Miami Special Utility Authority (MSUA) Packets
Special MeetingMiami, OK · July 15, 2025
Agenda
MSUA - PURCHASE ORDERS PRESENTED
DATE 7.15.25 FY 24/25
VENDOR DESCRIPTION
INVENTORY
ANIXTER CURVED WASHER $ 304.68
B & L WATERWORKS FERNCO COUPLING $ 134.94
B & L WATERWORKS BOLTS FOR ULTRAFLEX $ 285.60
B & L WATERWORKS MARKING FLAGS $ 220.00
UTILITY SUPPLY MUELLER ORISEAL VALVE - PO #25-01391 $ 269.00
ANIXTER 3-PH PADMOUNT - PO #25-01279 $ 17,646.00
ANIXTER 3-PH PADMOUNT - PO #25-01279 $ 27,817.00
ANIXTER 3-PH PADMOUNTS - PO #25-01279 $ 53,376.00
ANIXTER 3-PH PADMOUNTS - PO #25-01279 $ 50,472.00
ANIXTER AMP FUSES & HOTLINE CLAMPS - PO #25-02229 $ 3,789.00
ANIXTER URD RED DUCT - PO #25-02004 $ 10,650.00
TOTAL $ 164,964.22
CUSTOMER SERVICE
DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 54.25
TPSI POSTAGE & PRINTING - PO #25-02457 $ 1,325.60
TOTAL $ 1,379.85
ADMINISTRATIVE SERVICES
SOONER PRINTING WINDOW ENVELOPES $ 258.00
FIRST NATIONAL BANK MORTGAGE 124 N MAIN - PO #25-00607 $ 1,234.50
TOTAL $ 1,492.50
METERING
WORKING HANDS CAR WASH CAR WASHES - MAY $ 15.00
WORKING HANDS CAR WASH CAR WASHES - JUNE $ 10.25
TOTAL $ 25.25
IT
DAVENPORT GROUP VMWARE - PO #25-01950 $ 3,960.00
TOTAL $ 3,960.00
ELECTRIC
KATNER MILLS HOSES & FITTING $ 60.64
KATNER MILLS ANTIFREEZE & CABIN AIR FILTER $ 75.27
O'REILLY AUTO PATRS TARP $ 143.25
MIAMI INDUSTRIAL SUPPLY SAFETY GLASSES $ 210.00
MIAMI INDUSTRIAL SUPPLY SAFETY GLASSES $ 105.00
OTA PIKEPASS TOLL CHARGES - JUNE $ 54.42
LOCKE SUPPLY 3-PRT CONN BOTH SIDES $ 362.28
JACOB GIBBS CLASS A RENEWAL - PO #25- $ 117.56
ALTEC INDUSTRIES LABOR, TRAVEL & PARTS - PO #25-02479 $ 1,459.13
OWN PROFESSIONAL SERVICES - MAY - PO #25-01147 $ 998.00
KEMP STONE BASE - PO #25-02317 $ 1,196.85
BLACKROCK AUTOMATION DEV RUNTIME RENEWAL & ALARM RENEWAL - PO #25-02389 $ 3,655.50
OLSSON PROJECT A19-20800 - PO #25-02525 $ 1,832.27
SEL PROFESSIONAL SERVICES - JUNE - PO #25-01464 $ 174,316.00
BANK OF GRAND LAKE TRAILER W/UNDERGROUND WIRE PULLER - PO # 25-00034 $ 5,882.90
BANK OF GRAND LAKE PETERBILT - PO #25-01309 $ 5,104.55
TOTAL $ 195,573.62
ROW
ACE HARDWARE MOTOMIX FUEL $ 34.99
AIR WISE HEATING & AIR LABOR $ 269.60
OTA PIKEPASS TOLL CHARGES - JUNE $ 19.20
PRO TREE TREE TRIMMING 6.3.25 - 6.27.25 - PO #25-02527 $ 8,639.00
TOTAL $ 8,962.79
WATER PRODUCTION
ACCURATE ENVIRONMENTAL TOTAL COLIFORM $ 335.00
ACCURATE ENVIRONMENTAL TOTAL COLIFORM $ 335.00
ACCURATE ENVIRONMENTAL SHIPPING & HANDLING $ 40.00
ACCURATE ENVIRONMENTAL SHIPPING & HANDLING $ 30.00
PRO TREE VEGETATION CONTROL SPRAYING - PO #25-01965 $ 4,716.25
ACCURATE ENVIRONMENTAL DIQUAT, HERBICIDES & ORGANIC COMPOUNDS - PO #25-02529 $ 4,190.00
ESRI ARCGIS ANNUAL RENEWAL 8.1.25-7.31.26 - PO #25-02424 $ 4,200.00
TOTAL $ 13,846.25
WATER DISTRIBUTION
PREMIER TRUCK GROUP SENSOR $ 329.18
OTA PIKEPASS TOLL CHARGES - JUNE $ 13.13
ACE HARDWARE BATTERIES, WEATHERSTRIP & WALL PLATE $ 34.97
ACE HARDWARE LATH SCREW & TOGGLE SWITCH $ 17.78
ACE HARDWARE BATTERIES $ 279.99
OWN PROFESSIONAL SERVICES - APRIL - PO #25-02484 $ 12,097.12
OWN PROFESSIONAL SERVICES - MAY - PO #25-02484 $ 22,527.95
MATTHEW BIEBERDORF REIMBURSEMENT - CLASS B - PO #25- $ 26.00
TOTAL $ 35,326.12
POLLUTION CONTROL
EDWARDS EQUIPMENT SITHE CHOPPER - PO #25-01754 $ 35,166.00
PACE ANALYTICAL SLUDGE TESTING - PO #25-02175 $ 300.00
TOTAL $ 35,466.00
WASTEWATER COLLECTION
OTA PIKEPASS TOLL CHARGES - APRIL $ 10.38
NEO CONCRETE CONCRETE $ 162.50
NEO CONCRETE CONCRETE $ 162.50
B & L WATERWORKS MANHOLE LID $ 126.90
B & L WATERWORKS MANHOLE RISER RING $ 75.20
B & L WATERWORKS MNST $ 17.26
DITCH WITCH OF OK VAC TRAILER - PO #25-02412 $ 2,006.52
DITCH WITCH OF OK TRAILER - PO #25-02406 $ 1,956.34
TOTAL $ 4,517.60
SOLID WASTE
DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 25.12
TRI STATE TRUCK CENTER HEATER FAN $ 340.62
KATNER MILLS DONALDSON CO STRAINER $ 152.99
KATNER MILLS GLADHAND-SEAL & HOUSING $ 32.96
KATNER MILLS FILTERS $ 83.97
