Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Tuesday, January 3, 2023 VENDOR DESCRIPTION INVENTORY STUART C IRBY CO AL/ACSR SPLICE $ 302.45 ANIXTER INC NYLON THRD, CON SPLIC, BOLT & TAP - PO #23-01173 $ 6,520.61 ARKANSAS ELECTRIC CCOP FUSES - PO # 23-00898 $ 123.40 ARKANSAS ELECTRIC CCOP FUSES - PO # 23-00898 $ 2,298.25 BORDER STATES POLE FOAM - PO # 23-00342 $ 3,880.32 BORDER STATES CLAMPS,HARDWARE, ELECTRIAL TAPE - PO # 23-01172 $ 4,899.45 BORDER STATES PUPI 3-5/8X4-5/88FT TANGENT - PO #23-01247 $ 15,101.10 $ 33,125.58 ADMIN SERVICES RED CEDAR RECYCLING SHRED SERVICE $ 210.41 $ 210.41 CUSTOMER SERVICE PAYMENTUS PROCESSING FEES NOVEMBER 22 $ 69.95 RED CEDAR RECYCLING SHRED SERVICE $ 291.06 TPSI POSTAGE/PRINTING 11/11 - PO # 23-01029 $ 1,034.42 TPSI POSTAGE/PRINTING 12/1 - PO # 23-01170 $ 959.20 TPSI POSTAGE/PRINTING 12/12 - PO # 23-01223 $ 1,066.94 $ 3,421.57 IT TYLER TECHNOLOGIES EXECUTIME FEE FEBRUARY 2023 - PO # 23-00191 $ 736.88 TYLER TECHNOLOGIES ERP PRO ANNUAL FEES - PO # 23-01204 $ 2,476.56 TYLER TECHNOLOGIES PURCHASE ORDERS - MAINTENANCE - PO # 23-01204 $ 500.00 MOTOROLA SOLUTIONS REDACTION VIDEO EDITING SOFTWARE - PO # 23-00349 $ 5,715.00 $ 9,428.44 ELECTRIC ACE HARDWARE SHARPENER KNIFE & BLADES $ 27.98 ACE HARDWARE BED LINER SPRAY $ 41.96 B & B AUTO PARTS HAND CLEANER $ 49.00 B & B AUTO PARTS WIPER BLADES UNIT 230 $ 19.50 KATNER MILLS FILTERS UNIT 218 $ 68.66 KATNER MILLS OIL & FILTERS UTILITIES UNIT 113 $ 47.38 KATNER MILLS OIL 5W30 UNIT 118 $ 9.98 KATNER MILLS OIL & FILTERS UNIT 230 $ 184.59 SOONER PRINTING DATA FLOW SYSTEMS $ 16.42 OTA PIKEPASS TOLL CHARGES - NOVEMBER $ 21.20 LOCKE SUPPLY CO 2" STR L/T CON $ 68.26 LOCKE SUPPLY CO DUPLEX RECP & HEX HEAD SCREWS $ 56.40 LOCKE SUPPLY CO CLS RK5 TIME DELAY FUSE $ 69.20 B & B AUTO PARTS WEATHER TREATMENT - PO # 23-01234 $ 554.25 BBC ELECTRICAL E STREET POLE CHANGE - PO # 23-01227 $ 17,640.00 BBC ELECTRICAL E STREET POLE CHANGEOUT - PO # 23-01227 $ 6,440.00 BBC ELECTRICAL HWY 125 POLE CHANGEOUT - PO # 23-01227 $ 12,040.00 BORDER STATES FIBERGLASS CROSSARM PO # 23-01238 $ 957.72 $ 38,312.50 ROW HUGO'S INDUSTRIAL SUPPLY REFILL BLUE INK $ 6.12 HUGO'S INDUSTRIAL SUPPLY OFFICE SUPPLIES $ 166.47 B & B AUTO PARTS SWITCH FOR CHIP TRUCK $ 3.75 ALLEN SIGNS PRINTED BANNERS "FROSTY THEME" $ 150.00 SHERWIN WILLIAMS GLOSS REMOVER $ 4.59 KARNES PRO TIRE FLAT REPAIR 2021 CHEVY 2500 HD $ 16.50 KARNES PRO TIRE NEW TIRES FOR BORING TRAILER - PO # 23-01180 $ 527.48 GLOBAL RENTAL CO TRACKED DIGGER - PO #23-01211 $ 9,500.00 GLOBAL RENTAL CO ARTICULATING AERIAL DEVICE - PO #23-01236 $ 5,125.00 $ 15,499.91 WATER PRODUCTION ACCURATE ENVIRONMENTAL COLIFORM TESTING $ 290.00 ACCURATE ENVIRONMENTAL COLIFORM TESTING $ 270.00 ACCURATE ENVIRONMENTAL NITRATE+NITRITE $ 160.00 $ 720.00 WATER DISTRIBUTION MIAMI AUTO COLOR ACRYLIC FOAM TAPE $ 25.75 B & L WATERWORKS 6" X 2" MJ TAPPED CAPS $ 165.82 B & L WATERWORKS TEES, UNIONS, VALVES & NIPPLES $ 97.06 KATNER MILLS HEATER CORE AND CYCLINDER UNIT # 130 $ 137.29 ARVEST EQUIPMENT FINANCE 2022 JOHN DEERE 310SL - PO # 23-01217 $ 2,381.06 KARNES PRO TIRE NEW TIRES FOR BORING TRAILER - PO # 23-01180 $ 527.48 B & L WATERWORKS MECHANICAL JOINT CONNECT - PO # 23-01179 $ 608.26 NEO CONCRETE REPAIR DRIVEWAY 708 E NW - PO # 23-01175 $ 627.50 NEO CONCRETE REPAIR DRIVEWAY 919 PINE ST - PO # 23-01177 $ 556.00 HASSCO FABRICATION POURING DRIVEWAY 2016 A ST NE - PO # 23-01178 $ 1,485.00 ANDERSON ENGINEERING SEWER INSPECTIONS JM FARMS - PO # 23-01226 $ 6,712.98 OLSSON HWY 125 UTILITY RELOCATION - PO # 23-01182 $ 4,309.51 $ 17,633.71 POLLUTION CONTROL KATNER MILLS OIL WASTE WATER UNIT #133 $ 29.94 KATNER MILLS OIL & FILTER WASTE WATER UNIT #133 $ 30.39 KATNER MILLS OIL SEAL WASTE WATER UNIT #133 $ 47.99 HK ELECTRIC LLC LOW VOLT TRANSFORMER TO POWER HEAT TAPE $ 255.00 MISACO SIGN & SCREEN PRINT WORK T-SHIRTS $ 166.00 SIGMA-ALDRICH ECOLI, DEMAND & RESIDUE TESTING - PO # 23-01147 $ 550.12 PACE ANALYTICAL, INC WINTER TESTING - PO # 23-00930 $ 614.68 B & L WATERWORKS FLANGS, ALL THREAD & NUTS - PO # 23-01166 $ 582.79 HAYNES FLOW METER CALIBRATION - PO # 23-00081 $ 675.00 $ 2,951.91 SOLID WASTE AIRE MASTER BI-WEEKLY DEODORIZING SERVICE $ 15.63 INTERSTATE BILLING SERVICES SENSOR - SOLID WASTE UNIT G211 $ 71.93 KATNER MILLS HOSE CLAMP - SOLID WASTE UNIT G211 $ 10.99 KATNER MILLS FILTERS - SOLID WASTE UNIT G211 $ 205.44 KATNER MILLS AIR BRAKE TUBING - SOLID WASTE UNIT G211 $ 104.81 KATNER MILLS FUEL FILTER - SOLID WASTE UNIT 6103 $ 9.44 KATNER MILLS BATTERY - SOLID WASTE UNIT 6103 $ 149.37 REDDY ICE 7LB PREM REDDY ICE $ 330.00 ARVEST EQUIPMENT FINANCE 2022 CATEPILLAR 938M - PO # 23-01218 $ 4,303.23 GFL ENVIRONMENTAL TIPPING FEE NOVEMBER 2022 - PO # 23-01198 $ 103,131.51 TAYLOR OVERHEAD DOOR TOOL SHOP S. OVERHEAD DR REPAIR - PO # 23-01190 $ 708.00 SOUTHERN TIRE MART TIRE FOR JD LOADER # 5238 - PO # 23-01132 $ 1,555.46 DICKSON EQUIPMENT CO. REPL AUTOARMS MACK 6204 & 6205 - PO #23-00486 $ 85,866.00 INTERSTATE BILLING SERVICES VALVE ASSEM G11 - REARLOAD TR 6211 - PO #23-01203 $ 2,270.00 PATRICK MCCOY CDL REIMBUREMENT - PO # 23-01200 $ 71.50 $ 198,803.31 COMMUNITY DEVELOPMENT RED CEDAR RECYCLING SHRED SERVICE $ 70.14 ARVEST EQUIPMENT FINANCE 2023 FORD EXPLORER - PO # 23-01219 $ 936.27 $ 1,006.41 STORM WATER DUB ROSS COMPANY 24TH AVE NW STORM DRAIN REPLACE - PO # 23-01174 $ 5,938.07 $ 5,938.07 UTILITY IMPROVEMENT BONDS HK HOLMES EASEMENT PURCHASE - PARCEL #58 - PO # 23-01209 $ 1,600.00 TOMMY E RHODES EASEMENT PURCHASE - PARCEL #26 - PO # 23-01235 $ 625.00 $ 2,225.00 OFF-CYCLE CHECKS/DRAFTS WORKING HANDS CAR WASHES - NOVEMBER $ 85.25 OTTAWA CO ABSTRACT & TITLE PROPERTY PURCHASE - 124 N MAIN ST $ 150,157.38 $ 150,242.63 CITY OF MIAMI SALARIES & BENEFITS - 12.15.22 $ 181,544.80 BANK OF AMERICA CREDIT CARD CHARGES 10.02 - 10.015.22 $ 2,444.19 BANK OF OKLAHOMA BOND PAYMENT - PO # 23-01252 $ 57,207.43 BANK OF OKLAHOMA OWRB PAYMENT - PO # 23-01250 $ 40,377.50 TOTAL MSUA CLAIMS $ 761,093.37  MSUA CREDIT CARDS OCTOBER 2 - OCTOBER 15, 2022 INVENTORY BORDER STATES - RED LED $498.50 TOTAL $ 498.50 ADMIN SERVICES COLOR CODE - LIZ EATHERTON $39.95 COLOR CODE- BOBBI BAUMANN $39.95 TOTAL $ 79.90 METERING ACE-KEYS $44.85 TOTAL $ 44.85 INFORMATION TECHNOLOGY WALMART - BATTERIES $33.96 TOTAL $ 33.96 ELECTRIC ACE - ARMORALL WIPES ROW $55.93 TRACTOR SUPPLY #186 RATCHET STRAPS $77.94 TOTAL $ 133.87 RIGHT OF WAY NAPA AUTO PARTS - UNIT #234 $108.99 HARD ROCK HOTEL TULSA - TREVOR $114.48 HARD ROCK HOTEL TULSA MAHURIN $114.48 HARD ROCK HOTEL TULSA - DAVIS $114.48 TOTAL $ 452.43  MSUA CREDIT CARDS OCTOBER 2 - OCTOBER 15, 2022 WATER PRODUCTION LOCKE - TSTAT $35.20 HUGHES LUMBER - 6' 29GA $20.70 LOCKE-T-STAT GUARD $22.23 LOCKE-LED CONV KIT $77.26 USPS- POSTAGE MORS TO DEQ $8.33 TOTAL $ 163.72 POLLUTION CONTROL USA BB GLOVES $325.11 TOTAL $ 325.11 SOLID WASTE BO'S TIRE- TIRE REPAIR $250.00 TRACTOR SUPPLY-DOOR PIN $23.94 NAPA - SEMI GLADHANDS $20.98 LOCKE-CAMERA CABLE $347.26 TOTAL $ 642.18 COMMUNITY DEVELOPMENT SQ ADVANCED CONED $49.95 WALMART - LAMINATING SHEETS $19.72 TOTAL $ 69.67 TOTAL MSUA FUNDS $ 2,444.19 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION DECEMBER 19, 2022, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 6:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Bless Parker, Chairman Bo Reese, City Manager Kevin Dunkel, Trustee Ben Loring, Trust Attorney Dwain Sundberg, Trustee (Absent) Molly Olson, Admin. Assist. to the City Manager Brad Williams, Trustee Brian Estep, Trustee The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 3:00PM on December 16, 2022, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA: 1. Call to Order Chairman Parker called the meeting to order at 6:00PM. 2. Invocation Invocation by Chief of Miami Fire Department, Robert Wright. 