Miami Special Utility Authority (MSUA) Packets

MSUA PURCHASE ORDERS PRESENTED Monday, April 3, 2023 VENDOR DESCRIPTION INVENTORY ARKANSAS ELECTRIC COOP 54" FIBERGLASS GUY STRAIN - PO # 23-00898 $ 2,315.62 BORDER STATES E-12-0801 CUTOUTS 100 AMP - PO # 23-01799 $ 6,351.11 STUART C. IRBY CO. COOPER WIRE & FUSES - PO #23-01614 $ 9,200.00 $ 17,866.73 CUSTOMER SERVICE DEPT. OF PUBLIC UTILITIES POSTAGE - DECEMBER $ 37.68 DEPT. OF PUBLIC UTILITIES POSTAGE - JANUARY $ 30.36 DEPT. OF PUBLIC UTILITIES POSTAGE - FEBRUARY $ 31.80 PAYMENTUS CORP TRANSACTIONS FEES FOR FEB. 2023 $ 59.70 TPSI POSTAGE/PRINTING - PO # 23-01787 $ 984.05 TPSI POSTAGE/PRINTING - PO # 23-01801 $ 1,083.36 TPSI POSTAGE/PRINTING - PO # 23-01833 $ 912.31 $ 3,139.26 ADMINISTRATIVE SERVICES DEPT. OF PUBLIC UTILITIES POSTAGE - JANUARY $ 4.26 $ 4.26 METERING FUELMAN FUEL USAGE 3.6.23 - 3.12.23 $ 86.81 FUELMAN FUEL USAGE 3.13.23 - 3.19.23 $ 153.25 DIESEL LAPTOPS, LLC VEHICLE DIAGNOSTIC SYSTEM - PO #23-01084 $ 500.00 $ 740.06 IT CANON FINANCIAL SERVICES MONTHLY CONTRACT 4.1.23 - 4.30.23 - PO # 23-01863 $ 3,116.47 TYLER TECHNOLOGIES EXECUTIME FEE APRIL 2023 - PO # 23-00191 $ 736.88 $ 3,853.35 ELECTRIC FUELMAN FUEL USAGE 3.6.23 - 3.12.23 $ 495.55 FUELMAN FUEL USAGE 3.13.23 - 3.19.23 $ 561.87 ACE HARDWARE FLAGGING PAINT $ 53.50 ACE HARDWARE CLEANING SUPPLIES $ 59.83 BUMPER TO BUMPER LIFT SUPPORT $ 41.00 KATNER MILLS FIT DRIVERS - UNIT WW148 $ 26.74 KA-COMM INC PROGRAM NEW KNWOOD RADIOS $ 45.00 KUBBOTA JOINT, OIL & HYDRAULIC FLUID - UNIT 391 $ 256.15 ALTEC INDUSTRIES, INC FREIGHT ON - PO # 23-001774 $ 87.32 ALTEC INDUSTRIES, INC FREIGHT ON - PO # 23-00177 $ 111.57 ALTEC INDUSTRIES, INC SYNTHETIC ROPE , EYE SLING - PO # 23-01739 $ 2,047.83 FABICK CAT TRACK HOE RENTAL - PO # 23-01832 $ 6,499.20 HALL ESTILL, ATTORNEYS PROFESSIONAL SERVICES - PO # 23-01830 $ 1,557.90 S & C ELECTRIC CO ATO UPGRADES - PO # 23-01784 $ 47,822.00 ALGONQUIN CONSULANTS SURVEYS & REPORTS - PO # 23-01844 $ 5,500.00 SHI INTERNATIONAL CORP DELL DESKTOP - DERRIC - PO # 23-01695 $ 813.66 JOPLIN KUBOTA COUPLER BLOCK - PO # 23-01809 $ 1,426.20 DIESEL LAPTOPS, LLC VEHICLE DIAGNOSTIC SYSTEM - PO #23-01084 $ 2,000.00 $ 69,405.32 ROW FUELMAN FUEL USAGE 3.6.23 - 3.12.23 $ 137.13 FUELMAN FUEL USAGE 3.13.23 - 3.19.23 $ 19.82 KATNER MILLS FUEL CAP & FILTER $ 27.45 S & H FARM SUPPLY REPLCMT NOZZLE & DEL HANDGUN $ 149.60 PREMIER TRUCK GROUP LABOR ON FREIGHTLINER M2106 $ 425.50 PREMIER TRUCK GROUP ELEMENT- FU $ 60.18 DIESEL LAPTOPS, LLC VEHICLE DIAGNOSTIC SYSTEM - PO #23-01084 $ 2,000.00 $ 2,819.68 WATER PRODUCTION ACCURATE ENVIRONMENTAL COLIFORM P/A SM9223 B $ 60.00 ACCURATE ENVIRONMENTAL COLIFORM P/A SM9223 B $ 270.00 ACCURATE ENVIRONMENTAL COLIFORM P/A SM9223 B & CHAIN OF CUSTODY $ 290.00 ACCURATE ENVIRONMENTAL VOLATILE ORGANIC COMPOUNDS $ 230.00 $ 850.00 WATER DISTRIBUTION FUELMAN FUEL USAGE 3.6.23 - 3.12.23 $ 864.04 FUELMAN FUEL USAGE 3.13.23 - 3.19.23 $ 402.59 ARVEST EQUIPMENT FINANCE 2022 JOHN DEERE 310SL - PO # 23-01866 $ 2,381.06 AIRGAS LEASE CYCLINDER $ 156.14 KATNER MILLS BRAKES & OIL - UNIT # 227 $ 251.04 KATNER MILLS BRAKE PADS - WHITE DODGE CREW TRUCK $ 162.99 KATNER MILLS PARKING BRAKE SHOES - UNIT # 227 $ 109.99 KATNER MILLS FITTING - UNIT # 227 $ 23.72 KATNER MILLS BATTERY - WHITE DODGE 5500 $ 94.62 KATNER MILLS SCREWS & LOCKNUTS $ 21.92 UTILITY SUPPLY CO. PUMP STICK BASE $ 249.34 B & L WATERWORKS ELBOWS $ 281.00 B & L WATERWORKS 4" SCH 40 PIPE $ 120.00 KEMPSTONE 3/4 CLEAN ROCK $ 367.45 NEO CONCRETE CONCRETE REPAIR OPC - PO # 23-01811 $ 3,720.00 B-TOWN CONSRUCTION NEW WATER MAIN/MCKINLEY - PO # 23-01842 $ 30,000.00 B-TOWN CONSRUCTION CONNECT TO MAIN REPAIR - PO # 23-01841 $ 9,000.00 HASSCO FABRICATION DRIVEWAY REPAIR - PO # 23-01834 $ 10,822.50 HASSCO FABRICATION CONCRETE STAIRS REPAIR - PO # 23-01835 $ 600.00 SCOTT CONSTRUCTION DRIVEWAY REPAIR - PO # 23-01840 $ 2,062.50 UTILITY SUPPLY CO. WATER MAIN PARTS - PO # 23-01810 $ 2,472.00 $ 64,162.90 POLLUTION CONTROL FUELMAN FUEL USAGE 3.6.23 - 3.12.23 $ 41.82 FUELMAN FUEL USAGE 3.13.23 - 3.19.23 $ 37.88 CANON FINANCIAL SERVICES MONTHLY CONTRACT - 4.1.23 - 4.30.23 $ 128.52 LOCKE SUPPLY CO FLUSH MOUNT $ 8.80 POWERUP RENTAL JACKHAMMER $ 65.00 VISION METERING, LLC UV LAMPS - PO # 23-01679 $ 813.00 PACE ANALYTICAL, INC ACUTE WET TEST - PO # 23-01631 $ 1,156.60 TEAMVIEWER TEAMVIEWER SUBSCRIPTION - PO # 23-01766 $ 898.00 NEECE CONCRETE SLUGE DRYING BUILDING - PO # 23-01781 $ 52,000.00 $ 55,149.62 WASTEWATER COLLECTION B-TOWN CONSTRUCTION SEWER LINE REPAIR - PO # 23-01717 $ 22,500.00 $ 22,500.00 SOLID WASTE FUELMAN FUEL USAGE 3.6.23 - 3.12.23 $ 1,071.76 FUELMAN FUEL USAGE 3.13.23 - 3.19.23 $ 1,472.29 ARVEST EQUIPMENT FINANCE 2022 CATERPILLAR 938M - PO # 23-01865 $ 4,303.23 DEPT. OF PUBLIC UTILITIES POSTAGE - DECEMBER $ 11.97 DEPT. OF PUBLIC UTILITIES POSTAGE - JANUARY $ 13.80 DEPT. OF PUBLIC UTILITIES POSTAGE - FEBRUARY $ 9.69 KATER MILLS HOSE & FITTINGS $ 94.23 KATER MILLS TRAILER WIRE & SHRINK TUBING $ 72.33 MIAMI INDUSTRIAL SUPPLY HYDRAULIC HOSE & FITTINGS $ 144.80 O'REILLY TERMINAL KIT $ 8.99 ACE HARDWARE KEYS, BATTERIES, PAPER TOWELS $ 116.65 UNITED ENGINES FABRIC COVER $ 108.28 UNITED ENGINES FREIGHT $ 13.50 UNITED ENGINES GRABBER SPRINGS $ 387.56 KATER MILLS DIESEL EXHAUST FUEL - PO # 23-01747 $ 2,398.40 PARMLEY'S WELDING HOPPER FLOOR REPAIR - PO # 23-01588 $ 5,830.00 DIESEL LAPTOPS, LLC VEHICLE DIAGNOSTIC SYSTEM - PO #23-01084 $ 2,000.00 $ 18,057.48 COMMUNITY DEVELOPMENT FUELMAN FUEL USAGE 3.6.23 - 3.12.23 $ 40.69 ARVEST EQUIPMENT FINANCE 2023 FORD EXPLORER - PO # 23-01864 $ 936.27 $ 976.96 UTILITY IMPROVEMENT BONDS RYAN & BRANDI NUNES EASEMENT PURCHASE - PARCEL #65 - PO # 23-01862 $ 3,500.00 $ 3,500.00 MIAMI HOME PLATE LEASE PAYMENT $ 100.00 CITY OF MIAMI SALARIES & BENEFITS - 3.23.23 $ 181,732.88 BANK OF AMERICA CREDIT CARD CHARGES 2.16.23 - 03.01.23 $ 18,226.19 BANK OF AMERICA CREDIT CARD CHARGES 3.02.23 - 03.15.23 $ 5,549.97 BANK OF OKLAHOMA BOND PAYMENT - PO # $ 57,207.43 BANK OF OKLAHOMA OWRB PAYMENT - PO # $ 39,849.56 TOTAL MSUA CLAIMS $ 565,691.65  MSUA CREDIT CARDS FEBRUARY 16, 2023 - MARCH 01, 2023 ADMINISTRATIVE SERVICES AT&T/FIRSTNET - IPADS/CELL PHNS $ 185.80 TOTAL $ 185.80 METERING AT&T/FIRSTNET - IPADS/CELL PHNS $ 132.94 AMAZON - BNDRS,DVDRS $ 49.55 HRBR FRT - CABLES,TOW $ 107.92 KTNR MLS - FILTRS,OIL $ 66.87 CLEAN - UNIFORM $ 25.96 TOTAL $ 383.24 INFORMATION TECHNOLOGY AT&T/FIRSTNET - IPADS/CELL PHNS $ 720.80 WAL-MART - OFFICE SUPPLIES $ 126.36 WAL-MART - BATTERIES $ 9.18 SPARKLIGHT - INTERNET SERV $ 625.00 SPARKLIGHT - INTERNET SERV $ 17.19 BOLT FIBER - JANUARY 2023 $ 7,527.60 TOTAL $ 9,026.13 ELECTRIC AT&T/FIRSTNET - IPADS/CELL PHNS $ 219.43 ALTEC INDUST- BLANKET CLAMP $ 189.55 CLEAN - UNIFORM $ 26.79 TOTAL $ 435.77 RIGHT OF WAY AT&T/FIRSTNET - IPADS/CELL PHNS $ 126.53 STEELTOESHOESCOM - BOOTS $ 294.99 TOTAL $ 421.52 WATER PRODUCTION AT&T/FIRSTNET - IPADS/CELL PHNS $ 46.45 AMAZON - SUPPLIES $ 11.49 AMAZON - SUPPLIES $ 77.19 ONG - NATURAL GAS $ 33.75 TOTAL $ 168.88  MSUA CREDIT CARDS FEBRUARY 16, 2023 - MARCH 01, 2023 WATER DISTRIBUTION AT&T/FIRSTNET - IPADS/CELL PHNS $ 345.96 HARBOR FREIGHT - JUMP STARTER $ 24.98 MELTON - HUBS $ 1,024.40 KARNES - FLAT TIRE $ 16.50 CLEAN UNIFORM $ 17.60 TOTAL $ 1,429.44 POLLUTION CONTROL AT&T/FIRSTNET - IPADS/CELL PHNS $ 46.45 AMZN - BATTERIES $ 39.59 TRAC SUPP - TIRES $ 399.98 TRAC SUPPLY - CART $ 214.99 USA BB - CABLE $ 317.74 USA BB - BF PREVENTER $ 3,565.21 ONG - NATURAL GAS $ 62.91 ODEQ - CERT FEE $ 62.00 ODEQ - CERT FEE $ 3.44 TOTAL $ 4,712.31 WASTE WATER COLLECTION AT&T/FIRSTNET - IPADS/CELL PHNS $ 46.45 TOTAL $ 46.45 SOLID WASTE AT&T/FIRSTNET - IPADS/CELL PHNS $ 92.90 NAPA - HYDRAULIC HOSE $ 39.87 ACE - G12 FITTING $ 34.40 BO'S TIRE - TIRE $ 150.00 WALMART - LUBE SPRAY $ 139.68 NAPA - AUTO MIRROR $ 74.47 ACE - POLE SAW PARTS $ 331.00 CLEAN - UNIFORM $ 37.04 SWANA - MEMBER DUES $ 245.00 TOTAL $ 1,144.36 COMMUNITY DEVELOPMENT AT&T/FIRSTNET - IPADS/CELL PHNS $ 225.84 TOTAL $ 225.84 WASTE WATER COLLECTION AT&T/FIRSTNET - IPADS/CELL PHNS $ 46.45 TOTAL $ 46.45 TOTAL MSUA FUNDS $ 18,226.19  MSUA CREDIT CARDS MARCH 2, 2023 - MARCH 15, 2023 CUSTOMER SERVICE WALMART - OFFICE SUPPLIES $25.10 TOTAL $25.10 METERING CLEAN - UNIFORM $25.96 TOTAL $25.96 INFORMATION TECHNOLOGY NETWORKSOLUTIONS - DOMAIN NAMES $42.99 NETWORKSOLUTIONS - DOMAIN NAMES $15.99 AMAZON - HDMI CABLES $64.48 AMAZON - KEYPAD KNOBS $284.74 TOTAL $408.20 