Miami Special Utility Authority (MSUA) Packets
Special MeetingMiami, OK · July 17, 2023
Agenda
MSUA PURCHASE ORDERS PRESENTED
7/17/2023 FY22-23
VENDOR DESCRIPTION
INVENTORY
ARKANSAS ELECTRIC SOCKET W/LEVER BYPASS $ 199.85
ANIXTER INC ANCHORS & ROD - PO #23-02292 $ 1,641.01
ARKANSAS ELECTRIC 300 KVA TRANSFORMERS - PO #23-00085 $ 16,585.00
ARKANSAS ELECTRIC GUY, LIFT PLATE E11-3403 - PO #23-01327 $ 1,140.00
$ 19,565.86
CUSTOMER SERVICE
DEPT. OF PUBLIC UTILITIES POSTAGE - 6.1.23-6.30.23 $ 32.16
SOONER PRINTING #10 WINDOW ENVELOPES $ 178.00
TYLER TECHNOLOGIES UTILITY BILLING NOTIFICATION CALLING/SMS $ 313.70
$ 523.86
ADMINISTRATIVE SERVICES
DEPT. OF PUBLIC UTILITIES POSTAGE - 6.1.23-6.30.23 $ 15.60
GRDA PURCHASE POWER 6.1.23 - 6.30.23 $ 1,238,978.30
$ 1,238,978.30
METERING
FUELMAN FUEL USAGE 6.19.23 - 6.25.23 $ 186.54
$ 186.54
IT
DAVENPORT GROUP INC DATA CENTER SUPPORT RENEWAL - PO# 23-02260 $ 10,390.00
$ 10,390.00
ELECTRIC
FUELMAN FUEL USAGE 6.19.23 - 6.25.23 $ 1,063.47
LOCKE SUPPLY PLEATED FILTERS $ 54.00
OTA PIKEPASS TOLL CHARGES - JUNE $ 32.85
VANCE ENGINE OIL CHANGE UNIT #149 $ 92.46
WORKING HANDS CAR WASH CAR WASHES - JUNE $ 81.50
MIAMI NEWS-RECORD LEGAL PUBLICATION SEALED BID LINE RELOCATION $ 58.18
FASTENAL COMPANY GALV KEG $ 296.70
FENCING SOLUTIONS STORAGE YARD FENCE MATERIAL & LABOR - PO #24-00070 $ 2,350.00
WILLDAN COMPREHENSIVE RATE STUDY - PO# 23-02478 $ 15,625.00
ANIXTER INC ALUM SUSP CLAMP - PO# 23-02432 $ 753.20
ANDERSON ENGINEERING JM SEWER INSPECTION - PO# 23-02466 $ 2,592.00
$ 22,999.36
ROW
FUELMAN FUEL USAGE 6.19.23 - 6.25.23 $ 155.71
JOE HARDING ICE MACHINE REPAIR & LABOR $ 191.50
ACE HARDWARE HOSE, FLEX SHUT OFF, COUPLINGS $ 138.96
ACE HARDWARE TRIMMER LINE $ 16.99
OTA PIKEPASS TOLL CHARGES - JUNE $ 48.00
BEACHNER GRAIN INC ECOMAZAPYR 2 SL QTS $ 360.00
BEACHNER GRAIN INC GLYSTAR PLUS 2.5GAL $ 480.00
MK OUTDOOR PRODUCTS APRON CHAPS, RIM ASSY, NEEDLE BEARING $ 362.00
WORKING HANDS CAR WASH CAR WASHES - JUNE $ 7.50
$ 1,760.66
WATER PRODUCTION
ACCURATE ENVIRONMENTAL LLC TOTAL COLIFORM P/A SM9223 B $ 300.00
ANDERSON ENGINEERING JM SEWER INSPECTION - PO# 23-02466 $ 581.31
ANDERSON ENGINEERING JM SEWER INSPECTION - PO# 23-02466 $ 17,983.13
ANDERSON ENGINEERING JM SEWER INSPECTION - PO# 23-02466 $ 1,028.88
$ 19,893.32
WATER DISTRIBUTION
FUELMAN FUEL USAGE 6.19.23 - 6.25.23 $ 105.43
OTA PIKEPASS TOLL CHARGES - JUNE $ 25.30
NEO CONCRETE & MATERIALS CONCRETE AEA 6/26/23 REF:301 G NE $ 472.00
B&L WATERWORKS SUPPLY VALUE BOX RISER RING $ 108.90
ACE HARDWARE CLASSIC SUN AND SHADE SEED $ 109.99
ACE HARDWARE PIPE WRENCH, GAUGE, CLAMP, POLYPRO TWT ROPE $ 105.94
OTA PIKEPASS TOLL CHARGES - JUNE $ 8.70
NEO CONCRETE & MATERIALS HANDICAP RAMP REPAIR ROCKDALE ELEM - PO #23-00278 $ 472.00
NEO CONCRETE & MATERIALS DRIVEAWAY REPAIR - 708 E NW - PO #23-01175 $ 620.00
BROTCKE WELL & PUMP DOWNHOLE VIDEO INSPECTION WELL #8 - PO# 23-02164 $ 2,750.00
SCOTT CONSTRUCTION DIRT WORK IN YARDS - PO# 23-02448 $ 2,250.00
SCOTT CONSTRUCTION CONCRETE STREET WORK C22-23 - PO# 23-02446 $ 4,337.18
MID CENTRAL CONTRACT SERVICE INSTALL EQUIPMENT WELL 11 &12 - PO# 23-02494 $ 4,245.44
$ 15,610.88
POLLUTION CONTROL
FUELMAN FUEL USAGE 6.19.23 - 6.25.23 $ 71.65
LOCKE SUPPLY PLEATED FILTER $ 54.00
PACE ANALYTICAL ACUTE WET TEST - PO# 23-02150 $ 1,182.00
PACE ANALYTICAL CHRONIC BIOMONITORING - PO# 23-02153 $ 2,108.00
$ 3,415.65
WASTEWATER COLLECTION
WORKING HANDS CAR WASH CAR WASHES - JUNE $ 78.50
KARNES PRO TIRE & AUTO TIRE - 2020 ROLLIN $ 174.50
$ 253.00
SOLID WASTE
FUELMAN FUEL USAGE 6.19.23 - 6.25.23 $ 1,366.13
DEPT. OF PUBLIC UTILITIES POSTAGE - 6.1.23-6.30.23 $ 18.80
KATNER MILLS WASHERS AND FRIG OIL UNIT #6212 $ 48.17
