Miami Special Utility Authority (MSUA) Packets
Special MeetingMiami, OK · December 19, 2022
Agenda
MSUA PURCHASE ORDERS PRESENTED
DATE DECEMBER 19, 2022
VENDOR DESCRIPTION
INVENTORY
ARKANSAS ELECTRIC CCOP FUSES - PO # 23-00898 $ 120.40
ARKANSAS ELECTRIC CCOP FUSES - PO # 23-00898 $ 2,298.25
ARKANSAS ELECTRIC CCOP ALUMOWELD 500' COILS - PO # 23-00898 $ 2,975.00
CORE & MAIN F100-3NL 3/4 CORP - PO # 23-01013 $ 307.20
CORE & MAIN CPLG, METER, BRASS BUSHING - PO#23-00620 $ 1,302.65
CORE & MAIN CPLG, METER, BRASS BUSHING - PO#23-00620 $ 1,982.75
B & L WATERWORKS CURB STOPS & METER BOXES- PO # 23-01028 $ 1,297.20
B & L WATERWORKS COUPLGS, CLAMPS & SETTER - PO #23-01001 $ 20,401.88
ANIXTER INC BOXES - PO # 23-00523 $ 533.79
BORDER STATES REFRACTOR LENS/LAMPS/HARDWARE - PO # 23-00732 $ 7,231.04
BORDER STATES BRACKET CUTOUT/ARRESTER - PO # 23-01056 $ 2,391.34
$ 40,841.50
CUSTOMER SERVICE
PIONEER PRINTING 1 CASE CALCULATOR TAPE $ 147.50
TPSI POSTAGE/PRINTING 11/25 - PO # 23-01103 $ 1,219.95
TPSI POSTAGE/PRINTING 11/21 - PO # 23-01102 $ 814.62
$ 2,182.07
ADMINISTRATIVE SERVICES
GRDA PURCHASE POWER 11.1.22 -11.30.22 $ 849,478.55
CRAMER MARKETING W-2, 1099'S, ACA FORMS & ENVELOPES - PO # 23-01077 $ 65.00
$ 849,543.55
METERING
FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 185.95
FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 52.35
FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 180.88
FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 36.91
FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 98.15
FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 40.75
O'REILLY REPL GLASS UNIT 747 $ 97.99
$ 692.98
IT
AIR WISE HEATING & AIR INSTALL 2-TON MINI SPLIT - PO # 23-01080 $ 325.00
11:11 SYSTEMS SERVER BACKUP NOVEMBER - PO # 23-00894 $ 2,779.97
GRANICUS, INC YEARLY RENEWAL STREAMING SERV - PO # 23-01023 $ 6,432.46
$ 9,537.43
ELECTRIC
FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 730.53
FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 1,090.69
FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 423.82
FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 241.96
FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 529.48
FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 259.89
VERIZON OCT 24-NOV 23 PHONE USE $ 185.51
ACE HARDWARE STAPLES, HAMMR TACKR $ 46.96
HUBBELL POWER SYSTEMS DTC,60HZ, ADAPT PANEL, INSTRU. BOOK - PO #23-01088 $ 2,763.02
ARKANSAS ELECTRIC CCOP PUPI 12' FIBERGL. TANGENT ARMS - PO #23-00905 $ 1,346.00
NORTHWEST TRANSFORMER RECONDIT. TRANSFORMER - PO #23-01117 $ 13,761.00
TECHLINE, INC 45',50', 55' STEEL POLES - PO # 23-01116 $ 21,953.00
TECHLINE, INC 45',50', 55' STEEL POLES - PO # 23-01115 $ 23,715.00
TECHLINE, INC 45',50', 55' STEEL POLES - PO # 23-01111 $ 9,348.00
EQUIPMENT SHARE INDUSTRIAL FORKLIFT - PO # 23-01093 $ 1,222.80
BLACKROCK AUTOMATION CAPACITORS INTO SCADA SYST. - PO #23-01048 $ 1,809.60
BLACKROCK AUTOMATION CAPACITORS INTO SCADA SYST. - PO #23-01049 $ 10,658.90
LINEMEN'S SUPPLY HAST TRANSF. & CAPACTIOR TESTER - PO # 23-01064 $ 658.10
MYFRSTORE.COM FLAME RESISTANT WK SHIRT & JEANS - PO 23-01066 $ 899.60
$ 91,643.86
ROW
FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 122.33
FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 127.54
FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 188.71
FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 101.61
FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 124.69
FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 188.74
WORKING HANDS CAR WASHES - NOVEMBER $ 10.25
POWERUP RENTAL JAKEHAMMER $ 45.00
ACE HARDWARE GORILLA GLUE STCK 8" 20PK $ 11.99
GLOBAL RENTAL CO ARTICULATING AERIAL DEVICE - PO #23-01092 $ 5,125.00
$ 6,045.86
WATER PRODUCTION
FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 41.88
TAYLOR OVERHEAD DOOR VERT. LIFT NORTH DOOR CABLES OFF $ 355.00
CRAFTON PUMP SERVICE WELL 8 REPLACEMENT - PO #23-01065 $ 109,195.86
UTILITY SERVICE CO QUARTERLY TANK FEES - PO # 23-01101 $ 34,284.09
$ 143,876.83
WATER DISTRIBUTION
FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 554.31
FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 473.31
FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 491.71
FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 165.76
FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 256.33
FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 416.18
AIR WISE HEATING & AIR SERVICE CALL TO OPERATIONS $ 127.50
B & L WATERWORKS C14-44 FIPT TO PJ ADAPTERS $ 423.20
B & L WATERWORKS REED CAST IRON PIPE DESCALERS $ 254.12
B & L WATERWORKS IPS SIZE PVC & 90 DEG ELBOW $ 155.50
KARNES PRO TIRE NEW TIRE - 2020 LOOSE $ 174.50
ACE HARDWARE MARKING PAINT $ 49.95
B & L WATERWORKS WATER MAIN REPAIRS - PO #23-01109 $ 2,043.30
NEO CONCRETE CONCRETE DEL - A ST. & J NW ST - PO # 23-01062 $ 889.00
NEO CONCRETE CONCRETE - 708 E. NW - PO #23-01107 $ 627.50
SCOTT CONSTRUCTION REMOVE & REPLACE DRIVEWAYS - PO # 23-01106 $ 9,325.00
HASSCO FABRICATION DIG OUT/HAUL OFF - 710 A ST NW - PO # 23-01063 $ 1,200.00
CRAFTON PUMP SERVICE 8" CHECK VALVE W/KNOCK OUT PLUG - PO # 23-01114 $ 4,797.00
$ 22,424.17
POLLUTION CONTROL
FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 53.47
FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 40.33
FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 51.92
FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 189.79
FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 13.19
FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 46.87
LOOPER'S METAL WORKS LABOR $ 70.00
KATNER MILLS OIL PAN & TIMING CHAIN GASKETS UNIT #133 $ 77.98
SNF POLYDYNE SLUDGE PRESS - PO # 23-01008 $ 2,497.50
$ 3,041.05
WASTEWATER COLLECTION