ELECTRIC VERIZONWRLSS - 12.24.22 - 1.23.23 $186.21 VZWRLSS - 11.24.22 - 12.23.22 $185.49 TOTAL $ 371.70 RIGHT OF WAY S&H FARM - SEAL $49.99 HILTON GARDEN INN - CONFERENCE $118.69 HILTON GARDEN INN - CONFERENCE $118.69 HILTON GARDEN INN - CONFERENCE LODGING $118.69 TOTAL $406.06 WATER PRODUCTION AMAZON - TOOLS $256.99 ACE HDWE - CLEANING SUPPLIES $149.87 OK.GOV - SERVICE FEE $8.23 OK WATER RESOUR BRD - WATER PERM ANN $275.00 USPS - CERTIFIED MAIL MOR $9.24 TOTAL $ 699.33  MSUA CREDIT CARDS MARCH 2, 2023 - MARCH 15, 2023 WATER DISTRIBUTION TRACTOR SUPPLY - BOOTS $179.99 HARBOR FREIGHT - JUMP STARTER $335.97 ACE - SAWZALL $413.92 TRACTOR SUPPLY - FUEL HOSE $184.98 ACE HDWE - CUTOFF $45.90 ACE HDWE - SEARCH LIGHT $199.98 VANCE - PROP,EBG $134.56 VANCE - PROP GAS,EBG $127.13 TOTAL $1,622.43 POLLUTION CONTROL AMZN - GRINDER $128.99 AMZN - MILLIAMP METER $675.00 CINTAS - TSHIRTS $92.99 USA BB - HOUR METER $204.68 AMZN - CARTRID/ FILTER $60.80 ROSE STATE - WWATER CERT $448.00 ODEQ - CERT FEE $3.44 ODEQ - CERT FEE $62.00 TOTAL $1,675.90 SOLID WASTE HRBR FRT - PLIERS,CTRS $70.94 ACE HDWE -G12 BOLT $70.77 O'REILLY -TUBING G12 $36.54 CLEAN - UNIFORM $37.04 OATI- JOHN PROCTOR $100.00 TOTAL $ 315.29 TOTAL MSUA FUNDS $ 5,549.97 THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION MARCH 20, 2023, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 6:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Bless Parker, Chairman Bo Reese, City Manager Kevin Dunkel, Trustee Ben Loring, Trust Attorney Dwain Sundberg, Trustee Melissa Moore, City Clerk Brad Williams, Trustee (Absent) Brian Estep, Trustee The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 3:40PM on March 17, 2023, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA: 1. Call to Order Chairman Parker called the meeting to order at 6:00PM. 2. Invocation Invocation by the Deputy Fire Chief of the Miami Fire Department, Chris Chenoweth. 3. Pledge of Allegiance Trustee Estep led the Pledge of Allegiance. 4. Public Input and Unscheduled Personal Appearances Cyndall Kuningas explained that to get the utilities turned on at her two-bedroom location she took on her roommate’s utility debt. The roommate has since left and Kuningas has been reaching out to local churches to reduce the amount of the debt still owed. Kuningas has reduced the debt from over one thousand dollars ($1,000.00) to five hundred thirteen dollars and eighty-six cents ($513.86) and is asking the Trust to absolve her from the remaining utility debt. No action taken. 5. *Action Item* CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 7 be placed on the consent agenda. Trustee Dunkel moved to transfer Item #6 (Claims) through Item #7 (Minutes: March 06, 2023 (Regular)) to the consent agenda and approve as presented. The motion was seconded by Trustee Estep. The Trust was polled with the following results: Dunkel, Aye Estep, Aye Sundberg, Abstain Parker, Aye Williams, Absent Chairman Parker declared the motion carried. 6. *Action Item* Claims Moved to consent agenda. 7. *Action Item* Minutes: March 06, 2023 (Regular) Moved to consent agenda. MSUA Page 1 of 11 March 20, 2023 8. *Action Item* Award Lease Purchase Agreement to Welch State Bank for Q23-01 Altec Model DM47B 47’ Digger Derrick; Give Related Signing and Payment Authority to the City Manager or his Designee Brian Brassfield explained that the digger derrick is for the electric department. The interest rate from Welch State Bank is four-point eighty-four percent (4.84%). The equipment is budgeted. Welch State Bank provided the lowest rates of all solicitations received. Chairman Parker moved to approve to award the lease purchase agreement to Welch State Bank for Q23-01. The motion was seconded by Trustee Sundberg. The Trust was polled with the following results: Parker, Aye Sundberg, Aye Dunkel, Aye Estep, Aye Williams, Absent Chairman Parker declared the motion carried. 9. *Action Item* Award Lease Purchase Agreement to Welch State Bank for Q23-02 Altec TDA58 Telescopic Double Articulating Aerial Device; Give Related Signing and Payment Authority to the City Manager or his Designee Brian Brassfield explained that this equipment will allow tree trimming in small spaces. Trustee Dunkel moved to approve to award the lease purchase agreement to Welch State Bank for Q23-02. The motion was seconded by Trustee Estep. The Trust was polled with the following results: Dunkel, Aye Estep, Aye Sundberg, Aye Parker, Aye Williams, Absent Chairman Parker declared the motion carried. 10. *Action Item* Award Lease Purchase Agreement to Welch State Bank for Q23-03 Commercial Front Load Trash Truck; Give Related Signing and Payment Authority to the City Manager or his Designee Brian Brassfield explained that all six (6) of the lease purchase agreements have a three (3) year term. The commercial trash truck will arrive around the end of April. Trustee Estep moved to approve to award the lease purchase agreement to Welch State Bank for Q23-03. The motion was seconded by Chairman Parker. The Trust was polled with the following results: Estep, Aye Parker, Aye Sundberg, Aye Dunkel, Aye Williams, Absent Chairman Parker declared the motion carried. 11. *Action Item* Award Lease Purchase Agreement to Welch State Bank for Q23-04 Residential Side Load Trash Truck; Give Related Signing and Payment Authority to the City Manager or his Designee Brian Brassfield explained that the residential trash truck will arrive at the end of fall. Trustee Dunkel moved to approve to award the lease purchase agreement to Welch State Bank for Q23-04. The motion was seconded by Trustee Sundberg. The Trust was polled with the following results: Dunkel, Aye Sundberg, Aye Estep, Aye Parker, Aye Williams, Absent Chairman Parker declared the motion carried. 12. *Action Item* Award Lease Purchase Agreement to Welch State Bank for Q23-05 Freightliner Truck; Give Related Signing and Payment Authority to the City Manager or his Designee Brian Brassfield explained that this equipment is for the electric department. This truck includes an attached digger derrick. MSUA Page 2 of 11 March 20, 2023 Chairman Parker moved to approve to award the lease purchase agreement to Welch State Bank for Q23-05. The motion was seconded by Trustee Sundberg. The Trust was polled with the following results: Parker, Aye Sundberg, Aye Dunkel, Aye Estep, Aye Williams, Absent Chairman Parker declared the motion carried. 13. *Action Item* Award Lease Purchase Agreement to Welch State Bank for Q23-07 One New and Unused 2022 Vac-Con V311HE/1500 L HA-P Combination Sewer Cleaner Mounted on a 2022 Freightliner 1145D 6x4 66,000GVWR; Give Related Signing and Payment Authority to the City Manager or his Designee Brian Brassfield explained that this a sewer cleaner vacuum. Trustee Estep moved to approve to award the lease purchase agreement to Welch State Bank for Q23-07. The motion was seconded by Trustee Dunkel. The Trust was polled with the following results: Estep, Aye Dunkel, Aye Sundberg, Aye Parker, Aye Williams, Absent Chairman Parker declared the motion carried. 14. *Action Item*Agreement With Iland Solutions Corporation (11:11 Systems) for Server Backups in the Amount of $4,100.50 Contingent Upon the Submission of Required Contract Documents and Approve all Changes Recommend by Legal Keith Osborn explained that the current contract with Unitas Global expires this March. This contract is for server backups and is less than the current annual contract. Trustee Dunkel moved to approve the agreement with Iland Solutions Corporation. The motion was seconded by Trustee Estep. The Trust was polled with the following results: Dunkel, Aye Estep, Aye Sundberg, Aye Parker, Aye Williams, Absent Chairman Parker declared the motion carried. 