AIRE MASTER FOAMING SANITIZER $ 16.25
FABICK CAT COVER CAB $ 106.36
OTA PIKEPASS TOLL CHARGES - JUNE $ 4.08
REPUBLIC SERVICES TIPPING FEES - PO #25-02508 $ 23,149.49
JUNIOR'S WRECKER SERVICE TOWING - PO #25-02500 $ 920.00
CENTRAL POWER SYSTEMS TRANSMISSION - PO #25-02428 $ 3,802.50
DICKSON EQUIPMENT HYDRAULIC PUMP - PO #25-02451 $ 8,327.06
NEO FAB DUMPSTERS - PO #25-0182 $ 2,050.00
EUBANKS EQUIPMENT CLUTCH - PO #25-02493 $ 539.21
STELLA ENVIRONMENT TIPPING FEES - PO #25-02530 $ 51,520.97
TOTAL $ 91,071.58
STORM WATER
B & L WATERWORKS SUPPLY HEAVY DUTY WALL PIPE - PO #25-02477 $ 842.00
GREEN COUNTRY TESTING ENTEROCOCCI BACTERIUM $ 350.00
TOTAL $ 1,192.00
ELECTRIC INFRASTRUCTURE
OWN FEMA DR4575 - CENTRAL - PO #25-02490 $ 1,960.50
OWN FEMA DR4575 - ROCKDALE - PO #25-02489 $ 2,445.50
OWN FEMA DR4575 - ELM - PO #25-02487 $ 5,455.75
OWN FEMA DR4575 - ELM LCW - PO #25-02488 $ 5,688.50
OWN FEMA DR4575 - VETERANS - PO #25-02486 $ 2,416.00
TOTAL $ 17,966.25
UTILITY IMPROVEMENT
JEFFREY SANDERS FEEDER 23 EASEMENT - PO #25-02483 $ 1,200.00
TOTAL $ 1,200.00
CITY OF MIAMI SALARIES & BENEFITS - 6.20.25 $ 177,771.87
UTILITY REFUND CHECKS FINAL BILLS $ 371.73
BANK OF AMERICA CREDIT CARD CHARGES 6.2.25 - 6.15.25 $ 15,065.98
TOTAL MSUA CLAIMS $ 770,153.61
MSUA - PURCHASE ORDERS PRESENTED
DATE 7.15.25 FY 25/26
VENDOR DESCRIPTION
INVENTORY
HUGO'S INDUSTRIAL SUPPLY SHOP TOWELS & DEEP REPELLENT $ 277.68
TOTAL $ 277.68
ADMINISTRATIVE SERVICES
US POSTAL SERVICE PO BOX YEARLY FEE $ 352.00
ROTARY CLUB OF MIAMI SEMI ANNUAL MEALS & DUES $ 325.00
FIRST NATIONAL BANK MORTGAGE 124 N MAIN - PO #25- $ 1,234.50
TOTAL $ 1,911.50
IT
11:11 SYSTEMS MONTHLY DATA BACKUP - JULY 2025 - PO # 25-0 $ 2,050.25
CIVICPLUS ANNUAL FEE & LICENSES - PO #25-02523 $ 12,622.54
TYLER TECHNOLOGY EXECUTIME MONTHLY FEE - JULY - PO #25-02522 $ 773.72
TOTAL $ 15,446.51
ELECTRIC
ACE HARDWARE NUTDRIVER, RAKE & DIGGER $ 197.94
WELCH STATE BANK DIGGER W/FREIGHTLINER CHASSIS - PO # 25- $ 10,354.70
WELCH STATE BANK DIGGER W/PRINOTH TRACK MACHINE - PO # 25- $ 8,566.74
BANK OF GRAND LAKE 2023 BUCKET TRUCK - PO # 25- $ 7,661.21
BANK OF GRAND LAKE TRAILER W/UNDERGROUND WIRE PULLER - PO # 25- $ 5,882.90
BANK OF GRAND LAKE PETERBILT - PO #25- $ 5,104.55
TOTAL $ 37,768.04
ROW
DUTCHMAN TREE FARMS CONCOLOR FIR - PO #25-02512 $ 7,450.00
WELCH STATE BANK TELESCOP AERIAL DEVICE & TRAILER - PO # 25- $ 5,210.31
BANK OF GRAND LAKE 2024 MINI EXCAVATOR - PO # 25- $ 3,069.15
TOTAL $ 15,729.46
WATER PRODUCTION
DEQ RENEWAL - C STEPHENS 7.1.25 - 6.30.26 $ 92.00
ACE HARDWARE STUDSENSOR & DRILL BIT $ 44.98
TOTAL $ 136.98
WATER DISTRIBUTION
FIRST NATIONAL BANK HYUNDAI EXCAVATOR - PO # 25- $ 2,321.20
TOTAL $ 2,321.20
WASTEWATER COLLECTION
WELCH STATE BANK VAC-CON SEWER CLEANER - PO # 25- $ 12,690.79
TOTAL $ 12,690.79
SOLID WASTE
ON SITE PRESSURE WASHING TRUCK WASHES $ 380.00
WELCH STATE BANK 2023 FREIGHTLINER REFUSE TRUCK - PO # 25- $ 9,067.74
WELCH STATE BANK NEW WAY MAMMOTH TRUCK W CRANE CARRIER - PO # 25- $ 12,193.50
TOTAL $ 21,641.24
BANK OF OKLAHOMA BOND PAYMENT - PO # 25- $ 55,939.67
TOTAL MSUA CLAIMS $ 163,863.07
MSUA CREDIT CARDS
JUNE 2ND - JUNE 15TH, 2025
METERING
CLEAN UNIFORM CO - MAY - METERING $64.40
TOTAL $64.40
INFORMATION TECHNOLOGY
BOLT - 6.5.25 - 7.4.25 MONTHLY SERVICE $7,057.27
AMAZON - FIBER MEDIA CONVERTER $26.98
WALMART - ROUTER $69.00
TOTAL $7,153.25
ELECTRIC
CLEAN UNIFORM CO - MAY - ELECTRIC $35.20
MONDAY.COM - SUBSCRIPTION $72.00
FARWEST LINE - KNIFE & CABLE CUTTER $493.46
WM SUPERCENTER - PENS AND MARKERS $42.63
SQ OK AUTO GLASS - WINDSHIELD REPLACEMENT $316.00
OK AUTO GLASS - WINDSHIELD REPLACEMENT $329.00
OK AUTO GLASS - WINDSHIELD REPLACEMENT $421.00
VERIZONWR - 4.24.25 - 5.23.25 $186.62
TOTAL $1,895.91
WATER DISTRIBUTION
CLEAN UNIFORM CO - MAY - WATER DEPT $35.20
HARBOR FREIGHT TOOLS - TAPE MEASURE $9.98
WAL-MART - RUBBER BANDS $2.86
HARBOR FREIGHT TOOLS- FLOOR SUPPLIES $30.90
