Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Monday, March 6, 2023 VENDOR DESCRIPTION INVENTORY BORDER STATES CONDUIT - PO # 23-01565 $ 2,423.30 BORDER STATES POLE FOAM - PO #23-01608 $ 5,678.08 BORDER STATES CONDUIT - PO # 23-01599 $ 2,728.50 BORDER STATES BARE COPPER - PO #23-01499 $ 1,742.71 BORDER STATES NIPPLE & CLAMP - PO #23-01478 $ 511.60 BORDER STATES EPR FULL NEUTRAL - PO #23-01467 $ 105,113.60 UTILITY SUPPLY CO NIPPLE & CLAMP - PO #23-01478 $ 411.80 $ 118,609.59 CUSTOMER SERVICE PAYMENTUS CORP TRANSACTIONS FEES FOR JAN. 2023 $ 69.65 TPSI POSTAGE/PRINTING - PO # 23-01241 $ 813.36 TPSI MAIL PREPARATION - PO #23-01659 $ 2,092.03 $ 2,975.04 ADMINISTRATIVE SERVICES QUADIENT LEASING USA, INC LEASE PAYMENT 1.21.23 - 4.20.23 - PO # 23-01670 $ 1,167.00 $ 1,167.00 METERING FUELMAN FUEL USAGE 2.6.23 - 2.12.23 $ 237.65 FUELMAN FUEL USAGE 2.13.23 - 2.19.23 $ 89.05 VANCE OIL CHANGE & TIRE ROTATION $ 95.54 $ 422.24 IT CANON FINANCIAL SERVICES MONTHLY PRINTER LEASE - PO #23-01666 $ 3,116.47 TYLER TECHNOLOGIES HARDWARE ANNUAL FEES - PO #23-01655 $ 293.46 TYLER TECHNOLOGIES MONTHLY EXECUTIME FEE - PO #23-01660 $ 800.00 TYLER TECHNOLOGIES EXECUTIME FEE APRIL 2023 - PO # 23-00191 $ 736.88 $ 4,946.81 ELECTRIC ACE HARDWARE SLIMPLUGS, LAMPHOLDER, BATTERY $ 64.73 ACE HARDWARE GRADE STAKE & TAPE FLAGGING $ 27.47 ACE HARDWARE SW DRILL/DRIVE SET & BATTERY $ 40.98 ANIXTER PROJECT C ELECTRIAL MATERIALS $ 369.32 ANIXTER PROJECT A ELECTRIAL MATERIALS $ 158.28 BUMPER TO BUMPER 16 OZ MULT-PURPOSE $ 9.50 BUMPER TO BUMPER UNIT #330 POLE, BLADE, & ADAPTER $ 113.23 BUMPER TO BUMPER TIME DELAY FUSES & AMP BLADE FUSE $ 21.18 LOCKE SUPPLY CO RECESS TV BOX, DUPLEX DÉCOR, INSERTS $ 30.71 LOCKE SUPPLY CO 4-WAY STAMPED SUPPLY GRILL $ 21.06 LOCKE SUPPLY CO RK5 TIME DELAY FUSE $ 50.67 KATNER MILLS NAPAGOLD FUEL FILTERS $ 65.57 TREASE INDUST & WELDING ACETYLENE, OXYGEN, HAZMAT CHARGE $ 138.28 TREASE INDUST & WELDING OXYGEN & HAZMAT CHARGE $ 33.90 HUGO'S INDUSTRIAL SUPPLY COLORED FOLDERS & HANGING FOLDERS $ 189.36 FUELMAN FUEL USAGE 2.6.23 - 2.12.23 $ 708.61 FUELMAN FUEL USAGE 2.13.23 - 2.19.23 $ 807.52 EQUIPMENT SHARE FORKLIFT RENTAL - PO #23-01559 $ 1,222.80 SERVICE SOLUTIONS TEMPORARY FENCING (60 DAY) - PO #23-01589 $ 1,500.00 ANIXTER PROJECT C ELECTRIAL MATERIALS - PO #23-01590 $ 1,380.16 ANIXTER PROJECT B ELECTRIAL MATERIALS - PO #23-01591 $ 603.82 ANIXTER PROJECT A ELECTRIAL MATERIALS - PO #23-01592 $ 2,329.02 ANIXTER PROJECT B MATERIALS - PO #23-01656 $ 527.60 KARNES TIRES FOR UNITS 230 & 330 - PO #23-01593 $ 833.60 LOCKE SUPPLY CO PARTS FOR BAY HEATER - PO #23-01558 $ 575.34 LOCKE SUPPLY CO HEATER FOR TRUCK BAY - PO #23-01557 $ 1,685.49 ANDERSON ENGINEERING MITIGATION OF ROADWAY FLOODING - PO # 23-01626 $ 18,528.25 ANDERSON ENGINEERING MITIGATION OF ROADWAY FLOODING - PO # 23-01627 $ 659.88 HALL ESTILL, ATTORN AT LAW PROFESSIONAL SERVICES - PO # 23-01641 $ 1,351.80 TYLER TECHNOLOGIES SHANA HOOVER TUTORING SERVICES - PO #23-00797 $ 300.00 NORTHWEST TRANSFORMER REPAIR POLE MOUNT ON TRANSFOR - PO # 23-01515 $ 11,849.00 $ 46,197.13 ROW FUELMAN FUEL USAGE 2.6.23 - 2.12.23 $ 131.52 FUELMAN FUEL USAGE 2.13.23 - 2.19.23 $ 233.52 ACE HARDWARE AMMONIA, TAPE MEASURE, & SCREWDRIVER SET $ 32.97 ACE HARDWARE CABLE TIE, UTIL SET, & LINESMAN PLIERS $ 89.95 KATNER MILLS OIL & FUEL FILTERS, & ENVIROSHIELD CABIN $ 164.73 M & K OUTDOOR PRODUCTS FLAT FILING SYSTEM & PRIMER BULB $ 30.37 ASPLUND TREE EXPERT TREE TRIMMING LINE CLEARANCE - PO #23-01602 $ 3,828.00 ASPLUND TREE EXPERT TREE TRIMMING LINE CLEARANCE - PO #23-01603 $ 3,828.00 ASPLUND TREE EXPERT TREE TRIMMING LINE CLEARANCE - PO #23-01605 $ 3,828.00 ASPLUND TREE EXPERT TREE TRIMMING LINE CLEARANCE - PO #23-01606 $ 2,296.80 DONNY PHILLIPPI PER DIEM OKVMA SPRING COF - PO #23-01636 $ 128.00 JOEY MAHURIN PER DIEM OKVMA SPRING COF - PO #23-01628 $ 128.00 TREVOR SHAMBLIN PER DIEM OKVMA SPRING COF - PO #23-01629 $ 128.00 $ 14,847.86 WATER PRODUCTION ACCURATE ENVIRONMENTAL COLIFORM P/A & CHAIN OF CUSTODY $ 260.00 $ 260.00 WATER DISTRIBUTION FUELMAN FUEL USAGE 2.6.23 - 2.12.23 $ 448.82 FUELMAN FUEL USAGE 2.13.23 - 2.19.23 $ 237.05 HYSPECP, INC BUNA-N RUBBER HYDRAULIC SEALS $ 1.62 WALLIS LUBRICANT, LLC PAIL OF LUBRICANT & PRODUCT COMPLIANCE FEE $ 445.13 WALLIS