15. *Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) None. 16. Staff Reports (Written report included in packet, if available staff is present for questions) None. 17. Trustee Community Announcements None. 18. The Meeting Will be Continued From Council Chambers and Reconvened in the Staff Room for Purposes of the Executive Session at the Completion of Agenda Item 22 of the Regular Meeting of the Miami City Council The Trust continued the meeting from the Council Chambers at 6:18PM and reconvened in the staff room after agenda item number 22 of the Miami City Council meeting at 6:59PM. 19. Executive Session in the Staff Room Pursuant to 25 O.S. 307(B)(3) and (4) for Discussing Potential Economic Development Through Purchase of Real Property or Enhancement of Real Property to be Provided by the City and/or one of its Trust Authorities as Part of an Economic Development Project Agenda item number 19 and 20 were discussed in Executive Session. MSUA Page 3 of 11 March 20, 2023 20. Executive Session in the Staff Room Pursuant to 25 O.S. 307(C)(11) for Purposes of Conferring on Matters Pertaining to Economic Development, Financing, or the Creation of a Proposal to Entice a Business to Locate Within the City of Miami or the Trust Service Area Chairman Parker asked Ben Loring, Tyler Cline, Bo Reese, Melinda Stotts, and Melissa Moore to remain for the executive session. Trustee Sundberg moved to go into executive session for the reasons stated in agenda item numbers 19 and 20 with the people listed above. Trustee Dunkel made the second. The Trust was polled with the following results: Sundberg, Aye Dunkel, Aye Estep, Aye Parker, Aye Williams, Absent Chairman Parker declared the Trust in executive session at 7:00PM. Chairman Parker declared the Trust out of executive session at 8:00PM. 21. The Meeting Will be Reconvened in the Staff Room After the Executive Session of Both the MSUA and City Council The Trust reconvened the regular meeting in the staff room after the completion of the executive session of both the MSUA and Miami City Council meeting at 8:01PM. 22. *Possible Action Item* on Matters Addressed in Executive Session Agenda Item Number 19 No action taken. 23. *Action Item* Adjournment Trustee Estep moved to adjourn the meeting. The motion was seconded by Trustee Dunkel. The Trust was polled with the following results: Estep, Aye Dunkel, Aye Sundberg, Aye Parker, Aye Williams, Absent Chairman Parker declared the meeting adjourned at 8:03PM. ___________________ _____________________ _______________________ Trustee Williams Trustee Sundberg Trustee Estep ___________________ _____________________ ATTEST: ________________________ Trustee Parker, Chairman Trustee Dunkel Melissa Moore, City Clerk MSUA PURCHASE ORDERS PRESENTED Monday, March 20, 2023 VENDOR DESCRIPTION INVENTORY NE TECH BUSINESS & INDUSTRY MICROSOFT EXCEL TRAINING $ 68.58 HUGO'S INDUSTRIAL SUPPLY 2 - RUBBING ALCOHOLS $ 102.72 MSUA Page 4 of 11 March 20, 2023  UTILITY SUPPLY CO. BRASS NIPPLES & CIRCLE CLAMPS - PO #23-01478 $ 381.60 BORDER STATES B-STIRRUPS, INSULATORS - PO #23-01608 $ 1,626.30 STUART C. IRBY CO. OVAL EYEBOLTS - PO #23-01614 $ 716.50 STUART C. IRBY CO. 30-GUY STRAIN - PO #23-00527 $ 928.50 BRENNTAG SOUTHWEST 12-150LB CYLINDERS & TRANS CHRG - PO #23-01740 $ 1,985.50 BRENNTAG SOUTHWEST 12-150LB CYLINDERS & TRANS CHRG- PO #23-01741 $ 1,973.00 BRENNTAG SOUTHWEST 12-150LB CYLINDERS & TRANS CHRG- PO #23-01742 $ 1,965.50 $ 9,748.20 CUSTOMER SERVICE SOONER PRINTING COLORED CARDSTOCK $ 23.00 $ 23.00 ADMINISTRATIVE SERVICES NE TECH BUSINESS & INDUSTRY MICROSOFT EXCEL TRAINING $ 48.52 GRDA PURCHASE POWER 2.1.23 - 2.28.23 $ 891,295.67 $ 891,344.19 METERING FUELMAN FUEL USAGE 2.20.23 - 2.26.23 111.08 FUELMAN FUEL USAGE 2.27.23 - 3.05.23 101.38 WORKING HANDS CAR WASH CAR WASHES - FEBRUARY $ 43.75 $ 256.21 IT SHI INTERNATIONAL CORP MULTIPLE PLATFORMS ESD SOFTWARE $ 488.45 TPSI POSTAGE/PRINTING - PO # 23-01706 $ 1,393.81 M&M MICRO SYSTEMS INC ANNUAL SOFTWARE AGREEMENT - PO #23-01696 $ 15,000.00 $ 16,882.26 ELECTRIC FUELMAN FUEL USAGE 2.20.23 - 2.26.23 $ 904.14 FUELMAN FUEL USAGE 2.27.23 - 3.05.23 $ 861.19 WORKING HANDS CAR WASH CAR WASHES - FEBRUARY $ 17.25 CINTAS BERNE COASTLINE STORM JACKET & FREIGHT $ 92.99 CINTAS 4 BERNE COASTLINE JACKETS/FREIGHT $ 339.96 TREASE INDUST & WELDING CUTTING TIP, FLINT STRIKERS, K-TIP CLEANER $ 36.95 TREASE INDUST & WELDING ACETYLENE #4 & HAZMAT CHARGE $ 94.48 TREASE INDUST & WELDING OXYGEN, HAZMAT CHARGE, V CUTTING TIP $ 52.88 TREASE INDUST & WELDING OXYGEN CYL & TILLMAN GLOVES $ 43.89 OTA PIKEPASS TOLL CHARGES - FEBRUARY $ 29.20 LOCKE & SUPPLY CO. COPPER CLAD RODS $ 205.20 NE TECH BUSINESS & INDUSTRY MICROSOFT EXCEL TRAINING $ 34.29 ANIXTER ELEC. PROJECT A MATERIALS $ 107.02 EQUIPMENT SHARE INDUSTRIAL FORKLIFT - PO #23-01736 $ 1,222.80 EQUIPMENT SHARE INDUSTRIAL FORKLIFT - DEC. - PO # $ 1,222.80 4 STATE ROLL OFF SERVICES HAULING ROLL OFF BOXES - PO #23-01733 $ 8,775.00 MSUA Page 5 of 11 March 20, 2023  SIGNALTEK, INC. FEBRUARY SERVICE CALLS - PO #23-01752 $ 1,074.00 NW TRANSFORMER CO., INC. REPAIR TRANSFORMERS - PO #23-01754 $ 21,747.00 SERVICE SOLUTIONS FURNISH/INSTALL TEMP FENCE - PO #23-01514 $ 5,500.00 ALTEC INDUSTRIES, INC LABOR/TRAVEL & SHOP SUPPLIES - PO #23-01761 $ 563.75 ALTEC INDUSTRIES, INC LABOR/TRAVEL & SHOP SUPPLIES - PO #23-01760 $ 647.50 ANIXTER ELEC. PROJECT B MATERIALS - PO #23-01758 $ 963.18 COLLINS CONSTRUCTION ROLL OFF TRUCK/30 YD LANDFILL - PO #23-01762 $ 5,100.00 ANDERSON ENGINEERING PROF ENGINEERING SERVICES - PO # 23-01763 $ 3,372.79 ANDERSON ENGINEERING PROF ENGINEERING SERVICES - PO # 23-01764 $ 4,041.06 ANDERSON ENGINEERING PROF ENGINEERING SERVICES - PO # 23-01757 $ 9,492.74 ANDERSON ENGINEERING PROF ENGINEERING SERVICES - PO # 23-01756 $ 15,260.75 ANDERSON ENGINEERING PROF ENGINEERING SERVICES - PO # 23-01765 $ 9,992.27 ALTEC INDUSTRIES, INC JUMPER ASSEMBLY W CLAMPS - PO #23-01774 $ 1,650.72 ALTEC INDUSTRIES, INC CONDUCTOR/INSULATOR - PO #23-01775 $ 2,109.12 $ 95,554.92 ROW FUELMAN FUEL USAGE 2.20.23 - 2.26.23 $ 177.70 FUELMAN FUEL USAGE 2.27.23 - 3.05.23 $ 314.08 ACTION GRAPHICS PRINTING TREE TRIMMING & ELECTRIC DOOR HANGERS $ 146.21 KATNER MILLS FUEL FILTER (GOLD) $ 22.99 KATNER MILLS GOLD FUEL FILTER & ANTIFREEZE $ 9.46 KATNER MILLS REMOTE STROBE KIT & FREIGHT $ 339.85 KATNER MILLS GOLD OIL FILTERS & GOLD AIR FILTERS $ 185.21 KARNES PRO TIRE & AUTO TIRES FOR UNIT #228 - PO #23-01737 $ 1,337.40 GLOBAL RENTAL CO. ARTICLATING AERIAL DEVICE - PO #23-01637 $ 5,125.00 GLOBAL RENTAL CO. TRACKED DIGGER DERRICK RENTAL - PO #23-01735 $ 9,500.00 $ 17,157.90 WATER PRODUCTION ACCURATE ENVIRONMENTAL COLIFORM P/A & CHAIN OF CUSTODY $ 290.00 SHI INTERNATIONAL CORP LED MONITOR & HARDWARE/LINE NUMBER $ 343.72 GRAINER FREIGHT COST $ 68.23 ADMIRAL EXPRESS INC. DESK FOR WAREHOUSE MANAGER - PO #23-01335 $ 1,247.56 $ 1,949.51 WATER DISTRIBUTION FUELMAN FUEL USAGE 2.20.23 - 2.26.23 $ 89.90 FUELMAN FUEL USAGE 2.27.23 - 3.05.23 $ 195.77 ACE HARDWARE NUTS & BOLTS $ 3.03 ACE HARDWARE HOSE CLAMPS, PIPE PEX, & PEX ELBOWS $ 17.16 ACE HARDWARE PEX TEES, PEX ELBOW, CLAMP HOSE, HOSE BARB $ 32.14 ACE HARDWARE HOSE BARB, HEX BUSHING, HOSE CLAMP, GAL TUBE $ 33.46 ACE HARDWARE 4 CHAIN COILS $ 11.96 ACE HARDWARE 2 - TIE-DOWNS $ 29.98 ACE HARDWARE FIRE EXT & FUSE AUTOMOTIVE 42 PC KIT $ 56.98 MSUA Page 6 of 11 March 20, 2023  B & L WATERWORKS SUPPLY 2 - SST 316 FLANGE BOLT KIT $ 34.00 B & L WATERWORKS SUPPLY 6" IPS MIDCO RESTRAINT PAK $ 50.98 B & L WATERWORKS SUPPLY UFA200-C-4 FORD UNIFLANGE ADAPTER $ 56.54 DITCH WITCH OF OKLAHOMA SUBSITE REPAIR & UPDATED SOFTWARE/UNIT $ 351.37 KARNES PRO TIRE & AUTO FLAT REPAIR ON (JAKE WATER) BLUE DODGE $ 16.50 KATNER MILLS GOLD AIR & OIL FILTER $ 77.36 KATNER MILLS WHEEL BEARING CONE & WHEEL SEAL REAR $ 311.34 LOCKE & SUPPLY CO. PVC CROSS, THREADED PVC BUSHING, PVC TEE $ 7.37 LOCKE & SUPPLY CO. GALVANIZED NIPPLES, BRASS, & MIP ADAPTERS $ 43.75 LOCKE & SUPPLY CO. PVC TEE, PVC BUSHING, BLACK NIPPLES, CONDUIT $ 86.32 OTA PIKEPASS TOLL CHARGES - DECEMBER $ 19.70 OTA PIKEPASS TOLL CHARGES - JANUARY $ 26.90 OTA PIKEPASS TOLL CHARGES - FEBRUARY $ 34.10 VANCE 20 - 114 CNUT-WHEEL PARTS $ 318.80 M & J EQUIPMENT SERVICES HYDRAULIC REPAIR #235 - PO #23-01732 $ 667.56 OLSSON PROFESSIONAL SERVICES - PO #23-01753 $ 8,114.25 UTILITY SERVICE CO., INC. MULT. TANKS QUARTLY MAINT. - PO #23-01730 $ 34,284.09 UTILITY SERVICE CO., INC. H&F NE WATER MAIN PROJECT - PO #23-01492 $ 37,690.16 $ 82,661.47 POLLUTION CONTROL FUELMAN FUEL USAGE 2.20.23 - 2.26.23 $ 42.73 FUELMAN FUEL USAGE 2.27.23 - 3.05.23 $ 41.74 NE TECH BUSINESS & INDUSTRY MICROSOFT EXCEL TRAINING $ 102.87 B & L WATERWORKS SUPPLY 2 - FLANGE BOLT KIT 316SS $ 34.00 B & L WATERWORKS SUPPLY UFA 200-4 FORD FLANGE ADAPTER $ 56.54 HERITAGE TRACTOR HYD QUICK-CONN $ 130.59 KARNES PRO TIRE & AUTO 2-NEW "10 MASTERCRAFT" ON FRONT OF 2006 CHEV. $ 362.00 KATNER MILLS NAPA GOLD AIR, FUEL, & OIL FILTERS $ 190.30 LOCKE & SUPPLY CO. 6 - #4-1/0 SPLIT BOLT LINES $ 36.18 EARP FILTRATION FILTER CARTRIDGES & SHIPPING - PO #23-01435 $ 1,707.83 $ 2,704.78 WASTEWATER COLLECTION M & J EQUIPMENT SERVICES HYDRAULIC REPAIR #220 - PO #23-01731 $ 1,792.76 $ 1,792.76 SOLID WASTE FUELMAN FUEL USAGE 2.20.23 - 2.26.23 $ 1,292.32 FUELMAN FUEL USAGE 2.27.23 - 3.05.23 $ 1,503.79 ALERT 360 MONITORING SERVICES - MARCH $ 200.96 B-3 CONSTRUCTION, INC. FEBRUARY TIPPING FEE FROM NEW DOLLAR GEN. $ 338.80 KATNER MILLS 5 - G6 OIL $ 29.95 KATNER MILLS 6 - DRY OIL $ 71.94 KATNER MILLS NAPA HYDRAULIC FILTER G4 $ 84.99 MIAMI INDUSTRIAL SUPPLY MALE HANSEN ON G5 $ 14.46 OK DEPARTMENT OF LABOR ASBESTOS RENEWAL LICENSE FOR JOHN PROCTOR $ 50.00 MSUA Page 7 of 11 March 20, 2023  WORKING HANDS CAR WASH CAR WASHES - FEBRUARY $ 13.50 B-3 CONSTRUCTION, INC. DEMOLITION -4 STATE ROLLOFFS - PO #23-01744 $ 6,335.84 GFL ENVIRONMENTAL FEBRUARY 2023 TIPPING FEE - PO #23-01743 $ 85,101.78 SCHAEFER SYSTEMS, INC. 300 GAL. CART LIDS PUBLIC WORKS - PO #23-01422 $ 1,699.00 $ 96,737.33 COMMUNITY DEVELOPMENT FUELMAN FUEL USAGE 2.27.23 - 3.05.23 $ 47.10 $ 47.10 EQUIPMENT SHARE ROUTE 66 HERITAGE FEST $ 721.80 CITY OF MIAMI SALARIES & BENEFITS - 3.9.23 $ 149,788.63 UTILITY REFUND CHECKS FINAL BILLS 3.10.23 $ 1,039.14 BANK OF AMERICA CREDIT CARD CHARGES 1.03.23 - 01.15.23 $ 5,426.19 BANK OF AMERICA CREDIT CARD CHARGES 1.16.23 - 02.01.23 $ 23,599.74 BANK OF OKLAHOMA BOND PAYMENT - PO # $ 57,207.43 BANK OF OKLAHOMA OWRB PAYMENT - PO # $ 40,377.50 TOTAL MSUA CLAIMS $ 1,495,020.06 MSUA CREDIT CARDS JANUARY 3, 2023 – JANUARY 15, 2023 METERING CLEAN UNIFORM CO - UNIFORMS $38.94 TOTAL $ 38.94 INFORMATION TECHNOLOGY WAL-MART - OFFICE SUPPLIES $33.82 NETWORK SOLUTIONS - DOMAIN BACKORDER $40.00 TOTAL $ 73.82 ELECTRIC LOWES - STORAGE SHELVES $1,116.00 FARWEST LINE SPECIAL - 8 FT LANYARD $460.28 TAG AGENCY - CI46626 PU $88.00 TAG AGENCY - C146625 PU $88.00 TAG AGENCY - CC FEES $6.01 TWILIO INC - SCADA SYSTEM $200.00 TOTAL $1,958.29 RIGHT OF WAY M & K OUTDOOR PRODUCTS - STIHL TOOLS $276.25 TOTAL $ 276.25 WATER PRODUCTION USPS - CERTIFIED MAIL $8.93 TOTAL $ 8.93 WATER DISTRIBUTION MSUA Page 8 of 11 March 20, 2023 TRANSDUCERS DIRECT LLC - TRANSDUCER $264.33 TRACTOR SUPPLY - T POSTS $89.80 LOCKE - FAN MOTOR $277.72 TOTAL $ 631.85 POLLUTION CONTROL GRAINGER - FIRE HOSE $466.10 USA BLUEBOOK - CHLORINE $407.04 USA BLUEBOOK - BUFFER $110.41 USA BLUEBOOK - GLOVES $372.35 USA BLUEBOOK - LAB SUPPLIES $455.66 TOTAL $1,811.56 SOLID WASTE WALMART.COM - CASH REGISTER $236.52 MIAMI INDUST - HYDRAULIC LINE $116.04 ULINE - CONVEX MIRROR $236.34 CLEAN UNIFORM CO - UNIFORMS $37.65 TOTAL $ 626.55 TOTAL MSUA FUNDS $ 5,426.19 MSUA CREDIT CARDS JANUARY16, 2023 – FEBRUARY 01, 2023 ADMIN SERVICES WALMART - 3 DRAWER SET $27.44 AT&T/FIRSTNET- IPADS/CELL PHNS $182.72 AT&T/FIRSTNET - IPADS/CELL PHNS $182.72 TOTAL $ 392.88 METERING CLEAN - UNIFORM $38.94 AT&T/FIRSTNET- IPADS/CELL PHNS $131.40 AT&T/FIRSTNET - IPADS/CELL PHNS $131.40 TOTAL $ 301.74 INFORMATION TECHNOLOGY AT&T/FIRSTNET- IPADS/CELL PHNS $695.41 AT&T/FIRSTNET - IPADS/CELL PHNS $695.41 BOLT FIBER - NOVEMBER 2022 $7,522.98 SPARKLIGHT - INTERNET SERV $17.19 SPARKLIGHT - INTERNET SERV $625.00 TOTAL $9,555.99 ELECTRIC WAL-MART - OFFICE SUPPLIES $78.86 AMZN - OFFICE PENS $27.39 GME SUPPLY - NEMESIS SUNGLASSES $298.20 AMAZON - LATERAL FILE $279.99 MSUA Page 9 of 11 March 20, 2023 LOWES - STEEL FISH TAPE $174.84 J HARLEN CO - SAFETY VESTS $429.43 AMAZON - DESK $621.00 AMAZON - OFFICE CHAIR $225.50 J HARLEN CO - TOOL TOTE $467.98 J.L. MATTHEWS - SLING $400.00 KTNR MLS-TORQ WRENCH $260.99 AMERICAN BATT- WINCH PARTS $318.50 SHERWIN WILLIAMS - PAINT $55.45 SHERWIN WILLIAMS - PAINT $369.06 SHERWIN WILLIAMS - PAINT $36.51 SHERWIN WILLIAMS - PAINT $146.58 LOWES - FLOORING $423.72 LOWES - FLOORING $237.91 SHERWIN WILLIAMS - PAINT $157.09 HARBOR FREIGHT - STRIPPING SUPPLIES $78.42 LOWES - FLOORING $462.24 SHERWIN WILLIAMS - PAINT SUPPLIES $67.81 SHERWIN WILLIAMS - PAINT $78.34 LOWES - FLOORING $1,204.04 CSP FORESTRY - PIPE STANDS $451.15 CLEAN - UNIFORM $52.80 AT&T/FIRSTNET- IPADS/CELL PHNS $217.12 AT&T/FIRSTNET - IPADS/CELL PHNS $217.12 TOTAL $7,838.04 RIGHT OF WAY VERMEER GP - PRUNNER POLE $236.96 AT&T/FIRSTNET- IPADS/CELL PHNS $125.76 AT&T/FIRSTNET - IPADS/CELL PHNS $129.63 AG CONFERE OSU - CONFERENCE $330.00 AG CONFER OSU - TEST $15.00 TOTAL $837.35 WATER PRODUCTION ACE HARDWE - THREAD SEAL TAPE $11.76 ACE HARDWARE - HEX BRUSH $6.59 GRAINGER - PLASTIC SHEETING $349.28 CLEAN UNIFORM CO - UNIFORMS $70.66 AT&T/FIRSTNET- IPADS/CELL PHNS $45.68 AT&T/FIRSTNET - IPADS/CELL PHNS $45.68 OK DEP.OF ENVIR - TEMP LICENSE $124.00 ONG - NATURAL GAS $63.95 OK.GOV RETAIL - SERVICE FEE $4.84 TOTAL $722.44 WATER DISTRIBUTION TRACTOR SUPPLY - SAFETY VESTS $104.95 MSUA Page 10 of 11 March 20, 2023 TRACTOR SUPPLY - 20 FT CABLE $74.99 HARB FREIGHT - JACK $59.99 ACE HDWE - POLY FILM $46.99 WAL-MART - WATER $47.04 AT&T/FIRSTNET- IPADS/CELL PHNS $297.20 AT&T/FIRSTNET - IPADS/CELL PHNS $342.88 SPARKLIGHT - INTERNET SERV $211.97 TOTAL $1,186.01 POLLUTION CONTROL CINTAS - TSHIRTS & JACKET $227.83 USA BLUE BOOK - PNEULUBE OIL $405.17 USA BB - PIPE STAND $391.67 AT&T/FIRSTNET- IPADS/CELL PHNS $45.68 AT&T/FIRSTNET - IPADS/CELL PHNS $45.68 TOTAL $1,116.03 WW COLLECTION AT&T/FIRSTNET- IPADS/CELL PHNS $45.68 AT&T/FIRSTNET- IPADS/CELL PHNS $45.68 TOTAL $91.36 SOLID WASTE BO'S TIRE- TIRE REPAIR $250.00 O'REILLY - ANTIFREEZE $187.50 LOWES - ARM INSULATION $52.64 CLEAN UNIFORM CO - UNIFORMS $75.30 CLEAN - UNIFORM $75.30 AT&T/FIRSTNET- IPADS/CELL PHNS $91.36 AT&T/FIRSTNET - IPADS/CELL PHNS $91.36 WAL-MART - BOTTLED WATER $198.32 TOTAL $1,021.78 COMMUNITY DEVELOPMENT AT&T/FIRSTNET- IPADS/CELL PHNS $177.08 AMAZON - DESK CALENDARS $44.92 AT&T/FIRSTNET - IPADS/CELL PHNS $222.76 TOTAL $444.76 STORM WATER AT&T/FIRSTNET- IPADS/CELL PHNS $45.68 AT&T/FIRSTNET- IPADS/CELL PHNS $45.68 TOTAL $91.36 TOTAL MSUA FUNDS $ 23,599.74 MSUA Page 11 of 11 March 20, 2023  CITY OF MIAMI / MIAMI SPECIAL UTILITY AUTHORITY ACTION / DECISION REQUEST COUNCIL / MSUA April 3, 2023 MEETING DATE: AGENDA TITLE: Award Contract Agreements to Republic Services, Stella Environmental Services and B-3 Construction for Solicitation # Q23-08 Bid for Tipping Fees and Transportation Fees For Solid Waste Disposal; Contingent Upon the Submission of all Required Contract Documents; and Approve City Manager or his Designee to Sign the Notice to Proceed. BACKGROUND: City of Miami / Miami Special Utility Authority started paying $66.00 per ton in July last year for Solid Waste disposal; That equates to $1,386,000.00 for 21,000 tons annually. We just sent out bid requests for Tipping Fee and Transport Fee rates to set up new contract agreements for Solid Waste Disposal. We received rates that will help us pay a much lower amount $1,097,670.00 annually for 21,000 tons. That’s $288,330.00 in savings annually compared to what we are currently paying. Company Destination Tipping Fee/Ton Transport Fee Additional Transport Charge Total Transport Fee WCA Arcadia, KS 41.50 29.72 29.72 B-3 Construction Scammon, KS 28.00 Republic Services Lamar, MO 25.20 27.90 7.17 35.07 Hucke Hauling Lamar, MO 34.00 34.00 Stella Environmental Lamar, MO 24.85 2.92 27.07 * Republic Services Lowest Tipping Fee 25.20 per ton Stella Environmental Lowest Transport Fee 27.07 per ton B-3 Construction’s Demolition Tipping Fee of 28.00 per ton is best bid since their location is approximately 60 miles round trip from Miami. Republic Services rate of 25.20 is a lower bid but we would pay much higher transport fees since it is 140 miles round trip. B-3 is our best choice for Demolition Tipping Fee. • Includes current fuel surcharge. Fuel Surcharge can fluctuate. Current estimates appear to be flat to lower this summer. STAFFS RECOMMENDATION: We recommend setting up contracts with Republic Services for Residential Tipping Fees and Stella Environmental Services for Transport Fees in Residential Solid Waste Disposal. We recommend B-3 Construction for Demolition Tipping Fees. Proposed Motion: Motion to approve awarding contract agreements to Republic Services, Stella Environmental Services and B-3 Construction for Q 23-08; contingent upon the submission of all required contract documents: and approve City Manager or his designee to sign the notice to proceed. PRESENTER: Brian Brassfield Purchasing Agent  CONTRACT TIPPING FEES AND/OR TRANSPORTATION FEES FOR SOLID WASTE DISPOSAL This Contract is made this ____ day of _______________, 2023, by and between the City of Miami ("CITY"), a municipal corporation in the County of Ottawa, State of Oklahoma, and ________________ __________________________________ ("CONTRACTOR"). For and in consideration of the following covenants and agreements made herein, the parties agree as follows: TERMS AND CONDITIONS 1. Contract Term. Unless terminated pursuant to Paragraph 2 below, this Contract shall run from the date stated above and continue until April 12, 2024. The CITY, in its sole discretion and at its sole election, may offer the CONTRACTOR an opportunity to renew this Contract for an additional three (3) one (1) -year terms. CONTRACTOR understands and acknowledges that any future contracts or renewals are neither automatic nor implied by this Contract, and that utilization of the services contemplated by the Contract is conditioned upon annual appropriation of funds sufficient to meet the CITY's need for such services. 