3. Pledge of Allegiance Trustee Estep led the Pledge of Allegiance. 4. Public Input and Unscheduled Personal Appearances None. 5. *Action Item* CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 7 be placed on the consent agenda. Trustee Estep moved to transfer Item #6 (Claims) through Item #7 (Minutes: December 05, 2022 (Regular)) to the consent agenda and approve as presented. The motion was seconded by Trustee Dunkel. The Trust was polled with the following results: Estep, Aye Dunkel, Aye Williams, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the motion carried. 6. *Action Item* Claims Moved to consent agenda. 7. *Action Item* Minutes: December 05, 2022 (Regular) Moved to consent agenda. 8. *Action Item* Budget Amendment: #23-09B Moving Monies From the Capital Improvement Fund to the MSUA Fund to Pay For the Purchase of a Community Development SUV in the Amount of $31,776.25. Jill Fitzgibbon explained that the Trust had approved two (2) new vehicles for Code Compliance during the budget for the fiscal year twenty twenty-two through twenty twenty-three (2022-2023). Community Development will be transferring one (1) of their existing vehicles to Code Compliance. This amendment will allow Community MSUA Page 1 of 10 December 19, 2022 Development to purchase a new vehicle with the funds that were designated for Code Compliance during the budget process. Trustee Dunkel moved to approve budget amendment #23-09B. The motion was seconded by Trustee Estep. The Trust was polled with the following results: Dunkel, Aye Estep, Aye Williams, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the motion carried. 9. *Action Item* Goodell, Stratton, Edmonds & Palmer Claim for GRDA Relicensing in the Amount of $4,359.84 Bo Reese explained that of the $750,000 budgeted for GRDA Relicensing claims, the Trust has approved payment of $49,559.00, which leaves $654,048.40 remaining for fiscal year twenty twenty-two through twenty twenty-three (2022-2023). Trustee Estep moved to approve the Goodell, Stratton, Edmonds & Palmer Claim for GRDA relicensing in the amount of $4,359.84. The motion was seconded by Trustee Williams. The Trust was polled with the following results: Estep, Aye Williams, Aye Dunkel, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the motion carried. 10. *Action Item* Tetra Tech Claim for Neosho River 2-D Modeling in the Amount of $36,300.00 Bo Reese explained that this invoice is for work previously completed in July through October. This includes the technical conference that took place in September. Trustee Estep moved to approve Tetra Tech claim for Neosho River 2-D modeling the in amount of $36,300.00. The motion was seconded by Trustee Williams. The Trust was polled with the following results: Estep, Aye Williams, Aye Dunkel, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the motion carried. 11. *Action Item* Mutual Aid Agreement With American Public Power Associations and Resolution MSUA2022-05 Approving Participation in the Mutual Aid Agreement With Municipal Electric Systems of Oklahoma No action taken. 12. *Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. 13. Staff Reports (Written report included in packet, if available staff is present for questions) None. 14. Trustee Community Announcements None. 15. The Meeting Will be Continued From Council Chambers and Reconvened in the Staff Room for Purposes of the Executive Session at the Completion of Agenda Item 15 of the Regular Meeting of the City Council The Trust continued the meeting from the Council Chambers and reconvened in the staff room at 7:18PM. MSUA Page 2 of 10 December 19, 2022 16. Executive Session in the Staff Room Pursuant to 25 O.S. 307(B)(3) and (4) for Discussing Potential Economic Development Through Purchase of Real Property or Enhancement of Real Property to be Provided by the City and/or one of its Trust Authorities as Part of an Economic Development Project Chairman Parker asked Ben Loring, Tyler Cline, Bo Reese, and Molly Olson to remain for the executive session. Trustee Dunkel moved to go into executive session for the reason stated in the agenda with the people listed above. Trustee Estep made the second. The Trust was polled with the following results: Dunkel, Aye Estep, Aye Williams, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the Trust in executive session at 7:23PM Chairman Parker declared the Trust out of executive session at 7:56PM. The Trust reconvened the regular meeting at 7:56PM. 17. *Possible Action Item* on Matters Addressed in Executive Session Agenda Item Number 16 Trustee Dunkel moved to authorize the City Manager Bo Reese to move forward with the offers at 116 N. Main, 124 N. Main, and 411 N. Main. The motion was seconded by Trustee Estep. The Trust was polled with the following results: Dunkel, Aye Estep, Aye Williams, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the motion carried. 18. Adjournment Trustee Dunkel moved to adjourn the meeting. The motion was seconded by Trustee Estep. The Trust was polled with the following results: Dunkel, Aye Estep, Aye Williams, Aye Parker, Aye Sundberg, Absent Chairman Parker declared the meeting adjourned at 7:57PM. ___________________ _____________________ _______________________ Trustee Williams Trustee Sundberg Trustee Estep ___________________ _____________________ ATTEST: ________________________ Trustee Parker, Chairman Trustee Dunkel Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED DATE DECEMBER 19, 2022 VENDOR DESCRIPTION INVENTORY MSUA Page 3 of 10 December 19, 2022  ARKANSAS ELECTRIC CCOP FUSES - PO # 23-00898 $ 120.40 ARKANSAS ELECTRIC CCOP FUSES - PO # 23-00898 $ 2,298.25 ARKANSAS ELECTRIC CCOP ALUMOWELD 500' COILS - PO # 23-00898 $ 2,975.00 CORE & MAIN F100-3NL 3/4 CORP - PO # 23-01013 $ 307.20 CORE & MAIN CPLG, METER, BRASS BUSHING - PO#23-00620 $ 1,302.65 CORE & MAIN CPLG, METER, BRASS BUSHING - PO#23-00620 $ 1,982.75 B & L WATERWORKS CURB STOPS & METER BOXES- PO # 23-01028 $ 1,297.20 B & L WATERWORKS COUPLGS, CLAMPS & SETTER - PO #23-01001 $ 20,401.88 ANIXTER INC BOXES - PO # 23-00523 $ 533.79 BORDER STATES REFRACTOR LENS/LAMPS/HARDWARE - PO # 23-00732 $ 7,231.04 BORDER STATES BRACKET CUTOUT/ARRESTER - PO # 23-01056 $ 2,391.34 $ 40,841.50 CUSTOMER SERVICE PIONEER PRINTING 1 CASE CALCULATOR TAPE $ 147.50 TPSI POSTAGE/PRINTING 11/25 - PO # 23-01103 $ 1,219.95 TPSI POSTAGE/PRINTING 11/21 - PO # 23-01102 $ 814.62 $ 2,182.07 ADMINISTRATIVE SERVICES GRDA PURCHASE POWER 11.1.22 -11.30.22 $ 849,478.55 CRAMER MARKETING W-2, 1099'S, ACA FORMS & ENVELOPES - PO # 23-01077 $ 65.00 $ 849,543.55 METERING FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 185.95 FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 52.35 FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 180.88 FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 36.91 FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 98.15 FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 40.75 O'REILLY REPL GLASS UNIT 