LUBRICANT, LLC PAIL OF LUBRICANT & PRODUCT COMPLIANCE FEE $ 269.38 UTILITY SUPPLY CO 6" TAP & OP $ 380.00 O'REILLY FIRST CALL HOSE CLAMPS $ 33.17 LOCKE SUPPLY CO NIPPLES, BRASS ADAPTERS, & MIP ADAPTERS $ 43.75 DITCH WITCH OF OKLAHOMA AIR FILTERS & FREIGHT OUT $ 114.85 DITCH WITCH OF OKLAHOMA MANIFOLD PLUG & FREIGHT OUT $ 150.94 DITCH WITCH OF OKLAHOMA NOZZLE, OIL FILTER, FUEL FILTER, & WATER SEPARATOR $ 360.25 ACE HARDWARE DRILL BITS, NUTS, & BOLTS $ 36.91 ACE HARDWARE TUBE STRAPS GALVNIZED $ 9.52 ACE HARDWARE NUTS & BOLTS $ 14.75 ARVEST EQUIPMENT FINANCE 2022 JOHN DEERE 310SL $ 2,381.06 HASSCO 2" CONNECTIONS TO MAIN - PO #23-01562 $ 1,640.00 HASSCO 4" CONNECTIONS TO MAIN - PO #23-01561 $ 1,400.00 HASSCO C NW & 2ND NW CONCRETE REPAIR - PO #23-01560 $ 2,671.00 LOCKE SUPPLY CO HEATER INSTALLED AT OPC/WATER DEPT - PO #23-01574 $ 2,978.43 ANDERSON ENGINEERING 69A SEWER INSPECTIONS JM FARMS - PO #23-01625 $ 8,459.89 AIR WISE HEATING & AIR 1 1/2 TON MINI-SPLIT - PO #23-01395 $ 3,199.00 NEO CONCRETE DRIVEWAY REPAIR 1932 C NW - PO #23-01646 $ 698.50 OLSSON PROFESSIONAL SERVICES - PO #23-01643 $ 4,311.99 OLSSON PROFESSIONAL SERV PROJECT D20-19340 - PO #23-01642 $ 7,323.37 POLY PRO DIRECTIONAL VALVE FOR PIPE FUSER - PO #23-01624 $ 663.00 $ 38,272.38 POLLUTION CONTROL FUELMAN FUEL USAGE 2.6.23 - 2.12.23 $ 218.07 CANON FINANCIAL SERVICES MONTHLY PRINTER LEASE $ 128.52 CRAFTON PUMP SERVICE 1 1/2" SCH 120 PVC PUMP $ 280.00 AQUATIC INFORMATICS INC JOB CAL PLUS BASIC SUPPORT - PO #23-01368 $ 1,224.00 $ 1,850.59 SOLID WASTE FUELMAN FUEL USAGE 2.6.23 - 2.12.23 $ 1,592.03 FUELMAN FUEL USAGE 2.13.23 - 2.19.23 $ 1,521.87 KATNER MILLS SW G2 CLAMP $ 43.98 KATNER MILLS SW TRAILER 6222 CONNECTION PLUG $ 10.99 KATNER MILLS 64 HYDRA FILTER $ 84.99 AIRE-MASTER BI-WEEKLY DEODORIZING SERVICE $ 15.63 PREMIER TRUCK GROUP CLAMP & EXHAUST PIPE G2 $ 212.82 TOTE ALONG, INC WINTER VEST NEW EMPLOYEE P BOWMAN $ 156.00 DICKSON EQUIPMENT CO. FILTER HEAD SINGLE ELEMENT G5 $ 309.90 MIAMI INDUSTRIAL SUPPLY HYDRAULIC HOSE G2 $ 107.16 ARVEST EQUIPMENT FINANCE 2022 CATEPILLAR 938M - PO # $ 4,303.23 GFL ENVIRONMENTAL JAN. TIPPING FEE C-18-78 - PO #23-01587 $ 109,662.43 NEO FAB PURCHASE 3 4-YD TRASH DUMPSTERS - PO #23-01506 $ 2,250.00 TPSI 2023 HOILDAY INSERT FOR UTILITY BILLS - PO #23-01275 $ 522.67 TRI-STATE TRUCK CENTER REPLACE TANDEM PUMP REPLACEMENT - PO #23-01604 $ 1,499.71 US BANCORP TRUCK CONTRACT PAYMENT - PO #23-01680 $ 125,004.93 $ 247,298.34 COMMUNITY DEVELOPMENT ARVEST EQUIPMENT FINANCE 2023 FORD EXPLORER - PO #23-01672 $ 936.27 $ 936.27 STORM WATER MAXWELL SUPPLY STRAW WATTLE STRUCTURAL BMPS - PO #23-01594 $ 1,660.00 MAXWELL SUPPLY SILT SOCKS & STRAW WALLET - PO #23-01595 $ 2,432.68 $ 4,092.68 UTILITY IMPROVEMENT BONDS UNIVERSAL FIELD SERVICES FEEDER 23 ALLEY EASEMENT QUISITION - PO #23-01598 $ 3,940.00 $ 3,940.00 OFF-CYCLE CHECKS/DRAFTS OTTAWA CO ABSTRACT PURCHASE PROPERTY 124 N MAIN - PO # 23-01581 $ 126,064.93 $ 126,064.93 CITY OF MIAMI SALARIES & BENEFITS - 2.23.23 $ 183,979.50 UTILITY REFUND CHECKS FINAL BILLS 2.24.23 $ 200.69 BANK OF AMERICA CREDIT CARD CHARGES 12.02.22 - 12.19.22 $ 13,088.04 BANK OF AMERICA CREDIT CARD CHARGES 12.20.22 - 01.02.23 $ 13,891.64 BANK OF OKLAHOMA BOND PAYMENT - PO # $ 57,207.43 BANK OF OKLAHOMA OWRB PAYMENT - PO # $ 40,377.50 BANK OF OKLAHOMA OWRB BOND 2019B TRUSTEE FEES $ 250.00 BANCFIRST OWRB LOAN # ORF-03-0014-DW - PO # 23-01673 $ 46,233.85 BANCFIRST OWRB LOAN # ORF-03-0017-CW - PO # 23-01674 $ 44,221.22 BANCFIRST OWRB LOAN # ORF-04-0007-CW - PO # 23-01675 $ 40,189.28 BANCFIRST OWRB LOAN # ORF-05-0007-CW - PO # 23-01676 $ 19,367.12 BANCFIRST OWRB LOAN # ORF-14-0011-CW - PO # 23-01677 $ 62,224.05 BANCFIRST OWRB LOAN # ORF-19-0029-DW - PO # 23-01678 $ 81,194.13 TOTAL MSUA CLAIMS $ 1,260,789.16  MSUA CREDIT CARDS DECEMBER 02, 2022 - DECEMBER 19, 2022 METERING CLEAN UNIFORM $12.98 TOTAL $ 12.98 INFORMATION TECHNOLOGY SPARKLIGHT - INTERNET SERV $625.00 SPARKLIGHT - INTERNET SERV $17.19 LOCKE - NETWORK CABLE $173.63 TOTAL $815.82 ELECTRIC JOPLIN KUBOTA - EQUIP. MAINTEN $280.76 IRON WORKS - FLAT METAL $272.96 HARBOR FREIGHT - WINCH $329.99 HARBOR FREIGHT - WINCH $320.00 JOPLIN KUBOTA - EQUIP MAINTEN $462.24 PWRUP RNTL - RENTAL $390.00 BORDER STATES - BOLT EYELET $122.76 