Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Monday, March 21, 2022 VENDOR DESCRIPTION INVENTORY BORDER STATES 150 W FLOOD LIGHT LED (PO#22-01063) 17,772.21 BORDER STATES INSULATED CAP 200 AMP (PO#22-00548) 2,444.40 BORDER STATES CURVED WASHER, 15 KV ELBOWS (PO#22-00548) 4,425.30 STUART IRBY ELECTRIC INVENTORY 479.76 STUART IRBY 100 & 200 KVAR CAPACITORS (PO#22-00597) 9,684.00 STUART IRBY WIRE SPOOL (PO#22-01016) 2,005.50 STUART IRBY 25 LB. SPOOL WIRE 429.75 UTILITY SUPPLY WATER INVENTORY (PO#22-00321) 1,946.88 39,187.80 ADMINISTRATIVE SERVICES GRDA PURCHASED POWER 2/1-2/28/22 878,712.89 OLSSON GENERAL SERVICES (PO#22-00001) 6,614.61 SHI INTERNATIONAL LAPTOP (PO#22-01050 1,485.81 886,813.31 METERING FUELMAN FUEL USAGE 2/21-2/28/22 158.31 158.31 IT SHI INTERNATIONAL LAPTOPS (PO#22-01050 2,971.62 SPARKLIGHT INTERNET 34.38 TYLER TECHNOLOGIES MAINT./HARDWARE, ANNUAL FEES (PO#22-01123) 13,880.15 16,886.15 ELECTRIC ALLGEIER, MARTIN & ASSOC. CONTROL BLDG. SUB 3 (PO#22-01154) 3,459.94 FASTENAL TIES, SHACKLE 166.50 FUELMAN FUEL USAGE 2/21-2/28/22 682.50 GLOBAL RENTAL ARTICULATING AERIAL DEVICE (PO#22-01149) 5,125.00 HALL ESTILL PROFESSIONAL SERVICES (PO#22-01159) 540.00 HALL ESTILL PROFESSIONAL SERVICES (PO#22-01155) 8,203.43 HUGOS DOCUMENT HOLDER, DRY ERASE CLEANER 16.93 KATNER MILLS BRAKE PADS UNIT #215 (PO#22-01112) 781.24 LOCKE SUPPLY GREY SCHEDULE 40 PVC PIPE 408.81 MIAMI INDUSTRIAL SUPPLY LEATHER GLOVES, SAFETY GLASSES 458.80 OLSSON SCADA CONSTRUCTION (PO#22-01153) 10,791.02 OTA TOLL CHARGES 2/1-2/28/22 3.40 PINKLEY SALES NEMA CONTROLLER (PO#22-00958) 3,156.00 SCOTT CONSTRUCTION REPAIR WATER LINE (PO#22-01114) 950.00 SOONER PRINTING TRANSFORMER TAGS 228.66 TS3 SECURITY & SAFETY MONTHLY SECURITY SERVICES 279.60 VANCE FORD HOUSING, WASHER 180.60 VERIZON CELL PHONES 62.98 WORKING HANDS CAR WASH ELECTRIC - CAR WASH 13.65 35,509.06 ROW BACCO TREE SERVICE TREE TRIMMING (PO#22-001158) 5,135.90 FUELMAN FUEL USAGE 2/21-2/28/22 190.26 LOCKE SUPPLY CONNECTORS 102.43 5,428.59 WATER PRODUCTION ACCURATE ENVIRONMENTAL TOTAL COLIFORM TESTING 280.00 AIR WISE HEATING & AIR INSTALLED NEW T-STAT 203.68  LOCKE SUPPLY HEATER PARTS (PO#22-01086) 1,124.59 OLSSON SH 69A UTILITY RELOCATION (PO#22-01157) 2,627.65 OLSSON WELL #7 IMPROVEMENTS (PO#22-01156) 1,846.87 TS3 SECURITY & SAFETY MONTHLY SECURITY SERVICES 279.60 6,362.39 WATER DISTRIBUTION BRENNTAG REGAL CHLORINATOR (PO#22-01024) 2,015.00 FENCING SOLUTION FENCE REPAIR @ WATER TOWER (PO#22-01131) 1,400.00 FUELMAN FUEL USAGE 2/21-2/28/22 522.25 GRAINGER SOLENOID, VALVE 446.58 MIAMI NEWS RECORD OKLAHOMA DEINKING WATER BID 369.05 NEECE CONCRETE FORM & POUR DRIVEWAY (PO#22-01116) 3,007.00 NEO CONCRETE CONCRETE WORK EST & 11TH (PO#22-01132) 900.00 SOONER PRINTING WATER SCADA 18.66 TS3 SECURITY & SAFETY MONTHLY SECURITY SERVICES 279.60 US BANK LEASE PAYMENT 3/2022 1,724.50 VERIZON CELL PHONES 25.17 10,707.81 POLLUTION CONTROL TODD MURPHREE CDL REIMBURSEMENT (PO#22-01127) 36.00 KEVIN PITCHER CDL REIMBURSEMENT (PO#22-01128) 36.00 PATRICK GALLARDO PERDIEM FOR CLASS B WASTEWATER (PO#22-00966) 201.75 AIR WISE HEATING & AIR FAULTY CONNECTORS 225.00 B&L WATERWORKS RING STYLE FLANGE GASKET 12.60 B&L WATERWORKS GASKETS 11.88 FUELMAN FUEL USAGE 2/21-2/28/22 126.62 HAWKINS PRESS POLYMER (PO#22-01099) 1790.46 KATNER MILLS THREADLOCKER, SEALANT 20.87 O'REILLY BATTERY 106.61 O'REILLY CENTER SUPPORT BEARING 97.40 TREASE INDUSTRIAL MEDICAL OXYGEN 12.85 2678.04 WASTEWATER COLLECTION HUMBARD CONTRACTING MANHOLE REPAIRS (PO#00-00214) 12000.00 12000.00 SOLID WASTE AIR WISE HEATING & AIR UV BULB, CATALYST FILTER 233.60 ALERT 360 MONITORING SERVICES 30.00 FUELMAN FUEL USAGE 2/21-2/28/22 2897.96 KATNER MILLS ANTIFREEZE 178.47 KATNER MILLS ANTIFREEZE 237.96 MIAMI INDUSTRIAL SUPPLY HYD. HOSE, NYLON SLEEVE 91.80 OKLAHOMA DEPT. OF LABOR ASBESTOS RENEWAL - JOHN PROCTOR 50.00 O'REILLY TRANSMISSION SENSOR 22.24 O'REILLY BACK UP LIGHT, STROBE KIT 188.72 