747 $ 97.99 $ 692.98 IT AIR WISE HEATING & AIR INSTALL 2-TON MINI SPLIT - PO # 23-01080 $ 325.00 11:11 SYSTEMS SERVER BACKUP NOVEMBER - PO # 23-00894 $ 2,779.97 GRANICUS, INC YEARLY RENEWAL STREAMING SERV - PO # 23-01023 $ 6,432.46 $ 9,537.43 ELECTRIC FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 730.53 FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 1,090.69 FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 423.82 FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 241.96 FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 529.48 FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 259.89 VERIZON OCT 24-NOV 23 PHONE USE $ 185.51 ACE HARDWARE STAPLES, HAMMR TACKR $ 46.96 HUBBELL POWER SYSTEMS DTC,60HZ, ADAPT PANEL, INSTRU. BOOK - PO #23-01088 $ 2,763.02 ARKANSAS ELECTRIC CCOP PUPI 12' FIBERGL. TANGENT ARMS - PO #23-00905 $ 1,346.00 NORTHWEST TRANSFORMER RECONDIT. TRANSFORMER - PO #23-01117 $ 13,761.00 TECHLINE, INC 45',50', 55' STEEL POLES - PO # 23-01116 $ 21,953.00 TECHLINE, INC 45',50', 55' STEEL POLES - PO # 23-01115 $ 23,715.00 TECHLINE, INC 45',50', 55' STEEL POLES - PO # 23-01111 $ 9,348.00 EQUIPMENT SHARE INDUSTRIAL FORKLIFT - PO # 23-01093 $ 1,222.80 BLACKROCK AUTOMATION CAPACITORS INTO SCADA SYST. - PO #23-01048 $ 1,809.60 MSUA Page 4 of 10 December 19, 2022  BLACKROCK AUTOMATION CAPACITORS INTO SCADA SYST. - PO #23-01049 $ 10,658.90 LINEMEN'S SUPPLY HAST TRANSF. & CAPACTIOR TESTER - PO # 23-01064 $ 658.10 MYFRSTORE.COM FLAME RESISTANT WK SHIRT & JEANS - PO 23-01066 $ 899.60 $ 91,643.86 ROW FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 122.33 FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 127.54 FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 188.71 FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 101.61 FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 124.69 FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 188.74 WORKING HANDS CAR WASHES - NOVEMBER $ 10.25 POWERUP RENTAL JAKEHAMMER $ 45.00 ACE HARDWARE GORILLA GLUE STCK 8" 20PK $ 11.99 GLOBAL RENTAL CO ARTICULATING AERIAL DEVICE - PO #23-01092 $ 5,125.00 $ 6,045.86 WATER PRODUCTION FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 41.88 TAYLOR OVERHEAD DOOR VERT. LIFT NORTH DOOR CABLES OFF $ 355.00 CRAFTON PUMP SERVICE WELL 8 REPLACEMENT - PO #23-01065 $ 109,195.86 UTILITY SERVICE CO QUARTERLY TANK FEES - PO # 23-01101 $ 34,284.09 $ 143,876.83 WATER DISTRIBUTION FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 554.31 FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 473.31 FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 491.71 FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 165.76 FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 256.33 FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 416.18 AIR WISE HEATING & AIR SERVICE CALL TO OPERATIONS $ 127.50 B & L WATERWORKS C14-44 FIPT TO PJ ADAPTERS $ 423.20 B & L WATERWORKS REED CAST IRON PIPE DESCALERS $ 254.12 B & L WATERWORKS IPS SIZE PVC & 90 DEG ELBOW $ 155.50 KARNES PRO TIRE NEW TIRE - 2020 LOOSE $ 174.50 ACE HARDWARE MARKING PAINT $ 49.95 B & L WATERWORKS WATER MAIN REPAIRS - PO #23-01109 $ 2,043.30 NEO CONCRETE CONCRETE DEL - A ST. & J NW ST - PO # 23-01062 $ 889.00 NEO CONCRETE CONCRETE - 708 E. NW - PO #23-01107 $ 627.50 SCOTT CONSTRUCTION REMOVE & REPLACE DRIVEWAYS - PO # 23-01106 $ 9,325.00 HASSCO FABRICATION DIG OUT/HAUL OFF - 710 A ST NW - PO # 23-01063 $ 1,200.00 CRAFTON PUMP SERVICE 8" CHECK VALVE W/KNOCK OUT PLUG - PO # 23-01114 $ 4,797.00 $ 22,424.17 POLLUTION CONTROL FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 53.47 FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 40.33 FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 51.92 FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 189.79 FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 13.19 FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 46.87 LOOPER'S METAL WORKS LABOR $ 70.00 KATNER MILLS OIL PAN & TIMING CHAIN GASKETS UNIT #133 $ 77.98 SNF POLYDYNE SLUDGE PRESS - PO # 23-01008 $ 2,497.50 $ 3,041.05 WASTEWATER COLLECTION MSUA Page 5 of 10 December 19, 2022  CIRCLE B UNDERGROUND SEWER IMPROVEMENTS - PO # 23-01167 $ 103,381.37 $ 103,381.37 SOLID WASTE FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 2,102.53 FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 1,652.49 FUELMAN FUEL USAGE 11.14.22 - 11.20.22 $ 1,272.36 FUELMAN FUEL USAGE 11.21.22 - 11.27.22 $ 1,311.70 FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 1,439.67 FUELMAN FUEL USAGE 12.05.22 - 12.11.22 $ 1,684.16 AIRE MASTER BI-WEEKLY DEODORIZING SERVICE $ 15.63 TLG PETERBILT - JOPLIN BLOCK HEATER $ 35.58 WEST TERMITE-PEST-LAWN MONTHLY PEST CONTROL $ 60.00 SOONER PRINTING INK ROLLER $ 5.12 WORKING HANDS CAR WASHES - NOVEMBER $ 9.75 LIVINGSTON PLUMBING LLC REPLACED 30 GAL. WATER HEATER W/ 12 GAL HEATER $ 173.40 AIRE MASTER BI-WEEKLY DEODORIZING SERVICE $ 15.63 UNITED ENGINES GRABBER SPRINGS $ 310.04 TOTE ALONG, INC THERMAL JACKET $ 53.50 KATNER MILLS HYDRAULIC FILTER $ 155.01 KATNER MILLS CAP SCREW & LOCK NUT $ 6.12 KATNER MILLS OIL & OIL FILTER $ 35.03 KATNER MILLS FUEL FILTER $ 24.02 DEPT. OF PUBLIC UTILITIES POSTAGE - OCTOBER $ 10.83 DEPT. OF PUBLIC UTILITIES POSTAGE - NOVEMBER $ 10.83 HK ELECTRIC 3-PHASE CIRCUIT & BREAKER $ 388.64 ALERT 360 MONITORING SERVICES - OCTOBER $ 30.00 AIR WISE HEATING & AIR 4 TON AIR HANDLER - PO # 23-00984 $ 3,719.00 $ 14,521.04 COMMUNITY DEVELOPMENT FUELMAN FUEL USAGE 10.31.22 - 11.06.22 $ 54.14 FUELMAN FUEL USAGE 11.07.22 - 11.13.22 $ 45.96 FUELMAN FUEL USAGE 11.28.22 - 12.04.22 $ 43.44 RED CEDAR RECYCLING SHRED SERVICE $ 70.14 $ 213.68 UTILITY IMPROVEMENT BONDS JAMES MCDUGLE EASEMENT PURCHASE - PARCEL #39 - PO # 23-01042 $ 2,550.00 JARED LANDON / DOTY HAYNES EASEMENT PURCHASE - PARCEL #13 - PO # 23-01041 $ 375.00 DEBBIE RUSSELL EASEMENT PURCHASE - PARCEL #68 - PO # 23-01040 $ 4,200.00 DEBT SERVICES BANK OF OKLAHOMA BOND TRUSTEE FEE - MIAMI SUA 2019A CWSRF OWRB 125.00 BANK OF OKLAHOMA BOND TRUSTEE FEE - MIAMI SUA 2019C DWSRF OWRB 125.00 BANK OF OKLAHOMA BOND TRUSTEE FEE - MIAMI SUA 2019B FAP OWRB 250.00 CITY OF MIAMI SALARIES & BENEFITS - 12.1.22 $ 157,073.76 UTILITY REFUND CHECKS FINAL BILLS 12.09.22 $ 1,413.03 BANK OF AMERICA CREDIT CARD CHARGES 09.02 - 09.15.22 $ 3,726.50 BANK OF AMERICA CREDIT CARD CHARGES 09.16 - 10.01.22 $ 14,869.23 TOTAL MSUA CLAIMS $ 1,472,652.91 MSUA Page 6 of 10 December 19, 2022  MSUA CREDIT CARDS SEPTEMBER 02 – SEPTEMBER 15, 2022 INVENTORY AMAZON.