CIRCLE B UNDERGROUND SEWER IMPROVEMENTS - PO # 23-01167 $ 103,381.37
$ 103,381.37
SOLID WASTE
FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 2,102.53
FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 1,652.49
FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 1,272.36
FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 1,311.70
FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 1,439.67
FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 1,684.16
AIRE MASTER BI-WEEKLY DEODORIZING SERVICE $ 15.63
TLG PETERBILT - JOPLIN BLOCK HEATER $ 35.58
WEST TERMITE-PEST-LAWN MONTHLY PEST CONTROL $ 60.00
SOONER PRINTING INK ROLLER $ 5.12
WORKING HANDS CAR WASHES - NOVEMBER $ 9.75
LIVINGSTON PLUMBING LLC REPLACED 30 GAL. WATER HEATER W/ 12 GAL HEATER $ 173.40
AIRE MASTER BI-WEEKLY DEODORIZING SERVICE $ 15.63
UNITED ENGINES GRABBER SPRINGS $ 310.04
TOTE ALONG, INC THERMAL JACKET $ 53.50
KATNER MILLS HYDRAULIC FILTER $ 155.01
KATNER MILLS CAP SCREW & LOCK NUT $ 6.12
KATNER MILLS OIL & OIL FILTER $ 35.03
KATNER MILLS FUEL FILTER $ 24.02
DEPT. OF PUBLIC UTILITIES POSTAGE - OCTOBER $ 10.83
DEPT. OF PUBLIC UTILITIES POSTAGE - NOVEMBER $ 10.83
HK ELECTRIC 3-PHASE CIRCUIT & BREAKER $ 388.64
ALERT 360 MONITORING SERVICES - OCTOBER $ 30.00
AIR WISE HEATING & AIR 4 TON AIR HANDLER - PO # 23-00984 $ 3,719.00
$ 14,521.04
COMMUNITY DEVELOPMENT
FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 54.14
FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 45.96
FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 43.44
RED CEDAR RECYCLING SHRED SERVICE $ 70.14
$ 213.68
UTILITY IMPROVEMENT BONDS
JAMES MCDUGLE EASEMENT PURCHASE - PARCEL #39 - PO # 23-01042 $ 2,550.00
JARED LANDON / DOTY HAYNES EASEMENT PURCHASE - PARCEL #13 - PO # 23-01041 $ 375.00
DEBBIE RUSSELL EASEMENT PURCHASE - PARCEL #68 - PO # 23-01040 $ 4,200.00
DEBT SERVICES
BANK OF OKLAHOMA BOND TRUSTEE FEE - MIAMI SUA 2019A CWSRF OWRB 125.00
BANK OF OKLAHOMA BOND TRUSTEE FEE - MIAMI SUA 2019C DWSRF OWRB 125.00
BANK OF OKLAHOMA BOND TRUSTEE FEE - MIAMI SUA 2019B FAP OWRB 250.00
CITY OF MIAMI SALARIES & BENEFITS - 12.1.22 $ 157,073.76
UTILITY REFUND CHECKS FINAL BILLS 12.09.22 $ 1,413.03
BANK OF AMERICA CREDIT CARD CHARGES 09.02 - 09.15.22 $ 3,726.50
BANK OF AMERICA CREDIT CARD CHARGES 09.16 - 10.01.22 $ 14,869.23
TOTAL MSUA CLAIMS $ 1,472,652.91
MSUA CREDIT CARDS
SEPTEMBER 02 - SEPTEMBER 15, 2022
INVENTORY
AMAZON.- NEW SKIN $30.84
TOTAL $ 30.84
CUSTOMER SERVICE
AMAZON- STAPLESS STAPLERS $30.00
TOTAL $ 30.00
ADMINISTRATIVE SERVICES
AT&T/FIRSTNET- IPADS/CELL PHONES $91.54
TOTAL $ 91.54
METERING
CLEAN UNIFORM $14.98
AT&T/FIRSTNET- IPADS/CELL PHONES $131.58
TOTAL $ 146.56
INFORMATION TECHNOLOGY
AT&T/FIRSTNET- IPADS/CELL PHONES $655.37
WALMART - SWITCH $49.97
AMAZON-CABLES $66.65
TOTAL $ 771.99
ELECTRIC
CLEAN UNIFORM $17.60
AT&T/FIRSTNET- IPADS/CELL PHONES $348.97
TOTAL $ 366.57
RIGHT-OF-WAY
CLEAN UNIFORM $17.60
AT&T/FIRSTNET- IPADS/CELL PHONES $141.81
OSU AG CONF - OKVMA 2022 FALL REGIS $375.00
TOTAL $ 534.41
WATER PRODUCTION
CLEAN UNIFORM $26.40
USPS AUG MORS DEQ $8.93
OK DEQ LICENSING CBILKE $62.00
OK.DEQ LICENSING FOR CBILKE $3.44
TOTAL $100.77
MSUA CREDIT CARDS
SEPTEMBER 02 - SEPTEMBER 15, 2022
WATER DISTRIBUTION
HARBORFRGHT- POWER INVERTER $67.98
ACE - TAPE MEASURE $24.99
MIAMI INDUSTRIAL - COUPLING/ORING $61.29
TRACTOR SUPP- FIELD FENCE $219.99
AT&T/FIRSTNET- IPADS/CELL PHONES $342.04
SPARKLIGHT - INTERNET $300.99
TOTAL $ 1,017.28
POLLUTION CONTROL
AT&T/FIRSTNET- IPADS/CELL PHONES $45.77
TOTAL $ 45.77
WW COLLECTION
AT&T/FIRSTNET- IPADS/CELL PHONES $45.77
TOTAL $ 45.77
SOLID WASTE
O'REILLY -ANTI SIEZE $19.99
ACE-MAILBOX BOLTS $3.99
CLEAN UNIFORM $67.60
AT&T/FIRSTNET- IPADS/CELL PHONES $91.54
HARPS FOOD STORE-RETIRE CAKE $46.99
METAL FAB-RETIRE PLAQUE $46.00
TOTAL $276.11
COMMUNITY DEVELOPMENT
AT&T/FIRSTNET- IPADS/CELL PHONES $223.12
TOTAL $ 223.12
STORM WATER
AT&T/FIRSTNET- IPADS/CELL PHONES $45.77
TOTAL $ 45.77
TOTAL MSUA FUNDS $ 3,726.50
MSUA CREDIT CARDS
SEPTEMBER 16, 2022 - OCTOBER 1, 2022
METERING
VANCE-OIL CHANGE $ 96.02
VANCE-REFUND CC FEE $ (3.25)
CLEAN - UNIFORM $ 50.70
CLEAN UNIFORM $ 33.80
TOTAL $ 177.27
INFORMATION TECHNOLOGY
BOLT FIBER OPTIC-PHONES $ 7,359.20
SPARKLIGHT - INTERNET $ 625.00
TOTAL $ 7,984.20
ELECTRIC
KARNES - TIRES UNIT 44 $ 1,548.96
KARNES - TIRE REPAIR SILVERADO $ 16.50
CLEAN - UNIFORM $ 249.00
TOTAL $ 1,814.46
RIGHT OF WAY
BEACHNER GRAIN - SUBSTATION SPRAY $ 41.00
CLEAN-UNIFORM $ 35.80
TOTAL $ 76.80
WATER PRODUCTION
CLEAN - MATS $ 35.20
CLEAN - MATS $ 8.80
WALMART PRINTER WAREHOUSE $ 259.97
ONG - GAS USAGE $ 66.26
HARBOR FREIGHT TOOL WD $ 34.95
TOTAL $ 405.18
MSUA CREDIT CARDS
SEPTEMBER 16, 2022 - OCTOBER 1, 2022
WATER DISTRIBUTION
HARBOR FREIGHT - TOOLS FOR TRUCK $ 130.93
VAC TRAILER $ 242.47
KARNES PRO - NEW TIRE (1) $ 190.50
KARNES PRO - NEW TIRE (1) $ 190.50
WM SUPERCENTER #28 - DRY ERASE BOARD $ 30.80
TOTAL $ 785.20
POLLUTION CONTROL
ACE SQUEEGEE $ 26.99
ACE tape $ 78.95
USA BB TRANSMITTER $ 1,591.04
USA BB TRANSMITTER $ 1,578.00
TOTAL $ 3,274.98
SOLID WASTE
TRACTOR SUPPLY-TUBE GREASE $ 39.80
BO'S TIRE-G6 TIRE REPAIR $ 40.00
DOLLAR TREE -CLEANER $ 67.50
CLEAN - UNIFORM $ 64.38
CLEAN UNIFORM $ 90.21
ONG - GAS USAGE $ 49.25
TOTAL $ 351.14
TOTAL MSUA FUNDS $ 14,869.23
THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION DECEMBER 05, 2022, IN THE MIAMI CIVIC
CENTER COUNCIL CHAMBERS AT 6:00 PM WITH THE FOLLOWING MEMBERS PRESENT:
Bless Parker, Chairman Bo Reese, City Manager
Kevin Dunkel, Trustee Ben Loring, Trust Attorney
Dwain Sundberg, Trustee Melissa Moore, City Clerk
Brad Williams, Trustee
Brian Estep, Trustee
The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiokla.net starting at 2:20PM on December 02, 2022, pursuant to 25 O.S §311(9) (a) and (b).
THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL,
ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA:
1. Call to Order
Chairman Parker called the meeting to order at 6:00PM.
2. Invocation
Invocation by Minister of First Christian Church, Brandon Fletcher.
3. Pledge of Allegiance
Chairman Parker led the Pledge of Allegiance.
4. Public Input and Unscheduled Personal Appearances
None.
5. *Action Item* CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to
be considered in one motion and one vote. The public body may add items from the regular agenda and
approve. Posted agenda items not added to the consent docket will be considered separately in their regular order.
Staff recommends that Item 6 through Item 7 be placed on the consent agenda.
Trustee Estep moved to transfer Item #6 (Claims) through Item #7 (Minutes: November 21, 2022 (Regular)) to the
consent agenda and approve as presented. The motion was seconded by Trustee Sundberg. The Trust was polled with
the following results:
Estep, Aye Sundberg, Aye Dunkel, Aye Williams, Aye Parker, Aye
Chairman Parker declared the motion carried.
6. *Action Item* Claims
Moved to consent agenda.
7. *Action Item* Minutes: November 21, 2022 (Regular)
Moved to consent agenda.
8. *Action Item* Award of 6-Month Contract Amendments for Concrete Material C22-39, Concrete Sand C22-40,
and Aggregate Rock C22-38
Trustee Sundberg moved to approve awarding of 6-month contract amendments for concrete material C22-39,
concrete sand C22-40, and aggregate rock C22-38. The motion was seconded by Trustee Estep. The Trust was polled
with the following results:
MSUA Page 1 of 7 December 05, 2022
Sundberg, Aye Estep, Aye Dunkel, Aye Williams, Aye Parker, Aye
Chairman Parker declared the motion carried.
9. *Action Item* Davis, Wright, Tremaine Claim for Pensacola/GRDA Relicensing and Associated Complaint
Proceeding in the Amount of $49,559.00
Bo Reese explained that the invoice includes professional services incurred from October 01, 2022 to October 31,
2022. The services provided were preparation for the technical conference, attendance at the technical conference,
and wrap up after the technical conference.
Trustee Dunkel moved to approve the Davis, Wright, Tremaine claim for $49,559.00. The motion was seconded by
Trustee Williams. The Trust was polled with the following results:
Dunkel, Aye Williams, Aye Sundberg, Abstain Estep, Aye Parker, Aye
Chairman Parker declared the motion carried.
10. *Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could
not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9))
None.
11. Trustee Community Announcements
None.
12. The Meeting Will be Continued From Council Chambers and Reconvened in the Staff Room for Purposes of the
Executive Session at the Completion of Agenda Item 7 of the Special Meeting of the Miami Industrial and Public
Facilities Authority
None.
13. Executive Session in the Staff Room Pursuant to 25 O.S. 307(B)(3) and (4) for Discussing Potential Economic
Development Through Purchase of Real Property or Enhancement of Real Property to be Provided by the City
and/or one of its Trust Authorities as Part of an Economic Development Project
No executive session.
14. *Possible Action Item* on Matters Addressed in Executive Session Agenda Item Number 13
No action taken.
15. Adjournment
Trustee Sundberg moved to adjourn the meeting. The motion was seconded by Trustee Estep. The Trust was polled with
the following results:
Sundberg, Aye Estep, Aye Dunkel, Aye Williams, Aye Parker, Aye
Chairman Parker declared the meeting adjourned at 6:08PM.