BORDER STATES - DEADEND $384.50 BORDER STATES - DEADEND $384.50 LOCKE SUPPLY - CONDUIT $74.86 GELLCO CLOTHING - UNIFORMS $251.99 FARWEST LINE SPEC - UNIFORMS $457.59 GELLCO CLOTHING - UNIFORMS $899.60 TOTAL $4,631.75 RIGHT OF WAY WMART- SHREDDER $147.00 MID KS COOP - SPRAY CHEMICALS $912.50 FARWEST LINE SPEC - UNIFORMS $359.35 FARWEST LINE SPEC - UNIFORMS $469.89 HOBBY-LOBBY - ORNAMENTS $480.56 WMART - LIGHTS $163.28 HOBBY-LOBBY - ORNAMENTS $315.74 WMART- LIGHTS $235.74 HOBBY-LOBBY - ORNAMENTS $376.91 WM - DECOR BALLS $41.86 TOTAL $3,502.83 WATER PRODUCTION ACE HDWE - BALL VALVE $84.96 LOWES - TOOL CABINET $395.98 USPS - PRIORITY MAIL $16.65 ONG - NATURAL GAS $72.54 TOTAL $ 570.13  MSUA CREDIT CARDS DECEMBER 02, 2022 - DECEMBER 19, 2022 WATER DISTRIBUTION HARBOR FREIGHT - TOTE $34.99 DITCH WITCH - WINDOW $457.05 CLEAN UNIFORM $8.80 ACE - COMPRESSION CAP $94.59 ACE - IBEAM LEVEL $203.47 ACE - CAULK $84.45 LOCKE - DECK FAUCET $140.19 ACE - PVC $48.56 ACE - SUPPLY LINE $16.99 ACE - GALVANIZED CAP $65.56 HUGHES LUMBER - FRP ANGLES $20.39 HUGHES LUMBER - FRP ANGLES ($22.20) HUGHES LUMBER - FRP ANGLES $22.20 SPARKLIGHT - INTERNET SERV $649.91 HUGHES LUMBER - FRP PANEL $493.67 TOTAL $2,318.62 POLLUTION CONTROL AMZN - STRAP WRENCH $18.88 USA BB - GUIDE BRACKET $174.64 ONLINE METAL - ALUM BAR $64.22 WMART - CLEAN SUPP $186.98 TOTAL $ 444.72 WASTEWATER COLLECTION CLEAN - UNIFORM $8.80 TOTAL $ 8.80 SOLID WASTE NAPA - GREASE BUCKET $197.50 BO'S TIRE- TIRE REPAIR $75.00 WMART-CLEANING SUPPL. $117.97 DOLLAR TREE - CLEANER $28.75 CLEAN - UNIFORM $112.95 ONG - NATURAL GAS $49.25 TRCTR SUP - STICK ELIM $49.99 ACE - G6 GROUND PLUG $10.98 BO'S TIRE - TIRE REPAIR $65.00 TOTAL $707.39 COMMUNITY DEVELOPMENT IAEI - CONT ED $75.00 TOTAL $ 75.00  MSUA CREDIT CARDS DECEMBER 02, 2022 - DECEMBER 19, 2022 TOTAL MSUA FUNDS $ 13,088.04  MSUA CREDIT CARDS DECEMBER 20, 2022 - JANUARY 2, 2023 METERING KARNES - FLAT REPAIR $16.50 CLEAN UNIFORM CO - UNIFORMS $12.98 CLEAN UNIFORM CO - UNIFORMS $12.98 TOTAL $ 42.46 INFORMATION TECHNOLOGY SPARKLIGHT - INTERNET SERV $631.00 SPARKLIGHT - INTERNET SERV $17.19 NETWORK SOLUTIONS - DOMAIN REGISTRATION $10.00 BOLT FIBER - PHONE $7,344.29 TOTAL $8,002.48 ELECTRIC HARBOR FREIGHT TOOL - WINCH $649.99 AMAZON - DC POWER SUPPLY $349.27 TOTAL $ 999.26 RIGHT OF WAY WAL-MART - OFFICE SUPPLIES $35.14 WAL-MART - OFFICE SUPPLIES $83.98 ACE HDWE - FENCING $48.97 TOTAL $168.09 WATER PRODUCTION TRACTOR SUPPLY - HEAT BULB $9.99 ONG - NATURAL GAS $62.22 TOTAL $ 72.21 WATER DISTRIBUTION ACE HDWE - DRILL KIT $149.00 ACE HARDWARE - PIPE TOOLS $193.94 HARBOR FREIGHT TOOL - WRENCHES $109.94 MELTON SALES - HUBS,NUTS $1,072.63 BUMPER TO BUMPER - BATTERIES FOR UNIT 209 $294.12 BUMPER TO BUMPER - DIESEL TREATMENT $46.00 TRACTOR SUPPLY - CERAMIC HEATER $68.97 TRACTOR SUPPLY - UNIFORMS $16.99 TOTAL $1,951.59  MSUA CREDIT CARDS DECEMBER 20, 2022 - JANUARY 2, 2023 POLLUTION CONTROL ALLIED ELECTRONICS - LAMPS RELAY $166.88 AMAZON - HEATER $834.03 GRAINGER SOLENOID $570.34 ACE SUPPLIES $227.09 USA BB POLY CLEANER $223.91 USA BLUE BOOK - KIMWIPES $42.80 ONG - NATURAL GAS $100.60 TOTAL $2,165.65 SOLID WASTE O'REILLY -FUEL ADDITIVE $356.76 CLEAN UNIFORM CO - UNIFORMS $75.30 ONG - NATURAL GAS $49.25 TOTAL $ 481.31 COMMUNITY DEVELOPMENNT ACE HARDWARE - SPRAY PAINT $8.59 TOTAL $ 8.59 TOTAL MSUA FUNDS $ 13,891.64 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION FEBRUARY 21, 2023, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 6:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Bless Parker, Chairman (Absent) Bo Reese, City Manager Kevin Dunkel, Trustee Ben Loring, Trust Attorney Dwain Sundberg, Trustee Melissa Moore, City Clerk Brad Williams, Trustee Brian Estep, Trustee The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 11:00AM on February 17, 2023, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA: 1. Call to Order Vice Chairman Estep called the meeting to order at 6:00PM. 2. Invocation Invocation by the Pastor of New Beginnings Life Church (NBLC Miami), Jonathan Jennings. 3. Pledge of Allegiance Trustee Dunkel led the Pledge of Allegiance. 