GAS CAP G6 $106.69 WASTE RESEARCH-ARM GAURD $320.24 ACE HDWE - PAINT $48.33 ACE HDWE - GATE LOCK $30.94 TOTAL $759.72 COMMUNITY DEVELOPMENT CEU CLASSES $60.00 TOTAL $60.00 STORMWATER AMAZON OFFICE SUPPLIES $32.16 AMAZON LETTER OPENER $23.96 AMAZON OFFICE SUPPLIES $85.90 142.02 TOTAL TOTAL MSUA CREDIT CLAIMS $22,070.76 MSUA PURCHASE ORDERS PRESENTED Monday, November 15, 2021 VENDOR DESCRIPTION - GRDA ADMINISTRATIVE SERVICES GOODELL, STRATTON RULE CURVE CHANGE (PO#22-00643) 7,328.50 TOTAL MSUA CLAIMS 7,328.50 MSUA Page 7 of 7 November 15, 2021  MIAMI SPECIAL UTILITY AUTHORITY REGULAR MEETING SCHEDULE FOR 2022 Meetings will be held in the Miami Civic Center 129 5th Avenue NW, Miami, Oklahoma 6:00PM The Authority normally meets the 1st & 3rd Monday of each month. When a holiday falls on a scheduled meeting day, the meeting will be scheduled for the Tuesday after the holiday. Monday Jan 03 6:00PM Tuesday July 05 6:00PM Tuesday Jan 18 6:00PM Monday July 18 6:00PM Monday Feb 07 6:00PM Monday Aug 01 6:00PM Tuesday Feb 22 6:00PM Monday Aug 15 6:00PM Monday Mar 07 6:00PM Tuesday Sep 06 6:00PM Monday Mar 21 6:00PM Monday Sep 19 6:00PM Monday Apr 04 6:00PM Monday Oct 03 6:00PM Monday Apr 18 6:00PM Monday Oct 17 6:00PM Monday May 02 6:00PM Monday Nov 07 6:00PM Monday May 16 6:00PM Monday Nov 21 6:00PM Monday June 06 6:00PM Monday Dec 05 6:00PM Tuesday June 21 6:00PM Monday Dec 19 6:00PM PERSON FILING NOTICE: Melissa Moore, City Clerk, City of Miami, 129 5th Avenue NW, Miami, OK 74354 Phone: 918 542-6685 Must be filed with the City Clerk prior to December 15, 2021 APPROVED BY MIAMI SPECIAL UTILITY AUTHORITY _________________________ ______, 2021 FILED IN THE OFFICE OF THE CITY CLERK ____________________ _______, 2021 POSTED IN THE MAIN LOBBY OF THE MIAMI CIVIC CENTER ON ____________________ ______, 2021 ________________________ Melissa Moore, City Clerk  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA MEETING December 06, 2021 DATE: AGENDA TITLE: *Action Item* Letter of Engagement with Willdan Financial Services to Perform a 2022 Electric, Water, Wastewater, and Solid Waste Rate Study and Non-Rate Fee Study BACKGROUND: • Demonstrating fiscal responsibility, the City, Miami Special Utility Authority (MSUA), and other trusts periodically review their rates and non-rates to ensure costs are being covered. Costs can include needed capital improvement projects. • Since 2009 the City and MSUA has engaged Willdan Financial Services for various rate studies to include electric, water, wastewater, solid waste, and non-rate fees. Examples of non-rate fees are inspection, area light, animal control, and facility rental. Many of the non-rates included in this study have never been studied by Willdan such as those at the airport and Miami Industrial and Public Facilities Authority (MIPFA). The City and MSUA history with this organization is a positive one. They know and understand our organization, finances, and budget process. The projections they have provided over the years have been spot-on accurate, which is vital, especially during the budget season. Accurate projections assure that the governing bodies can develop specific, long-term plans. We sent out a request to an Oklahoma clerks and treasurers group email asking who they have used and if they would recommend them. We received two responses. One for Municipal Finance Services, Inc. and one for Willdan Financial Services. The email for Willdan recommended them highly, the other email had no recommendation included. • Below is a list of all studies conducted by Willdan and associated costs: Project Description Pay Date Cost 2016 WATER SEWER RATE STUDY UPDATE 11/7/2018 $5,000.00 2016 ELECTRIC RATE STUDY UPDATE 7/19/2017 $1,500.00 ELEC/W/WW RATE STUDY 3/22/2017 $39,000.00 2014 ELECTRIC RATE STUDY UPDATE & FINANCIAL PLAN 3/18/2015 $29,000.00 2011 ELECTRIC FORECAST REVIEW 3/17/2011 $3,200.00 FAIRGROUNDS & CC BUSINESS PLAN 1/19/2011 $5,000.00 NON-RATE REVENUE STUDY 6/9/2010 $23,906.55 2009 ELEC/W/WW/SW RATE STUDY 12/22/2009 $54,999.99 • The most recent two (2) study updates in 2017 and 2018 were for electric and water/sewer rates. The result was the council approved a portion of the proposed rate increases. Many of the capital improvement projects within the study are in full swing. • Staff is requesting the council and MSUA accept the letter of engagement to provide a comprehensive rate and non-rate study for City and MSUA. The $62,500 cost was approved in the MSUA Fund’s FY 21/22 budget. The following is a list of rates and non-rates to be studied: #510 MSUA Fund Meter Re-reads #519 Airport Fund Electric Hydrant Meters Jet Fuel Water Area Light AV Gas Wastewater Pole Attachment Hangar Rent Sanitation Oil Tipping Fees #001 GF Fund Land Lease Roll-off Rental Fees Animal Control Chrgs Dispatch Fees Contractor License #781 MIPFA Fund Tire Disposal Building Permits Tower Rent New Service Connections Inspection Permits & Fees Various Rentals Late Penalty Fee Zoning Reconnect for Non- Civic Center Bldg Rental #783 MDRA Fund Payment Cemetery Burial Plots Theatre Rental NSF Check Charge Cemetery Opening Chrgs Ballroom Rental