KATNER MILLS LED MDL 35 EURO APVD UNIT#6212 $ 19.49
KATNER MILLS FUEL FILTER UNIT# 6210 $ 77.88
KATNER MILLS TRANS FLUID QT DEXRON3I UNIT #6212 $ 54.95
KATNER MILLS 50 50 FLT GHARGE A F UNIT #6212 $ 8.99
KATNER MILLS GOLD AIR FILTER UNIT #6210 $ 87.97
KATNER MILLS RADIATOR CAPS UNIT #6212 $ 7.99
TLG PETERBILT - JOPLIN TXV - CROSS UNIT #6212 $ 59.02
TLG PETERBILT - JOPLIN AIR PIPE UNIT #6212 $ 261.50
ACE HARDWARE BOTTOM TAPE 10-32NF, NUTS & BOLTS UNIT#6212 $ 4.94
AIRE-MASTER BI-WEEKLY DEODORIZING SERVICE $ 15.63
WORKING HANDS CAR WASH CAR WASHES - JUNE $ 9.00
OTA PIKEPASS TOLL CHARGES - JUNE $ 16.30
INDAIN NATION FIRE SPRINKLER ANNUAL INSPEC WET FIRE SPRINKLER SYSTEM - PO #23-01110 $ 630.00
PARMLEY WELDING & SANDBLASTING G4 HOPPER FLOOR REPAIR - PO# 23-02388 $ 5,830.00
TRISTATE REPAIR REGEN ISSUES UNIT#901 - PO# 23-02524 $ 603.76
TRISTATE MOTOR REPLACEMENT UNIT#1 - PO# $ 48,625.08
STELLA ENVIRONMENTAL SERVICES CONTRACT HAULING 06.01.23-06.30.23 - PO #24-00094 $ 33,814.68
$ 91,560.28
COMMUNITY DEVELOPMENT
CITY OF MIAMI SALARIES & BENEFITS - 6.15.23 $ 187,951.59
CITY OF MIAMI SALARIES & BENEFITS - 6.30.23 $ 159,714.63
BANK OF AMERICA CREDIT CARD CHARGES - 5.16.23 - 6.1.23 $ 12,816.39
BANK OF AMERICA CREDIT CARD CHARGES - 6.02.23 - 6.15.23 $ 8,632.19
$ 369,114.80
UTILITY IMPROVEMENT BONDS
UNIVERSAL FIELD SERVICES FEEDER 23 ALLEY EASEMENT QUISITION - PO #23-02481 $ 5,850.00
AUTOFOLDABLES CORPORATION 500/SF OF PERPETUAL EASEMENT - PO# 23-02468 $ 1,470.00
$ 7,320.00
TOTAL MSUA CLAIMS $ 1,801,572.51
MSUA PURCHASE ORDERS PRESENTED
7/17/2023 FY23-24
VENDOR DESCRIPTION
CUSTOMER SERVICE
TPSI POSTAGE/PRINTING - PO # 234-00011 $ 1,453.94
$ 1,453.94
ADMINISTRATIVE SERVICES
USPS PO BOX 1288 ANNUAL RENEWAL $ 348.00
$ 348.00
METERING
FUELMAN FUEL USAGE 6.26.23 - 7.2.23 $ 163.23
$ 163.23
IT
CIVICPLUS FULL-SERVICE SUPPLEMENTATION YEARLY - PO #24-00028 $ 399.00
$ 399.00
ELECTRIC
FUELMAN FUEL USAGE 6.26.23 - 7.2.23 $ 442.32
O'REILLY FUSE HOLDER, RING TERMINAL, PRIMARY WIRE $ 23.47
WELCH STATE BANK DIGGER W/FREIGHTLINER CHASSIS - PO # 24-00035 $ 10,354.70
WELCH STATE BANK DIGGER W/PRINOTH TRACK MACHINE - PO # 24-00036 $ 8,566.74
$ 19,387.23
ROW
FUELMAN FUEL USAGE 6.26.23 - 7.2.23 $ 105.09
WELCH STATE BANK TELESCOP AERIAL DEVICE & TRAILER - PO # 02-2343 $ 5,210.31
$ 5,315.40
WATER PRODUCTION
FUELMAN FUEL USAGE 6.26.23 - 7.2.23 $ 58.88
$ 58.88
WATER DISTRIBUTION
FUELMAN FUEL USAGE 6.26.23 - 7.2.23 $ 270.29
$ 270.29
POLLUTION CONTROL
FUELMAN FUEL USAGE 6.26.23 - 7.2.23 $ 72.54
$ 72.54
WASTEWATER COLLECTION
WELCH STATE BANK VAC-CON SEWER CLEANER - PO # 24-00033 $ 12,690.79
$ 12,690.79
SOLID WASTE
FUELMAN FUEL USAGE 6.26.23 - 7.2.23 $ 908.75
HUGO'S INDUSTRIAL SUPPLY ROLL TOWELS $ 170.00
ALERT 360 MONITORING SERVICES - JULY $ 30.00
ACE HARDWARE M18 REDLITHUIM BATTERY 12AH $ 249.99
ON-SITE PRESSURE WASHING BIWEEKLY TRASH TRUCK WASHING - PO #24-00032 $ 600.00
$ 1,958.74
TOTAL MSUA CLAIMS $ 42,118.04
MSUA CREDIT CARDS
MAY 16, 2023 - JUNE 1, 2023
CUSTOMER SERVICE
WALMART - IPHONE CHARGER $23.47
TOTAL $23.47
ADMINISTRATIVE SERVICES
AT&T - CELL PHONES $139.23
AT&T - CELL PHONES $139.35
TOTAL $ 278.58
METERING
AT&T - CELL PHONES $132.86
AT&T - CELL PHONES $132.94
TOTAL $265.80
INFORMATION TECHNOLOGY
AT&T - CELL PHONES $240.24
AT&T - CELL PHONES $240.24
SPARKLIGHT - INTERNET SERV $625.00
SPARKLIGHT - INTERNET SERV $17.19
AT&T - CELL PHONES $445.88
AT&T - CELL PHONES $445.88
NETWORKSOLUTIONS - DOMAIN NAMES $72.97
TOTAL $2,087.40
ELECTRIC
J HARLEN CO - SOCKET $384.76
ALTEC - BUSHING SET $1,256.86
ALTEC - INSULATING BLANKET $380.72
ALTEC-BUSHING SET $747.01
ALTEC - RUBBER BLANKET $445.28