___________________ _____________________ _______________________
Trustee Williams Trustee Sundberg Trustee Estep
___________________ _____________________ ATTEST: ________________________
Trustee Parker, Chairman Trustee Dunkel Melissa Moore, City Clerk
MSUA Page 2 of 7 December 05, 2022
MSUA PURCHASE ORDERS PRESENTED
DATE DECEMBER 05, 2022
VENDOR DESCRIPTION
INVENTORY
HUGO INDUSTRIAL SUPPLY FIRST AID KIT FOR 25 PPL $ 434.40
HUGO INDUSTRIAL SUPPLY MICROFLEX GLOVE/SPRAY BOTTLES $ 492.50
BORDER STATES SINGLE BANK ALU CLUSTER $ 251.63
BORDER STATES 100 AMP CUTOUT - PO # 23-00897 $ 9,380.07
BORDER STATES UPSET BOLT - PO # 23-00203 $ 333.75
BORDER STATES FNECK WRAP - PO # 23-00203 $ 2,106.00
BORDER STATES REFRACTOR LENS - PO # 23-00908 $ 2,495.60
BORDER STATES REFRACTOR LENS/LAMPS/HARDWARE - PO # 23-00908 $ 2,123.97
BORDER STATES TANGENT ARMS - PO # 23-00224 $ 12,144.95
BORDER STATES REFRACTOR LENS/LAMPS/HARDWARE - PO # 23-00732 $ 3,498.24
BORDER STATES SINGLE FLOOD BRKT - PO # 23-00732 $ 2,808.60
CORE & MAIN CLAMPS - PO # 23-00089 $ 3,158.60
CORE & MAIN 3/4" SETTER - PO # 23-00350 $ 3,840.00
CORE & MAIN 1" SETTER - PO # 23-00350 $ 945.00
STUART C IRBY CO 40FT POLES - PO # 23-00731 $ 16,224.00
STUART C IRBY CO ALUM BRACKET - PO # 23-00115 $ 3,094.00
STUART C IRBY CO PERIWINKLE - PO # 23-00115 $ 1,050.00
STUART C IRBY CO STREET LIGHT ARM - PO # 23-00115 $ 718.00
STUART C IRBY CO GOAB HORIZONTAL SWITCH - PO # 23-00973 $ 31,620.00
BALDWIN POLE 45' POLES - PO # 23-00017 $ 19,104.00
BALDWIN POLE 40' POLES - PO # 23-00017 $ 19,950.00
ANIXTER INC BOXES - PO # 23-00523 $ 4,135.51
ANIXTER INC BOXES - PO # 23-00523 $ 885.36
UTILITY SUPPLY CO INC MJ POLY ADAPTORS - PO # 23-00886 $ 2,040.00
$ 142,834.18
CUSTOMER SERVICE
PAYMENTUS PROCESSING FEES JULY 22 $ 39.80
PAYMENTUS PROCESSING FEES OCTOBER 22 $ 99.50
CUMMINS ALLISON CONTR. RENEW MON. MACHINE -PO #23-01024 $ 558.00
$ 697.30
IT
SHI INTERNATIONAL VIDEOBAR STAFF ROOM - PO # 23-00970 $ 1,082.13
SHI INTERNATIONAL MONITORING DEVICES - PO # 23-00882 $ 408.00
CONVERAGE ONE NINTEX ANN. RENEWAL - PO # 23-00708 $ 9,975.00
TYLER TECHNOLOGIES CASH DRAW. PRINT. YR. MAINT. - PO # 23-01031 $ 1,863.34
TYLER TECHNOLOGIES EXECUTIME FEE JAN 2023 - PO # 23-00191 $ 736.88
$ 14,065.35
MSUA Page 3 of 7 December 05, 2022
ELECTRIC
M&D LUMBER 7/16" 4X8 $ 39.00
ACE HARDWARE CLEANING SUPPLIES $ 53.97
ACE HARDWARE TAPE MEASURE & BATTERY $ 34.97
ACE HARDWARE PAINT & HARDWARE $ 61.39
ACE HARDWARE SAWZALL, BITS, CUTING WHEELS $ 97.64
HUGO'S INDUSTRIAL DESK TRAY $ 17.82
OTA PIKEPASS TOLL CHARGES - AUG, SEPT, NOV $ 15.05
LOCKE SUPPLY CO SCREW DRIVER, ADAPTER, HARDWARE $ 39.12
BORDER STATES CONDUIT STANDOFF BRACKET - PO # 23-01044 $ 2,936.44
BORDER STATES DE FIBERGLASS XARM - PO # 23-01043 $ 3,246.28
SIGNALTAK, INC AUGUST SERVICE CALLS - PO # 23-01036 $ 855.02
EQUIPMENT SHARE DIESEL GENER. 10.17-10.26.22 - PO # 23-00982 $ 1,645.65
ANIXTER OLD IRON BRIDGE DISTR. POLE - PO #23-00990 $ 611.00
ANIXTER 5TH-7TH AVE FEEDER REBUILD - PO # 23-00991 $ 916.50
ANIXTER 5TH-7TH AVE FEEDER REBUILD - PO # 23-00992 $ 775.20
ANIXTER NEOSHO RIVER H-FRAME REPL. - PO # 23-0993 $ 4,277.00
MERCHANT JOB TRAINING BOOK 2 TUITION - PO # 23-01047 $ 550.00
$ 16,172.05
ROW
OTA PIKEPASS TOLL CHARGES - OCTOBER $ 4.45
GLOBAL RENTAL CO TRACK DIG RENT 11.4-12.01.22 - PO # 23-01039 $ 9,500.00
MT BAKER TRUCKING LLC CHRISTMAS TREE DELIVERY $ 3,297.00
$ 12,801.45
WATER PRODUCTION
ACCURATE ENVIRONMENTAL COLIFORM TESTING $ 290.00
ACCURATE ENVIRONMENTAL COLIFORM TESTING $ 290.00
ACCURATE ENVIRONMENTAL COLIFORM TESTING $ 290.00
ACCURATE ENVIRONMENTAL HERBICIDES TESTING - PO # 23-01017 $ 3,890.00
ACCURATE ENVIRONMENTAL HERBICIDES TESTING - PO # 23-01018 $ 3,890.00
$ 8,650.00
WATER DISTRIBUTION
IRON WORKS TIN FOR BARN $ 28.21
ACCURATE ENVIRONMENTAL COLIFORM TESTING $ 60.00
ACCURATE ENVIRONMENTAL COLIFORM TESTING $ 60.00
ACCURATE ENVIRONMENTAL COLIFORM TESTING $ 80.00
OTA PIKEPASS TOLL CHARGES - OCTOBER $ 1.10
ACCURATE ENVIRONMENTAL D NW WATERMAIN REPL. - PO # 23-01038 $ 47,135.00
B & L WATERWORKS METER BOX COUPLINGS - PO # 23-01037 $ 1,214.00
TRACTOR SUPPLY CO CATT PANELS DRIVEWAY REPAIR - PO # 23-01050 $ 559.80
CORE & MAIN WATER MAIN REPAIR PARTS - PO # 23-01035 $ 1,024.35
MR PUMP OLD PUMP REPAIR - PO # 23-01021 $ 800.00
MR PUMP COMPLETION OLD PUMP REPAIR - PO # 23-01021 $ 4,500.00
ARVEST EQUIPMENT FINANCE 2022 JOHN DEERE 310SL $ 2,381.06
$ 57,843.52
POLLUTION CONTROL
LOCKE SUPPLY CO LIGHT BALLAST $ 18.93
LOCKE SUPPLY CO FILTERS $ 62.28
PACE ANALYTICAL ACUTE WET TESTING - PO # 23-01014 $ 1,004.00
$ 1,085.21
WASTEWATER COLLECTION
KATNER MILLS BATTERY - JET RODDER TRUCK $ 275.31
$ 275.31
MSUA Page 4 of 7 December 05, 2022
SOLID WASTE
LOCKE SUPPLY CO HOT WATER TANK PARTS $ 77.08
TLG PETERBILT - JOPLIN OIL & FILTER SW G12 $ 119.61
SAFETY-KLEEN OIL SERVICE CRANK CASE $ 291.87
ESTES COLLISION BUMPER REPAIR FOR CUSTOMER - PO # 01007 $ 656.80
GFL ENVIRONMENTAL TIPPING FEE OCTOBER 2022 - PO # 23-01025 $ 105,249.55