- NEW SKIN $30.84 TOTAL $ 30.84 CUSTOMER SERVICE AMAZON- STAPLESS STAPLERS $30.00 TOTAL $ 30.00 ADMINISTRATIVE SERVICES AT&T/FIRSTNET- IPADS/CELL PHONES $91.54 TOTAL $ 91.54 METERING CLEAN UNIFORM $14.98 AT&T/FIRSTNET- IPADS/CELL PHONES $131.58 TOTAL $ 146.56 INFORMATION TECHNOLOGY AT&T/FIRSTNET- IPADS/CELL PHONES $655.37 WALMART - SWITCH $49.97 AMAZON-CABLES $66.65 TOTAL $ 771.99 ELECTRIC CLEAN UNIFORM $17.60 AT&T/FIRSTNET- IPADS/CELL PHONES $348.97 TOTAL $ 366.57 RIGHT-OF-WAY CLEAN UNIFORM $17.60 AT&T/FIRSTNET- IPADS/CELL PHONES $141.81 OSU AG CONF - OKVMA 2022 FALL REGIS $375.00 TOTAL $ 534.41 WATER PRODUCTION CLEAN UNIFORM $26.40 USPS AUG MORS DEQ $8.93 OK DEQ LICENSING CBILKE $62.00 OK.DEQ LICENSING FOR CBILKE $3.44 TOTAL $100.77 WATER DISTRIBUTION HARBORFRGHT- POWER INVERTER $67.98 ACE - TAPE MEASURE $24.99 MIAMI INDUSTRIAL - COUPLING/ORING $61.29 TRACTOR SUPP- FIELD FENCE $219.99 AT&T/FIRSTNET- IPADS/CELL PHONES $342.04 MSUA Page 7 of 10 December 19, 2022 SPARKLIGHT - INTERNET $300.99 TOTAL $ 1,017.28 POLLUTION CONTROL AT&T/FIRSTNET- IPADS/CELL PHONES $45.77 TOTAL $ 45.77 WW COLLECTION AT&T/FIRSTNET- IPADS/CELL PHONES $45.77 TOTAL $ 45.77 SOLID WASTE O'REILLY -ANTI SIEZE $19.99 ACE-MAILBOX BOLTS $3.99 CLEAN UNIFORM $67.60 AT&T/FIRSTNET- IPADS/CELL PHONES $91.54 HARPS FOOD STORE-RETIRE CAKE $46.99 METAL FAB-RETIRE PLAQUE $46.00 TOTAL $276.11 COMMUNITY DEVELOPMENT AT&T/FIRSTNET- IPADS/CELL PHONES $223.12 TOTAL $ 223.12 STORM WATER AT&T/FIRSTNET- IPADS/CELL PHONES $45.77 TOTAL $ 45.77 TOTAL MSUA FUNDS $ 3,726.50 MSUA CREDIT CARDS SEPTEMBER 16, 2022 – OCTOBER 01, 2022 METERING VANCE-OIL CHANGE $ 96.02 VANCE-REFUND CC FEE $ (3.25) CLEAN - UNIFORM $ 50.70 CLEAN UNIFORM $ 33.80 TOTAL $ 177.27 INFORMATION TECHNOLOGY BOLT FIBER OPTIC-PHONES $ 7,359.20 SPARKLIGHT - INTERNET $ 625.00 TOTAL $ 7,984.20 ELECTRIC KARNES - TIRES UNIT 44 $ 1,548.96 KARNES - TIRE REPAIR SILVERADO $ 16.50 CLEAN - UNIFORM $ 249.00 MSUA Page 8 of 10 December 19, 2022 TOTAL $ 1,814.46 RIGHT OF WAY BEACHNER GRAIN - SUBSTATION SPRAY $ 41.00 CLEAN-UNIFORM $ 35.80 TOTAL $ 76.80 WATER PRODUCTION CLEAN - MATS $ 35.20 CLEAN - MATS $ 8.80 WALMART PRINTER WAREHOUSE $ 259.97 ONG - GAS USAGE $ 66.26 HARBOR FREIGHT TOOL WD $ 34.95 TOTAL $ 405.18 WATER DISTRIBUTION HARBOR FREIGHT - TOOLS FOR TRUCK $ 130.93 VAC TRAILER $ 242.47 KARNES PRO - NEW TIRE (1) $ 190.50 KARNES PRO - NEW TIRE (1) $ 190.50 WM SUPERCENTER #28 - DRY ERASE BOARD $ 30.80 TOTAL $ 785.20 POLLUTION CONTROL ACE SQUEEGEE $ 26.99 ACE tape $ 78.95 USA BB TRANSMITTER $ 1,591.04 USA BB TRANSMITTER $ 1,578.00 TOTAL $ 3,274.98 SOLID WASTE TRACTOR SUPPLY-TUBE GREASE $ 39.80 BO'S TIRE-G6 TIRE REPAIR $ 40.00 DOLLAR TREE -CLEANER $ 67.50 CLEAN - UNIFORM $ 64.38 CLEAN UNIFORM $ 90.21 ONG - GAS USAGE $ 49.25 TOTAL $ 351.14 TOTAL MSUA FUNDS $ 14,869.23 GRDA PURCHASE ORDERS PRESENTED Monday, December 19, 2022 VENDOR DESCRIPTION GRDA ADMINISTRATIVE SERVICES GOODELL STRATTON RULE CURVE CHANGE -PO # 23-01129 $ 4,359.84 TOTAL MSUA CLAIMS $ 4,359.84 MSUA Page 9 of 10 December 19, 2022  GRDA PURCHASE ORDERS PRESENTED Monday, December 19, 2022 VENDOR DESCRIPTION GRDA ADMINISTRATIVE SERVICES TETRA TECH INC NEOSHO 2D MODELING - PO # 23-01127 $ 36,300.00 TOTAL MSUA CLAIMS $ 36,300.00 MSUA Page 10 of 10 December 19, 2022  MIAMI SPECIAL UTILITY AUTHORITY ACTION REQUEST MSUA MEETING January 3, 2023 DATE: AGENDA TITLE: Davis, Wright, Tremaine Claim for Pensacola/GRDA Relicensing and Associated Complaint Proceeding in the Amount of $69,944.00 BACKGROUND: Professional services and disbursements incurred from November 1, 2022 to November 30, 2022, on behalf of the City of Miami focused on communication with the Miami team about current legal proceedings, as well as preparation for and submission of comments on GRDA’s Updated Study Report on November 29th. STAFFS RECOMMENDATION: Staff recommends approval for payment of the Davis, Wright, Tremaine Claim for Pensacola/GRDA Relicensing and Associated Complaint Proceeding in the Amount of $69,944.00. Proposed Motion: I move to approve the payment of the Davis, Wright, Tremaine Claim for Pensacola/GRDA Relicensing and Associated Complaint Proceeding in the Amount of $69,944.00. PRESENTER(S): Bo Reese  GRDA PURCHASE ORDERS PRESENTED Tuesday, January 3, 2023 VENDOR DESCRIPTION GRDA ADMINISTRATIVE SERVICES DAVIS WRIGHT TREMAINE PENSACOLA RELICENSING - PO 23-01196 $ 69,944.00 TOTAL GRDA CLAIMS $ 69,944.00  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA MEETING January 3rd, 2023 DATE: AGENDA TITLE: Resolution MSUA2023-01 Approving Participation in the Municipal Electric Systems of Oklahoma Inc’s (MESO) Mutual Aid Agreement and Approve Mutual Aid Agreement BACKGROUND: This Mutual aid agreement is with other member Cities of both MESO and APPA. During storms and other disasters crews can be called from other member cities to help restore power. In the past we have used Claremore and Tahlequah to help restore power. Hall Estill reviewed the documents. STAFFS RECOMMENDATION: Approve Mutual Aid Agreements and Resolutions PRESENTER(S): Tyler Cline  A RESOLUTION APPROVING PARTICIPATION IN THE MUNICIPAL ELECTRIC SYSTEMS OF OKLAHOMA INC’S MUTUAL AID AGREEMENT WHEREAS, the MUNICIPAL ELECTRIC SYSTEMS OF OKLAHOMA, INC. (MESO) is the state association for municipal owned utility systems in Oklahoma which has developed a means of allowing member systems to work together on storm restoration and/or construction projects called the Mutual Aid Agreement; and WHEREAS, it is necessary for member systems to properly adopt an agreement that allows members to work together and which outlines policies and procedures to ensure fairness to and legal protection for the members working together; and WHEREAS; it is the desire of the __________________________, a municipal utility, to join with fellow member municipal utilities through the MESO Mutual Aid Agreement to be available to assist other members and/or to request assistance from others when it is determined that such assistance is needed; NOW THEREFORE BE IT RESOLVED, that the Trustees of the __________________, a municipal utility, a Public Trust of the (city or town) of _____________________ hereby approve participation in the mutual aid program through the MESO Mutual Aid Agreement and hereby make their utility personnel and equipment available to assist fellow municipal utilities when and if possible and when requested; and BE IT FURTHER RESOLVED, as a result hereof, the Trustees of the __________________, a municipal utility, a Public Trust of the (city or town) of ___________________ is hereby authorized to request assistance for the utility system through the Mutual Aid Agreement when such need arises. Dated the ________Day of __________________, 20_____ ATTEST: (Seal) _____________________________________ _____________________________________ Secretary Chairman ___________________________ Public Trust  Municipal Electric Systems of Oklahoma, Inc. MUTUAL AID AGREEMENT - ELECTRIC ARTICLE I. PURPOSE The Municipal Electric Systems of Oklahoma, Inc. Mutual Aid Agreement is hereby established to provide a method whereby municipal electricity transmission and distribution utilities sustaining physical damage from natural disasters can obtain emergency assistance in the form of personnel, equipment, and materials, from other electric distribution utilities AND whereby participating utilities may obtain the same assistance in support of general operations. The purpose of this Agreement is to formally document such program and address current procedures. ARTICLE II. DEFINITIONS A. AGREEMENT –Municipal Electric Systems of Oklahoma, Inc. Mutual Aid Agreement. The original Agreement and all signatory pages shall be kept at the Municipal Electric Systems of Oklahoma, Inc. office, 308 NE 27th Street, Oklahoma City, Oklahoma 73105. B. ASSISTING UTILITY - Any participating utility which agrees to provide assistance to a REQUESTING UTILITY pursuant to this Agreement. C. AUTHORIZED REPRESENTATIVE - An employee of a PARTICIPATING UTILITY authorized by that utility to request or offer assistance under the terms of this Agreement. D. PARTICIPATING UTILITY - Any electric system which executes this Mutual Aid Agreement. E. PERIOD