SHERWIN-WILLIAMS-WAREHOUSE PAINT $348.52
AMAZON MKTPL-CONCRETE PATCH $281.29
AMAZON MKTPL -CONCRETE REPAIR $562.58
THE UPS STORE - SHIPMENT FOR WATER CREW $56.40
TOTAL $1,327.73
POLLUTION CONTROL
AMZN - NOZZLE $34.39
ACE - FAN TIP $17.98
PRO TURF PRODUCTS - WHEEL AND RIM $512.14
RESA - STARTER $3,115.28
USABB - GLOVES $191.86
USABB - FILTERS $40.95
TOTAL $3,912.60
MSUA CREDIT CARDS
JUNE 2ND - JUNE 15TH, 2025
WASTEWATER COLLECTION
HARBOR FREIGHT TOOLS - METAL DETECTOR $139.99
TOTAL $139.99
SOLID WASTE
HARBOR FREIGHT - GLOVES $131.80
BO'S TIRE SHOP LLC - TIRE REPAIR $25.00
LOCKE SUPPLY - PLEATED FILTERS $59.64
AMAZON - FILTERS $139.95
CLEAN UNIFORM CO - MAY - SOLID WASTE $87.04
TOTAL $443.43
STORM WATER
AMAZON - THERMOMETER $24.65
AMAZON - SAMPLING SUPPLIES $104.02
TOTAL $128.67
TOTAL MSUA FUNDS $ 15,065.98
MSUA - PURCHASE ORDERS PRESENTED - VANCE
DATE 7.15.25 FY 24/25
VENDOR DESCRIPTION
METERING
VANCE FORD OIL CHANGE $ 107.83
TOTAL $ 107.83
TOTAL MSUA CLAIMS $ 107.83
THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION ON JULY 01, 2025, IN THE MIAMI CIVIC
CENTER COUNCIL CHAMBERS AT 5:30PM WITH THE FOLLOWING MEMBERS PRESENT:
Bless Parker, Chairman (Absent) Tyler Cline, City Manager
Brian Estep, Trustee Misty Barnes, City Attorney
Kevin Dunkel, Trustee Melissa Moore, City Clerk
Kyla Jones, Trustee
Haleigh Barnes, Trustee
The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiokla.net starting at 4:15PM on June 30, 2025, pursuant to 25 O.S §311(9) (a) and (b).
THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL,
ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA:
1. Call to Order
Vice Chairman Estep called the meeting to order at 5:30PM.
2. Invocation
Invocation by the Reverend of All Saints Episcopal Church, Mary Susan Whaley.
3. Pledge of Allegiance
Trustee Dunkel led the Pledge of Allegiance.
4. Public Input and Unscheduled Personal Appearances
None.
5. *Action Item* Claims
Trustee Jones made a motion to approve the claims. The motion was seconded by Trustee Barnes. The Trust was
polled with the following results:
Jones, Aye Barnes, Aye Dunkel, Abstain Estep, Aye Parker, Absent
Vice Chairman Estep declared the motion carried.
6. *Action Item* Minutes: June 17, 2025 (Regular)
Trustee Jones made a motion to approve June 17, 2025 (regular) minutes. The motion was seconded by Trustee
Barnes. The Trust was polled with the following results:
Jones, Aye Barnes, Aye Dunkel, Abstain Estep, Aye Parker, Absent
Vice Chairman Estep declared the motion carried.
7. *Action Item* Amendment to the Miami Area Economic Development Service (MAEDS) Outside Organizational
Contract to Provide Services for Fiscal Year 2025-2026
Crystal Wyrick explained that after the contract was approved at the last meeting it was discovered that MAEDS
has two (2) utility accounts/locations. Wyrick explained that this amendment adds the additional address, 9 South
Main, to the contract.
MSUA Page 1 of 9 July 01, 2025
Trustee Barnes made a motion to approve the amendment to the Miami Area Economic Development Service
(MAEDS) outside organizational contract to provide services for fiscal year 2025-2026. The motion was seconded
by Trustee Jones. The Trust was polled with the following results:
Barnes, Aye Jones, Aye Dunkel, Aye Estep, Aye Parker, Absent
Vice Chairman Estep declared the motion carried.
8. *Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and
Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9))
None.
9. Staff Reports (Written report included in packet, if available staff is present for questions)
None.
10. Trustee Community Announcements
None.
11. Trust Manager’s Communications
None.
12.*Action Item* Adjournment
Trustee Dunkel made a motion to adjourn. Trustee Barnes made the second. The Trust was polled with the following
results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Vice Chairman Estep declared the meeting adjourned at 5:33PM.