O'REILLY BATTERY TERMINAL 8.49 O'REILLY BATTERY 188.02 TRI STATE TRUCK CTR. V-RIBBED BELT, ALTERNATOR 320.59 TRI STATE TRUCK CTR. BELT TENSIONER 310.46 4758.31 COMMUNITY DEVELOPMENT FUELMAN FUEL USAGE 2/21-2/28/22 107.28 SHI INTERNATIONAL DELL COMPUTERS (PO#22-01117) 2971.62 SOONER PRINTING WINDOW ENVELOPES, REGULAR ENVELOPES 106.00 3184.90  FINAL UTILITY REFUND CHECKS 959.87 OKLA. DEPT. OF HUMAN SERV. OKDHS ENERGY VENDOR - ALLEN 182.00 BANK OF AMERICA MSUA CC 1/4-1/15/22 14094.25 BANK OF AMERICA MSUA CC 2/2-2/15/22 19205.72 SALARIES & BENEFITS MARCH 4, 2022 136108.81 TOTAL MSUA CLAIMS $ 1,194,225.32  MSUA CREDIT CARDS JANUARY 4, 2022 - JANUARY 15, 2022 CUSTOMER SERVICE HP LAPTOP FOR UB $559.00 WAL-MART- Laptop $559.00 PEREGRINE - PRINTING $296.53 2 HP LAPTOPS FOR UB $1,118.00 PEREGRINE - POSTAGE $528.06 TOTAL $ 3,060.59 ADMINISTRATIVE SERVICES COLOR CODE - JENNIFER SWANSON $39.95 COLOR CODE - BETH KELLY $39.95 TOTAL $ 79.90 METERING TRCTR SUP-JACKETS $135.98 TOTAL $ 135.98 INFORMATION TECHNOLOGY AMZN WIRE CRIMPER $37.44 NETSOLUTION BACKORDER $40.00 BOLT FIBER - PHONES $6,867.76 AMZN RACK FAN UNITS $352.00 Amazon WEBCAMS $298.20 TOTAL $ 7,595.40 ELECTRIC WALMART.COMMONITOR DESK MOUNT $31.99 WALMART.COM MONITOR $249.00 ACE-DEADBOLTS $69.98 POWER MONITORS-DATA PLAN $384.00 ALTEC CROSSARM AND YOKE ASMLY $149.45 ALTEC IND STRINGING BLOCK $240.00 J.L. MATTHEWS SHAKLES $437.04 FARWEST LINE KLEIN JAW GRIP $444.92 ALTEC INDUSTRIESCONDUCTOR COVER $376.30 CLEAN - UNIFORM $101.20 CLAIM ADJ/GRAMERCY PARK - Credit ($978.03) CLAIM ADJ/GRAMERCY PARK - Credit ($669.18) TOTAL $ 836.67 RIGHT-OF-WAY ACE HDWE CHAIN SAW FILES $19.47 FARWEST LINE BOOTS - SHAMBLIN $358.00 CLEAN - UNIFORM $23.60 TOTAL $ 401.07  MSUA CREDIT CARDS JANUARY 4, 2022 - JANUARY 15, 2022 WATER PRODUCTION CLEAN - UNIFORM $8.80 TOTAL $ 8.80 WATER DISTRIBUTION BELSHE-BRAKE DRUM $528.84 HARBOR FREIGHT TOOLS WELL 8 $131.96 ACE - WATER PARTS $34.97 TRACTOR SUPPLY BOOTS TYLER N $99.99 TRACTOR SUPPLY J STROUD BOOTS $164.99 TOTAL $ 960.75 POLLUTION CONTROL ACE WORKLIGHT $60.98 TRAC SUP BOOT COAT $129.98 KARNES TIRE TUBE $14.21 USA BB SETTLEOMETER $358.82 TOTAL $ 563.99 SOLID WASTE USPS- RETURNED PART $9.25 O'REILLY -HEADLIGHTS $36.06 TRI STATE -GASKET G6 $169.39 KATNER MILL-LAMP BULB $3.99 WASTE RESEARCH- AUTO ARM $186.53 BO'S TIRE- 6105 TIRE REPAIR $20.00 TOTAL $ 425.22 STORM WATER WAL-MART OPC HEATER $25.88 TOTAL $ 25.88 TOTAL MSUA FUNDS $ 14,094.25  MSUA CREDIT CARDS FEBRUARY 2, 2022 - FEBRUARY 15, 2022 CUSTOMER SERVICE PEREGRINE PRINTING $289.74 PEREGRINE POSTAGE $515.97 TOTAL $ 805.71 ADMINISTRATIVE SERVICES AMAZON PRIME ERROR CR 2.23.22 $12.99 AMAZON - J. SWANSON CHAIR $295.10 QUADIENT LEASING - POSTAGE LEASE $1,167.00 TOTAL $1,475.09 METERING AMZN - CHAIR - BINDERS $56.79 B&L-SCOPE LENS $136.50 AT&T PAYMENT - DEVICE $80.08 TOTAL $273.37 INFORMATION TECHNOLOGY AT&T PAYMENT - DEVICE $400.40 AT&T PAYMENT - DEVICE $160.16 AT&T PAYMENT - DEVICE $80.08 BOLT FIBER - PHONES $6,867.10 AT&T PAYMENT - DEVICE $1,211.51 WALMART - PHN CASE/USB $96.76 WALMART - MONITOR $178.88 AMZN IPHONE CASE $26.98 AMAZON EXT_HD $275.20 AT&T PAYMENT - DEVICE $810.26 TOTAL $10,107.33 ELECTRIC GELLCO CLOTHING JEANS $419.75 M & K OUTDOOR PROD CHAIN SAW $436.35 ALTEC INDUSTRIES, CONDUCTOR COVER $379.08 J HARLEN CO ROPE $125.01 J.L. MATTHEWS CLIMBING LANYARD $834.84 STEELTOESHOESCOM BOOTS PARKER $254.99 AT&T PAYMENT - DEVICE $160.16 WPY MESO PARKER CLIMBING SCHOOL $199.00 TOTAL $2,809.18 RIGHT-OF-WAY ACE - OFFICE SUPP $22.28 ACE HDWE - CHAPS $177.55 AT&T PAYMENT - DEVICE $160.16 TOTAL $359.99  MSUA CREDIT CARDS FEBRUARY 2, 2022 - FEBRUARY 15, 2022 WATER PRODUCTION ACE - UNIONS/VALVES $35.16 TOTAL $ 35.16 WATER DISTRIBUTION ACE - GRIND-DISCS $143.97 INDUSTRIAL SAFETY SCBA WALL CASE $581.23 KARNES - TIRES $433.90 LOCKE - EXT CORD $105.32 HARBOR -TOOLS $473.81 LOCKE - ALUM PIPES $267.54 WAL-MART WATER $183.20 TR SUPPLY - BOOTS $169.99 AT&T