ARVEST EQUIPMENT FINANCE 2022 CATEPILLAR 938M $ 4,303.23
$ 110,698.14
COMMUNITY DEVELOPMENT
ARVEST EQUIPMENT FINANCE 2023 FORD EXPLORER $ 936.27
$ 936.27
OFF-CYCLE CHECKS/DRAFTS
PAPA G'S PIZZA SOLID WASTE LUNCH $ 108.93
$ 108.93
CITY OF MIAMI SALARIES & BENEFITS - 11.17.22 $ 191,564.70
CITY OF MIAMI CHRISTMAS BONUS - 11.23.22 $ 17,514.28
CITY OF MIAMI SICK LEAVE BUY-BACK- 11.25.22 $ 11,675.28
UTILITY REFUND CHECKS FINAL BILLS 11.23.22 $ 262.94
BANK OF AMERICA CREDIT CARD CHARGES 08.16.22 TO 09.01.22 $ 12,395.65
BANK OF OKLAHOMA BOND PAYMENT - PO # 23-01072 $ 57,207.43
BANK OF OKLAHOMA OWRB PAYMENT - PO # 23-01075 $ 40,377.50
TOTAL MSUA CLAIMS $ 697,165.49
MSUA CREDIT CARDS
AUGUST 16 – SEPTEMBER 01, 2022
CUSTOMER SERVICE
PEREGRINE - PRINTING $403.25
PEREGRINE -PRINTING $339.89
PEREGRINE - PRINTING $338.36
PEREGRINE - POSTAGE $630.72
PEREGRINE -POSTAGE $605.28
PEREGRINE - POSTAGE $602.55
TOTAL $2,920.05
METERING
WALMART FOLDERS $10.90
AMAZON-BATTERIES $45.29
CLEAN UNIFORM $32.47
WALMART-MONITORS $318.00
TOTAL $406.66
INFORMATION TECHNOLOGY
Walmart HDMI Cable $14.88
SPARKLIGHT - INTERNET $17.19
SPARKLIGHT - INTERNET $625.00
TOTAL $ 657.07
ELECTRIC
MSUA Page 5 of 7 December 05, 2022
FARWEST-WRENCH, TOOL BAG $480.13
CLEAN UNIFORM $8.80
TOTAL $ 488.93
RIGHT-OF-WAY
BRONCO-AIR CLNR,CAP $196.24
CLEAN UNIFORM $8.80
TREE CARE- TCI EXPO 2022 $475.00
HOTEL STAY CHARGE/REFUNDED $779.32
TOTAL $ 1,459.36
WATER PRODUCTION
WALMART-SUPPLIES $50.66
ACE-WATER SUPPLIES $205.89
ONG - GAS USAGE $56.14
TOTAL $ 312.69
WATER DISTRIBUTION
HARBOR FREIGHT- TOOLS $32.97
HARBOR FREIGHT- TOOLS $51.97
TRACTOR SUPPLY- SHOVEL $136.95
KARNES -TIRES $34.16
ACE BATTERY $399.98
TRACTOR SUPPLY- T POSTS $51.90
TRACTOR SUPPLY FENCING $363.96
BEACHNER PEST ABATEMENT $241.40
SPARKLIGHT - INTERNET $91.98
VERIZON- CELL PHOME $371.18
TOTAL $1,776.45
POLLUTION CONTROL
ACE -TOOLS $122.49
ACE HAMMER DRILL $440.70
HERITAGE- ARM $1,170.51
HERITAGE RETURN ($69.31)
FASTENAL BOLT $1.41
ACE- MULCH $92.28
USA BB LAB SUPPLIES $359.09
USA BB GLOVES $371.75
USA BB HACH DPD $454.05
ONG - GAS USAGE $36.64
TOTAL $2,979.61
SOLID WASTE
WHITEOAK GOZONE-ANTIFREEZE $24.00
JOPLIN PETRO-HOSE $182.97
JOPLIN PETRO-CLAMP $71.86
KARNES-02 SENSOR $184.98
ACE HDWE-HOSES $9.56
MSUA Page 6 of 7 December 05, 2022
LOREX -CAMERA SYS $699.99
ACE-MAILBOX $22.99
ACE-ROLLING WHEEL $9.99
KATNER-G4 MUDFLAP $53.98
CLEAN UNIFORM $33.80
TOTAL $1,294.12
COMMUNITY DEVELOPMENT
THRIFTBOOKS-TRAINING $50.76
ADVANCED CONED-TRAINING $49.95
TOTAL $ 100.71
TOTAL MSUA FUNDS $ 12,395.65
GRDA PURCHASE ORDERS PRESENTED
Monday, December 5, 2022
VENDOR DESCRIPTION GRDA
ADMINISTRATIVE SERVICES
DAVIS WRIGHT TREMAINE PENSACOLA RELICENSING - PO 23-00978 $ 49,559.00
TOTAL GRDA CLAIMS $ 49,559.00
MSUA Page 7 of 7 December 05, 2022
MIAMI SPECIAL UTILITY AUTHORITY
ACTION REQUEST
MSUA MEETING December 19th, 2022
DATE:
AGENDA TITLE: Goodell, Stratton, Edmonds & Palmer Claim for GRDA
Relicensing in the amount of $4,359.84
BACKGROUND:
Professional services incurred from October 19, 2022 to November 18, 2022, on behalf of the
City of Miami focused on the ongoing legal processes including review of recent GRDA and
FERC filings, and proper response.
The majority of services rendered for this bill was to review and respond to emails with Davis,
Wright, Tremaine L.L.P. and City administrators and review FERC filings.
Of the $750,000 budgeted for GRDA claims, the current amount spent to date is $95,951.60,
leaving a remainder of $654,048.40 for FY 22/23.
STAFFS RECOMMENDATION:
Staff recommends approval for payment of the Goodell, Stratton, Edmonds & Palmer Claim for
GRDA Relicensing in the amount of $4,359.84.
Proposed Motion:
I move to approve the payment of the Goodell, Stratton, Edmonds & Palmer Claim for GRDA
Relicensing in the amount of $4,359.84.
PRESENTER(S):
Bo Reese
GRDA PURCHASE ORDERS PRESENTED
Monday, December 19, 2022
VENDOR DESCRIPTION GRDA
ADMINISTRATIVE SERVICES
GOODELL STRATTON RULE CURVE CHANGE -PO # 23-01129 $ 4,359.84
TOTAL MSUA CLAIMS $ 4,359.84
MIAMI SPECIAL UTILITY AUTHORITY
ACTION REQUEST
MSUA MEETING December 19th, 2022
DATE:
AGENDA TITLE: Tetra Tech Claim for Neosho River 2-D Modeling in the Amount
of $36,300.00
BACKGROUND:
Professional services incurred from July 1, 2022 to October 28, 2022, on behalf of the City of
Miami. The Neosho River 2-D Modeling was the primary engineering effort for this period, as
well as communications with both Davis, Wright, Tremaine and Goodell, Stratton, Edmonds,
and Palmer.
Of the $750,000 budgeted for GRDA claims, the current amount spent to date is $95,951.60,
leaving a remainder of $654,048.40 for FY 22/23.
STAFFS RECOMMENDATION:
Staff recommends approval for payment of the Tetra Tech Claim for Pensacola/GRDA
Relicensing in the amount of $36,300.00.
Proposed Motion:
I move to approve the payment of the Tetra Tech Claim for Pensacola/GRDA Relicensing in the
amount of $36,300.00.