OF ASSISTANCE - The period of time covered by this Mutual Aid Agreement by which the REQUESTING UTILITY will reimburse the ASSISTING UTILITY for covered costs including, but not limited to, personnel, equipment usage based on a standard fee schedule, meals and lodging incurred by responding personnel. BEGINS: With the departure of personnel of the ASSISTING UTILITY from any point for the purpose of traveling to the REQUESTING UTILITY in order to provide assistance. ENDS: The period ends upon the return of all personnel of the ASSISTING UTILITY, after providing the assistance requested, to their residence or place of work whichever is first to occur. MESO Mutual Aid Agreement. Electric - 2022 Page 1 of 5  EXCEPTION: The period of assistance shall not include any portion of the trip to the REQUESTING UTILITY or the return trip from the REQUESTING UTILITY during which the personnel of the ASSISTING UTILITY are engaged in a course of conduct not reasonably necessary to their safe arrival at or return from the REQUESTING UTILITY. F. REQUESTING UTILITY - Any PARTICIPATING UTILITY which sustains physical damage to its electrical system due to a natural disaster OR for general operations and seeks assistance pursuant to this Agreement. G. WORK OR WORK-RELATED PERIOD - Any period of time in which either the personnel or equipment of the ASSISTING UTILITY are being used by the requesting utility to provide assistance. Specifically included within such period of time are rest breaks when the personnel of the assisting utility will return to active work within a reasonable time. Specifically excluded within such a period of time are overnight rests in a hotel or other sleeping facility, breakfast, lunch, and dinner breaks. ARTICLE III. PROCEDURE In the event that a PARTICIPATING UTILITY becomes a REQUESTING UTILITY, the following procedure shall be followed: A. The REQUESTING UTILITY shall initiate a request for Mutual Aid through one of the following methods: 1. contact the authorized representative of one or more of the PARTICIPATING UTILITIES; 2. Contact the MESO JTS Director; or, 3. Contact the Oklahoma Municipal Power Authority (OMPA) operations center. 4. Upon contact, the REQUESTING UTILITY will provide them with the following information: i. A general description of the damage sustained or work to be performed; ii. The part of the electrical system for which assistance is needed, e.g. generation, transmission, substation, or distribution; iii. The amount and type of personnel, equipment, materials and supplies needed and a reasonable estimate of the length of time they will be needed; iv. The present weather conditions and the forecast for the next twenty-four hours; and, v. A specific time and place for a representative of the REQUESTING UTILITY to meet the personnel and equipment of the ASSISTING UTILITY. vi. The system voltages of the requesting utility anticipated to be worked on. MESO Mutual Aid Agreement. Electric - 2022 Page 2 of 5  B. When contacted by a REQUESTING UTILITY, the authorized representative of a PARTICIPATING UTILITY shall assess his/her utility’s situation to determine whether it is capable of providing assistance. No PARTICIPATING UTILITY shall be under any obligation to provide assistance to a REQUESTING UTILITY. If the authorized representative determines that his/her utility is capable of, and willing to provide assistance, he/she shall so notify the authorized representative of the REQUESTING UTILITY and provide him/her with the following information: 1. A complete description of the personnel, equipment, and materials to be furnished to the REQUESTING UTILITY; 2. The length of time the personnel, equipment, and material will be available; 3. The work experience and ability of the personnel and the capability of the equipment to be furnished; 4. The name of the person or persons to be designated as supervisory personnel; and 5. The estimated time when the assistance provided will arrive at the location designated by the authorized representative of the REQUESTING UTILITY. C. The personnel and equipment of the ASSISTING UTILITY shall remain, at all times, under the direct supervision and control of the designated supervisory personnel of the ASSISTING UTILITY. Representatives of the REQUESTING UTILITY shall suggest work assignments and schedules for the personnel of the assisting utility; however, the designated supervisory personnel of the ASSISTING UTILITY shall have the exclusive responsibility and authority for assigning work and establishing work schedules for the personnel for the ASSISTING UTILITY. The designated supervisory personnel shall maintain daily personnel time records and a log of equipment hours, be responsible for the operation and maintenance of the equipment furnished by the assisting utility, and report work progress to the REQUESTING UTILITY. D. The REQUESTING UTILITY shall have the responsibility of providing food and housing for the personnel of the ASSISTING UTILITY from the time of their arrival at the designated location to the time of their departure. The food and shelter provided shall be subject to the approval of the supervisory personnel of the ASSISTING UTILITY. E. The REQUESTING UTILITY shall have the responsibility of providing communication between the personnel of the ASSISTING UTILITY and the REQUESTING UTILITY. ARTICLE IV. REIMBURSABLE EXPENSES The terms and conditions governing reimbursement for any assistance provided under this Agreement shall be agreed upon prior to the providing of such assistance and shall be in accordance with the following provisions: MESO Mutual Aid Agreement. Electric - 2022 Page 3 of 5  A. PERSONNEL - During the period of assistance, the ASSISTING UTILITY shall continue to pay its employees according to its then prevailing rules and regulations. The REQUESTING UTILITY shall reimburse the ASSISTING UTILITY for all direct and indirect payroll costs and expenses incurred during the period of assistance, including, but not limited to, employee pensions and benefits as defined by the FEMA reimbursable payroll guidelines. B. EQUIPMENT - The ASSISTING UTILITY shall be reimbursed for the use of its equipment during the period of assistance according to either a pre-established hourly rate or the most recent FEMA Schedule of Equipment Rates which includes fuel and maintenance of equipment. (Appendix B) C. MATERIALS AND SUPPLIES - The ASSISTING UTILITY shall be reimbursed for all materials and supplies furnished by it and used or damaged during the period of assistance, unless such damage is caused by negligence of the ASSISTING UTILITY’s personnel. The measure of reimbursement shall be the replacement cost of the materials and supplies used or damaged plus ten (10) percent of such cost. In the alternative, the parties may agree that the REQUESTING UTILITY will replace, with a like kind and quality as determined by the ASSISTING UTILITY, the materials and supplies used or damaged. D. PAYMENT - The ASSISTING UTILITY shall bill the requesting utility for all reimbursable expenses not later than the 15th day of the month following the period of assistance. The REQUESTING UTILITY shall pay the bill in full not later that the 15th day following the billing date. Unpaid bills shall become delinquent upon the 16th day following the billing date and once delinquent shall