4. Public Input and Unscheduled Personal Appearances None. 5. *Action Item* CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 7 be placed on the consent agenda. Trustee Dunkel moved to transfer Item #6 (Claims) through Item #7 (Minutes: February 06, 2023 (Regular)) to the consent agenda and approve as presented. The motion was seconded by Trustee Sundberg. The Trust was polled with the following results: Dunkel, Aye Sundberg, Aye Estep, Aye Williams, Aye Parker, Absent Vice Chairman Estep declared the motion carried. 6. *Action Item* Claims Moved to consent agenda. 7. *Action Item* Minutes: February 06, 2023 (Regular) Moved to consent agenda. 8. *Action Item* Budget Amendment: #23-17B Moving Capital Improvement Unbudgeted Carryover Monies to the MSUA Fund to Purchase 110 N. Main Street Property Jennifer Swanson explained that this budget amendment is to transfer funds to the MSUA fund to purchase the property at 110 N. Main Street. MSUA Page 1 of 7 February 21, 2023 Trustee Dunkel moved to approve budget amendment #23-17B. The motion was seconded by Trustee Williams. The Trust was polled with the following results: Dunkel, Aye Williams, Aye Estep, Aye Sundberg, Aye Parker, Absent Vice Chairman Estep declared the motion carried. 9. *Action Item* Goodell, Stratton, Edmonds & Palmer Claim for GRDA Relicensing in the Amount of $5,364.00 Bo Reese explained this invoice is for professional services for the Pensacola relicensing project. Trustee Dunkel moved to approve the Goodell, Stratton, Edmonds & Palmer claim for GRDA relicensing in the amount of $5,364.00. The motion was seconded by Trustee Williams. The Trust was polled with the following results: Dunkel, Aye Williams, Aye Sundberg, Abstain Estep, Aye Parker, Absent Vice Chairman Estep declared the motion carried. 10. *Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. 11. Staff Reports (Written report included in packet, if available staff is present for questions) None. 12. Trustee Community Announcements None. 13. The Meeting Will be Continued From Council Chambers and Reconvened in the Staff Room for Purposes of the Executive Session at the Completion of Agenda Item 15 of the Regular Meeting of the Miami City Council The Trust continued the meeting from the Council Chambers at 6:07PM and reconvened in the staff room after the completion of the Miami City Council meeting at 6:43PM. 14. Executive Session in the Staff Room Pursuant to 25 O.S. 307(B)(3) and (4) for Discussing Potential Economic Development Through Purchase of Real Property or Enhancement of Real Property to be Provided by the City and/or one of its Trust Authorities as Part of an Economic Development Project Vice Chairman Estep asked Ben Loring, Tyler Cline, Bo Reese, Melinda Stotts, and Melissa Moore to remain for the executive session. Trustee Sundberg moved to go into executive session for the reason stated in the agenda with the people listed above. Trustee Dunkel made the second. The Trust was polled with the following results: Sundberg, Aye Dunkel, Aye Williams, Aye Estep, Aye Parker, Absent Vice Chairman Estep declared the Trust in executive session at 6:43PM. Vice Chairman Estep declared the Trust out of executive session at 7:11PM. The Trust reconvened the regular meeting at 7:11PM. 15. *Possible Action Item* on Matters Addressed in Executive Session Agenda Item Number 14 MSUA Page 2 of 7 February 21, 2023 Trustee Sundberg moved to authorize the City Manager Bo Reese to sign a lease for one hundred dollars ($100.00) a month for the building located at 116 N. Main. The motion was seconded by Trustee Dunkel. The Trust was polled with the following results: Sundberg, Aye Dunkel, Aye Williams, Aye Estep, Aye Parker, Absent Vice Chairman Estep declared the motion carried. 