PAYMENT - DEVICE $240.24 TOTAL $2,599.20 POLLUTION CONTROL ACE HDWE - DRILL BIT $19.98 HUGHES - PLY CDX $130.14 ACE HEAT - CABLE $37.98 ACE-NUTS,BOLTS $14.40 FASTENAL M5 $7.00 ACE HDWE PVC FITTINGS $30.54 TOTAL $240.04 SOLID WASTE ACE-BANDAIDS $15.98 HARBOR FREIGHT-GLOVES $102.28 SWANA-K HORN MEMBER DUES $223.00 TOTAL $341.26 COMMUNITY DEVELOPMENT PAYTONS-ALIGNMENT $79.31 AT&T PAYMENT - DEVICE $80.08 TOTAL $159.39 TOTAL MSUA FUNDS $ 19,205.72 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION MARCH 07, 2022, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 6:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Bless Parker, Chairman Bo Reese, City Manager Kevin Dunkel, Trustee Ben Loring, Trust Attorney Dwain Sundberg, Trustee (Absent) Melissa Moore, City Clerk (Absent) David Davis, Trustee Brian Estep, Trustee The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 12:30PM on March 04, 2022, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA: 1. Call to Order Chairman Parker called the meeting to order at 6:00PM. 2. Invocation Invocation by Chaplin of Miami Fire Department, Brandon Fletcher 3. Pledge of Allegiance Trustee Dunkel led the Pledge of Allegiance 4. Public Input and Unscheduled Personal Appearances None. 5. *Action Item* CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 7 be placed on the consent agenda. Trustee Dunkel moved to transfer Item #6 (Claims) through Item #7 (Minutes: February 22, 2022 (Regular)) to the consent agenda and approve as presented. The motion was seconded by Trustee Davis. The Trust was polled with the following results. Dunkel, Aye Davis, Aye Parker, Aye Sundberg, Absent Estep, Aye Chairman Parker declared the motion carried. 6. *Action Item* Claims Moved to consent agenda. 7. *Action Item* Minutes: February 22, 2022 (Regular) Moved to consent agenda. 8. *Action Item* Budget Amendment: #22-19 MSUA - Metering (Receipt & Expend Unbudgeted Revenue to Purchase Vehicle) Municipal Finance Manager Mike Addington explained that the metering department has a 2008 vehicle which needs to be replaced. The budget amendment allows money to be moved to purchase a 2022 F150 to replace the 2008 vehicle. The vehicle will be purchased through a state bid. MSUA Page 1 of 7 March 07, 2022 Chairman Parker moved to approve budget amendment#22-19 MSUA – Metering (receipt & expend unbudgeted revenue to purchase vehicle) . The motion was seconded by Trustee Estep. The Trust was polled with the following results. Parker, Aye Estep, Aye Davis, Aye Dunkel, Aye Sundberg, Absent Chairman Parker declared the motion carried. 9. *Action Item* Goodell Stratton Claim and Davis, Wright, Tremaine Claim for GRDA Relicensing City Manager Bo Reese explained that this claim is for Goodell Stratton’s and Davis, Wright, Tremaine’s work on the GRDA relicensing and is included in the budget. Chairman Parker moved to approve the Goodell Stratton claim and Davis, Wright, Tremaine claim for GRDA relicensing. The motion was seconded by Trustee Estep. The Trust was polled with the following results. Parker, Aye Estep, Aye Davis, Aye Dunkel, Aye Sundberg, Absent Chairman Parker declared the motion carried. 10. *Action Item* Resolution CC2022-04/MSUA2022-01 A Joint Resolution Delegating Settlement Claims Payment Authority to the City Manager/Trust Manager City Attorney Ben Loring explained this is a joint resolution for MSUA and Council to delegate settlement claims payment authority to the City Manager/Trust Manager. The resolution allows the City Manager/Trust Manager to settle claims not to exceed two thousand five hundred dollars ($2,500.00). Trustee Dunkel moved to approve resolution CC2022-04/MSUA 2022-01 . The motion was seconded by Trustee Davis. The Trust was polled with the following results. Dunkel, Aye Davis, Aye Parker, Aye Estep, Aye Sundberg, Absent Chairman Parker declared the motion carried. 