accrue interest at the rate of twelve (12) percent per annum. ARTICLE V. INSURANCE Each PARTICIPATING UTILITY shall bear the risk of its own actions, as it does with its day-to-day operations, and determine for itself what kinds of insurance, and in what amounts, it should carry. Each utility should have in its file a letter from their own insurance carrier authorizing them to work under the guidelines of this Agreement, and that there will be no lapse in their insurance coverage either on employees, vehicles, or liability. ARTICLE VI. DISPUTE RESOLUTION Any dispute between signatories to this agreement, arising out of any action performed in furtherance thereof, shall be governed entirely by the applicable laws and administrative rules of the State of Oklahoma. MESO Mutual Aid Agreement. Electric - 2022 Page 4 of 5  NOW, THEREFORE, in consideration of the covenants and obligations contained herein, the duly executes this Municipal Electric Systems of Oklahoma, Inc. Mutual Aid Agreement this day of 20____. For the Participating Utility ATTEST: For the Municipal Electric Systems of Oklahoma, Inc. ATTEST: MESO Mutual Aid Agreement. Electric - 2022 Page 5 of 5  Mutual Aid Information Sheet January 2022 Municipality/Utility: ___________________________________________________________ Person completing this form: ___________________________ Title: _____________________ Ofc Phone: _________________________Emergency Contact #: _______________________ Non-Emergency Numbers FD _____________________ PD ____________________ Electric Warehouse Street Address _______________________________________________ Alternate Night/Weekend Phone Number(s) if different than above Contact Person:___________________________ Phone Number: ____________________ Contact Person:___________________________ Phone Number: ____________________ Electric Department Personnel Number of Foremen ________ Number of Journeymen & Foreman ____________ Number of Apprentices ________ Number of people on a standard crew: __________ Tree Crew(s) ________ Would they be available for a Mutual Aid Response? Y ____ N _____ Electric Equipment Bucket Trucks #1 Unit # _________________ Height _________ #2 Unit # _________________ Height _________ #3 Unit # _________________ Height _________ #4 Unit # _________________ Height _________ #5 Unit # _________________ Height _________ Digger Derricks #1 Unit # ____________ Capacity _________ Reach __________ #2 Unit # ____________ Capacity _________ Reach __________ #3 Unit # ____________ Capacity _________ Reach __________ #4 Unit # ____________ Capacity _________ Reach __________ “Donkey” Derrick - for backyard/limited access areas - Y _____ N _____ Rope Tensioning Trailers #1 Unit # ____________ Capacity _______________ #2 Unit # ____________ Capacity _______________ Chain Saws/Chippers # of Chain Saws __________ # of Chippers ___________ Materials Normally on Hand Overhead Conductors Primary Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Secondary Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Underground Conductors Primary Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Secondary Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Size _____ Quantity _____ Wood Poles - Height & Class 35' _______________ 40' _______________ 45' _______________ 50' _______________ 55' _______________ 60' _______________ 70' _______________ 80' _______________ Cross Arms normally in stock Length ________________ Quantity ___________ Length ________________ Quantity ___________ Overhead Transformers normally in stock # _____________ Voltage Primary _________________________________________________________ Voltage Secondary _______________________________________________________ Type - CSP, Conv _________________ KVA _______________________________ Pad-mount Transformers normally in stock # _____________ KVA _________________ Secondary Voltage(s)___________________________________ Portable Generators # ______________ KVA ________________ Voltage __________ Single or Three Phase ______________ Radios Number of Hand-held radios within the department _________________ Hand-held radios available from other city departments _________________ Are other department radios on the same frequency as electric dept? Y ____ N ____ Radios with a regional/statewide emergency frequency? Y _____ N _____ Quantity _______ Community Information Hotels/Motels Name___________________________ Phone __________________ Name___________________________ Phone __________________ Name___________________________ Phone __________________ Name___________________________ Phone __________________ Name___________________________ Phone __________________ Restaurants for Catering Name___________________________ Phone __________________ Name___________________________ Phone __________________ Name___________________________ Phone __________________ Name___________________________ Phone __________________ Hospital/Nearest Emergency Care Physical Address _______________________________________________ Emergency Room Phone _______________________________________________ Other Options to support Responding Mutual Aid Crews Please list. This could include - churches which will serve meals, places to shower and clean up, etc. __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Service & Support Issues Are there other utilities (non-municipal) within your service territory? Y _____ N _____ If Yes, Name & Phone ___________________________________________________ Name & Phone ___________________________________________________ What other Utilities attach to your Electric poles? _______________________________ ______________________________________________________________________ Are there Fuelman gasoline stations within your service territory? Y _____ N _____ If Yes, street address or driving directions _____________________________________ _______________________________________________________________________ Should a vehicle require mechanical service/repair, who provides such service to your vehicles? Municipal maintenance_____ Address __________________________________ Local business _____ Address __________________________________ Date Utility Map - showing all electrical infrastructure (poles, transformers, etc) - was last updated. _______________________________ Where are copies of the map kept? Electric Dept _____ City Hall _____ Is the map in digital format? Yes _____ No ____ Can the map be shared electronically or printed off for responding crews to use? Yes _____ No _____ Please list anything else we should know to aid in responding to a Mutual Aid event. __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Please Return Completed Information Sheet to: Municipal Electric Systems of Oklahoma, Inc. Please return with signed Mutual 308 NE 27th Street Aid Agreement Oklahoma City, OK 73105-2717  MUNICIPAL ELECTRIC SYSTEMS OF OKLAHOMA, INC. MUTUAL AID PLANNING GUIDE Purpose In past major incidents, it was apparent that all utilities are vulnerable to problems if we experience wide- spread storms. Storms such as ice storms, high speed straight winds, and tornados can affect large areas and more than one utility. It is possible there will be so much damage that many will go without power for weeks and suffer significant economic and personal hardships because of this. Fortunately, this