16. *Action Item* Adjournment Trustee Dunkel moved to adjourn the meeting. The motion was seconded by Trustee Sundberg. The Trust was polled with the following results: Dunkel, Aye Sundberg, Aye Williams, Aye Estep, Aye Parker, Absent Vice Chairman Estep declared the meeting adjourned at 7:12PM. ___________________ _____________________ _______________________ Trustee Williams Trustee Sundberg Trustee Estep ___________________ _____________________ ATTEST: ________________________ Trustee Parker, Chairman Trustee Dunkel Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Tuesday, February 21, 2023 VENDOR DESCRIPTION INVENTORY ANIIXTER 1"X7' THIMBLEYE - PO # 23-00523 $ 690.24 ANIIXTER CROSS ARM CLAMP - PO # 23-00523 $ 2,973.60 ARKANSAS ELECTRIC COOP MARKER, RISER WIRE & AMP CARTRID - PO # 23-00523 $ 2,703.00 ARKANSAS ELECTRIC COOP FUSE LINK - PO # 23-00523 $ 1,234.00 B & L WATERWORKS FULL CIRCLE CLAMP - PO # 23-01476 $ 3,635.22 BORDER STATES FUSE LINK - PO # 23-01172 $ 101.20 BORDER STATES 6-6 OP SHEPHERD-AL-XLP-3300R - PO # 23-01465 $ 1,683.00 BORDER STATES LED STREET LIGHT - PO # 23-01232 $ 15,560.10 GENERAL MACHINERY SAFETY CONES & MARKING PAINT - PO # 23-01346 $ 1,898.00 STUART IRBY CO SPARATE WIRE - PO # 23-00115 $ 3,739.74 UTILITY SUPPLY CO MUELLER ORI-SEAL VALVE - PO # 23-01480 $ 1,925.00 UTILITY SUPPLY CO PAK ADPT, NL SETTER, COPPER ADPT-PO # 23-01480 $ 3,253.18 $ 39,396.28 CUSTOMER SERVICE TPSI POSTAGE/PRINTING - PO # 23-01490 $ 799.91 TPSI POSTAGE/PRINTING - PO # 23-01502 $ 2,318.40 MSUA Page 3 of 7 February 21, 2023  TPSI POSTAGE/PRINTING - PO # 23-01531 $ 983.09 $ 4,101.40 ADMINISTRATIVE SERVICES GRDA PURCHASE POWER 1.1.23 - 1.31.23 $ 993,957.71 $ 993,957.71 METERING FUELMAN FUEL USAGE 1.23.23 - 1.29.23 $ 192.58 FUELMAN FUEL USAGE 1.30.23 - 2.5.23 $ 88.94 WORKING HANDS CAR WASH CAR WASHES - JANUARY $ 59.50 $ 341.02 IT SOONER PRINTING BUSINESS CARD GEOFF SKAGGS $ 40.00 CANON MONTHLY CONTRACT - 12.1.22 - 12.31.22 - PO # 23-01567 $ 3,116.47 CANON MONTHLY CONTRACT - 1.1.23 - 1.31.23 - PO # 23-01568 $ 3,116.47 CANON MONTHLY CONTRACT - 2.1.23 - 2.28.23 - PO # 23-01569 $ 3,116.47 TYLER TECHNOLOGIES MIGRATE INCODE SOFTWARE - PO # 23-00799 $ 106,428.00 SHI INTERNATIONAL CORP ADOBE PRO LICENSE - PO # 23-01442 $ 1,493.37 $ 117,310.78 ELECTRIC FUELMAN FUEL USAGE 1.23.23 - 1.29.23 $ 476.11 FUELMAN FUEL USAGE 1.30.23 - 2.5.23 $ 433.89 ACE HARDWARE CAULK & ADHESIVE $ 15.97 ACE HARDWARE TRIM & GLUE $ 29.78 ACE HARDWARE CABLETTE, NUTS & BOLTS $ 10.89 ACE HARDWARE NUTS & BOLTS $ 0.68 ACE HARDWARE M18 FUEL COMBO KIT & RECIPROCATING SAW $ 499.98 ACE HARDWARE SHOVEL, HAMMERS, CHAN PUMP, PLIER SET $ 269.90 ACE HARDWARE PRY BAR, SPRY PAINT, & PAIL $ 62.57 ACE HARDWARE SAFETY HOOKS $ 5.18 ACE HARDWARE TAPE MEASURE & SCREWS $ 31.98 BUMPER TO BUMPER LIFT SUPPORT, OIL & OIL FILTER $ 478.12 SHI INTERNATIONAL CORP DOCK POWER DELIVERY $ 259.33 WORKING HANDS CAR WASH CAR WASHES - JANUARY $ 54.50 HUGO'S INDUSTRIAL SUPPLY MAGET BOARDS, MAGNETS, & CLEANING SUPPLIES $ 154.22 HUGO'S INDUSTRIAL SUPPLY HARD FLOOR MAT $ 173.00 LOCKE SUPPLY CO 1000' PVC CABLE $ 303.90 LOCKE SUPPLY CO COPPERCLAD ROD $ 172.50 LOCKE SUPPLY CO 50' CARTON / 250' MR BOX $ 110.31 LOCKE SUPPLY CO BREAKERS, LUGS, GR BAR & WIRE HOLDER $ 233.33 LOCKE SUPPLY CO SQD PLUG ON BREAKER $ 142.12 LOCKE SUPPLY CO SCREW, MULE TAPE, IMPACT SOCKET & SCREW DRIV $ 392.43 LOCKE SUPPLY CO SCREW DRIVER, HEX KEY SETS $ 54.14 LOCKE SUPPLY CO 4-WAY STAMPED SUPPLY GRILL $ 21.06 KATNER MILLS GLOW PLUG UNIT # 144 $ 167.93 MSUA Page 4 of 7 February 21, 2023  KATNER MILLS RETAINER $ 18.16 KATNER MILLS GLOW PLUG TYLER'S TRUCK $ 23.99 MIAMI INDUSTRIAL SUPPLY 8MP - 8MP $ 3.89 SOONER PRINTING SE TEST $ 252.90 O'REILLY AUTO PARTS WINDOW FILM & PRO TOOL $ 29.98 M&D LUMBER 2X4X8, 1X4X8, 1X6X8 LUMBER & FENCE PICKET $ 173.70 GELLO CLOTHING & SHOES FLAME RESIST JEANS & SHIRTS - PO # 23-01420 $ 7,300.34 ALTEC INDUSTRIES FITTING & COUPLINGS - PO # 23-01461 $ 2,780.32 SCOTT CONSTRUCTION METAL BUIDING REMOVAL - PO # 23-01405 $ 18,900.00 BLACKROCK AUTOMATION INC SUBSTATION UPGRADE - PO # 23-01522 $ 2,835.00 BLACKROCK AUTOMATION INC REMOTE IO MODULE - PO # 23-01517 $ 2,909.28 ANIXTER PROJECT A ELECTRIAL MATERIALS - PO # 23-01524 $ 6,605.00 ANIXTER PROJECT B ELECTRIAL MATERIALS - PO # 23-01523 $ 10,582.00 ANIXTER PROJECT C ELECTRIAL MATERIALS - PO # 23-01523 $ 7,158.50 HALL ESTILL, ATTORN AT LAW PROFESSIONAL SERVICES - PO # 23-01521 $ 356.70 HALL ESTILL, ATTORN AT LAW PROFESSIONAL SERVICES - PO # 23-01521 $ 3,217.10 ANDERSON ENGINEERING PROF ENGINEERING SERVICES - PO # 23-01482 $ 1,006.75 SHI INTERNATIONAL CORP DOCKING STATIONS - PO # 23-01341 $ 3,546.76 SHI INTERNATIONAL CORP DOCKING STATIONS - PO # 23-01341 $ 259.33 NORTHWEST TRANSFORMER REPAIR POLE MOUNT ON TRANSFOR - PO # 23-01515 $ 11,489.00 $ 84,002.52 ROW FUELMAN FUEL USAGE 1.23.23 - 1.29.23 $ 20.34 