_______________________ _______________________ _______________________
Trustee Barnes Trustee Jones Trustee Dunkel
_______________________ _______________________ ATTEST: ______________________
Trustee Estep Chairman Bless Parker Melissa Moore, City Clerk
MSUA - PURCHASE ORDERS PRESENTED
DATE 7.1.25 FY 24/25
VENDOR DESCRIPTION
INVENTORY
BUMPER TO BUMPER DEF FLUID - PO #25-02356 $ 632.40
LOU'S GLOVES LATEX GLOVES - PO #25-02361 $ 1,320.00
MSUA Page 2 of 9 July 01, 2025
BRENNTAG SOUTHWEST WELL CHLORINE - PO #25-02379 $ 2,597.50
UTILLITY SUPPLY DEG UNION - PO #25-01270 $ 349.90
BORDER STATE POLE TOPPERS - PO #25-01912 $ 1,003.20
B & L WATERWORKS METER LIDS, METER TILES & CLAMPS - PO #25-02306 $ 8,383.05
TOTAL $ 14,286.05
CUSTOMER SERVICE
PAYMENTUS TRANSACTION FEES - MAY $ 89.55
TPSI POSTAGE & PRINTING - PO #25-02401 $ 1,201.70
TOTAL $ 1,291.25
ADMINISTRATIVE SERVICES
QUADIENT FINANCE POSTAGE - MAY & JUNE - PO # 25-00005 $ 1,000.00
TOTAL $ 1,000.00
METERING
FUELMAN FUEL USAGE 5.19.25 - 5.25.25 $ 96.24
FUELMAN FUEL USAGE 5.26.25 - 6.1.25 $ 65.32
TOTAL $ 161.56
IT
LEASE FINANCE SERVICES MONTHLY CONTRACT 5/2025 - 6/2025 $ 4,034.00
TOTAL $ 4,034.00
ELECTRIC
FUELMAN FUEL USAGE 5.19.25 - 5.25.25 $ 611.85
FUELMAN FUEL USAGE 5.26.25 - 6.1.25 $ 611.59
O'REILLY AUTO PARTS BRAKE CLEAN & GAS MARKER $ 40.18
O'REILLY AUTO PARTS CREDIT $ (4.19)
ACE HARDWARE SUPPLY LINE $ 14.99
SPINNER'S TIRE FLAT REPAIR $ 15.00
LOCKE SUPPLY CUTTER W/ PULLER, KNIFE & PLIERS $ 232.20
LOCKE SUPPLY HEX HEAD SCREWS & PLIERS $ 145.20
MIAMI INDUSTRIAL SUPPLY COW HIDE GLOVES $ 63.00
SOONER PRINTING SE TESTING LAB $ 215.77
KATNER MILLS FILTERS & OIL $ 258.25
OLSSON FEEDER 23 REBUILD - PO #25-02422 $ 11,020.41
BORDER STATE POLE PACKAGE - PO #25-01613 $ 1,527.05
BORDER STATE POLE PACKAGE - PO #25-01613 $ 45.89
ALTEC INSPECTION, LABOR & TRAVEL - PO #25-02425 $ 1,542.02
TOTAL $ 16,339.21
ROW
FUELMAN FUEL USAGE 5.19.25 - 5.25.25 $ 286.83
FUELMAN FUEL USAGE 5.26.25 - 6.1.25 $ 12.11
MSUA Page 3 of 9 July 01, 2025
LAMBERT TRACTOR FUEL PRE MIX $ 186.07
SHOULTZ CONSTRUCTION INSTALLING THE FLOORING $ 325.00
PRO TREE TREE TRIMMING - 6.2 - 6.6 - PO #25-02421 $ 4,948.00
PRO TREE TREE TRIMMING - 6.9 - 6.13 - PO #25-02420 $ 4,514.60
TOTAL $ 10,272.61
WATER PRODUCTION
ACE HARDWARE CLAMP, VALVE & MALE ADAPTER $ 16.57
ACE HARDWARE RESPIRATOR $ 19.99
MIAMI INDUSTRIAL SUPPLY ADAPTOR & FITTING $ 5.96
MIAMI INDUSTRIAL SUPPLY HOSE, MALE PIPE, COUPLERS & SLEEVE $ 394.12
BWP REPAIR OF HITICHI 200 - PO #25-02423 $ 15,687.00
TOTAL $ 16,123.64
WATER DISTRIBUTION
FUELMAN FUEL USAGE 5.19.25 - 5.25.25 $ 404.74
FUELMAN FUEL USAGE 5.26.25 - 6.1.25 $ 186.20
ACE HARDWARE SHARPIE PENS $ 4.99
ACE HARDWARE BATTERY $ 16.99
HALL ESTILL PROFESSIONAL SERVICES - MAY - PO #25-02359 $ 2,568.90
WESTCO REFRIDGERATOR - PO #25-02337 $ 1,599.99
WESTCO REFRIDGERATOR - PO #25-02387 $ 859.98
TOTAL $ 5,641.79
POLLUTION CONTROL
FUELMAN FUEL USAGE 5.19.25 - 5.25.25 $ 67.09
LOCKE SUPPLY BULBS $ 64.96
LOCKE SUPPLY PLEATED FILTERS $ 230.70
LOCKE SUPPLY BALLAST $ 19.73
CEMCO DRIVEPRO - PO #25-02013 $ 7,518.00
POLYDYNE CLARIFLOC - PO #25-02303 $ 2,389.50
EDWARDS EQUIPMENT LAGOON LIFT STATION - PO #25-01835 $ 22,303.00
TOTAL $ 32,592.98
WASTEWATER COLLECTION
SCOTT CONSTRUCTION CONSTRUCTION ON SEWER LINES - PO #25-02311 $ 40,000.00
TOTAL $ 40,000.00
SOLID WASTE
FUELMAN FUEL USAGE 5.19.25 - 5.25.25 $ 1,028.19
FUELMAN FUEL USAGE 5.26.25 - 6.1.25 $ 804.17
TRI STATE FILTERS & SPIN $ 231.51
$
AIRE MASTER FOAMING SANITIZER 16.25
WEST PEST PEST CONTROL - JUNE $ 67.00
ON SITE PRESSURE
WASHING TRASH TRUCK POWER WASHING $ 300.00
MSUA Page 4 of 9 July 01, 2025
DICKSON EQUIPMENT HYD FILTER $ 481.12
BOND EQUIPMENT DUAL BRAKE $ 304.54
KATNER MILLS REFRIGERANT $ 22.99
KATNER MILLS PREMIUM HYDRAULIC OIL $ 399.95
ACE HARDWARE FLY TRAPS $ 61.95
ACE HARDWARE NUTS & BOLTS $ 4.38
ACTION GRAPHICS RECEIPT BOOKS $ 459.35
UNITED ENGINES GRABBER BELT $ 99.15
B-3 CONSTRUCTION HAULING FEES - PO #25-02448 $ 3,491.88
WALLIS LUBRICANT HYDRAULIC FLUID - PO #25-02369 $ 691.88
TLG PETERBILT DRYER - PO #25-02410 $ 919.40
BRAKE PAD SETS, BRAKE CALIPER & SENSOR - PO #25-
TRI STATE 02409 $ 2,259.48
REPUBLIC SERVICES TIPPING FEES - PO #25-02399 $ 26,520.44
DICKSON EQUIPMENT PUMP - PO #25-02286 $ 7,853.85
FABICK CAT CUTTING EDGES - PO #25-02367 $ 452.31
FABICK CAT END EDGE, NUTS & BOLTS - PO #25-02367 $ 348.63
FABICK CAT CUTTING EDGES - PO #25-02367 $ 230.06
TOTAL $ 47,048.48
STORM WATER
FUELMAN FUEL USAGE 5.26.25 - 6.1.25 $ 33.13
PACE SAMPLE TESTING $ 150.00
GREEN COUNTRY TESTING BACTERIUM TESTING $ 325.00
TOTAL $ 508.13
OFF-CYCLE CHECKS/DRAFTS
KEMPER AUTOMOTIVE TRUCK REPAIRS $ 8,510.00
TOTAL $ 8,510.00
BANK OF AMERICA CREDIT CARD CHARGES - 5.16.25 - 5.30.25 $ 10,035.58
CITY OF MIAMI SALARIES & BENEFITS - 5.29.25 $ 173,297.90
CITY OF MIAMI SALARIES & BENEFITS - 6.6.25 $ 181,824.82
DHS-LIHEAP PAYMENTS OKDHS ENERGY PAYMENT $ 1,245.83
TOTAL MSUA CLAIMS $ 564,213.83
MSUA - PURCHASE ORDERS PRESENTED
DATE 7.1.25 FY 25/26
VENDOR DESCRIPTION
ADMINISTRATIVE SERVICES
QUADIENT FINANCE 1ST QUARTER LEASING - PO # $ 1,167.00
FIRST NATIONAL BANK MORTGAGE 124 N MAIN - PO # $ 1,234.50
MSUA Page 5 of 9 July 01, 2025
TOTAL $ 2,401.50
METERING
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - C SLAYTON $ 92.00