hasn’t been the case for most of our members. Because cities belong to the MESO Mutual Aid Program, we are able to dispatch crews to cities that have need of assistance. In a federally declared emergency, FEMA will not reimburse a city for assistance provided by another utility in an emergency if the cities aren’t part of a mutual aid agreement. This agreement has been part of MESO city operations for over 30 years. We are updating it as we should from time to time. The Contacts list needs updating with cell numbers as it is more likely a storm will hit outside of normal business hours, so we need those emergency and cell numbers. We are expanding this list to include system information, arc flash rating requirements, and other helpful information. A copy of the list is provided with these guidelines. The agreement is in place to protect you in case you need assistance and to give you an outline of your responsibilities in periods of emergency. Please note that you do not have to respond to an emergency request. This is a voluntary assistance program. Cities who receive assistance pay for the assistance. Of course, having another city help is much lower in cost than having a contractor assist. For smaller cities, this agreement ensures that you can get assistance from larger cities should you need it and request it. And larger cities have benefited by having help from smaller cities for items such as meter replacements during ice events. Every MESO member city has been a participant in this program in the past, and your city is still a member of the Mutual Aid Program. However, we do believe it is a good idea to update and renew such agreements and to update our contact lists. So to start with, we are going to go through the steps you as a city official would take in the event that there is a need for Mutual Aid. MESO Mutual Aid Planning Guide. 2022 For Cities Requesting Aid 1. Call MESO as soon as you believe you might need assistance. The MESO office number is 405.528.7564 or 1.800.636.6376. If it is not business hours, call the OMPA 24-hour Mutual Aid/Emergency Assistance number at 405.340.8313, Tom Dougherty at (Cell) 405.323.2570, or Tom Rider at (Office) 405.528.7564 ext. 2 or (Cell) 405.394.0100. 2. Do you need assistance in performing a damage assessment? MESO or the assisting utility may be able to provide this assistance in advance to help establish what type of assistance you need prior to sending crews, equipment, and material. If you do not need this assistance, continue on with item 3. 3. Identify the incident that requires, or may require assistance (EX: Severe weather is headed our way and we want crews ready in case we are affected). 4. Identify any types of crews needed whether underground, overhead, or other. How many crews, and type of crews, do you need? MESO will attempt to find cities to meet the need. Often, it will take three or four cities to meet an emergency need. 5. Identify the types of materials you need. Tell us type(s) of wire, poles, crossarms, and other associated materials. This is where it is helpful for you to have sent the resource information request on your system and inventory. 6. Identify the types of equipment you may need. This includes bucket trucks, digger derricks, service trucks, and other associated specialty equipment/tools. 7. Do you need help coordinating your response to the disaster? If your city has staff and crews that can coordinate and direct the crews of other cities, you should be fine. However, if you would like for MESO or the assisting utility to send an incident coordinator to your city, we will attempt do so. You will be charged for the cost of providing this service. If you need financial assistance to help pay for the assistance of other cities, MESO will try to help. 8. Let us know where crews may find hotel space and restaurant services or have that information available in your disaster preparedness file. Keep this information for neighboring towns as it’s likely that these services may not be available in your city if you are calling for aid. It’s a good idea to get hotel information from neighboring cities as your hotel space may not be usable in an emergency. If your city is spared from damage and has crews who can help, call the MESO office to let us know how you may be able to help. MESO Mutual Aid Planning Guide. 2022 Information Request Attached to this guide is a request for information on your distribution system. Please fill it out and return it to the MESO office. Preparing for Disaster and Mutual Aid If your city does not have an emergency operations plan, you should start one. Your local civil defense or emergency management office can help you as can larger neighboring cities. Set out the important tasks that would be needed after a major storm interrupts electric services. Line out the tasks your local crews would be doing in such a situation and how you would best use outside help. Start now to plan on how best to use your own crews. Do your street and garbage workers, your water and sewer personnel know how to help clear streets and get rid of excess debris? Do you have a place for tons of brush to be deposited? Where could you set up a monster chipper to chip all the trees in town? Cities who respond best have their various city personnel cross-trained to help in case of such problems. This means having a few extra chain saws. Do you keep spare poles and crossarms? In most storms, the most needed items are crossarms, connector pins, lightning arrestors, cut outs, and fuses – all of the hardware on an overhead pole. Transformers are not usually put out of commission in great numbers, and poles are often available. However, every city should keep some poles on hand. Often, tree crews are needed more than pole line crews. Don’t hesitate to ask for help if it’s just a brush problem. Getting your city back in operation as fast as possible is necessary to keep your local economy running. Pay for a half dozen men for a couple of days won’t break the bank. If not already in existence, establish and fund an emergency fund. These are funds that are immediately available to pay incurred expenses from storm clean-up and restoration of services. If the storm is large, you are likely to be declared a disaster zone. Then other government agencies will help pay a percentage of the cost of repairs. If the storm is declared a federal disaster, FEMA reimbursement of 75% of eligible expenditures can be claimed. If the state has funding, an additional 12.5% may be available. To qualify for reimbursement eligibility, a utility must be a participant in the MESO Mutual Aid program. As a suggestion, your city should keep an amount for emergency repairs equal or greater than $100.00 times the number of meters you have on your system. Keep in mind, an incident involving a substation and/or large portion of your electric system could be very costly to repair and return to service. MESO Mutual Aid Planning Guide. 2022 For Cities Sending Aid 1. Tell your crews to pack enough work clothes for however long the assistance is expected to last. Be sure they have some money or a city credit card for them to use. The damaged utility may be able to cover this expense, but that is not always the case. 2. Take a quick inventory of who you are sending and the equipment you’re sending. Develop a form for inventory used from your equipment to make billing the city you are assisting easier (an example is provided with these guidelines). 