FARWEST - TOOLS $439.99
FARWEST - TOOLS $437.28
AT&T - CELL PHONES $219.31
AT&T - CELL PHONES $219.43
VERIZON - CELL PHONES $372.41
TOTAL $4,903.05
RIGHT OF WAY
AT&T - CELL PHONES $126.49
AT&T - CELL PHONES $126.53
TOTAL $ 253.02
MSUA CREDIT CARDS
MAY 16, 2023 - JUNE 1, 2023
WATER PRODUCTION
HARBOR FREIGHT - PALLET JACK $399.99
TINT N MOR E- RUNNING BOARDS $335.95
AT&T - CELL PHONES $46.41
AT&T - CELL PHONES $46.45
ONG - NATURAL GAS $58.24
TOTAL $ 887.04
WATER DISTRIBUTION
LOWES - DOOR MATERIALS $326.46
ACE HARDWARE - DOOR MATERIALS $51.96
AMAZON - WAREHOUSE MATERIALS $369.91
ACE HDWE - ELITE BOARD $30.34
AT&T - CELL PHONES $345.80
AT&T - CELL PHONES $345.96
SPARKLIGHT - INTERNET SERV $211.97
TOTAL $ 1,682.40
POLLUTION CONTROL
HARBOR FREIGHT - JACK $44.99
HARBOR FRE - JACK $69.99
WALLIS LUB - OIL $163.60
AMZN - FUSE $32.88
FASTENAL - BOLTS $25.22
ACE - CONCRETE MIX $13.17
USABB - ADYEN $10.71
USA BB - TENSETTE $340.88
ONG - NATURAL GAS $31.52
AT&T - CELL PHONES $46.41
AT&T - CELL PHONES $46.45
ACCURATE - TRAINING $150.00
TOTAL $975.82
WASTEWATER COLLECTION
AT&T - CELL PHONES $46.41
AT&T - CELL PHONES $46.45
TOTAL $ 92.86
MSUA CREDIT CARDS
MAY 16, 2023 - JUNE 1, 2023
SOLID WASTE
HARBOR FREIGHT - GREASE GUN $186.97
HARBOR FREIGHT - DRILL & BITS $102.96
HARBOR FREIGHT - GLOVES $103.98
BO'S TIRE - TIRE REPAIR $110.00
BO'S TIRE - TIRE REPAIR $50.00
FASTENAL COMPANY - PARTS $30.49
ACE HDWE - FLY STKS $19.95
DOLLAR TREE - CLEANER $32.50
AT&T - CELL PHONES $92.82
AT&T - CELL PHONES $92.90
TOTAL $ 822.57
COMMUNITY DEVELOPMENT
AT&T - CELL PHONES $225.68
AT&T - CELL PHONES $225.84
TOTAL $ 451.52
STORM WATER
AT&T - CELL PHONES $46.41
AT&T - CELL PHONES $46.45
TOTAL $ 92.86
TOTAL MSUA FUNDS $ 12,816.39
MSUA CREDIT CARDS
JUNE 02, 2023 - JUNE 15, 2023
METERING
KARNES - FLT RPR $16.50
O'REILLY - FUSE $5.29
KTNR MLS - BLWR MTR $170.15
CLEAN - UNIFORM $38.94
TOTAL $230.88
INFORMATION TECHNOLOGY
AMAZON - WIRELESS MIC $189.00
TOTAL $189.00
ELECTRIC
JOPLIN KUBOTA - PATTE FORKS $1,450.00
CLEAN - UNIFORM $17.60
TOTAL $ 1,467.60
RIGHT OF WAY
AMZN - GATORADE $150.00
LOVE'S - ICE $18.23
SHARPES DEPARTMENT ST - BOOTS $224.99
JOPLIN KUBOTA - TRENCH COMPACTOR $2,400.00
MIAMI INDUSTRIAL - GLOVES $113.44
TOTAL $2,906.66
WATER PRODUCTION
AMAZON - CHAIR $395.00
CLEAN - UNIFORM $17.60
BRENNTAG - CHLORINE $47.50
TOTAL $ 460.10
MSUA CREDIT CARDS
JUNE 02, 2023 - JUNE 15, 2023
WATER DISTRIBUTION
WALMART - GATORADE $39.88
AMZN - GATORADE $81.12
TRACTOR SUPPLY - T POSTS $89.80
ACE HDWE - GRINDER DISK $65.90
WALMART - WATER $257.28
IRON WORKS STEEL - HINGES $34.20
QUAPAW C-STORE - BAG OF ICE $2.15
QUAPAW C-STORE - BAG OF ICE $2.15
QUAPAW C-STORE - ICE $2.15
USPS - SHIPPING $9.24
BRENNTAG - CHLORINE $140.00
TOTAL $723.87
POLLUTION CONTROL
USABB- Credit ($10.71)
USA BB - PIPET $477.64
USA BB - DPD $325.99
TOTAL $792.92
WASTEWATER COLLECTION
KARNES PRO TIRE - DUMP TRUCK TIRE $391.50
4 STATE TRAILERS - TRAILER AXEL $1,300.00
TOTAL $1,691.50
SOLID WASTE
ACE - NUTS, BOLTS $8.96
4STATETRUCKS - CLAMPS $60.77
CLEAN - UNIFORM $99.93
TOTAL $169.66
TOTAL MSUA FUNDS $ 8,632.19
THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION JULY 03, 2023, IN THE MIAMI CIVIC CENTER
COUNCIL CHAMBERS AT 6:00 PM WITH THE FOLLOWING MEMBERS PRESENT:
Bless Parker, Chairman Bo Reese, City Manager
Kevin Dunkel, Trustee Ben Loring, Trust Attorney (Absent)
Dwain Sundberg, Trustee (Absent) Melissa Moore, City Clerk
Brad Williams, Trustee (Absent) Georgeann Roye, Attorney
Brian Estep, Trustee
The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiokla.net starting at 2:20PM on June 30, 2023, pursuant to 25 O.S §311(9) (a) and (b).
THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL,
ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA:
1. Call to Order
Chairman Parker called the meeting to order at 6:00PM.
2. Invocation
Invocation by the Fire Chief of the Miami Fire Department, Chris Chenoweth.
3. Pledge of Allegiance
Trustee Dunkel led the Pledge of Allegiance.
4. Public Input and Unscheduled Personal Appearances
No action taken.
5. *Action Item* Claims
Trustee Estep moved to approve the claims as presented. Trustee Dunkel made the second. The Trust was polled with
the following results:
Estep, Aye Dunkel, Aye Parker, Aye Williams, Absent Sundberg, Absent
Chairman Parker declared the motion carried.
6. *Action Item* Minutes: June 20, 2023 (Regular)
Trustee Estep moved to approve the minutes. Trustee Dunkel made the second. The Trust was polled with the following
results:
Estep, Aye Dunkel, Aye Parker, Aye Williams, Absent Sundberg, Absent
Chairman Parker declared the motion carried.
7. *Action Item* Budget Amendment: #23-26 Receipting and Expending Wastewater Collection Oklahoma Water
Resource Board (OWRB) Loan Proceeds
Jill Fitzgibbon explained that the budget amendment is for receipt and expending proceeds from the Oklahoma Water
Resource Board (OWRB) loan.
Chairman Parker moved to approve budget amendment #23-26. The motion was seconded by Trustee Estep. The
Trust was polled with the following results:
MSUA Page 1 of 5 July 03, 2023
Parker, Aye Estep, Aye Dunkel, Aye Williams, Absent Sundberg, Absent
Chairman Parker declared the motion carried.
8. *Action Item* Crawford & Associates Engagement Letter for Accounting Services in Fiscal Year 2023-2024
Kristi McClain explained that the legal department has reviewed the agreement and recommended one change to the
letter. Legal recommended the addition of a sixty (60) day termination clause.
Trustee Dunkel moved to approve the Crawford & Associates engagement letter for accounting services in fiscal year
2023-2024. The motion was seconded by Trustee Estep. The Trust was polled with the following results:
Dunkel, Aye Estep, Aye Parker, Aye Sundberg, Absent Williams, Absent
Chairman Parker declared the motion carried.
9. *Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could
not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9))
None.
10. Trustee Community Announcements
None.
11. *Action Item* Adjournment
Trustee Dunkel moved to adjourn the meeting. The motion was seconded by Trustee Estep. The Trust was polled with
the following results:
Dunkel, Aye Estep, Aye Parker, Aye Sundberg, Absent Williams, Absent
Chairman Parker declared the meeting adjourned at 6:02PM.
___________________ _____________________ _______________________
Trustee Williams Trustee Sundberg Trustee Estep
___________________ _____________________ ATTEST: ________________________
Trustee Parker, Chairman Trustee Dunkel Melissa Moore, City Clerk
MSUA PURCHASE ORDERS PRESENTED
7/3/2023 FY 22-23
VENDOR DESCRIPTION
CUSTOMER SERVICE
PAYMENTUS CORP TRANSACTIONS FEES FOR MAY. 2023 $ 39.80
TPSI POSTAGE/PRINTING - PO # 23-02396 $ 1,188.28
TPSI POSTAGE/PRINTING - PO # 23-02441 $ 735.63
$ 1,963.71
MSUA Page 2 of 5 July 03, 2023
ADMINISTRATIVE SERVICES
PEREGRINE CHECKS $ 421.43
$ 421.43
METERING
FUELMAN FUEL USAGE 6.5.23 - 6.11.23 $ 86.78
FUELMAN FUEL USAGE 6.12.23 - 6.18.23 $ 219.19
$ 305.97
ELECTRIC
FUELMAN FUEL USAGE 6.5.23 - 6.11.23 $ 288.51
FUELMAN FUEL USAGE 6.12.23 - 6.18.23 $ 517.05
IRON WORKS FLAT METAL $ 149.43
GELLOCO UNIFORMS BOOTS $ 290.23
KATNER MILLS FUEL FILTER - UNIT # 233 $ 58.88
HALL ESTILL, ATTORNEYS PROFESSIONAL SERVICES $ 180.00
ALTEC INDUSTRIES UNIT 221 REPAIRS - PO # 23-02429 $ 5,710.23
JOE HARDING SALES & SERV ICE MACHINE MAINTENANCE - PO # 23-02422 $ 957.30
BLACKROCK AUTOMATION SUB # 3 SECURITY CAM - PO # 23-02424 $ 4,113.80
BLACKROCK AUTOMATION ATS COMMISSIONING - PO # 23-02423 $ 10,495.59