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - M LONGAN $ 92.00
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - K BROWNING $ 92.00
TOTAL $ 276.00
IT
TYLER TECHNOLOGIES EXECUTIME MONTHLY FEE - JULY $ 773.72
TOTAL $ 773.72
ELECTRIC
WELCH STATE BANK DIGGER W/FREIGHTLINER CHASSIS - PO # $ 10,354.70
WELCH STATE BANK DIGGER W/PRINOTH TRACK MACHINE - PO # $ 8,566.74
BANK OF GRAND LAKE 2023 BUCKET TRUCK - PO # $ 7,661.21
BANK OF GRAND LAKE TRAILER W/UNDERGROUND WIRE PULLER - PO # $ 5,882.90
BANK OF GRAND LAKE PETERBILT - PO # $ 5,104.55
TOTAL $ 37,570.10
ROW
WELCH STATE BANK TELESCOP AERIAL DEVICE & TRAILER - PO # $ 5,210.31
BANK OF GRAND LAKE 2024 MINI EXCAVATOR - PO # $ 3,069.15
TOTAL $ 8,279.46
WATER PRODUCTION
RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - M
DEQ ROBERTSON $ 92.00
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - J CAMPBELL $ 92.00
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - P MCMILLIAN $ 92.00
$
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - A GRIGGS 92.00
ESRI ARCGIS ANNUAL SUBSCRIPTION - PO #25-02424 $ 4,200.00
TOTAL $ 4,568.00
WATER DISTRIBUTION
ARVEST EQUIPMENT
FINANCE 2022 JOHN DEERE 310SL - PO # $ 2,381.06
FIRST NATIONAL BANK HYUNDAI EXCAVATOR - PO # $ 2,321.20
TOTAL $ 4,702.26
POLLUTION CONTROL
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - T MURPHEE $ 184.00
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - S HENRY $ 184.00
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - K PITCHER $ 184.00
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - P GALLARDO $ 184.00
DEQ RENEWAL NOTIFICATION - 7.1.25 - 6.30.26 - S MILLER $ 138.00
MSUA Page 6 of 9 July 01, 2025
TOTAL $ 874.00
WASTEWATER COLLECTION
WELCH STATE BANK VAC-CON SEWER CLEANER - PO # $ 12,690.79
TOTAL $ 12,690.79
SOLID WASTE
ARVEST EQUIPMENT
FINANCE 2022 CATEPILLAR 938M - PO # $ 4,303.23
WELCH STATE BANK 2023 FREIGHTLINER REFUSE TRUCK - PO # $ 9,067.74
WELCH STATE BANK NEW WAY MAMMOTH TRUCK W CRANE CARRIER - PO # $ 12,193.50
GLOBAL ROUTING
SOLUTIONS LICENSE FEE ANNUAL SUBSCRIPTION - PO # $ 600.00
TOTAL $ 21,861.24
COMMUNITY DEVELOPMENT
ARVEST EQUIPMENT
FINANCE 2023 FORD EXPLORER - PO # $ 936.27
TOTAL $ 936.27
BANK OF OKLAHOMA BOND PAYMENT - PO # $ 55,939.67
TOTAL MSUA CLAIMS $ 150,873.01
MSUA CREDIT CARDS
MAY 16TH – MAY 30TH, 2025
CUSTOMER SERVICE
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $51.86
TOTAL $51.86
ADMIN SERVICES
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $140.43
TOTAL $140.43
METERING
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $173.70
TOTAL $173.70
INFORMATION TECHNOLOGY
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $93.62
SPARKLIGHT - 5.8.25 - 6.7.25 MONTHLY SERVICE $17.19
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $406.12
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $40.04
SPARKLIGHT - 5.8.25 - 6.7.25 MONTHLY SERVICE $625.00
WALMART - ROUTER $53.00
TOTAL $1,234.97
MSUA Page 7 of 9 July 01, 2025
ELECTRIC
BO'S TIRE SHOP - FLAT REPAIR $30.00
PENN TOOL CO. - NUMBER STICKERS $1,246.17
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $220.51
MJTS - BOOK $550.00
TOTAL $2,046.68
RIGHT OF WAY
WAL-MART - KLEENEX & EXTRA CLEAN $11.54
LAMBERT TRACTOR - REPAIRS $264.67
LAMBERT TRACTOR - REPAIRS $109.89
LAMBERT TRACTOR - REPAIRS ON CHAINSAW $44.42
HARBOR FREIGHT TOOLS - GREASE FOR WEEDEATER $18.58
BEACHNER GRAIN-CHEMICAL $706.50
LOCKE-NIPPLE $9.88
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $126.89
TOTAL $1,292.37
WATER PRODUCTION
AMAZON - AIR MONITORS $1,166.97
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $46.81
TOTAL $1,213.78
WATER DISTRIBUTION
AMAZON - FOLDERS $16.96
CANVA - SUBSCRIPTION $15.00
AMAZON MKTPL - CONCRETE REPAIR $239.99
AMAZON - FOLDERS $96.60
USA OFFICE MACHINES - KEY LOCK BOX $564.73
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $46.81
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $166.93
SPARKLIGHT - 5.8.25 - 6.7.25 MONTHLY SERVICE $237.45
TOTAL $1,384.47
POLLUTION CONTROL
USABB COLI BROTH $393.83
USABB - GLOVES $186.05
USABB - LAB SUPPLIES $391.85
ONG - 4.15.25 - 5.14.25 MONTHLY SERVICE $30.18
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $46.81
HOLIDAY INN - ROOM $491.00
TOTAL $1,539.72
WASTEWATER COLLECTION
HARBOR FREIGHT TOOLS - RATCHET STRAPS $67.95
HARBOR FREIGHT TOOLS - TOOLS $121.19
AMZN - TRAILER LOCK $51.07
MSUA Page 8 of 9 July 01, 2025
TOTAL $240.21
SOLID WASTE
BO'S TIRE SHOP LLC - TIRE REPAIR $50.00
BO'S TIRE SHOP LLC -TIRE REPAIR $125.00
BO'S TIRE SHOP LLC - TIRE REPAIR $225.00
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $86.85
TOTAL $486.85
COMMUNITY DEVELOPMENT
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $133.66
TOTAL $133.66
STORM WATER
FIRSTNET - 3.26.25 - 4.25.25 MONTHLY SERVICE $91.90
TOTAL $91.90
DEPOSIT CLEARING
PHILLIPS 66 - OTTER STOP - ERROR $3.14
TURTLE STOP 5 LLC - ERROR $1.84
TOTAL $4.98
TOTAL MSUA FUNDS $ 10,035.58
MSUA Page 9 of 9 July 01, 2025
CITY COUNCIL / MSUA
ACTION REQUEST
COUNCIL/MSUA July 15th, 2025
MEETING DATE:
AGENDA TITLE: *Action Item* Approved annual financial statements and
independent auditor’s reports for the City of Miami and MSUA as
of and for the fiscal year ended June 30, 2024.