3. Establish a fee schedule per hour for your trucks and equipment. The schedule must be in compliance with FEMA Reimbursement Guidelines. 4. Have communication devices for your crews, if possible. If you know who the contact is at the city where they are dispatched, let the crew know. Also, get a location for the crew to arrive and receive instructions. 5. Tell each crew to work safely. Safety is first. 6. Be sure all crew members have city identification cards. In some cities, areas will be zoned off, and only properly identified crews may be able to work in those areas. When the assisting utility arrives at the damaged utility location, there should be a briefing to explain what the current situation is, what the responsibilities of each utility are, and most importantly, what safety precautions have been or need to be taken. Over the years, the MESO Mutual Aid Program has been used by over 40 of our member cities. It has been a very effective tool in restoring service in emergencies and for providing short-term help when cities need construction assistance. Please return the information sheet and the new agreement soon. For more information or questions, contact Tom Dougherty, (405) 528-7564 x 5, 1-800-636-6376, (405) 323-2570 or tomd@meso.org. Developed: 11/20/2013 Revised: 1/6/2020 MESO Mutual Aid Planning Guide. 2022  DAILY ACTIVITY REPORT (Page of ) No. Date Jurisdiction Work Description Work Site PERSONNEL Hours Rate Name and Job Description Extension REG. OT REG. OT EQUIPMENT Equipment Description FEMA Hours/ Equipmen Extension (Include CY Cap. or HP) Cst Code Miles t Rate MATERIAL Item Quantity Unit Price Extension Daily Total Signature of Project Officer THIS FORM DOES NOT HAVE TO BE TYPED MESO Mutual Aid Planning Guide. 2022  MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST MSUA MEETING January 3rd, 2023 DATE: AGENDA TITLE: Resolution MSUA2023-02 Approving Participation in the American Public Power Association’s Mutual Aid Agreement and Approve Mutual Aid Agreement BACKGROUND: This Mutual aid agreement is with other member Cities of both MESO and APPA. During storms and other disasters crews can be called from other member cities to help restore power. In the past we have used Claremore and Tahlequah to help restore power. Hall Estill reviewed the documents. STAFFS RECOMMENDATION: Approve Mutual Aid Agreements and Resolutions PRESENTER(S): Tyler Cline  A RESOLUTION APPROVING PARTICIPATION IN THE AMERICAN PUBLIC POWER ASSOCIATION’S MUTUAL AID AGREEMENT WHEREAS, the AMERICAN PUBLIC POWER ASSOCIATION (“APPA”) is the service organization for approximately 2,000 U.S. community-owned electric utilities, including many municipal owned utility systems in Oklahoma, which has developed a means of allowing member systems to work together on storm restoration and/or construction projects called the “APPA Mutual Aid Agreement;” and WHEREAS, it is necessary for member systems to properly adopt an agreement that allows members to work together and which outlines policies and procedures to ensure fairness to and legal protection for the members working together; and WHEREAS, it is the desire of the MIAMI SPECIAL UTILITY AUTHORITY (“MSUA”), a municipal utility, to join with fellow member municipal utilities through the APPA Mutual Aid Agreement to be available to assist other members and/or to request assistance from others when it is determined that such assistance is needed. NOW, THEREFORE, BE IT RESOLVED, that the Trustees of the MSUA, a municipal utility and a Public Trust of the City of the City of Miami hereby approve participation in the mutual aid program through the APPA Mutual Aid Agreement and hereby make their utility personnel and equipment available to assist fellow municipal utilities when and if possible and when requested; and BE IT FURTHER RESOLVED, as a result hereof, that the Trustees of the MSUA, a municipal utility and a Public Trust of the City of Miami are hereby authorized to request assistance for the utility system through the APA Mutual Aid Agreement, when such need arises. Dated the ________ Day of , 2023. MIAMI SPECIAL UTILITY AUTHORITY By:_____________________________ Chairman ATTEST: Secretary _____________________________ 5426950.1:613352.00952  MUTUAL AID AGREEMENT In consideration of the mutual commitments given herein, each of the Signatories to this Mutual Aid Agreement agrees to render aid to any of the other Signatories as follows: 1.) Request for aid. The Requesting Signatory agrees to make its request in writing to the Aiding Signatory within a reasonable time after aid is needed and with reasonable specificity. The Requesting Signatory agrees to compensate the Aiding Signatory as specified in this Agreement and in other agreements that may be in effect between the Requesting and Aiding Signatories. 2.) Discretionary rendering of aid. Rendering of aid is entirely at the discretion of the Aiding Signatory. The agreement to render aid is expressly not contingent upon a declaration of a major disaster or emergency by the federal government or upon receiving federal funds. 3.) Invoice to the Requesting Signatory. Within 90 days of the return to the home work station of all labor and equipment of the Aiding Signatory, the Aiding Signatory shall submit to the Requesting Signatory an invoice of all charges related to the aid provided pursuant to this Agreement. The invoice shall contain only charges related to the aid provided pursuant to this Agreement. 4.) Charges to the Requesting Signatory. Charges to the Requesting Signatory from the Aiding Signatory shall be as follows: a.) Labor force. Charges for labor force shall be in accordance with the Aiding Signatory's standard practices. b.) Equipment. Charges for equipment, such as bucket trucks, digger derricks, and other special equipment used by the Aiding Signatory, shall be at the reasonable and customary rates for such equipment in the Aiding Signatory's location. c.) Transportation. The Aiding Signatory shall transport needed personnel and equipment by reasonable and customary means and shall charge reasonable and customary rates for such transportation. d.) Meals, lodging and other related expenses. Charges for meals, lodging and other expenses related to the provision of aid pursuant to this Agreement shall be the reasonable and actual costs incurred by the Aiding Signatory. 5.) Counterparts. The Signatories may execute this Mutual Aid Agreement in one or more counterparts, with each counterpart being deemed an original Agreement, but with all counterparts being considered one Agreement. 6.) Execution. Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the date indicated. Date ________________________ Entity __________________________________ (name/ state) By _____________________________________ (please print) Title ____________________________________ Please send signed agreement to: American Public Power Association ATTN: APPA Mutual Aid Team 2451 Crystal Drive, Suite 1000 | Arlington, VA 22202-4804 E-mail: MutualAid@publicpower.org | Fax: (202) 467-2900 Questions about this agreement should be directed to APPA’s Technical and Operations Services department at MutualAid@publicpower.org or 202/467-2900.