ANDERSON ENGINEERING PROFESS SERV 4.1.23 - 4.30.23 PO # 23-02421 $ 3,202.75
OLSSON 520 POLE RELOCATION - PO # 23-02427 $ 40,250.74
$ 66,214.51
ROW
FUELMAN FUEL USAGE 6.12.23 - 6.18.23 $ 262.28
ASPLUND TREE EXPERT TREE TRIMMING WEEK ENDING 5/20/23 - PO # 23-02425 $ 4,757.60
ASPLUND TREE EXPERT TREE TRIMMING WEEK ENDING 5/27/23 - PO # 23-02425 $ 5,074.00
ASPLUND TREE EXPERT TREE TRIMMING WEEK ENDING 6/3/23 - PO # 23-02425 $ 4,059.20
ASPLUND TREE EXPERT TREE TRIMMING WEEK ENDING 6/10/23 - PO # 23-02425 $ 4,824.80
FABICK CAT MULCHER RENTAL - PO # 23-02430 $ 8,611.43
$ 27,589.31
WATER PRODUCTION
FUELMAN FUEL USAGE 6.12.23 - 6.18.23 $ 80.07
$ 80.07
WATER DISTRIBUTION
FUELMAN FUEL USAGE 6.5.23 - 6.11.23 $ 437.26
FUELMAN FUEL USAGE 6.12.23 - 6.18.23 $ 429.22
B & L WATERWORKS REDUCER COUPLING, HEX BUSHING & BRASS SOLID $ 16.55
B & L WATERWORKS CAMLOCK ADAPTER & HYDRANT ADAPTER $ 24.99
NEO CONCRETE SIDEWALK & DRIVE 331 G NE - PO # 23-02426 $ 1,116.00
HASSCO FABRICATION CONCR WORK - PARKING LOT @ NEO - PO # 23-02407 $ 15,078.00
B-TOWN CONSTRUCTION INSTALL NEW SERVICE LINE - PO # 23-02390 $ 4,400.00
MID-CENTRAL CONTRACT SER LABOR FOR AUTOMATION SUPPORT - PO # 23-02325 $ 1,160.00
MSUA Page 3 of 5 July 03, 2023
HK ELECTRIC INSTALL CONDUIT & CIRCUIT @ OPC - PO # 23-02359 $ 1,275.00
$ 23,937.02
POLLUTION CONTROL
FUELMAN FUEL USAGE 6.5.23 - 6.11.23 $ 97.78
FUELMAN FUEL USAGE 6.12.23 - 6.18.23 $ 41.72
LOCKE SUPPLY REDUCING BUSHING $ 1.82
PACE ANALYTICAL SUMMER TESTING $ 250.00
PACE ANALYTICAL SUMMER TESTING INFLUENT - PO # 23-02151 $ 1,494.56
PACE ANALYTICAL SUMMER TESTING INFLUENT - PO # 23-02159 $ 1,497.96
$ 3,383.84
SOLID WASTE
FUELMAN FUEL USAGE 6.5.23 - 6.11.23 $ 1,257.24
FUELMAN FUEL USAGE 6.12.23 - 6.18.23 $ 1,077.99
AIRE-MASTER BI-WEEKLY DEODORIZING SERVICE $ 15.63
NORTHEAST TECH CDL TESTING - PATRICK McCOY $ 75.00
O'REILLY CONNECTOR & WIRE MF CONN - WHITE PETE $ 23.48
O'REILLY CONNECTOR - ORANGE $ 22.18
FASTENAL NUT & BOLTS - UNIT # 6319 $ 33.93
TLG PETERBILT JOPLIN BLADE - FAN - UNIT # 6212 $ 263.67
TLG PETERBILT JOPLIN RECEIVER, TXV CROSS - UNIT # 6212 $ 170.46
TLG PETERBILT JOPLIN TXV, CROSS - UNIT # 6212 $ 59.02
TLG PETERBILT JOPLIN GASKETS, O-RING & AIR PIPE - UNIT # 6212 $ 77.39
KATNER MILLS AIR FILTER - UNIT # 6212 $ 75.98
YELLOW HOUSE TRAVEL WAR & FREIGHT $ 366.04
B-3 CONSTRUCTION FROZEN ELEPHANT CONSTRUCTION $ 351.12
MIAMI INDUSTRIAL SUPPLY HYDRAULIC HOSE & FITTINGS $ 173.82
NEO CONCRETE CONCRETE PILLARS $ 236.00
WEST TERMITE - PEST - LAWN MONTHLY PEST CONTROL $ 63.00
ACTION GRAPHICS RECEIPT BOOKS $ 393.36
TRI STATE TRUCK CENTER WATER PUMP - UNIT # 6205 $ 300.00
KATNER MILLS EGR VALVE - UNIT # 6212 - PO # 23-02391 $ 2,800.00
BOYD METALS COLUMN REPAIR MATERIALS - PO # 23-02244 $ 7,206.50
SCOTT CONSTRUCTION CONCRETE COLUMNS - PO # 23-02431 $ 7,200.00
TORRES CONCRETE DRIVEWAY REPAIR @ C ST NE. - PO # 23-02386 $ 728.00
TAYLOR OVERHEAD DOOR DOOR REPAIR L.H. TRACK & ANG HINDGE - PO # 23-02433 $ 1,202.00
STELLA ENVIRONMENTAL TRUCKS HAULING TO PRAIRIEVIEW LANDFILL - PO #23-02400 $ 44,420.39
PRAIRIEVIEW LANDFILL LANDFILL 5/1-5/15 - PO #23-02250 $ 27,297.89
PRAIRIEVIEW LANDFILL LANDFILL 5/16-5/31 - PO #23-02397 $ 24,638.56
PRAIRIEVIEW LANDFILL LANDFILL 6/1-6/15 - PO #23-02451 $ 18,298.73
$ 138,827.38
STORM WATER
FUELMAN FUEL USAGE 6.12.23 - 6.18.23 $ 15.82
$ 15.82
MSUA Page 4 of 5 July 03, 2023
UTILITY REFUND CHECKS FINAL BILLS 6.21.23 $ 732.30
UTILITY REFUND CHECKS FINAL BILLS 6.28.23 $ 595.09
TOTAL MSUA CLAIMS $ 264,066.45
MSUA PURCHASE ORDERS PRESENTED
7/3/2023 FY 23/24
VENDOR DESCRIPTION
ADMINISTRATIVE SERVICES
MIAMI HOME PLATE LEASE PAYMENT - JULY $ 100.00
$ 100.00
IT
CANON FINANCIAL SERVICES MONTHLY CONTRACT - DATE - PO # $ 3,116.47
TYLER TECHNOLOGIES EXECUTIME FEE JULY 2023 - PO # $ 736.88
TYLER TECHNOLOGIES EXECUTIME FEE AUGUST 2023 - PO # $ 736.88
$ 4,590.23
WATER DISTRIBUTION