11. *Action Item* One (1) Utility Easement From Pentavision Property LLC, (Grantor), as Presented; Approve Claim of $22.00 to Record Easement at the Ottawa County Clerk’s Office City Manager Bo Reese explained that the property owner requested the transformer to be closer to the AT&T tower and therefore are granting an easement to the city. Trustee Davis moved to approve the utility easement from Pentavision Property LLC as presented; and approve the claim of $22.00 to record easement at the Ottawa County Clerk’s office. The motion was seconded by Trustee Dunkel. The Trust was polled with the following results. Davis, Aye Dunkel, Aye Parker, Abstain Estep, Aye Sundberg, Absent Chairman Parker declared the motion carried. 12. *Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. 13. Staff Reports (Written report included in packet, if available staff is present for questions) None. MSUA Page 2 of 7 March 07, 2022 14. Trustee Community Announcements None. 15. Adjournment Trustee Davis moved to adjourn the meeting. The motion was seconded by Trustee Estep. The Trust was polled with the following results: Davis, Aye Estep, Aye Parker, Aye Dunkel, Aye Sundberg, Absent Chairman Parker declared the meeting adjourned at 6:08PM. ___________________ _____________________ _______________________ Trustee Davis Trustee Sundberg Trustee Estep ___________________ _____________________ ATTEST: ________________________ Trustee Parker, Chairman Trustee Dunkel Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Monday, March 7, 2022 VENDOR DESCRIPTION INVENTORY BORDER STATES INSULATORS (PO#22-01071) 2,136.00 BRENNTAG CHLORINE CYLINDERS (PO#22-01023) 1,368.00 SOLOMON TRANSFORMER 225 KVA (PO#22-01081) 9,650.00 SOLOMON TRANSFORMER 150 KVA (PO#22-01082) 24,030.00 ULINE SILVER & BLUE INDUSTRIAL DUCT TAPE 389.33 UTILITY SUPPLY WATER INVENTORY (PO#22-00824) 10,350.00 47,923.33 CUSTOMER SERVICE PAYMENTUS JANUARY TRANSACTION FEES 59.70 59.70 ADMINISTRATIVE SERVICES ADMIRAL EXPRESS OFFICE SUPPLIES 339.52 339.52 METERING FUELMAN FUEL USAGE 2/7-2/14/2022 284.87 WORKING HANDS CAR WASH CAR WASH 13.00 297.87 IT TYLER TECHNOLOGIES MONTHLY EXECUTIME CHARGES (PO#22-00228) 1,430.84 1,430.84 ELECTRIC MSUA Page 3 of 7 March 07, 2022  ACE HARDWARE MOTOMIX FUEL 16.99 ALTEC EQUIPMENT PARTS UNIT#215 (PO#22-01090) 606.13 ALTEC SHOP SUPPLIES 414.24 ALTEC PLATFORM & LINER (PO#22-01087) 4,328.87 ALTEC EQUIPMENT PARTS UNIT#223 (PO#22-01088) 1,231.27 ALTEC SWITCH UNIT#218 (PO#22-01089) 515.48 ALTEC EQUIPMENT PARTS UNIT #389 326.49 ARVEST EQUIPMENT FINANCE LEASE PAYMENT MARCH 2022 8,307.43 B&B AUTO SUPPLY DIESEL CONDITIONER 239.88 BORDER STATES ACSR WIRE (PO#22-00600) 7,556.87 BORDER STATES POWER SUPPLY 388.82 FUELMAN FUEL USAGE 2/7-2/14/2022 1,070.90 JUSTIN PARKER PERDIEM REIMBURSEMENT (PO#22-01069) 27.00 OLSSON FEEDER REBUILD (PO#22-01083) 4,490.93 29,521.30 ROW ALTEC EQUIPMENT PARTS UNIT #237 65.28 BACCO LINE CLEAR TREE TRIMMING (PO#22-01085) 5,415.60 FUELMAN FUEL USAGE 2/7-2/14/2022 233.40 5,714.28 WATER PRODUCTION ACCURATE ENVIRONMENTAL TOTAL COLIFORM TESTING 262.00 MID-CENTRAL CONTRACT CHLORINE ANALYZER (PO#22-01078) 920.00 1,182.00 WATER DISTRIBUTION ACE HARDWARE CEMENT, PRIMER 37.98 B&L WATERWORKS VALVES (PO#22-01093) 1,347.24 B&L WATERWORKS RED HAT VALVE 203.42 B&L WATERWORKS DUAL SOCKET WRENCH 173.30 FUELMAN FUEL USAGE 2/7-2/14/2022 641.53 OTA TOLL FEES 3.90 2,407.37 POLLUTION CONTROL EARP FILTRATION BLOWER FILTERS (PO#22-00911) 2441.55 EDWARDS EQUIPMENT SEAL 121.59 FUELMAN FUEL USAGE 2/7-2/14/2022 128.80 LOCKE SUPPLY CONTACTOR,TIME DELAY FUSE 178.55 2870.49 SOLID WASTE AIRE MASTER DEODORIZER SERVICES 34.93 AIR WISE HEATING IGNITOR 220.71 EUBANKS EQUIPMENT CAN HAULER TRUCK BED (PO#22-00169) 15500.00 FUELMAN FUEL USAGE 2/7-2/14/2022 2932.73 KATNER MILLS ANTIFREEZE 178.47 KATNER MILLS ANTIFREEZE 475.92 MIAMI INDUSTRIAL HOSE, SWIVEL, O'RING 150.67 O'REILLY BATTERY 410.37 SOUTHERN TIRE MART TRUCK TIRES (PO#22-01046) 1960.00 TOTE A