2. Termination Prior to End of Contract Term. Either party may terminate this agreement upon thirty (30) days' written notice of termination, calculated from the date of receipt. Email constitutes one, but not the only, acceptable form of written notice. 3. Insurance and Indemnity. The CONTRACTOR shall maintain one or more liability insurance policies naming the City of Miami, Oklahoma, as an additional named insured and having aggregate limits of no less than One Million Dollars ($1,000,000.00) per occurrence, and shall provide written evidence of such policy/ices within ten (10) days of the date of execution of this Contract and on an ongoing basis in a form reasonably acceptable to the CITY. CONTRACTOR agrees to indemnify and hold CITY harmless against any and all claims, demands, damages, costs and expenses, including reasonable attorney's fees for the defense thereof, arising from the conduct or management of CONTRACTOR's business or from any breach on the part of CONTRACTOR of any condition of this Contract, or from any act of negligence of CONTRACTOR, its agents, or employees arising from or in any way associated with performance of this contract. 4. General Provisions. The following general provisions shall apply to this Contract: a. Entire Agreement. Each party acknowledges that this Contract, together with the other Contract Documents (the solicitation packet and the CONTRACTOR's response thereto), constitutes the complete and exhaustive statement of the agreement between the Parties, which supersedes and merges into itself all prior proposals, understandings, and all other agreements, whether oral or written, between the parties relating to the subject matter of this Contract. In deciding to execute this Contract, neither of the parties is relying on any promises, representations, or statements not expressly set forth in the Contract Documents. b. Notices. Any notice, demand, or other communication given or required under this Contract shall be in writing and shall be either hand delivered, emailed to that last known email address of the intended recipient, or mailed by certified mail, postage prepaid, to the last known address of the intended recipient. c. Assignment. This Contract shall not be assignable by any party without the prior written consent of the other parties hereto, except as otherwise permitted or required by applicable law. d. Binding Effect. The terms and conditions of this Contract shall be binding upon, and extend to the benefit of, the heirs, successors, assigns, representatives, or agents of the parties hereto. e. Modification. No party may modify, alter, or otherwise change this Contract except by written instrument executed by each of the parties or their duly authorized representatives. f. Applicable Law; Jurisdiction. This Contract shall be governed by and construed in accordance with the laws of the State of Oklahoma, and the parties agree and consent that the venue for resolution of any dispute or action between or among the parties, or any of them, over the terms of this Contract or for its enforcement or for damages for its breach, shall lie in Ottawa County, Oklahoma, and the parties hereby acknowledge that the District Court of such County has jurisdiction over the parties and the subject matter of any such dispute or action. g. Waiver. No waiver of any of the provisions of this Contract shall constitute or be deemed to constitute a waiver of any other provision hereof, nor shall such waiver constitute a continuing waiver unless otherwise expressly provided. h. Severability. In the event of any provision of this Contract is invalid or unenforceable under any applicable laws, orders and/or regulations, this Contract shall be considered divisible as to such provision, but the remainder of this Contract shall be valid and binding as though such provision were not included therein, and the parties shall engage in good faith negotiations to amend this Contract to comply with the requirements of applicable laws, orders, and/or regulations. i. Multiple Counterparts. This Contract may be executed in one or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. j. Paragraph Headings. The headings of the Paragraphs herein are inserted for convenience and reference only and are not intended to be a part of or to affect the meaning of interpretation of this Contract. k. Survival. All provisions of this Contract that, by their ordinary sense and context, are intended to survive its termination or expiration, including but not limited to any provision regarding enforcement of this Contract or remedies with respect to its breach, shall so survive. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed, effective the day and year first above written. City of Miami, Oklahoma, [Insert name of Contractor]: A Municipal Corporation: __________________________________ By: ____________________________________ Mayor Bless Parker _______________________________________ Print Name (CONTRACTOR's authorized agent) Approved as to form: _________________________________ ______________________________________ City Clerk - Attest City Attorney  SOLICITATION Solicitation #: RFQ 23-08 Solicitation Issue Date: March 03, 2024 Solicitation Type:  Request for Quotes ☐ Request for Proposal X☐ Formal Bid Title: BID FOR TIPPING FEES AND TRANSPORTATION FEES FOR SOLID WASTE DISPOSAL Brief Description: City of Miami Special Utility Authority is seeking a vendor who owns or operates a state approved sanitary landfill, to provide the Authority and the Solid Waste Department with disposal of residential and commercial solid waste. Participating Vendor shal l be capable of having a State of Oklahoma Department of Environmental Quality approval for disposal. City personnel and equipment could take care of transportation of materials; options will be entertained for vendor to provide either transportation fees or tipping fees or both of solid waste. Response Due Date: 03/21/2023 Time: 3 p.m. Issued By Purchasing Agent, Brian Brassfield RETURN SEALED BID TO: Brian Brassfield – Purchasing Agent City of Miami 129 5th AVE NW MIAMI, OK 74354  INSTRUCTIONS TO BIDDERS SEALED BIDS Bidders are invited to submit a bid to the City of Miami in a sealed envelope which is clearly marked with the solicitation number and the name and address of the bidder, to perform all work necessary to comply with the specifications and conditions contained herein. BRIEF DESCRIPTION OF OPPORTUNITY City of Miami Special Utility Authority is seeking a vendor who owns or operates a state approved sanitary landfill, to provide the Authority and the Solid Waste Department with disposal of residential and commercial solid waste. Participating Vendor shall be capable of having a State of Oklahoma Department of Environmental Quality approval for disposal. City personnel and equipment will accomplish transportation of materials; an option will be entertained for vendor to provide all transportation & disposal of solid waste. A response to this solicitation for bids will consist of specifying the rates the Bidder will charge the City of Miami (in dollars per hour) for the specified services. The amounts must be included in the bidder’s response to this solicitation for bids as evidenced by completion of the Bid Form for RFQ 23-08 and returning it to the City Purchasing Agent by 3 p.m. March 21, 2023, along with all other required documents