ARVEST EQUIPMENT FINANCE 2022 JOHN DEERE 310SL - PO # $ 2,381.06
$ 2,381.06
POLLUTION CONTROL
CANON FINANCIAL SERVICES MONTHLY CONTRACT - JULY $ 128.52
$ 128.52
SOLID WASTE
ARVEST EQUIPMENT FINANCE 2022 CATEPILLAR 938M - PO # $ 4,303.23
$ 4,303.23
COMMUNITY DEVELOPMENT
ARVEST EQUIPMENT FINANCE 2023 FORD EXPLORER - PO # $ 936.27
$ 936.27
BANK OF OKLAHOMA BOND PAYMENT - PO # $ 57,207.43
BANK OF OKLAHOMA OWRB PAYMENT - PO # $ 39,849.56
TOTAL MSUA CLAIMS $ 109,496.30
MSUA Page 5 of 5 July 03, 2023
MIAMI SPECIAL UTILITY AUTHORITY
ACTION REQUEST
MSUA MEETING July 17th, 2023
DATE:
AGENDA TITLE: Goodell, Stratton, Edmonds & Palmer Claim for GRDA
Relicensing in the amount of $1,710.00.
BACKGROUND:
Professional services incurred from May 18th, 2023 to June 20th, 2023, on behalf of the City of
Miami focused on the ongoing legal processes including review of recent GRDA and FERC
filings, and proper response.
The majority of the services rendered for this bill were to review and respond to emails with City
administrators and review FERC filings.
Of the $750,000 budgeted for GRDA claims, the current balance is $307,008.84, If the current
invoices totaling $1,710.00 are approved and paid, it will leave a remaining balance of
$305,298.84 for FY 22/23.
STAFFS RECOMMENDATION:
Staff recommends approval for payment of the Goodell, Stratton, Edmonds & Palmer Claim for
GRDA Relicensing in the amount of $1,710.00.
Proposed Motion:
I move to approve the payment of the Goodell, Stratton, Edmonds & Palmer Claim for GRDA
Relicensing in the amount of $1,710.00.
PRESENTER(S):
Bo Reese
GRDA PURCHASE ORDERS PRESENTED
7/17/2023 FY22-23
VENDOR DESCRIPTION GRDA
ADMINISTRATIVE SERVICES
GOODELL STRATTON RULE CURVE CHANGE -PO # 24-00047 $ 1,710.00
TOTAL MSUA CLAIMS $ 1,710.00
CITY OF MIAMI/MIAMI SPECIAL UTILITY AUTHORITY
ACTION/DECISION REQUEST
COUNCIL/MSUA July 17, 2023
MEETING DATE:
AGENDA TITLE: Award Lease Purchase Agreement to Bank of Grand Lake
for (Q23-40) Hyundai Excavator; Give Related Signing And
Payment Authority to the City Manager or his Designee.
BACKGROUND:
We sought lease/loan rates to set up a lease agreement for Q23-40 Hyundai Excavator for
Water Department. We requested quotes from 7 lending institutions. Interest rates ranged
from 6.92% down to 4.73% on 36-month terms. Bank of Grand Lake offered the lowest rate of
4.73% with no loan fees. This item requires a payment plan to purchase.
Purchase Purch Amt. Int. Monthly Total of All
Bank Amount w/ Loan Fee Rate Payments Payments Charges
US Bank 77,598.00 77,598.00 6.92% 2,393.16 86,153.89 8,555.89
Arvest 77,598.00 78,048.00 5.67% 2,371.60 85,377.60 7,779.60
Welch State Bank 77,598.00 77,898.00 4.94% 2,333.21 83,995.56 6,397.56
1st National Bank 77,598.00 77,623.00 4.85% 2,321.49 83,573.64 5,975.64
Bank of Grand Lake 77,598.00 77,598.00 4.73% 2,318.88 83,479.32 5,881.32
IBC Bank NO BID
Security Bank & Trust NO BID
Bank of Grand Lake charges are $94.32 less than the next closest bidder.
STAFFS RECOMMENDATION:
We recommend setting up a lease contract with Bank of Grand Lake to purchase
Hyundai Excavator and we need your approval.
Proposed Motion: Motion to approve awarding the lease purchase agreement to Bank of Grand Lake
for Q 23-40; and give related signing.
PRESENTER:
Brian Brassfield Purchasing Agent
CITY OF MIAMI/MIAMI SPECIAL UTILITY AUTHORITY
ACTION REQUEST
COUNCIL/MSUA July 17th, 2023
MEETING DATE:
AGENDA TITLE: Tetra Tech Contract C18-47 Extension for FY 2023-2024 in the
Amount of $78,448.00
BACKGROUND:
Tetra Tech has provided ongoing technical support to the City of Miami for the Pensacola Dam
Re-licensing efforts and the 2007 Flood State-Civil Litigation. Staff is requesting and
recommending the extension of the original 2015 contract. This would be the fourth extension of
our contract with Tetra Tech, Inc and would be for the entirety of FY 2023-2024. The total
projected cost is $78,448.00.