FUELMAN FUEL USAGE 1.30.23 - 2.5.23 $ 230.19 BUMPER TO BUMPER WIPER BLADES UNIT # 223 $ 33.00 LOCKE SUPPLY CO OUTDOOR FAN $ 184.70 LOCKE SUPPLY CO HK SUPPLIES - HEATERS $ 6.04 KATNER MILLS BRAKE PADS UNIT # 228 $ 106.99 GLOBAL RENTAL TRACKED DIGGER - PO # 23-01516 $ 9,500.00 GLOBAL RENTAL ARTICUL AERIAL DEVICE - PO # 23-01408 $ 5,125.00 KARNES PRO TIRE NEW TIRES Unit # 221 - PO # 23-01407 $ 1,151.40 GELLO CLOTHING & SHOES FLAME RESIST JEANS & SHIRTS - PO # 23-01420 $ 2,910.18 $ 19,267.84 WATER PRODUCTION GRAINGER SHELVING - PO # 23-00303 $ 1,936.80 $ 1,936.80 WATER DISTRIBUTION FUELMAN FUEL USAGE 1.23.23 - 1.29.23 $ 476.11 FUELMAN FUEL USAGE 1.30.23 - 2.5.23 $ 430.61 WORKING HANDS CAR WASH CAR WASHES - JANUARY $ 9.00 B & L WATERWORKS 6" 90, 6" RESTR IPS SIZE PVC $ 446.06 LOCKE SUPPLY CO HK SUPPLIES - CITY OPERATION $ 95.00 LOCKE SUPPLY CO STRUT FITTING $ 18.59 B & L WATERWORKS WATERMAIN REP - ANCHOR COUPS - PO # 23-01464 $ 1,416.40 UTILITY SUPPLY CO WATERMAIN PARTS - PO # 23-01407 $ 2,113.64 MSUA Page 5 of 7 February 21, 2023  UTILITY SUPPLY CO WATERMAIN REPAIR PARTS - PO # 23-01440 $ 2,446.00 NATIVE PRIDE PLUMBING SEWER LINE REPLACEMENT - PO # 23-01439 $ 1,018.00 HK ELECTRIC INTALL CIRCUIT FOR A/C - PO # 23-01472 $ 637.50 ANDERSON ENGINEERING PROF ENGINEERING SERVICES - PO # 23-01482 $ 3,181.13 ANDERSON ENGINEERING PROF ENGINEERING SERVICES - PO # 23-01484 $ 578.25 LOCKE SUPPLY CO PARTS-WATER AUTOMATION MAINT - PO # 23-01505 $ 514.83 GRAINGER SHELVING - PO # 23-00303 $ 1,936.80 $ 15,317.92 POLLUTION CONTROL FUELMAN FUEL USAGE 1.23.23 - 1.29.23 $ 86.72 LOCKE SUPPLY CO LED LIGHTS $ 29.20 CANON MONTHLY CONTRACT - 12.1.22 - 12.31.22 $ 128.52 CANON MONTHLY CONTRACT - 1.1.23- 1.31.23 $ 128.52 CANON MONTHLY CONTRACT - 2.1.23 - 2.28.23 $ 128.52 CONTROLS & ELECTR MOTORS BLOWER ALIGNMENT - PO # 23-01378 $ 1,350.00 LAYCO ELECTR INNOVATIONS BALDOR MOTOR REBUILD - PO # 23-00949 $ 3,978.29 SNF POLYDYNE SLUDGE PRESS - PO # 23-01371 $ 2,497.50 $ 8,327.27 SOLID WASTE FUELMAN FUEL USAGE 1.23.23 - 1.29.23 $ 1,532.98 FUELMAN FUEL USAGE 1.30.23 - 2.5.23 $ 1,043.69 WORKING HANDS CAR WASH CAR WASHES - JANUARY $ 8.50 YELLOWHOUSE MACHINERY DIPSTICK LOADER # 6319 $ 63.99 YELLOWHOUSE MACHINERY FILTER ELEMENT LOADER #6319 $ 65.76 AIRE MASTER BI-WEEKLY DEODORIZING SERVICE $ 15.63 WEST TERMITE - PEST - LAWN MONTHLY PEST CONTROL $ 63.00 APPLIED ENERGY COMPANY GREASE $ 293.48 KATNER MILLS HYDRAULIC FILTER $ 169.98 B-3 CONSTRUCTION DEMO L SE & EAST CENTRAL - PO # 23-01371 $ 2,360.96 $ 5,617.97 STORM WATER KARNES PRO TIRE TIRE UNIT # WW148 $ 194.91 $ 194.91 UTILITY IMPROVEMENT BONDS UNIVERSAL FIELD SERVICES FEEDER 23 ALLEY EASEMENT AQUISITION - PO # 23-01518 $ 4,619.39 UNIVERSAL FIELD SERVICES FEEDER 23 ALLEY EASEMENT AQUISITION - PO # 23-01520 $ 780.65 $ 5,400.04 CITY OF MIAMI SALARIES & BENEFITS - 2.9.23 $ 146,137.81 UTILITY REFUND CHECKS FINAL BILLS 2.15.23 $ 351.79 BANK OF OKLAHOMA OWRB BOND 2019C TRUSTEE FEES $ 125.00 BANK OF OKLAHOMA OWRB BOND 2019A TRUSTEE FEES $ 125.00 BANK OF OKLAHOMA OWRB BOND 2019B TRUSTEE FEES $ 125.00 TOTAL MSUA CLAIMS $ 1,442,037.06 MSUA Page 6 of 7 February 21, 2023  GRDA PURCHASE ORDERS PRESENTED Tuesday, February 21, 2023 VENDOR DESCRIPTION GRDA ADMINISTRATIVE SERVICES GOODELL STRATTON RULE CURVE CHANGE -PO # 23-01529 $ 5,364.00 TOTAL GRDA CLAIMS $ 5,364.00 MSUA Page 7 of 7 February 21, 2023  MIAMI SPECIAL UTILITY AUTHORITY ACTION REQUEST MSUA MEETING March 6th, 2023 DATE: AGENDA TITLE: Goodell, Stratton, Edmonds & Palmer Claim for GRDA Relicensing in the amount of $12,719.50 BACKGROUND: Professional services incurred from January 22, 2023 to February 20, 2023, on behalf of the City of Miami focused on preparation for the Town Hall on Thursday, February 16, 2023. The majority of services rendered for this bill was to review and respond to emails with Davis, Wright, Tremaine L.L.P. and City administrators and review FERC filings. Of the $750,000 budgeted for GRDA claims, the current amount spent to date is $232,670.94, leaving a remainder of $517,329.06 for FY 22/23. STAFFS RECOMMENDATION: Staff recommends approval for payment of the Goodell, Stratton, Edmonds & Palmer Claim for GRDA Relicensing in the amount of $12,719.50. Proposed Motion: I move to approve the