cited herein. INTERPRETATION OF CONTRACT DOCUMENTS Questions regarding documents, discrepancies, omissions, or intent of the scope/specifications shall be submitted in writing to the City through the Purchasing Agent at least seven (7) days prior to opening of bids to provide time for issuing and forwarding an addendum to the Solicitation packet. Any interpretation of the contract documents will be made only by addendum duly issued or delivered by the City of Miami to each person receiving a set of documents. The City of Miami will not be responsible for any other explanations or interpretation of the contract documents. USE FORMS PROVIDED; OTHER DOCUMENTS Bids must be returned on forms provided in a sealed envelope. When submitting additional information, please do so on additional paper. The following must be provided with the response: • Bidder’s Response Sheet • Bid Form • Non-Collusion Affidavit • Copy of Trade License(s) • Proof of Worker’s Compensation Insurance or affidavit of exempt status WITHDRAWAL OF BIDS Any bids may be withdrawn at any time prior to the hour fixed in the solicitation for sealed bids for the opening of bid s, provided that a request in writing, executed by the bidder, or the bidder's duly authorized representative, for the withdrawal of such bid is filed with the City prior to the time specified for opening of bids. The withdrawal of such bid will not prejudice the right of a bidder to file a new bid. PENALTY FOR COLLUSION If at any time it shall be found that the person, firm or corporation to whom the contract has been awarded has, in presenting any bid, colluded with any other party or parties, then the contract so awarded shall be null and void, and the bidder/Contractor shall be liable to the City for all loss or damage which the City may suffer thereby, and the City may advertise for new bids for said work. LICENSE Each Bidder shall possess such State and local license(s) as are required by law and shall furnish copies of the same with its bid. Upon request, the successful Contractor shall furnish proof that any such license(s) continue in effect during the entire term of the contract. TITLE 18 COMPLIANCE To the extent applicable, Compliance with Oklahoma’s General Corporation Act and the Limited Liability Company Act is required before a Contract is awarded. Each bidder representing a corporation, limited liability company, or other formal business structure, agrees to provide upon request a Federal Employer’s Identification Number and proof of lawful filing with the Oklahoma Secretary of State as required by Oklahoma’s General Corporation Act and the Limited Liability Company Act. (See 18 O.S. §§ 1000 -1144, 2000-2060). LIABILITY INSURANCE The award of any contract is conditioned upon the successful Contractor's submission of a Certificate of Liability Insurance reflecting coverage of the type(s) and in the amount(s) set forth in the contract form and nam ing the City of Miami as an additional insured on the policy/ices. OPENING OF BIDS Bids will be opened and recorded at the time and place indicated in the solicitation for sealed bids. Bidders or their agents are welcome to be present. ACCEPTANCE AND REJECTION OF BIDS The City of Miami reserves the right to accept the bid which, in its judgment is the best offer, to reject any or all bids, and to waive irregularities or informalities at its discretion. AWARD OF CONTRACT The award of any contract will be made to the bidder offering the best value and having provided the necessary insurance and other documents required per the solicitation for bids and these Instructions. It is anticipated that approval will be received within 30 days of opening of bids. In the event that the approvals are not received, or the City of Miami cannot award or reject said bids within 60 days from the date of opening bids, participants shall have the right to withdraw their bids on written notice to the City. EXECUTION OF CONTRACT The contract executed by the successful Contractor, together with the required proof of insurance and other documents, shall be returned to the purchasing agent within 10 days from and after the date of the award of the contract. FAILURE TO EXECUTE AGREEMENT AND PROVIDE PROOF OF INSURANCE Failure of a successful Contractor to execute the agreement and submit the required proof(s) of insurance within the required time shall be just cause for the annulment of the award. Upon a nnulment of an award as aforesaid, the City may then award the contract to the bidder offering the next best bid. UTILITY MANHOLES/VALVES When the lowering or raising of manholes or valves is necessary or incidental to performance of any part of the contract, it shall be the responsibility of the Contractor to notify the Public Works Director in advance of such action. LOCATING UNDERGROUND UTILITIES When necessary for the performance of the contract, it shall be the responsibility of the Contractor to call OKIE before digging. To submit a locate request by phone, dial 811 or 1(800)522-OKIE. Contractor shall call OKIE prior to any excavation. It is the Contractor’s responsibility to locate and preserve all utilities. The City shall not be responsible for or pay for any damage caused by the Contractor to any utility above or below ground. All damage to the City’s utilities will be billed to Contractor at a reasonable rate. This will cover the material and manpower of the repair. PAYMENT Payment requests shall be submitted in the form of a detailed invoice provided on a monthly basis by the Contractor to the City Facilities Director, who will sign such invoice if satisfied with the work reflected therein. The invoice will then be submitted t o Finance and set for approval at the next meeting of the City Council. Upon approval by the Council, a check will be issued to the Contractor FINAL PAYMENT – LIEN RELEASE The final payment request of any 1-year term of the contract shall include a signed lien release on the form provided, for all work performed pursuant to the contract. LEGAL CONTRACT A submitted bid constitutes a legal offer, and any bid, when accepted by the City, shall constitute an enforceable contract. The contract resulting from this solicitation shall include the following documents: • Solicitation, including these Instructions and the Contract, as amended (if applicable); and • Successful bid (including required certifications), to the extent the bid does not conflict with the scope/specifications or anything in the Solicitation. Collectively, the documents comprising the contract shall be referred to as the "Contract Documents". EMPLOYMENT RELATIONSHIP The contract does not create an employment relationship. Individuals performing services required by this Contract are not employees of the City of Miami. The Contractor's employees shall not be considered employees of the City of Miami for any purpose, and accordingly shall not be eligible for rights or benefits accruing to City employees; nor shall the City be responsible with respect to Contractor or Contractor 's employees for any Workers’ Co mpensatio n benefits or other benefits required under state or federal law .  SCOPE, SPECIFICATIONS, AND REQUIREMENTS The purpose of this Solicitation to receive sealed bids to enter into a contract for: TIPPING FEES AND/OR TRANSPORTATION FEES FOR SOLID WASTE DISPOSAL Project specifics: City of Miami Special Utility Authority is seeking a vendor who owns or operates a state approved sanitary landfill, to provide the Authority and the Solid Waste Department with disposal of residential and commercial solid waste. Participating Vendor shall be capable of having a State of Oklahoma Department of Environmental Quality approval for disposal. City personnel and equipment will accomplish transportation of materials; an option will be entertained in for vendor to provide all transportation & disposal of solid waste. All bid proposals shall have all state or federal DEQ fees included to allow the city to consider the best proposal option for a one (1) year agreement with three (3) additional one (1)-year extensions if agreed upon by both parties at the end of each year. The authority will take into consideration all transportation expenses, and then award the agreement to the lowest and most responsible bidder. The Authority has the right to reject any or all proposals. Please address the following in all bid responses. • Ability to accept approximately 21,000 tons of waste per year from the MSUA. • Ability to accept 100 cubic yards of residential or commercial solid waste via a tractor and walking floor trailer or via roll-off truck & container. • Identify in bid any fee adjustments, which may apply. • Allow a 60-day notification for both parties to cancel the agreement. • Identify gate closings for holidays. • Identify landfill hours of operation and hours available to accept MSUA waste if different than operation hours. • Ability to indemnify the City of Miami for removal or remedial actions under the comprehensive Environmental Response, Compensation and Liability Act of 1980 (also known as the superfund) or comparable state law incurred as the result of disposal under this agreement. Option one (1) Vendor supply labor and equipment to transport waste, MSUA will provide loader and operator to load trailers.  