LONG WINTER VESTS (PO#22-00964) 611.00 TRI STATE TRUCK STEERING GEAR BOX (PO#22-00996) 3001.32 25476.12 COMMUNITY DEVELOPMENT FUELMAN FUEL USAGE 2/7-2/14/2022 45.47 45.47 STORMWATER ALLEN SIGNS DUMPSTER DECALS 382.50 VANCE FORD LINCOLN VALVE ASSEMBLY 49.53 MSUA Page 4 of 7 March 07, 2022  432.03 MSUA CC 1/16-2/1/2022 14927.81 SALARIES & BENEFITS FEBRUARY 24, 2022 172894.25 TOTAL MSUA CLAIMS $ 305,522.38 MSUA CREDIT CARDS JANUARY 16- FEBRUARY 1, 2022 INVENTORY - ELECTRIC BORDER ELECTRIC INVENTORY $320.30 TOTAL $320.30 CUSTOMER SERVICE PEREGRINE -PRINTING $773.73 COLOR CODE MELLISA RUSSELL $39.95 COLOR CODE STEPHANIE HAPPY $39.95 WALMART- 5 SWIFFER DUSTERS $27.20 PEREGRINE -POSTAGE $1,377.87 COLOR CODE SUSANNE DANIELS $39.95 TOTAL $2,298.65 ADMINISTRATIVE AMAZON - CALENDAR $17.57 AMAZON - CALENDAR/MOUSE PAD $36.14 A RIFKIN - BANK BAG $81.85 WAL-MART -DEANNA'S CAKE $42.98 WM-CUTLERY $3.83 TOTAL $182.37 INFORMATION TECHNOLOGY CANON - COPIER CONTRACTS $3,116.47 TOTAL $3,116.47 ELECTRIC HASTINGS FIBER GLASS HANDLE $94.08 LOWES SUBSTATION SUPPLIES $138.32 ALTEC GLOVES/OUTRIGGER PAD $479.33 LOWES KN95 MASKS $39.96 ALTEC INDUSTRIES, CONDUCTOR COVER $379.08 TREASE INDUSTRIAL NITROGEN $49.99 ATLAS STEEL PRODUCTS, STEEL BARS $1,284.00 IRON WORKS STEEL IRON $121.86 TRACTOR SUPPLY CHOP SAW/ACC $226.96 TREASE INDUSTRIAL LATCH & ROD $77.82 FARWEST GLOVE BAG AND GLOVES $213.91 CLEAN - UNIFORM $303.60 GELLCO CLOTHING FR JEANS $404.80 TOTAL 3813.71 MSUA Page 5 of 7 March 07, 2022 RIGHT-OF-WAY CLEAN - UNIFORM $70.80 J HARLEN CO INC - J. MAHURIN UNIFORMS $444.91 AGRICULTURAL CONFERE REGISTRATION $330.00 TOTAL $845.71 WATER PRODUCTION CLEAN - UNIFORM $17.60 CLEAN - MATS $8.80 TOTAL $26.40 WATER DISTRIBUTION ATWOOD 24 VINITA - INS. BOOTS $299.96 O'REILLY AUTO PARTS CAPSULE UNIT223 $15.92 KARNES -2 TIRES $483.49 KATNER MILLS MTR HTER $260.00 SPARKLIGHT CABLE/INTERNET $89.79 TOTAL $1,149.16 POLLUTION CONTROL AMZN HAND DRY $194.04 USA BB OVERALLS $61.03 ACE-DOOR CLSR $69.99 AMZN DOOR HANDLE $44.97 ACE PVC FITTINGS $35.54 AMZN DOOR SPINDLE $29.99 USA BB COLIBROTH $470.35 USA BB BOD PILLOWS $243.50 ODEQ CERT FEE $62.00 TOTAL $1,211.41 WASTEWATER COLLECTION TRACTOR SUPPLY - BOOTS $164.99 TOTAL $164.99 SOLID WASTE ACE- HEATER $89.99 BO'S TIRE- 61212 TIRE REPAIR $200.00 BO'S TIRE-G4 TIRE REPAIR $25.00 TLG PETERBILT-DRAIN PLUGS $33.02 BO'S TIRE- TIRE REPAIR $42.00 BO'S TIRE- TIRE REPAIR $100.00 OTC - TITLE & TAG SW $50.40 OK.GOV - OTC CC FEE PW $1.80 WOODSHED OF - DEF $499.50 ACE- CAP $2.59 LOCKE-HYD RPR PRTS $134.53 ACE-KEYPAD ENTRY $129.99 AMZN-FILTER $111.59 MSUA Page 6 of 7 March 07, 2022 SWANA-WEP TRAINIG $378.23 TOTAL $1,798.64 TOTAL MSUA FUNDS $14,927.81 MSUA PURCHASE ORDERS PRESENTED MONDAY MARCH 7, 2022 VENDOR DESCRIPTION GRDA ADMINISTRATIVE SERVICES DAVIS WRIGHT TREMAINE PENSACOLA RELICENSING (PO#22-01115) 61,411.00 GOODELL, STRATTON RULE CURVE CHANGE 1,329.30 TOTAL MSUA CLAIMS 62,740.30 MSUA Page 7 of 7 March 07, 2022  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA MEETING DATE: March 21, 2022 AGENDA TITLE: Work order agreement for Inspection Services with Anderson Engineering for 69A sewer line as required by Oklahoma Water Resources Board not to Exceed $161,332.00 BACKGROUND: Request is for inspection services for the 69A sewer line. It is required by the Oklahoma Water Resources Board as part of the loan. The City/MSUA selects one engineering firm to design the project and then a different engineering firm for contract administration/inspection services of the project (similar to the State of Oklahoma Highway projects). Most contractors prefer this so that any issues with design determined during construction can also be reviewed by an independent engineering firm. The firm will review daily construction, pay apps and any required paperwork and payroll request from the Oklahoma Department of Environmental Quality and the Oklahoma Water Resources Board. The cost