payment of the Goodell, Stratton, Edmonds & Palmer Claim for GRDA Relicensing in the amount of $12,719.50. PRESENTER(S): Bo Reese  GRDA PURCHASE ORDERS PRESENTED Monday, March 6, 2023 VENDOR DESCRIPTION GRDA ADMINISTRATIVE SERVICES GOODELL STRATTON RULE CURVE CHANGE -PO # 23-01664 $ 12,719.50 TOTAL MSUA CLAIMS $ 12,719.50  CITY OF MIAMI/MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST COUNCIL/MSUA March 6, 2023 MEETING DATE: AGENDA TITLE: Update on OWRB ARPA Grant for 69A Water Tower BACKGROUND: Update on 69A Water Tower STAFFS RECOMMENDATION: None Proposed Motion: None PRESENTER(S): Tyler Cline January 19, 2023 Ms. Bless Parker, Chairman The Miami Special Utility Authority P. O. Box 1288 Miami, OK 74355 Re: American Rescue Plan Act (ARPA) Grant Application No. ARP-23-0297-G; The Miami Special Utility Authority, Ottawa County Dear Ms. Parker: Congratulations – your ranking has qualified you to receive Oklahoma Water Resources Board (OWRB) ARPA Grant funds. Your total priority points are 59. You can find the OWRB ARPA Grant Priority List using the following link to show you where you are ranked on the list: ARPA Ranking Lists. We have attached a “Next Steps” document to assist with what steps you should take as your project progresses to our Board for approval. If you have any questions regarding your score or our procedures please don’t hesitate to contact Jordan Johnson, our Federal Grants Administrator at (405) 530-8820. Sincerely, Joe Freeman, Chief Financial Assistance Division  Oklahoma Water Resources Board (OWRB) ARPA Grant Next Steps The OWRB is administering the Oklahoma ARPA Grant program. These next steps apply to the competitive grant program where applications were due November 30th, 2022. The following steps are being provided to assist you with the process you will need to follow as your ARPA Grant project progresses. 1. Board Approval: In accordance with 785:50-15-6(2) you will have 90 days to submit a bid tabulation plus one 90-day extension. In order to avoid situations where entities are unable to meet this requirement, projects will be presented for OWRB approval based on readiness to proceed as set forth below,. To facilitate preparation for board approval, the project owner and/or the engineer/project manager will be required to provide the following documents, if not previously provided, for OWRB records and/or review and approval: i. Attorney certification of compliance with engineering procurement as set forth in 2 CFR 200 or alternatively a request for exemption under the following guidelines: a. Legal certification of compliance with the State law for procurement. b. Application for and/or receipt of a permit to construct from the appropriate regulatory agency or an approved bid packet if a permit to construct is not required. c. Proof that payment for the engineering services that were not procured under 2 CFR 200.317-320 were paid with funds that were not OWRB ARPA funds. ii. Engineering Services Agreement iii. Engineering Report/Technical Memorandum iv. DEQ Permit to Construct/Documentation that a permit is not required for the project v. Complete set of plans and specifications/bid packet for the project. 2. Risk Assessment, Grant Agreement and EFT form: You will receive an electronic Risk Assessment Form which must completed and submitted to us before your project can be taken to the Board. Upon Board approval you will be provided a grant agreement and an Electronic Funds Transmittal (EFT) form you will need to execute and return to the OWRB before you will be eligible to receive disbursements. You do not need to maintain a segregated account but these funds must be accounted for in a separate General Ledger account. 