CONTRACT TIPPING FEES AND/OR TRANSPORTATION FEES FOR SOLID WASTE DISPOSAL This Contract is made this ____ day of _______________, 2023, by and between the City of Miami ("CITY"), a municipal corporation in the County of Ottawa, State of Oklahoma, and ________________ __________________________________ ("CONTRACTOR"). For and in consideration of the following covenants and agreements made herein, the parties agree as follows: TERMS AND CONDITIONS 1. Contract Term. Unless terminated pursuant to Paragraph 2 below, this Contract shall run from the date stated above and continue until April 12, 2024. The CITY, in its sole discretion and at its sole election, may offer the CONTRACTOR an opportunity to renew this Contract for an additional three (3) one (1) -year terms. CONTRACTOR understands and acknowledges that any future contracts or renewals are neither automatic nor implied by this Contract, and that utilization of the services contemplated by the Contract is conditioned upon annual appropriation of funds sufficient to meet the CITY's need for such services. 2. Termination Prior to End of Contract Term. Either party may terminate this agreement upon thirty (30) days' written notice of termination, calculated from the date of receipt. Email constitutes one, but not the only, acceptable form of written notice. 3. Insurance and Indemnity. The CONTRACTOR shall maintain one or more liability insurance policies naming the City of Miami, Oklahoma, as an additional named insured and having aggregate limits of no less than One Million Dollars ($1,000,000.00) per occurrence, and shall provide written evidence of such policy/ices within ten (10) days of the date of execution of this Contract and on an ongoing basis in a form reasonably acceptable to the CITY. CONTRACTOR agrees to indemnify and hold CITY harmless against any and all claims, demands, damages, costs and expenses, including reasonable attorney's fees for the defense thereof, arising from the conduct or management of CONTRACTOR's business or from any breach on the part of CONTRACTOR of any condition of this Contract, or from any act of negligence of CONTRACTOR, its agents, or employees arising from or in any way associated with performance of this contract. 4. General Provisions. The following general provisions shall apply to this Contract: a. Entire Agreement. Each party acknowledges that this Contract, together with the other Contract Documents (the solicitation packet and the CONTRACTOR's response thereto), constitutes the complete and exhaustive statement of the agreement between the Parties, which supersedes and merges into itself all prior proposals, understandings, and all other agreements, whether oral or written, between the parties relating to the subject matter of this Contract. In deciding to execute this Contract, neither of the parties is relying on any promises, representations, or statements not expressly set forth in the Contract Documents. b. Notices. Any notice, demand, or other communication given or required under this Contract shall be in writing and shall be either hand delivered, emailed to that last known email address of the intended recipient, or mailed by certified mail, postage prepaid, to the last known address of the intended recipient. c. Assignment. This Contract shall not be assignable by any party without the prior written consent of the other parties hereto, except as otherwise permitted or required by applicable law. d. Binding Effect. The terms and conditions of this Contract shall be binding upon, and extend to the benefit of, the heirs, successors, assigns, representatives, or agents of the parties hereto. e. Modification. No party may modify, alter, or otherwise change this Contract except by written instrument executed by each of the parties or their duly authorized representatives. f. Applicable Law; Jurisdiction. This Contract shall be governed by and construed in accordance with the laws of the State of Oklahoma, and the parties agree and consent that the venue for resolution of any dispute or action between or among the parties, or any of them, over the terms of this Contract or for its enforcement or for damages for its breach, shall lie in Ottawa County, Oklahoma, and the parties hereby acknowledge that the District Court of such County has jurisdiction over the parties and the subject matter of any such dispute or action. g. Waiver. No waiver of any of the provisions of this Contract shall constitute or be deemed to constitute a waiver of any other provision hereof, nor shall such waiver constitute a continuing waiver unless otherwise expressly provided. h. Severability. In the event of any provision of this Contract is invalid or unenforceable under any applicable laws, orders and/or regulations, this Contract shall be considered divisible as to such provision, but the remainder of this Contract shall be valid and binding as though such provision were not included therein, and the parties shall engage in good faith negotiations to amend this Contract to comply with the requirements of applicable laws, orders, and/or regulations. i. Multiple Counterparts. This Contract may be executed in one or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. j. Paragraph Headings. The headings of the Paragraphs herein are inserted for convenience and reference only and are not intended to be a part of or to affect the meaning of interpretation of this Contract. k. Survival. All provisions of this Contract that, by their ordinary sense and context, are intended to survive its termination or expiration, including but not limited to any provision regarding enforcement of this Contract or remedies with respect to its breach, shall so survive. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed, effective the day and year first above written. City of Miami, Oklahoma, [Insert name of Contractor]: A Municipal Corporation: __________________________________ By: ____________________________________ Mayor Bless Parker _______________________________________ Print Name (CONTRACTOR's authorized agent) Approved as to form: _________________________________ ______________________________________ City Clerk - Attest City Attorney  NON-COLLUSION AFFIDAVIT The following non-collusion affidavit must accompany bid: FOR OFFICE USE ONLY: PO No. _____________________________ Invoice No. __________________________ STATE OF ___________________ ) ) ss. Amount $ ___________________________ COUNTY OF _________________ ) I, ____________________________________, certify the following statements and responses: (Name of individual Affiant) A. For the purposes of competitive bids, I certify that. 1. I am the duly authorized agent of _________________________, the bidder submitting the BID which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion among bidders and between bidders and City officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the letting of any contract pursuant to the bid which this statement is attached; 2. I am fully aware of the facts and circumstances surrounding the making of the BID to which this statement is attached and have been personally and directly involved in the proceedings leading to the submission of such BID; and 3. Neither the bidder nor anyone subject to the bidder’s direction or control has been a party: a. to any collusion among bidders in restraint of freedom of competition by agreement to BID