BACKGROUND:
Chris Heim with HBC CPA and Advisors will present the fiscal year end audit for June 30th 2024.
Financial Statements are prepared by Crawford and Associates on behalf of the City of Miami.
The audited financial statements for the governmental activities, the business – type activities,
the aggregate discretely presented component units, each major fund and the aggregate
remaining fund information of the City of Miami, Oklahoma’s basic financial statements.
STAFFS RECOMMENDATION:
Approve Auditor’s Report as presented.
Proposed Motion:
I move to approve the annual financial statements and independent auditor’s reports for the City
of Miami as of and for the fiscal year ended June 30, 2024.
PRESENTER(S):
Crystal Wyrick / Jennifer Watts
CITY OF MIAMI/MIAMI SPECIAL UTILITY AUTHORITY
ACTION/DECISION REQUEST
COUNCIL/MSUA MSUA
MEETING DATE: 07-15-25
AGENDA TITLE: Joint Use Pole Attachment Management Plan
BACKGROUND:
As communication companies make requests to attach to the MSUA poles. The MSUA would
request to have an engineering firm to collect existing pole data, and design make-ready’s to
follow NESC code and MSUA specific guidelines, provide design for adequate upgraded
infrastructure to support the additional loading from the communication company
attachments, and conduct post-construction inspections. They would provide the
necessary survey, engineering, and inspection to support the analysis for the MSUA.
STAFFS R E C O M M E N D A T I O N :
No recommendation at this time.
Proposed Motion:
No motion – discussion item only
PRESENTER(S):
Derric Lollar
MIAMI SPECIAL UTILITY AUTHORITY
ACTION/DECISION REQUEST
MSUA July 15, 2025
MEETING DATE:
AGENDA TITLE: *Action Item* Agreement With Healy Law Offices, LLC for Pole
Attachment Agreement Updates
BACKGROUND:
The MSUA is completing its audit of all utility poles and pole attachments. Staff would like to
bring in an attorney familiar with pole attachment processes to update our pole attachment
agreements so that we can be best prepared for the implementation of fiber optic internet
service.
STAFFS RECOMMENDATION:
Approve agreement with Healy Law Offices, LLC for Pole Attachment Agreement Update.
Proposed Motion:
I move to approve the agreement with Healy Law Offices, LLC for pole attachment agreement
update.
PRESENTER(S):
Tyler Cline / Derric Lollar
Healy Law Offices, LLC
TELEPHONE: (417) 864-7018 Email: penny@healylawoffices.com
3010 EAST BATTLEFIELD, SUITE A
SPRINGFIELD, MISSOURI 65804
July 9, 2025
Miami, Oklahoma
Tyler Cline, City Manager
129 5th Avenue NW
P.O. Box 1288
Miami, OK 74355
RE: Fee Agreement with Miami, Oklahoma
Dear Mr. Cline:
The purpose of this letter is to confirm, based on our recent conversations, our agreement for our
firm to represent City of Miami, Oklahoma/ Miami Special Utility Authority in the matter
described below.
Miami, Oklahoma (hereinafter known as Client) hereby request the legal services of Healy Law
Offices, LLC (hereinafter known as Attorneys) for representation and consultation regarding
updating Pole Attachment Agreements and installation and implementation of city broadband.
Attorneys will provide those legal services reasonably required to represent Client in this matter
and will take reasonable steps to keep Client informed of progress and to respond to Client’s
inquiries.
Client agrees to pay by the hour at Attorneys’ prevailing rates for all time spent on Client's
matter by Attorneys’ legal personnel. Drafting and responding to telephone calls, email
and other correspondence will be billed according to the time devoted to the task, at a
minimum of .25 of one hour. Current hourly rates for legal personnel are as follows:
Time is charged in units of .25 of an hour
Lawyers $350/hour
Legal Assistants $100/hour
The legal personnel assigned to Client's matter will confer among themselves about the matter,
as required and appropriate. When they do confer, each person may charge for the time
expended, as long as the work done is reasonably necessary and not duplicative. Likewise, if
more than one of the legal personnel attends a meeting, court hearing or other proceeding,
each may charge for the time spent. Attorneys will charge their hourly rates for waiting time in
court and elsewhere and for travel time, both local and out of town.
1
Attorneys will incur various costs and expenses in performing legal services under this
Agreement. Client agrees to pay for all costs, disbursements and expenses in addition to the
hourly fees. The costs and expenses commonly include mileage, transportation, meals and hotel
costs, research expenses, consultants' fees, expert witness, professional, court reporter, mediator,
arbitrator and/or special master fees and other similar items. Except for mileage, which will be
charged at the applicable United States’ Internal Revenue Service standard mileage rate, all costs
and expenses will be charged at Attorney’s cost.
To aid in the preparation or presentation of Client's case, it may be necessary to hire expert
witnesses, consultants, or investigators. Attorneys will select, in consultation with Client, any
expert witnesses, consultants or investigators to be hired and Client will be informed of persons
chosen and their charges. Client authorizes Attorneys to incur all reasonable costs and to hire
any investigators, consultants, or expert witnesses reasonably necessary in Attorneys’ judgment.
Attorneys will send Client monthly statements for fees and costs incurred. The statements shall
include the amount, rate, basis of calculation or other method of determination of the fees and
costs, which costs will be clearly identified by item and amount. Any balance that is due that is
not paid in full within fourty-five days after the issuance of such statement shall incur an
interest charge of 9% annually.