not to exceed for this work order is $161,332.00. Anticipated construction timeline is for 40 weeks. Inspection services will be paid out of the utilities budget and from the loan. Hall Estill reviewed the work order and approved. Correspondences included in the packet. Past inspection projects and cost: East Central: $125,000.00 West Central: $106,832.00 Main Street: $229,216.00 STAFFS RECOMMENDATION: Approve work order Proposed Motion: I move that we approve the work order agreement for inspection services with Anderson Engineering for 69A sewer line as required by Oklahoma Water Resources Board not to exceed $161,332.00. PRESENTER(S): Tyler Cline/John Snider January 17, 2022 City of Miami, Oklahoma ATTN: Tyler Cline 129 5th Avenue NW Miami, OK 74354 RE. Proposal for Contract Administration, Construction Observation, Construction Materials Testing and Project Close Out 69A Sewer Improvement City & State Miami, OK AE Proposal # PJL-2831 Dear Mr. Cline, We appreciate the opportunity to furnish you with our anticipated fees for the materials testing and construction observation services for the above referenced project. We look forward to the opportunity to work with you. SCOPE: The following scope of services shall be provided. Contract Administration: Anderson Engineering will review contractor submittals, including shop drawings; Review and approve contractor pay applications; and document changes to construction plans and prepare Change Orders as necessary. Construction Observation: Anderson Engineering will provide a Project Representative to observe construction activities. Frequency of field visits by the Field Representative is summarized in the table of fees below. Construction Materials Testing: Anderson Engineering will provide field and laboratory testing of concrete, granular base, and soil, as needed, at frequencies outlined in the contract specifications. Project Close Out: Anderson Engineering shall provide final documents including a semi-final and a final walk through and provide punch list items to contractor to complete construction in accordance with plans and specifications. AE will provide a set of marked up record drawings and final field observation diaries and testing reports to the city. After reviewing the project plans and specifications available at the time of creating this fee estimate, we anticipate the following items of work and number of trips for the above referenced project: 69A SEWER IMPROVEMENT PERSONNEL EXPENSES & EQUIP FIELD & LAB TESTING Prj Rep II Prj Manager Prj Coordinator Mileage Materials Testing Weeks 39 39 39 Trips 160 Hr/Wk 24 4 8 Miles R/T 60 Hours 936 156 312 Total 9600 $/HR $ 94 $ 187 $ 106 $/Mi 0.74 Total $ 87,984.00 $ 29,172.00 $ 33,072.00 $ 7,104.00 $4,000.00 GRAND TOTAL: $ 161,332.00 The terms and conditions of the Contract for Professional Engineering Services dated October 4, 2021 between the City and Anderson are hereby incorporated by reference. We look forward to working with the City of Miami on this project. Should you have any questions or require additional information please don’t hesitate to call. Anderson Engineering, Inc. by ACKNOWLEDGMENTS AND WORK AUTHORIZATION: ANDERSON ENGINEERING, INC. AUTHORIZED AND AGREED TO: CLIENT: by: by: Cody R White, P.E., Vice President (Print Name and Title) by: by: Andrew Eckhart, P.E., President (Print Name and Title) 1/17/2022 DATE: DATE:  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA MEETING DATE: March 21, 2022 AGENDA TITLE: Discussion on PCAX Charges BACKGROUND: • In February 2021, a severe winter weather storm, Uri, occurred and several factors, most notably the cost of natural gas to generate electricity consumed through the Southwest Power Pool (SPP), and the Grand River Dam Authority’s (GRDA) operating region was affected by extreme usage. • On August 12, 2021, the GRDA board approved the calculated total amount of the extraordinary