Fire Protection Pool Fees Shop Rental Tower Lease Park/Ball Field Rentals Concessions New Tap Fee STAFFS RECOMMENDATION: Staff recommends accepting letter of engagement with Willdan. PRESENTER(S): Jill Fitzgibbon/Tyler Cline November 15 2021 Mr. Bo Reese City Manager City of Miami 129 5th Ave, SW Miami OK 74355 Re: Letter Agreement to Provide Comprehensive Rate Study Dear Mr. Reese: Willdan Financial Services (“Willdan”) is pleased to present the following scope of services and budget to assist the City of Miami in providing a comprehensive utility rate study and long-term financial plan. We are an economic and financial consulting firm, with offices in Plano, Texas and throughout the United States. Our principal clients are national, state and local governments. Our firm contains professionals with decades of experience in water and wastewater utility operations and economic/financial management. We are proud to have served as rate consultants to the City of Miami for the past 15 years. As Vice President of Willdan, I will manage and have primary responsibility for preparing this study for the City. I will be assisted by Ms. JoLynn Rains and Mr. Dennis Goral. Scope of Services We want to ensure that our scope of services is responsive to the City’s needs. We will work with the City to tailor our proposed scope based on input prior to approval of this letter agreement, and as needed during the course of the project. It is our understanding that the City would like a review and update of its rates for all of its utilities, as well as a non-rate revenue study and analysis. Therefore we have broken down this proposal into separate tasks for each of the utilities. The City has the option of choosing any or all of these studies. Task 1: Water and Wastewater Utility Rate Study Description: We will provide a comprehensive evaluation and analysis of the City’s water and wastewater utility. This will include a detailed analysis and comparison of the City’s current and proposed rates to other surrounding communities. The project team will work with City staff to acquire customer and volume data, budgets, operating expenses, capital improvement plans and debt service schedules. The project team will use acquired current budget, volume and CIP data to update its previously-prepared ten-year water and wastewater cost of service forecast model. The model will identify current and forecast operating expenses, capital outlays and debt service for the next ten years. The model adheres to AWWA ratemaking standards to ensure that the cost of service for each customer class is just, reasonable and accurate. The project team will prepare several alternative water and wastewater proposed rate structures Willdan Financial Services Page 1 City of Miami  for the City Council to consider. Each alternative will enable the City to recover sufficient revenues to fund the calculated cost of service. The project team will summarize its findings into a PowerPoint presentation and rate study report. Task 2: Electric Utility Rate Study Description: We will provide a comprehensive evaluation and analysis of the City’s electric utility. This will include a detailed analysis and comparison of the City’s current and proposed rates to other surrounding communities. The project team will work with City staff to acquire customer and volume data, budgets, operating expenses, capital improvement plans and debt service schedules directly related to the electric utility. The project team will use acquired current budget, volume and CIP data to update its previously-prepared ten-year electric cost of service forecast model. The model will identify current and forecast operating expenses, capital outlays and debt service for the next ten years. The project team will prepare several alternative proposed electric rate structures for the City Council to consider. Each alternative will enable the City to recover sufficient revenues to fund the calculated cost of service. The project team will summarize its findings into a PowerPoint presentation and rate study report. Task 3: Solid Waste Utility Rate Study Description: The project team will use acquired current budget, volume and CIP data to develop a new, comprehensive ten-year solid waste cost of service model. The model will identify current and forecast operating expenses, capital outlays and debt service for the next ten years. It will also ensure that the cost of service for each customer class is just, reasonable and accurate. The project team will prepare several alternative proposed electric rate structures for the City Council to consider. Each alternative will enable the City to recover sufficient revenues to fund the calculated cost of service. The project team will summarize its findings into a PowerPoint presentation and rate study report. Task 4: Fee Study Description: We will provide the analysis and deliverables for a fee review for the City. The project team will identify the various non-rate services provided by the City to its customers, including but not limited to connection fees, disconnection fees, field visits, meter tampering