PRESENTER(S):
Bo Reese
GRDA PURCHASE ORDERS PRESENTED
Monday, December 19, 2022
VENDOR DESCRIPTION GRDA
ADMINISTRATIVE SERVICES
TETRA TECH INC NEOSHO 2D MODELING - PO # 23-01127 $ 36,300.00
TOTAL MSUA CLAIMS $ 36,300.00
MIAMI SPECIAL UTILITY AUTHORITY
ACTION/DECISION REQUEST
MSUA MEETING December 19th, 2022
DATE:
AGENDA TITLE: Mutual Aid Agreement With American Public Power Associations
and Resolution MSUA2022-05 Approving Participation in the Mutual
Aid Agreement With Municipal Electric Systems of Oklahoma
BACKGROUND:
This Mutual aid agreement is with other member Cities of both MESO and APPA. During storms
and other disasters crews can be called from other member cities to help restore power. In the
past we have used Claremore and Tahlequah to help restore power. Hall Estill reviewed the
documents.
STAFFS RECOMMENDATION:
Approve Mutual Aid Agreements
PRESENTER(S):
Tyler Cline
MUTUAL AID AGREEMENT
In consideration of the mutual commitments given herein, each of the Signatories to this Mutual Aid
Agreement agrees to render aid to any of the other Signatories as follows:
1.) Request for aid. The Requesting Signatory agrees to make its request in writing to the Aiding
Signatory within a reasonable time after aid is needed and with reasonable specificity. The
Requesting Signatory agrees to compensate the Aiding Signatory as specified in this Agreement and
in other agreements that may be in effect between the Requesting and Aiding Signatories.
2.) Discretionary rendering of aid. Rendering of aid is entirely at the discretion of the Aiding Signatory.
The agreement to render aid is expressly not contingent upon a declaration of a major disaster or
emergency by the federal government or upon receiving federal funds.
3.) Invoice to the Requesting Signatory. Within 90 days of the return to the home work station of all labor
and equipment of the Aiding Signatory, the Aiding Signatory shall submit to the Requesting
Signatory an invoice of all charges related to the aid provided pursuant to this Agreement. The
invoice shall contain only charges related to the aid provided pursuant to this Agreement.
4.) Charges to the Requesting Signatory. Charges to the Requesting Signatory from the Aiding Signatory
shall be as follows:
a.) Labor force. Charges for labor force shall be in accordance with the Aiding Signatory's
standard practices.
b.) Equipment. Charges for equipment, such as bucket trucks, digger derricks, and other special
equipment used by the Aiding Signatory, shall be at the reasonable and customary rates for
such equipment in the Aiding Signatory's location.
c.) Transportation. The Aiding Signatory shall transport needed personnel and equipment by
reasonable and customary means and shall charge reasonable and customary rates for such
transportation.
d.) Meals, lodging and other related expenses. Charges for meals, lodging and other expenses
related to the provision of aid pursuant to this Agreement shall be the reasonable and actual
costs incurred by the Aiding Signatory.
5.) Counterparts. The Signatories may execute this Mutual Aid Agreement in one or more counterparts,
with each counterpart being deemed an original Agreement, but with all counterparts being
considered one Agreement.
6.) Execution. Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the date
indicated.
Date ________________________ Entity __________________________________ (name/ state)
By _____________________________________ (please print)
Title ____________________________________
Please send signed agreement to:
American Public Power Association
ATTN: APPA Mutual Aid Team
2451 Crystal Drive, Suite 1000 | Arlington, VA 22202-4804
E-mail: MutualAid@publicpower.org | Fax: (202) 467-2900
Questions about this agreement should be directed to APPA’s Technical and Operations Services department at
MutualAid@publicpower.org or 202/467-2900.
A RESOLUTION APPROVING PARTICIPATION IN THE MUNICIPAL ELECTRIC SYSTEMS OF OKLAHOMA INC’S
MUTUAL AID AGREEMENT
WHEREAS, the MUNICIPAL ELECTRIC SYSTEMS OF OKLAHOMA, INC. (MESO) is the state association for
municipal owned utility systems in Oklahoma which has developed a means of allowing member systems to
work together on storm restoration and/or construction projects called the Mutual Aid Agreement; and
WHEREAS, it is necessary for member systems to properly adopt an agreement that allows members to work
together and which outlines policies and procedures to ensure fairness to and legal protection for the
members working together; and
WHEREAS; it is the desire of the __________________________, a municipal utility, to join with fellow
member municipal utilities through the MESO Mutual Aid Agreement to be available to assist other members
and/or to request assistance from others when it is determined that such assistance is needed;
NOW THEREFORE BE IT RESOLVED, that the Trustees of the __________________, a municipal utility, a Public
Trust of the (city or town) of _____________________ hereby approve participation in the mutual aid
program through the MESO Mutual Aid Agreement and hereby make their utility personnel and equipment
available to assist fellow municipal utilities when and if possible and when requested; and
BE IT FURTHER RESOLVED, as a result hereof, the Trustees of the __________________, a municipal utility, a
Public Trust of the (city or town) of ___________________ is hereby authorized to request assistance for the
utility system through the Mutual Aid Agreement when such need arises.
Dated the ________Day of __________________, 20_____
ATTEST:
(Seal)
_____________________________________ _____________________________________
Secretary Chairman
___________________________ Public Trust
Mutual Aid Information Sheet
January 2022
Municipality/Utility: ___________________________________________________________
Person completing this form: ___________________________ Title: _____________________
Ofc Phone: _________________________Emergency Contact #: _______________________
Non-Emergency Numbers FD _____________________ PD ____________________
Electric Warehouse Street Address _______________________________________________
Alternate Night/Weekend Phone Number(s) if different than above
Contact Person:___________________________ Phone Number: ____________________
Contact Person:___________________________ Phone Number: ____________________
Electric Department Personnel
Number of Foremen ________ Number of Journeymen & Foreman ____________
Number of Apprentices ________ Number of people on a standard crew: __________
Tree Crew(s) ________ Would they be available for a Mutual Aid Response? Y ____ N _____
Electric Equipment
Bucket Trucks #1 Unit # _________________ Height _________
#2 Unit # _________________ Height _________
#3 Unit # _________________ Height _________
#4 Unit # _________________ Height _________
#5 Unit # _________________ Height _________
Digger Derricks #1 Unit # ____________ Capacity _________ Reach __________
#2 Unit # ____________ Capacity _________ Reach __________
#3 Unit # ____________ Capacity _________ Reach __________
#4 Unit # ____________ Capacity _________ Reach __________
“Donkey” Derrick - for backyard/limited access areas - Y _____ N _____
Rope Tensioning Trailers #1 Unit # ____________ Capacity _______________
#2 Unit # ____________ Capacity _______________
Chain Saws/Chippers # of Chain Saws __________ # of Chippers ___________
Materials Normally on Hand
Overhead Conductors
Primary Size _____ Quantity _____ Size _____ Quantity _____
Size _____ Quantity _____ Size _____ Quantity _____
Size _____ Quantity _____ Size _____ Quantity _____
Secondary Size _____ Quantity _____ Size _____ Quantity _____
Size _____ Quantity _____ Size _____ Quantity _____
Size _____ Quantity _____ Size _____ Quantity _____
Underground Conductors
Primary Size _____ Quantity _____ Size _____ Quantity _____
Size _____ Quantity _____ Size _____ Quantity _____
Size _____ Quantity _____ Size _____ Quantity _____
Secondary Size _____ Quantity _____ Size _____ Quantity _____
Size _____ Quantity _____ Size _____ Quantity _____
Size _____ Quantity _____ Size _____ Quantity _____
Wood Poles - Height & Class
35' _______________ 40' _______________ 45' _______________
50' _______________ 55' _______________ 60' _______________
70' _______________ 80' _______________
Cross Arms normally in stock
Length ________________ Quantity ___________
Length ________________ Quantity ___________
Overhead Transformers normally in stock # _____________
Voltage Primary _________________________________________________________
Voltage Secondary _______________________________________________________
Type - CSP, Conv _________________ KVA _______________________________
Pad-mount Transformers normally in stock # _____________
KVA _________________ Secondary Voltage(s)___________________________________
Portable Generators # ______________ KVA ________________
Voltage __________ Single or Three Phase ______________
Radios
Number of Hand-held radios within the department _________________
Hand-held radios available from other city departments _________________
Are other department radios on the same frequency as electric dept? Y ____ N ____
Radios with a regional/statewide emergency frequency? Y _____ N _____ Quantity _______
Community Information
Hotels/Motels Name___________________________ Phone __________________
Name___________________________ Phone __________________
Name___________________________ Phone __________________
Name___________________________ Phone __________________
Name___________________________ Phone __________________
Restaurants for Catering
Name___________________________ Phone __________________
Name___________________________ Phone __________________
Name___________________________ Phone __________________
Name___________________________ Phone __________________
Hospital/Nearest Emergency Care
Physical Address _______________________________________________
Emergency Room Phone _______________________________________________
Other Options to support Responding Mutual Aid Crews
Please list. This could include - churches which will serve meals, places to shower and clean
up, etc.