There is some uncertainty in the level of effort that will be required for FY2023-2024 for both the
re-licensing for the state civil litigation being led by Goodell Stratton Edwards and Palmer.
Some known Pensacola Dam re-licensing activities and timelines in FY2023-2024 include:
• Development of pre-dam sediment-transport model and additional with-dam sediment-
transport modeling.
• Develop Protect, Mitigate and Enhance (PM&E) measures for license application.
• Writing a summary report of GRDA’s studies and Tetra Tech’s analyses that will be submitted
to FERC as early as September 2023.
STAFFS RECOMMENDATION:
Staff recommends approval for the extension of the contract with Tetra Tech, Inc. in the amount
of $78,448.00.
Proposed Motion:
I move to approve the extension of the contract with Tetra Tech, Inc. in the amount of
$78,448.00.
PRESENTER(S):
Bo Reese
July 7, 2023
Mr. Bo Reese
City Manager
129 5th Avenue NW
Miami, Oklahoma 74355-1228
Re: Contract modification for ongoing technical support to the City of Miami.
Dear Mr. Reese,
I have developed a cost-estimate to provide ongoing technical support to the City for the
Pensacola Dam Re-licensing and the 2007 Flood litigation.
The budget for FY2023-2024 is anticipated to be shared about equally between the re-licensing
and the state-civil litigation being led by Larry Bork of Goodell Stratton Edwards and Palmer.
Based on the recent conference call with the City and DWT, Tetra Tech is expecting to perform
the following tasks in the first half of FY2023-24.
1. Technical support for the Pensacola Dam re-licensing which will include:
a. Development of pre-dam sediment-transport model and additional with-dam
sediment-transport modeling
b. Evaluation of the Operations Model to evaluate the power economics based for
the various scenarios.
c. Develop Protect, Mitigate, and Enhance (PM&E) measures for license
application, which may include civil engineering analysis and cost-estimating for:
• Infrastructure, including moving wastewater treatment plant, levee
construction, road raising.
• Flood cleanup and recovery
d. Writing a summary report of GRDA’s studies and Tetra Tech’s analyses that will
be submitted to FERC as early as September 2023
2. 2007 Flood State-Civil litigation
a. Review and comment on GRDA’s hydraulic model
b. Depositions
c. Written review of referee’s comments
d. In-person presentation to referee
e. Response to referee questions
f. Post-presentation to referee
g. Written comments to referee
I have developed the cost-estimate based on our best estimate of the future level-of-effort
(Attachment A).
Based on estimated costs for the three tasks, we are requesting an additional $78,448 for
FY2023-2024.
Tetra Tech, Inc.
3801 Automation Way, Suite 100
Fort Collins, CO 80525
970.223.9600 ● fax 970.223.7171 ● www.tetratech,com
Please call or email me if you have questions.
Sincerely,
Tetra Tech Inc.
Dai Thomas, PhD, PE
Project Manager/Hydraulic Engineer
Phone: (970) 204-4209
Email: Dai.Thomas@tetratech.com
ACCEPTED:
City Manager Date
City of Miami, OK
Tetra Tech, Inc.
3801 Automation Way, Suite 100
Fort Collins, CO 80525
970.223.9600 ● fax 970.223.7171 ● www.tetratech,com
Attachment A
Senior Engineer/ Engineer/ Engineer/ Draftsman /
Principal Engineer Clerical
Task Description Geomorphologist Scientist III Scientist II Technician ODCs* Total by Task
$205 $200 $151 $122 $122 $102
1 Pensacola Dam re-licensing support 72 120 16 16 $42,808
2 2007 Flood State-Civil litigation 16 144 $ 1,600 $33,680
Total Hours 88 264 16 0 0 16
TOTAL COST $18,040 $52,800 $2,416 $0 $0 $1,632 $1,600 $ 76,488
Tetra Tech, Inc.
3801 Automation Way, Suite 100
Fort Collins, CO 80525
970.223.9600 ● fax 970.223.7171 ● www.tetratech,com
MIAMI SPECIAL UTILITY AUTHORITY/MIAMI CITY COUNCIL
ACTION/DECISION REQUEST
MSUA/CITY COUNCIL July 17, 2023
MEETING DATE:
AGENDA TITLE: Engagement Letter with Arledge & Associates for Audit Services to
Conduct the Fiscal Year 2022-2023 Audit
BACKGROUND:
• Requesting approval of Letter of Engagement for Arledge & Associates to conduct the FY
22/23 audit.
• The FY 22/23 audit is scheduled to be completed by 12/31/23 and will be presented in
January 2024.
• Per their Request for Proposal submission in 2023, the estimated cost for this audit will
be $26,900.
• Arledge & Associates has most recently completed the City’s FY 21/22 audit.
STAFFS RECOMMENDATION:
Staff recommends approving the engagement with Arledge & Associates for services to conduct the FY
22/23 audit.
PROPOSED MOTION:
Motion to approve letter of engagement with Arledge & Associates for audit services to conduct the
Fiscal Year 2022-2023 Audit
PRESENTER(S): Jennifer Watts
MANAGER’S STAFF REPORT
-1-
POLLUTION CONTROL
SOUTH WASTEWATER TREATMENT PLANT
MONTH: JUNE YEAR: 2023
1) PLANT OPERATIONS All Sampling Test Results during the month that were reported in the Discharge Monitoring
Report to DEQ were within our permit Limits. No Violations reported.
Amount in Million Gallons (MG) of Daily Max Treated for the Daily Min Treated for the
38.94 1.781 1.063
Treated Wastewater Month Month
2) HAULED LAND DATE: 06/06/23 NET WET LBS.: 280000 NET DRY LBS.: 47600
APPLIED SLUDGE
4) DAILY/WEEKLY
REQUIREMENTS
DAILY LAB Dissolved Oxygen, PH, Temperature, Solids on SBRs, Influent and Effluent.