3. Project Implementation: It is understood that projects are at different stages of development. The purpose of this document is to inform grant recipients and/or their consulting engineers/project managers when to provide updates to OWRB. i. After the engineering services agreement is signed, or as soon as the selected engineer becomes aware of the funding source: to discuss project requirements and timelines. ii. After the engineering report is complete: this does not apply if the ER is the final product (planning & design projects). Note that DEQ approval is required for any report that is initiated by a consent order or for projects that require submission of that report to DEQ. iii. After design is complete/at submission of plans and specifications to DEQ (if a permit is required) or prior to advertising for bids: OWRB staff must review and approve the bid packets. There is a complete ARPA bid packet available on OWRB website https://www.owrb.ok.gov/financing/grant/pdf_gra/ARPA-Bid-Packet-Complete.pdf. iv. Pre-bid meeting: For OWRB staff to discuss funding requirements with the bidders v. After bid opening: For OWRB staff to review bid documents from the selected bidder, bid tabulations, engineer’s recommendations etc. prior to award of contract. vi. Pre-construction meeting: For OWRB staff to review and approve contract documents, discuss funding requirements during construction, including the disbursement process. vii. After all contract documents have been approved a payment request form (ARP-271) will be provided for requesting disbursements during the course of the project. Pay requests will be submitted on that form, along with substantiating documentation, to OWRB engineering staff. Staff will review the request to ensure eligibility of the expense, and once determined to be eligible, will process the request for disbursement. The funds will be electronically transmitted into the account on the EFT form referenced above. If a pay request is found to be for an ineligible expense, staff will reach out to discuss the reason for the ineligibility. viii. During construction/scheduling of progress meetings: For OWRB staff to plan to attend. ix. Project closeout: For OWRB staff to attend the final inspection & collect closeout documentation.  CITY OF MIAMI/MIAMI SPECIAL UTILITY AUTHORITY ACTION/DECISION REQUEST COUNCIL/MSUA March 6, 2023 MEETING DATE: AGENDA TITLE: Project Closeout Change Order on Contract C21-56 With Circle B Underground for Highway 69A Sanitary Sewer Project C19- 2021/ORF-14-0011-CW not to Exceed $20,000; Contingent on Oklahoma Water Resources Board Approval BACKGROUND: The original contract amount was $2,488,760.98. This project closeout change order is for up to an additional $20,000. The approval of the change order will allow the contractor to finish the project. Approval is contingent on OWRB approval as well. There was more footage of deeper pipe installed and less pipe of the shorter depth installed. As well as a section of pipe being required to be bored instead of digging because of site obstacles. STAFFS RECOMMENDATION: Approve change order. Proposed Motion: Approve Highway 69A Sanitary Sewer Project C19-2021/ORF-14-0011-CW Project Closeout Change Order not to exceed $20,000. Approval Contingent on Oklahoma Water Resources Board Approval PRESENTER(S): Tyler Cline John Snider  P.O. Box 868 ~ Bristow, Oklahoma 74010 Office: (918)367-8881 ~ Fax: (918)367-8882 Lic: OK-78756 Reconciliation Change Order Date: 1/23/2023 Prepared for: Job: Anderson Engineering Miami Sewer Improvements JM Farms Steve Graham E-mail: sgraham@ae-inc.com Description of Proposed Change Order. Description Quantity UOM Unit Price Subtotal Casing Pipe for RR Bore 160 Per Ft $32.08 -$5,132.80 RR Inspection 2 days Each $3,050 -$3,050 Line Item 5 253 Per Ft $51.25 -$12,812.5 Line Item 6 253 Per Ft $175.55 $44,414.15, Line Item 11 5 Per Ft $128.74 $505.40 Line Item 12 272 Per Ft $136.65 -$29,669.12 Line Item 13 140 Per Ft $143.43 -$16,207.73 Line Item 14 75 Per Ft $150.21 -$9,191.02 Line Item 15 366 Per Ft $155.86 $46,921.02 Line Item 17 86 Per Ft $167.16 $8,927.97 Total $15,032.03 Payment Terms: Total for Reconciliation Change Order: $15,032.03 Payment to be made as follows: Monthly Progress Guarantee: All material is guaranteed to be as specified. All work to be completed in a workman-like manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only on written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado, and other insurances. Our workers are fully covered by Workman's Compensation Insurance. Authorized Signature: _____________________________________________________ Date: ____________ NOTE: This proposal may be withdrawn by us if not accepted within thirty (30) days.