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
Service & Support Issues
Are there other utilities (non-municipal) within your service territory? Y _____ N _____
If Yes, Name & Phone ___________________________________________________
Name & Phone ___________________________________________________
What other Utilities attach to your Electric poles? _______________________________
______________________________________________________________________
Are there Fuelman gasoline stations within your service territory? Y _____ N _____
If Yes, street address or driving directions _____________________________________
_______________________________________________________________________
Should a vehicle require mechanical service/repair, who provides such service to your vehicles?
Municipal maintenance_____ Address __________________________________
Local business _____ Address __________________________________
Date Utility Map - showing all electrical infrastructure (poles, transformers, etc) - was last
updated. _______________________________
Where are copies of the map kept? Electric Dept _____ City Hall _____
Is the map in digital format? Yes _____ No ____
Can the map be shared electronically
or printed off for responding crews to use? Yes _____ No _____
Please list anything else we should know to aid in responding to a Mutual Aid event.
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
Please Return Completed Information Sheet to: Municipal Electric Systems of Oklahoma, Inc.
Please return with signed Mutual 308 NE 27th Street
Aid Agreement Oklahoma City, OK 73105-2717
MUNICIPAL ELECTRIC SYSTEMS OF OKLAHOMA, INC.
MUTUAL AID PLANNING GUIDE
Purpose
In past major incidents, it was apparent that all utilities are vulnerable to problems if we experience wide-
spread storms. Storms such as ice storms, high speed straight winds, and tornados can affect large areas
and more than one utility. It is possible there will be so much damage that many will go without power
for weeks and suffer significant economic and personal hardships because of this. Fortunately, this hasn’t
been the case for most of our members.
Because cities belong to the MESO Mutual Aid Program, we are able to dispatch crews to cities that have
need of assistance. In a federally declared emergency, FEMA will not reimburse a city for assistance
provided by another utility in an emergency if the cities aren’t part of a mutual aid agreement. This
agreement has been part of MESO city operations for over 30 years. We are updating it as we should
from time to time.
The Contacts list needs updating with cell numbers as it is more likely a storm will hit outside of normal
business hours, so we need those emergency and cell numbers. We are expanding this list to include
system information, arc flash rating requirements, and other helpful information. A copy of the list is
provided with these guidelines.
The agreement is in place to protect you in case you need assistance and to give you an outline of your
responsibilities in periods of emergency. Please note that you do not have to respond to an emergency
request. This is a voluntary assistance program. Cities who receive assistance pay for the assistance. Of
course, having another city help is much lower in cost than having a contractor assist. For smaller cities,
this agreement ensures that you can get assistance from larger cities should you need it and request it.
And larger cities have benefited by having help from smaller cities for items such as meter replacements
during ice events.
Every MESO member city has been a participant in this program in the past, and your city is still a
member of the Mutual Aid Program. However, we do believe it is a good idea to update and renew
such agreements and to update our contact lists.
So to start with, we are going to go through the steps you as a city official would take in the event that
there is a need for Mutual Aid.
MESO Mutual Aid Planning Guide. 2022
For Cities Requesting Aid
1. Call MESO as soon as you believe you might need assistance. The MESO office number is
405.528.7564 or 1.800.636.6376. If it is not business hours, call the OMPA 24-hour Mutual
Aid/Emergency Assistance number at 405.340.8313, Tom Dougherty at (Cell) 405.323.2570, or Tom
Rider at (Office) 405.528.7564 ext. 2 or (Cell) 405.394.0100.
2. Do you need assistance in performing a damage assessment? MESO or the assisting utility may be
able to provide this assistance in advance to help establish what type of assistance you need prior to
sending crews, equipment, and material. If you do not need this assistance, continue on with item 3.
3. Identify the incident that requires, or may require assistance (EX: Severe weather is headed our way
and we want crews ready in case we are affected).
4. Identify any types of crews needed whether underground, overhead, or other. How many crews, and
type of crews, do you need? MESO will attempt to find cities to meet the need. Often, it will take
three or four cities to meet an emergency need.
5. Identify the types of materials you need. Tell us type(s) of wire, poles, crossarms, and other associated
materials. This is where it is helpful for you to have sent the resource information request on your
system and inventory.
6. Identify the types of equipment you may need. This includes bucket trucks, digger derricks, service
trucks, and other associated specialty equipment/tools.
7. Do you need help coordinating your response to the disaster? If your city has staff and crews that can
coordinate and direct the crews of other cities, you should be fine. However, if you would like for
MESO or the assisting utility to send an incident coordinator to your city, we will attempt do so. You
will be charged for the cost of providing this service. If you need financial assistance to help pay for
the assistance of other cities, MESO will try to help.
8. Let us know where crews may find hotel space and restaurant services or have that information
available in your disaster preparedness file. Keep this information for neighboring towns as it’s likely
that these services may not be available in your city if you are calling for aid. It’s a good idea to get
hotel information from neighboring cities as your hotel space may not be usable in an emergency.
If your city is spared from damage and has crews who can help, call the MESO office to let us know how
you may be able to help.
MESO Mutual Aid Planning Guide. 2022
Information Request
Attached to this guide is a request for information on your distribution system. Please fill it out and return
it to the MESO office.
Preparing for Disaster and Mutual Aid
If your city does not have an emergency operations plan, you should start one. Your local civil defense or
emergency management office can help you as can larger neighboring cities.