WEEKLY LAB BODS on Influent and Effluent
E-COLI on Effluent
SLUDGE CONTROL Sludge was pressed 8 times this month.
PLANT INSPECTIONS A Plant walk through to inspect all equipment is done once in the morning and
once in the afternoon.
PLANT UPKEEP Staff at the Plant does all the mowing and Weed Eating.
Floors in all the Building are Swept and Moped weekly.
The Grit and Screenings in the Headworks are dumped every morning and
afternoon daily.
LIFT STATIONS Lift Stations are checked daily for proper operation. They are Mowed on a Weekly
basis.
4) PROJECTS/MAINTENANCE 39 Plant maintenance work orders were completed during the month that includes
some of the following:
Oil Change Auger Monster SC701 and SC702
Check Belt Tension Digester Sludge Pump P502
Greased Bearings Belt Press BP501 and BP502
Operational Inspection Biofilter Air Blower B6001 and B6002
Check Washwater Strainer SC701 and SC702
TODD MURPHREE POLLUTION CONTROL MANAGER
MANAGER’S STAFF REPORT
-2-
POLLUTION CONTROL
SOUTH WASTEWATER TREATMENT PLANT
MONTH: JUNE YEAR: 2023
5) EQUIPMENT FAILURES Issues and Developments
SBR Mixers Mixer 1 has a bad Shaft on the Motor and is not repairable. A new Motor is on order and
will be installed once it has arrived.
Lift Stations Tracker Marine Lift Station was checked by staff and would not run. In coming Voltage was
checked and was incorrect. Staff contacted the Electric Department to check the feed lines.
A fuse was replaced to correct the issue and get it back online.
6) OTHER Issues and Developments
Monthly Safety Program Validate, Review and or Revise the Safety Check List
Validate, Review and or Revise the Safety Lock Out Tag Out (LOTO)
Ran the entire grounds Safety Checklist.
Flush Water Valves in Emergency Eye Wash and Decontamination Showers.
Check and Repair Emergency Lighting and Exit Lights. Checked and repaired all Smoke
Alarms in the Sludge Building.
Ran the Health and Safety Checklist Inspection.
Stormwater Our current Stormwater Management Plan (SWMP) must be revised to meet the last
Permit that was issued in June of 2021. The revised Plan was turned in to ODEQ before the
1st of July deadline.
7) PRETREATMENT Issues and Developments
MSGP Permit WWTP Monthly Inspection and Site Evaluation was completed.
Biomonitoring Tests were run for Quarterly Biomonitoring as required by the Treatment Plants
Discharge Permit.
State Testing The Quality Assurance Quality Control Test was run during the month of June. This is a
required test to see how well we do in the Lab. Results of those test have not been
completed.
Industrial Pretreatment An Annual Inspection was done by ODEQ on the City’s Industrial Pretreatment Program.
There was no findings or corrections that needed to be done.
TODD MURPHREE POLLUTION CONTROL MANAGER
SOLID WASTE MONTHLY REPORT 2023 MAY
JUNE 15, 2023
MAY FISCAL YTD YTD TONNAGE YTD TIPPING
TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST
MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS
Yardwaste 184.80 1910.35 1363.67 N/A N/A N/A City Landfill
Residential Waste - C/D 1438.7 17370.3 17137.61 $110,848.70 $1,305,743.05 $504,798.63 PRAIRIEVIEW/STELLA
C/D 711.22 0 $1,009.40 $20,417.79 $0.00 B-3
TOTALS 1623.50 19991.87 18501.28 $111,858.10 $1,326,160.84 $504,798.63
MAINTENANCE REVENUE RECEIVED
MAY FISCAL YTD MAY FISCAL YTD 2022 YTD Revenue
2003 $2,248.13 $74,647.06 Transfer Station Tipping Fees $70,785.30 $658,530.99 $603,898.12
Res. & Comm. Fees $182,146.14 $1,994,237.17 $1,984,465.80
TOTAL $74,647.06 TOTALS $252,931.44 $2,652,768.16 $2,588,363.92
FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES
MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS
MAY 161 51.83 MAY $0.00 MAY $0.00
TOTAL TOTAL
FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS
LOADS TONNAGE
2020-2021 1598 443.68 2020-2021 $6,093.45 2020-2021 $384.00
2021-2022 1762 436.38 2021-2022 $3,069.80 2021-2022 $800.00
FISCAL YTD 1590 622.02 FISCAL YTD FISCAL YTD $552.00
SOLID WASTE MONTHLY REPORT 2023 JUNE
JULY 17, 2023
JUNE FISCAL YTD YTD TONNAGE YTD TIPPING
TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST
MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS
Yardwaste 36.04 1946.39 1536.20 N/A N/A N/A City Landfill
Residential Waste - C/D 979.71 19088.88 19642.7 $63,843.75 $1,369,583.80 $605,471.51 PRAIRIEVIEW/STELLA
C/D 0 711.22 0 $351.12 20.768.91 $0.00 B-3
TOTALS 1015.75 21746.49 21178.90 $64,194.87 $1,369,583.80 $605,471.51
MAINTENANCE REVENUE RECEIVED
JUNE FISCAL YTD JUNE FISCAL YTD 2022 YTD Revenue
2003 $64,754.99 $139,402.00 Transfer Station Tipping Fees $61,650.25 $720,181.24 $668,501.37
Res. & Comm. Fees $181,295.06 $2,175,532.23 $2,164,659.02
TOTAL $139,402.00 TOTALS $242,945.31 $2,895,713.47 $2,833,160.39
FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES
MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS
JUNE 175 39.15 JUNE $0.00 JUNE $0.00
TOTAL TOTAL
FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS
LOADS TONNAGE
2020-2021 1598 443.68 2020-2021 $6,093.45 2020-2021 $384.00
2021-2022 1762 436.38 2021-2022 $3,069.80 2021-2022 $800.00
FISCAL YTD 1765 661.17 FISCAL YTD $1,103.90 FISCAL YTD $552.00
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