weather event to be $102,338,191. • GRDA utilizes natural gas as a fuel source for generating electricity to provide power to their customers including the City of Miami’s utility customers. The price per dekatherm (a unit of energy) of natural gas increased from approximately $2.85 per dekatherm to $1,100.00 per dekatherm for six straight days during the storm. • GRDA has billed the Miami Special Utility Authority (MSUA) $2,698,459 as our portion of the $102M cost and gave the MSUA options for repayment. • Miami has opted to pay this amount by October 31, 2022, to avoid additional interest fees. • The ordinance creates a GRDA Rider charge called “PCAX”. The $.005226 rider will show separately on residential and commercial billing. Industrial customers have been notified and have agreed to pay based on their usages during the winter storm and will be invoiced for their actual usage during the weather event, which equates to $1,025,878.70. • The PCAX will be added to residential and commercial utility bills until the full amount owed to GRDA is paid off ($2,698,459). • Estimates show, based on the last three years usages, that the following PCAX revenue for all customer classes, except industrial, would have been generated below per the attached spreadsheet. 2021 - $575,000.00 2020 - $557,000.00 2019 - $578,000.00  Therefore, staff is anticipating collecting approximately $560,000-$570,000 per year for approximately three (3) years. • The PCAX is expected to be a $4.00 to $6.00 added charge per month for each residential customer. STAFFS RECOMMENDATION: NO ACTION NEEDED Initial Presentation: March 21st, 2022 Answer any questions: March 28th, 2022 Consider Ordinance: April 4th, 2022 PRESENTER(S): Bo Reese Tyler Cline Jill Fitzgibbon  ORDINANCE NO. ___________ "AN ORDINANCE OF THE CITY OF MIAMI, OKLAHOMA, ADOPTING A RATE ADJUSTMENT FOR ELECTRIC SALES; PROVIDING FOR THE CREATION OF A TEMPORARY RATE ADJUSTMENT FOR WINTER STORM URI TEMPORARY PRODUCTION COST BILL RECOVERY; AND PROVIDING AN EFFECTIVE DATE." WHEREAS, the City of Miami (“City”) and its Miami Special Utilities Authority (“MSUA”) are the owners and operators of a municipal electric utility which provides electric services to residents and businesses located within and outside the corporate limits of the City; and WHEREAS, Article 2, Section 6, ¶2 of the City Charter provides that the Mayor and City Council shall have power by ordinance to regulate and prescribe such rules and regulations as may seem advisable and necessary to protect public health, safety, and comfort; and WHEREAS, the Mayor and City Council are charged with the duty and responsibility to establish and set electric rates; and WHEREAS, it is the responsibility of the Mayor and City Council to ensure that the electric rates are adequate to meet the financial requirements of the MSUA and the City; and WHEREAS, in the period of February 1, 2021, through February 28, 2021, the City experienced an extreme cold weather event known as 'Winter Storm Uri" that caused a drastic increase in the price of natural gas that resulted in extraordinary energy costs billed by the Grand River Dam Authority to the City and MSUA (“Temporary Production Cost Bill”); and WHEREAS, the City and the MSUA have entered into an agreement with the Grand River Dam Authority to pay the Temporary Production Cost Bill in the amount of $2,698,459.00 in monthly installment payments over twelve (12) months, or a lump sum at the end of 12 months, with no carrying costs; and WHEREAS, the City and the MSUA have determined that, in order to maintain a high quality of service and limit the financial impact of the Winter Storm Uri event on MSUA while limiting the rate impact on monthly bills of Rate Class Customers E.1, E.2, E.3 and E.5, a Temporary Rate Adjustment shall be implemented to recover one hundred percent (100%) of the Temporary Production Cost Bill from electric