Client may discharge Attorneys at any time. Attorneys may withdraw with Client's consent or
for good cause. Good cause includes Client's breach of this agreement, refusal to cooperate or to
follow Attorneys’ advice on a material matter or any fact or circumstance that would render
Attorneys’ continuing representation unlawful or unethical. When Attorneys’ services conclude,
all unpaid charges will immediately become due and payable. After services conclude,
Attorneys will, upon Client's request, deliver Client's file and property in Attorneys’ possession
whether or not Client has paid for all services. Attorneys shall retain a copy of the documents
for a period of five years after the closing of the file. Client acknowledges that the duplicate file
retained by Attorneys is the sole property of Attorneys and may be destroyed after five years
without further notice to Client. Client understands that to the limited extent Attorneys have paid
out of pocket expenses for items which have not yet been reimbursed by Client, Attorneys may
be reimbursed for that particular expense before releasing the item(s).
Nothing in this agreement and nothing in Attorneys’ statements to Client will be construed as a
promise or guarantee about the outcome of the matter. Attorneys make no such promises or
guarantees, and any comments about the outcome of the matter are expressions of opinion only.
Any estimate of fees given by Attorneys shall not be a guarantee. Actual fees may vary from
estimates given.
This Fee Agreement pertains only to legal services rendered and costs and expenses for the
matter expressly stated above. It does not relate to any other matter for which Client seeks
representation by Attorneys. Any other matter will require a separate Fee Agreement.
2
We greatly appreciate the opportunity to represent you in this matter and look forward to
working with you.
Sincerely,
Penny Speake
AGREED:
HEALY LAW OFFICES, LLC
By: __________________________ Date:__________________
Douglas L. Healy, Member
MIAMI, OKLAHOMA
By: ___________________________ Date: _________________
Tyler Cline, City Manager
3
MANAGER’S STAFF REPORT
-1-
POLLUTION CONTROL
SOUTH WASTEWATER TREATMENT PLANT
MONTH: JUNE YEAR: 2025
1) PLANT OPERATIONS All Sampling Test Results during the month that were reported in the Discharge Monitoring
Report to DEQ were within our permit Limits. No Violations reported.
Amount in Million Gallons (MG) of Daily Max Treated for the Average Per Day Treated
100.9 4.854 3.480
Treated Wastewater Month for the Month
2) HAULED LAND DATE: None NET WET LBS.: NET DRY LBS.:
APPLIED SLUDGE
4) DAILY/WEEKLY
REQUIREMENTS
DAILY LAB Dissolved Oxygen, PH, Temperature, Solids on SBRs, Influent and Effluent.
WEEKLY LAB BODS on Influent and Effluent
E-COLI on Effluent
SLUDGE CONTROL Sludge was pressed 5 times this month.
PLANT INSPECTIONS A Plant Walk through to inspect all equipment is done once in the morning and
once in the afternoon.
PLANT UPKEEP Staff at the Plant do all the mowing and Weed Eating.
Floors in all the Building are Swept and Moped weekly.
The Grit and Screenings in the Headworks are dumped every morning and
afternoon daily.
LIFT STATIONS Lift Stations are checked daily for proper operation. They are Mowed on a Weekly
basis.
4) PROJECTS/MAINTENANCE 23 Plant maintenance work orders were completed during the month, that includes
some of the following:
Oil Change None
Check Belt Tension Digester Blower B402
Greased Bearings Grit Pumps GP701 and GP702
Operational Inspection Screener SC701 and SC702, Spiral Brushes SC701 and SC702
Change Filters UV Inlet Air Damper
TODD MURPHREE POLLUTION CONTROL MANAGER
MANAGER’S STAFF REPORT
-2-
POLLUTION CONTROL
SOUTH WASTEWATER TREATMENT PLANT
MONTH: JUNE YEAR: 2025
5) EQUIPMENT FAILURES Issues and Developments
Lift Stations Pump 2 failed at Tracker Lift Station due to a bad Contact. The Contact was replaced, and
the Pump is working properly.
Sludge Drying Building. The Heat Lamps keep tripping the overload, Breaker. Booth Electric was contacted and
found some loose Bolts causing wires to heat up. Everything was covered under warranty.
UV Units Staff noticed the intensity of Lamps unit 3 was low. Three Capacitors were replaced to
correct this issue.
6) OTHER Issues and Developments
Monthly Safety Program Validate, Review and or Revise the Safety Check List
Validate, Review and or Revise the Safety Lock Out Tag Out (LOTO)
Ran the entire grounds Safety Checklist.
Flush Water Valves in Emergency Eye Wash and Decontamination Showers.
Check and Repair Emergency Lighting and Exit Lights. Checked and repaired all Smoke
Alarms in the Sludge Building.
Ran the Health and Safety Checklist Inspection.
.
Bypass Reports A Report was mailed to ODEQ for a Bypass on the Treatment Plants Large Flow Equalization
Basin. A copy of that report is included with this report for your review.
7) PRETREATMENT Issues and Developments
MSGP Permit WWTP Monthly Inspection and Site Evaluation was completed.
Testing Requirements Quarterly Biomonitoring was run as required by the Treatment Plants Discharge Permit.
Summer testing on the Plants Influent and Effluent was completed.
The Annual Sludge Testing was also completed as required.
TODD MURPHREE POLLUTION CONTROL MANAGER
SOLID WASTE MONTHLY REPORT 2025 JUNE
JUNE FISCAL YTD YTD TONNAGE YTD TIPPING
TONNAGE TONNAGE LAST FISCAL TIPPING FISCAL YTD FEES LAST
MATERIAL TOTALS TOTALS YEAR FEES TIPPING FEES FISCAL YEAR LANDFILLS
Yardwaste 220.22 2671.41 2158.69 N/A N/A N/A City Landfill
Residential Waste - C/D 1553.59 18495.52 19608.74 $101,190.90 $922,203.92 $992,290.86 PRAIRIEVIEW/STELLA
C/D 0 0 $5,200.16 $18,460.40 $3,103.24 B-3/COLLINS
TOTALS 1773.81 21166.93 21767.43 $106,391.06 $940,664.32 $995,394.10
MAINTENANCE REVENUE RECEIVED
JUNE FISCAL YTD JUNE FISCAL YTD 2023 Revenue
510-442-440-2003 $32,051.37 $130,614.12 Transfer Station Tipping Fees $79,442.56 $756,081.17 $646,912.52
Res. & Comm. Fees $186,658.96 $2,232,450.94 $2,177,288.03
TOTAL $130,614.12 TOTALS $266,101.52 $2,988,532.11 $2,824,200.55
FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES
MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS
JUNE 173 51.62 JUNE $0.00 JUNE $0.00
TOTAL TOTAL
FISCAL YEAR FISCAL YEAR TOTALS FISCAL YEAR TOTALS
LOADS TONNAGE
2022-2023 1765 661.17 2022-2023 $1,103.90 2022-2023 $552.00
2023-2024 1775 468.24 2023-2024 $2,411.45 2023-2024 $16.00
FISCAL YTD 1938 528.28 FISCAL YTD $4,191.52 FISCAL YTD $0.00
Manager’s Report Stormwater
Q2 – 2025
April
• Following some larger storm events in early April, several citizen concerns were received and
addressed:
o 01-Apr; 1400 12th NE, reported by . Storm sewer intake clogged with
debris. Todd and I checked it out, but it had apparently already been cleared by a
nearby resident.