charges, late payment penalties, rates for service line maintenance, airport hangar fees, tower rent, cemetery burial plots, ball field rental, and various other City-wide non-rate fee and revenue sources. We will work with the City to establish the fees to be analyzed. Budget Willdan will perform the tasks described in the Scope of Services section for the lump sum fees and expenses as presented in the table below: CITY OF MIAMI RATE STUDY COST PROPOSAL Total Cost Study Lump Sum Water/Wastewater Rate Study $ 27,500 Electric Rate Study 19,500 Solid Waste Rate Study 13,500 Non-Rate Fee Study 9,000 Sub-Total 69,500 Total if All Studies Chosen $ 62,500 Discount -10.1% The City has the flexibility to choose any study individually. However, if the City chooses all of the studies, we are offering a discount of approximately 10% to compensate for the economies of scale and reduced travel requirements through the combination of services and meetings. Note: ▪ Telephone conference calls are not considered meetings and are not limited by our proposal. ▪ Additional services, including attending additional meetings, may be authorized by the City and will require an additional fee. ▪ We will bill the City monthly based on percent of the task completion. Authorization If the terms of this engagement are acceptable, please sign where indicated and email this letter back to me and to our contracts supervisor: Ms. Joanie Reynolds Willdan Financial Services 27368 Via Industria, Suite 200 Temecula, California 92590 Ph. (800) 755-6864; fax (951) 587-3510 E-mail: jreynolds@willdan.com We appreciate this opportunity to serve the City of Miami. If you have any questions regarding the proposed services, please contact me directly at (972) 378-6588 or via email at djackson@willdan.com. Sincerely, Willdan Financial Services November 15 2021 Dan V. Jackson, Vice President Date City of Miami Signature Date Print Name Studies Chosen: ______ Water/Wastewater Rate Study ______ Electric Rate Study ______ Solid Waste Rate Study ______ Non-Rate Fee Study ______ All Studies  ATTACHMENT 1 TO LETTER AGREEMENT TERMS AND CONDITIONS The Letter Agreement between the City of Miami (“Client”) and Willdan Financial Services (“WFS”) is subject to these Terms and Conditions (collectively, this “Agreement”). 1. Additional Services. Additional services shall be performed by WFS only upon Client’s request evidenced by a written addendum executed by both parties. 2. Compensation. WFS shall submit monthly statements for services. Payments shall be due and payable within 30 days of invoice and if not timely paid shall bear interest at the rate of 0.5% per month. 3. Termination. Either party may terminate this Agreement at any time upon 30 days’ written notice. In the event of early termination, WFS shall be paid for services performed prior to the effective date of termination. 4. Data Provided by Client. WFS shall rely upon data provided by Client without independent verification of accuracy. WFS shall not be responsible for any errors resulting from its use of inaccurate data provided by Client. 5. Insurance. WFS shall maintain the following insurance: a. Workers' Compensation and Employer's Liability Insurance as prescribed by applicable law. b. Commercial General Liability Insurance, with limits not be less than $1,000,000 per occurrence and general aggregate. c. Commercial Automobile Liability with limits not less than $1,000,000 per occurrence. d. Professional Liability with limits not be less than $1,000,000 per claim and annual aggregate. e. All policies except Professional Liability and Workers Compensation shall include Client as an additional insured and be primary with respect to any insurance carried by WFS. All policies shall include a waiver of subrogation in favor of Client. f. WFS shall provide Client with certificates of insurance evidencing compliance with the above insurance requirements prior to commencing it services. 6. Miscellaneous. a. Titles used in this Agreement are for general reference and are not a part of the Agreement. b. This Agreement shall be interpreted as though prepared by both parties. c. Any provision of this Agreement held to violate any law shall be deemed void, and all remaining provisions shall continue in full force and effect. d. This Agreement shall be interpreted under the laws of the State of Oklahoma. e. This Agreement comprises a final and complete repository of the understandings between the parties and supersedes all prior or contemporary communications, representations or agreements, whether oral or written, relating to the subject matter of this Agreement. f. Any notices given pursuant to this agreement shall be effective on the third business day after posting by first class mail, postage prepaid, to the address appearing immediately after the signatures below. h. WFS’s waiver of any term, condition, or covenant, or breach of any term, condition, or covenant, shall not constitute the waiver of any subsequent breach of any other term, condition or covenant. i. WFS shall not responsible for the performance of services by third parties not retained by WFS.