Set out the important tasks that would be needed after a major storm interrupts electric services. Line
out the tasks your local crews would be doing in such a situation and how you would best use outside
help.
Start now to plan on how best to use your own crews. Do your street and garbage workers, your water
and sewer personnel know how to help clear streets and get rid of excess debris? Do you have a place for
tons of brush to be deposited? Where could you set up a monster chipper to chip all the trees in town?
Cities who respond best have their various city personnel cross-trained to help in case of such problems.
This means having a few extra chain saws.
Do you keep spare poles and crossarms? In most storms, the most needed items are crossarms, connector
pins, lightning arrestors, cut outs, and fuses – all of the hardware on an overhead pole. Transformers are
not usually put out of commission in great numbers, and poles are often available. However, every city
should keep some poles on hand.
Often, tree crews are needed more than pole line crews. Don’t hesitate to ask for help if it’s just a brush
problem. Getting your city back in operation as fast as possible is necessary to keep your local economy
running. Pay for a half dozen men for a couple of days won’t break the bank.
If not already in existence, establish and fund an emergency fund. These are funds that are immediately
available to pay incurred expenses from storm clean-up and restoration of services. If the storm is large,
you are likely to be declared a disaster zone. Then other government agencies will help pay a percentage
of the cost of repairs. If the storm is declared a federal disaster, FEMA reimbursement of 75% of eligible
expenditures can be claimed. If the state has funding, an additional 12.5% may be available. To qualify
for reimbursement eligibility, a utility must be a participant in the MESO Mutual Aid program. As a
suggestion, your city should keep an amount for emergency repairs equal or greater than $100.00 times
the number of meters you have on your system. Keep in mind, an incident involving a substation and/or
large portion of your electric system could be very costly to repair and return to service.
MESO Mutual Aid Planning Guide. 2022
For Cities Sending Aid
1. Tell your crews to pack enough work clothes for however long the assistance is expected to last. Be
sure they have some money or a city credit card for them to use. The damaged utility may be able to
cover this expense, but that is not always the case.
2. Take a quick inventory of who you are sending and the equipment you’re sending. Develop a form
for inventory used from your equipment to make billing the city you are assisting easier (an example
is provided with these guidelines).
3. Establish a fee schedule per hour for your trucks and equipment. The schedule must be in compliance
with FEMA Reimbursement Guidelines.
4. Have communication devices for your crews, if possible. If you know who the contact is at the city
where they are dispatched, let the crew know. Also, get a location for the crew to arrive and receive
instructions.
5. Tell each crew to work safely. Safety is first.
6. Be sure all crew members have city identification cards. In some cities, areas will be zoned off, and
only properly identified crews may be able to work in those areas.
When the assisting utility arrives at the damaged utility location, there should be a briefing to explain
what the current situation is, what the responsibilities of each utility are, and most importantly, what
safety precautions have been or need to be taken.
Over the years, the MESO Mutual Aid Program has been used by over 40 of our member cities. It has
been a very effective tool in restoring service in emergencies and for providing short-term help when
cities need construction assistance. Please return the information sheet and the new agreement soon.
For more information or questions, contact Tom Dougherty, (405) 528-7564 x 5, 1-800-636-6376, (405)
323-2570 or tomd@meso.org.
Developed: 11/20/2013
Revised: 1/6/2020
MESO Mutual Aid Planning Guide. 2022
DAILY ACTIVITY REPORT
(Page of )
No. Date Jurisdiction
Work Description Work Site
PERSONNEL
Hours Rate
Name and Job Description Extension
REG. OT REG. OT
EQUIPMENT
Equipment Description FEMA Hours/ Equipmen
Extension
(Include CY Cap. or HP) Cst Code Miles t Rate
MATERIAL
Item Quantity Unit Price Extension
Daily Total
Signature of Project Officer
THIS FORM DOES NOT HAVE TO BE TYPED
MESO Mutual Aid Planning Guide. 2022
MANAGER’S STAFF REPORT
-1-
POLLUTION CONTROL
SOUTH WASTEWATER TREATMENT PLANT
MONTH: NOVEMBER YEAR: 2022
1) PLANT OPERATIONS All Sampling Test Results during the month that were reported on the Discharge Monitoring
Report to DEQ were within our permit Limits. No Violations reported.
Amount in Million Gallons (MG) of Daily Max Treated for the Daily Min Treated for the
40.68 1.677 1.356
Treated Wastewater Month Month
2) HAULED LAND DATE: NOV 23 NET WET LBS.: 200000 NET DRY LBS.: 34000
APPLIED SLUDGE
4) DAILY/WEEKLY
REQUIREMENTS
DAILY LAB Dissolved Oxygen, PH, Temperature, Solids on SBRs, Influent and Effluent.
WEEKLY LAB BODS on Influent and Effluent
E-COLI on Effluent
SLUDGE CONTROL Sludge was pressed 8 times this month.
PLANT INSPECTIONS A Plant walk through to inspect all equipment is done once in the morning and
once in the afternoon.
PLANT UPKEEP Staff at the Plant does all the mowing and Weed Eating.
Floors in all the Building are Swept and Moped weekly.
The Grit and Screenings in the Headworks are dumped every morning and
afternoon daily.
LIFT STATIONS Lift Stations are checked daily for proper operation. They are Mowed on a Weekly
basis.
4) PROJECTS/MAINTENANCE 19 Plant maintenance work orders were completed during the month that includes
some of the following:
Oil Change Digester Blower Pop off Valves, SBR Valve Control Generator
Check Belt Tension Grit Pumps GP701 and GP702
Greased Bearings
Operational Inspection Spiral Brushes on Auger Monster SC702
Change Filters Sludge Building Heat Unit, UV Inlet Air Valves
TODD MURPHREE POLLUTION CONTROL MANAGER
MANAGER’S STAFF REPORT
-2-
POLLUTION CONTROL
SOUTH WASTEWATER TREATMENT PLANT
MONTH: NOVEMBER YEAR: 2022
5) EQUIPMENT FAILURES Issues and Developments
6) OTHER Issues and Developments
Monthly Safety Program Validate, Review and or Revise the Safety Check List
Validate, Review and or Revise the Safety Lock Out Tag Out (LOTO)
Ran the entire grounds Safety Checklist.
Flush Water Valves in Emergency Eye Wash and Decontamination Showers.
Check and Repair Emergency Lighting and Exit Lights. Checked and repaired all Smoke
Alarms in the Sludge Building.
Ran the Health and Safety Checklist Inspection.
Stormwater Program The Department of Environmental Quality (ODEQ) is performing a Phase II MS4 Screening
Evaluation on the City’s Stormwater Program. They have asked for several items listed
below.
Detailed response to a Screenings Evaluation Checklist
The City’s Stormwater Management Program
Our most recent Annual Report
List of active Construction Sites and a List of our Industrial Sites.
A List of all municipal facilities within the MS4
Electronic copies of all relevant supporting documents.
This information has been given to ODEQ and they will be completing the Audit on
December 14th and 15th.
7) PRETREATMENT Issues and Developments
MSGP Permit WWTP Monthly Inspection and Site Evaluation was completed.
TODD MURPHREE POLLUTION CONTROL MANAGER
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