at a fixed price or to refrain from bidding, b. to any collusion with any City official or employee as to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract,  c. in any discussions between bidders and any City official concerning exchange of money or other thing of value for special consideration in the letting of a contract, nor d. to any collusion with any political subdivision official or employee as to create a sole- source acquisition in contradiction to Section 85.45j.1 of Title 74 of the Oklahoma Statutes, as amended. B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor’s direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the City any money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached. C. Questions / Prompts addressed to individual Affiant: 1. Has your business, or any officer or director of your business had any partnership, joint venture, or other business relationship with the City engineer, any other party to the project, or any officers or directors of any other party to the project? Circle one: Yes / No 2. If you answered yes to the previous question, please describe the nature of such partnership, joint venture or other business relationship in detail, including the names of all persons having such business relationships and the positions they hold within their respective businesses. Please attach additional sheets as necessary. ______________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ____________________________________________________________________________________ _____________________________________________________. Certified this __________ day of ____________________ 20 _____. Name of Company Signature of Authorized Agent Subscribed and sworn to before me on this ________day of __________________, 20_________ . (Seal) _______________________________________________ Notary Public My Commission Expires: _________________  BID FORM RFQ 23-08 The bid is set up to allow for bids to be submitted for all- in-one package and for just hauling or just for the tipping. Bidders can bid on just one item or all of them. SERVICE TYPE RESPONSES Capacity to accept 21,000 tons of waste per year from MSUA/City of Miami YES or NO (Circle One) Ability to accept 100 cubic yards of residential or commercial waste via a tractor and walking floor trailer or YES or NO (Circle One) roll-off truck and container. List all fee adjustments which may apply. (Attach additional pages, if necessary.) Also list Hours of operation along with Holiday Schedule. (May attach) Cost for Transportation and Tipping Fee Cost Together Signature of bidder / authorized agent: _________________________________________  Cherryvale Landfill 4237 County RD 5300 Tipping Fee: $__________. ___ / ton Cherryvale, KS Transportation fee: $__________.___ / ton Total Cost: $__________. ___ / ton Lamar, MO Landfill 325 NW 1st Lane Tipping Fee: $__________. ___ / ton Lamar, MO Transportation fee: $_________. ___ / ton Total Cost: $__________. ___ / ton Galena Transfer Station 1715 E Front St Tipping Fee: $__________.___ / ton Galena, KS Transportation fee: $_________. ___ / ton Total Cost: $__________. ___ / ton GFL 1150 East 700 Ave Tipping Fee: $__________. ___ / ton Arcadia KS,66711 Transportation fee: $__________.___ / ton Total Cost: $__________. ___ / ton Tulsa 1420 W. 35th Street Tipping Fee: $__________.___ / ton Tulsa OK, 74107 Transportation fee: $_________. ___ / ton Total Cost: $__________. ___ / ton  Other Site Not Listed Tipping Fee: $__________. ___ / ton (Please List address Below) Transportation fee: $_________. ___ / ton Total Cost: $__________. ___ / ton  Cost for Transportation In total Cost please include any Only (Used for companies fees plus transportation fee etc. wanting to haul the waste only) Cherryvale Landfill 4237 County RD 5300 Transportation fee: $_________. ___ / ton Cherryvale, KS Total Cost: $__________. ___ / ton Lamar, MO Landfill 325 NW 1st Lane Transportation fee: $_________. ___ / ton Lamar, MO Total Cost: $__________. ___ / ton Galena Transfer Station 1715 E Front St Galena, KS Transportation fee: $_________. ___ / ton Total Cost: $__________. ___ / ton  GFL Transportation fee: $_________. ___ / ton 1150 East 700 Ave Arcadia KS,66711 Total Cost: $__________.___ / ton Tulsa 1420 W. 35th Street Transportation fee: $_________. ___ / ton Tulsa OK, 74107 Total Cost: $__________.___ / ton Other Site Not Listed Transportation fee: $_________. ___ / ton (Please List address Below) Total Cost: $__________. ___ / ton Tipping Fee Cost Only In total Cost please include any fees plus tipping fee etc. Cherryvale Landfill 4237 County RD 5300 Tipping Fee: $__________. ___ / ton Cherryvale, KS Total Cost: $__________. ___ / ton Lamar, MO Landfill 325 NW 1st Lane Lamar, MO Tipping Fee: $__________. ___ / ton Total Cost: $__________. ___ / ton Galena Transfer Station 1715 E Front St Galena, KS Tipping Fee: $__________. ___ / ton Total Cost: $__________. ___ / ton GFL 1150 East 700 Ave Arcadia KS,66711 Tipping Fee: $__________. ___ / ton Total Cost: $__________. ___ / ton  Tulsa Tipping Fee: $__________. ___ / ton 1420 W. 35th Street Tulsa OK, 74107 Total Cost: $__________. ___ / ton Other Site Not Listed Tipping Fee: $__________. ___ / ton (Please List address Below) Total Cost: $__________. ___ / ton  BIDDER RESPONSE SHEET 1. RE: Solicitation No. 23-08 2. Bidder General Information: FEI/SSN: ____________________________ Supplier ID: ___________________________ Company Name: ____________________________________________________________ 3. Bidder Contact Information: Address: ___________________________________________________________________ City: _______________________________________ State: _____ Zip Code: ____________ Contact Name: ______________________________ Title: _____________________ Phone # ____________________________________ Fax # _____________________ Email: ______________________________________ Website: ______________________ 4. Oklahoma Sales Tax Permit: ❑ YES – Permit # _________________________ ❑ NO – Exempt pursuant to Oklahoma Laws or Rules – Attach an explanation of exemption. 5. Registration with the Oklahoma Secretary of State: ❑ YES – Filing # _________________________ ❑ NO – Prior to the contract award, the successful proposer will be required to register with the Secretary of State or must attach a signed statement providing specific details supporting the exemption claimed. 6. Workers’ Compensation Insurance Coverage: ❑ YES – Include a certificate of insurance with the proposal. ❑ NO – Prior to the contract award, the successful proposer will be required to provide a certificate of insurance showing proof of compliance with the Oklahoma Workers’ Compensation Act. Authorized Signature Date  LIEN RELEASE WHEREAS _________________________________________has contracted with the City of Miami to furnish materials and to provide labor and services for TIPPING FEES AND TRANSPORTATION FEES FOR SOLID WASTE DISPOSAL THEREFORE, the undersigned Contractor does hereby certify and warrant that they have made payment in full for any and all labor and material obligations incurred directly and indirectly as a result of this work and have received payment in accordance with the contract through the date of this Release. Furthermore, the undersigned Contractor does hereby agree to indemnify and hold harmless from any and all claims and liens, the City of Miami, its agents, Olsson and Associates, and the project improvements and real property. Contractor: _____________________________________________ Authorized Agent: _________________________________________ Typed or Printed Name: ___________________________________ Title: __________________________________________________ STATE OF ___________________) COUNTY OF _________________) Before me, a Notary Public in and for said County and State, on this ______ day of ____________, 20 ____. Personally appeared ________________________________________________, to me known to be the identical person(s) who executed the within and foregoing instrument, and acknowledged to me that they executed the same as their free and voluntary act and deed for the uses and purposes therein set forth. Given under my hand and seal of office, the day and year above written. _______________________________________________ (Seal) Notary Public My Commission Expires: _________________