utility customers until the total amount of $2,698,459.00 has been recovered, estimated to be for a term of 36 months; and WHEREAS, the City and the MSUA, in recognition of the extraordinary assistance provided by Rate Class Customers E.4 through reduction of electricity usage during the Winter Storm Uri event, have determined that Rate Class Customers E.4 shall be charged for their respective actual electricity usage during the Winter Storm Uri event. NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MIAMI, OKLAHOMA: Section 1. The Temporary Rate Adjustment for recovery of the Winter Storm Uri event Temporary Production Cost Bill is hereby established and approved as set forth in the attached Electric Service Billing Table. It will be shown as PCAx on customers’ bills. Section 2. The Temporary Rate Adjustment for the Winter Storm Uri event is effective on April 1, 2022, which will be placed on the last cycle of March usages, and shall remain in effect until the expiration of thirty-six (36) months or until MSUA has recovered 100% of the Temporary Production Cost Bill. PASSED AND ADOPTED this ____ day of December 2021. CITY OF MIAMI, OKLAHOMA A Municipal Corporation ________________________ Mayor ATTEST: _____________________ Melissa Moore, City Clerk APPROVED AS TO FORM AND LEGALITY this ___ day of December, 2021. _____________________  ELECTRIC SERVICE BILLING TABLE: TEMPORARY RATE ADJUSTMENT — WINTER STORM URI EVENT I. BACKGROUND: • The City of Miami and the Miami Special Utilities Authority shall create a Temporary Rate Adjustment ("TRA") shown as PCAx, to be added to the monthly bills of Rate Class Customers E.1, E.2, E.3 and E.5 to recover 100% of the Grand River Dam Authority’s Temporary Production Cost Bill over an approximately 36 month term. 100% of the Temporary Production Cost bill is $2,698,459.00. . TRA— WINTER STORM URI EVENT TEMPORARY PRODUCTION COST RECOVERY: • The TRA shall be effective on April 1, 2022, which will be Formatted: Highlight placed on the last cycle of March usages, and shall remain in effect for approximately 36 months or until the total amount of $2,698,459.00 has been recovered. • The TRA adder is applicable to Rate Class Customers E.1, E.2, E.3 and E.5. • Due to variables in energy usage by customers, the range is necessary in order to recover the total amount of $2,698,459.00 in approximately 36 months. • Staff shall monitor the TRA monthly to determine whether further adjusting of the TRA within the approved range is necessary in order to achieve recovery of $2,698,459.00 in approximately 36 months. CUSTOMER BILLS: The TRA shall appear as a separate line item on each affected customer's utility bill as PCAx. The exact monthly charge may vary based on the terms herein. The exact amount added for the TRA will be specifically stated on each monthly utility bill. 5070387.1:613352.00952  SOLID WASTE MONTHLY REPORT 2022 FEBRUARY MARCH 21, 2022 FEB. FISCAL YTD YTD TONNAGE YTD TIPPING TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS Yardwaste 51.78 833.71 749.46 N/A N/A N/A City Landfill Residential Waste - C/D 1241.36 12442.74 11393.37 $30,636.91 $345,430.97 $335,053.52 WCA C/D 0 0 0 $0.00 $0.00 $0.00 B-3 TOTALS 1293.14 13276.45 12142.83 $30,636.91 $345,430.97 $335,053.52 MAINTENANCE REVENUE RECEIVED FEB. FISCAL YTD FEB. FISCAL YTD 2021 YTD Revenue 2003 $6,717.73 $42,970.85 Transfer Station Tipping Fees $49,884.70 $435,560.28 $320,483.22 $0.00 Res. & Comm. Fees $148,857.65 $1,412,619.15 $1,421,227.30 TOTAL $42,970.85 TOTALS $198,742.35 $1,848,179.43 $1,741,710.52 FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS FEB. 59 16.34 FEB. $0.00 FEB. $0.00 TOTAL TOTAL FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS LOADS TONNAGE 2019-2020 1589 445.24 2019-2020 $3,430.40 2019-2020 $764.00 2020-2021 1598 443.68 2020-2021 $6,093.45 2020-2021 $384.00 FISCAL YTD 1081 258.54 FISCAL YTD $398.40 FISCAL YTD $416.00