o 04-Apr; 1001 Cambridge Court, reported by resident. Stormwater had backed up into
the cul-de-sac due to the drainage ditch becoming obstructed by debris. The resident
contacted the stormwater department directly via email and included pictures. A work
order was created for cleaning out the ditch.
o 07-Apr; 1625 B St NW and near 1428 Park Heights, reported by . Flash flooding
was reported in the area. Todd and I investigated and spoke with a resident of the area.
No flooding was apparent at the time of the investigation, but it was evident that time
and traffic had compromised existing drainage infrastructure. The area will need to be
checked again during a large rain event.
o 28-Apr; 6 C St NW, reported by resident. Flash flooding around and behind his residence
occurred during a heavy rain. Investigation indicated that the inlets on B St and behind
his house had become obstructed during the rain, and the inlets were overwhelmed. I
cleared the inlets and reported the broken inlet on C St SW . I created a work order for
repair or replacement of the inlet grate. Todd and I investigated further and found no
obstruction in the stormwater pipes fed by the inlets in question.
o 30-Apr; 203 H St NW, reported by resident. Reported debris and water backing up into
the basement. Todd and I investigated, but found no evidence of an issue. Called the
resident and invited them to call back to discuss, but they didn’t call back.
• On 08-Apr, Elizabeth Denning of the Department of Environmental Quality (ODEQ) conducted an
audit on the stormwater department. This audit was described as an “MCM” (Minimum Control
Measure) check. All permit required elements of MCM-3 Illicit Discharge Detection and
Elimination (IDDE) of the City’s Stormwater Management Program (SWMP) were reviewed. All
requirements were included and properly addressed, although she did suggest that the IDDE
program be added to the SWMP itself.
• Attended Green Country Stormwater Alliance (GCSA) training on Quality Assurance/Quality
Control and Bacteria Sampling in Broken Arrow, OK. Training included a review of QA/QC
requirements and documentation, terms and calculations, as well as a field activity
demonstrating the collection of bacteria field samples.
• Attended water operator class “C” class and took licensing test with passing score.
• Attended wastewater operator class “C” class and took licensing test with passing score.
• Worked on, completed and submitted the City of Miami CY 2024 Annual Report. This is a permit
requirement, which reports on the status of and progress of the City’s SWMP for the previous
reporting period. When accepted by the ODEQ reviewer, this report will be published to the City
website.
• Performed routine monthly facility inspections.
Manager’s Report Stormwater
May
• Investigated concern at 1606 F St. NW. Sink holes were appearing in the driveway of the
residence. There is a large culvert directly under the driveway. Holes possibly from failing storm
pipe. Although this is generally the responsibility of the homeowner, as it could not be
determined that the issue did not result from city activity, the Street Dept. will repair.
• Assembled “Goodie” bags for inclusion in activities planned at the Airport for Miami Public
School 3rd graders. Each bag contained a ruler, small flying disc toy (both with “City of Miami
Stormwater” and the website printed on it), a “From the Storm Clouds to the Neosho River”
maze game, and an EPA Water Sense Activity Book.
• Sampled OKR05 facilities (Airport, Transfer Station, South Plant) outfalls for lead. This is an
OKR05 permit requirement for these facilities as they are considered to be discharging into
impaired waters.
o Received and reviewed results. Levels found were: Airport, ND (None Detected);
Transfer Station, 3.9 μG/L; WWTP, ND. Reporting limit was 1.0 μG/L (ppb).
o These values are quite low. There are currently no assigned effluent limits for these
outfalls. Results were distributed to the managers of each facility for inclusion in their
OKR05 files.
• Participated in webinar “Leveraging GIS for stormwater compliance”. This was part of a series
“GIS and AI for Local Government Compliance Reporting and Asset Management”.
• Completed quarterly OKR05 facility inspections, as part of OKR04 MCM-6 Pollution
Prevention/Good Housekeeping for MS4 Operations.
• Received findings and recommendations from the ODEQ Fiscal Year 2025 Phase II MS4 Screening
Evaluation – Revisit, performed in November-2024. Many of the issues identified in the original
Evaluation performed in January-2023 had been resolved. Others will require additional actions
to complete. A response to these findings was written detailing those actions with a general
timeline and submitted to ODEQ.
• Worked on and completed the Baseline Monitoring Plan. This is a major component of the
established total maximum daily load (TMDL) allocation requirement of the OKR04 permit. It
consists of monitoring requirements, locations, frequencies, analytical methods and program
goals with the objective of determining the baseline levels of enterococcus in Tar Creek. It is the
second requirement of the TMDL implementation schedule and had a deadline of June 1, 2025.
The next steps will include a Pollutant Reduction Plan and a Pollutant Monitoring Plan. These
will be based on data resulting from the Baseline Monitoring Plan.
• Received review from the Oklahoma Department of Environmental Quality (ODEQ) of the
Stormwater Annual Report (AR) for calendar year 2024.
o The report was reviewed and accepted as administratively complete.
o Deficiencies for improved implementation and reporting of the SWMP and permit
requirements were noted.
▪ A response will be submitted to ODEQ indicating actions which will be taken to
address the deficiencies.
• Performed routine monthly facility inspections.
Manager’s Report Stormwater
June
• Responded to and investigated several issues reported by citizens during the month:
o at 14 C St SW contacted Melinda Stotts through the City website to
report flash flooding issues at the residence during the heavy rainfall early in the month.
Melinda forwarded the comments to me. I responded with information for her to follow
up with and discussed the issue at the residence with the citizen’s wife. Flooding had
displaced the traffic cones surrounding the broken inlet grate near the residence. I
reported this to Robert.
o at 19 D St SW called Stormwater directly to report issues resulting from
the same rain event described above. I spoke with him at the residence. Issued seems
to originate from a residence recently built directly to the south. Stormwater cannot
pass through the area. It appears to be a known issue. I reported it to Robert, and he
also discussed it with the resident.
o Clogged drainage pipe at 1602 B St. NW was reported by fire department, found when
they were flushing a hydrant. Pipe appeared to be a whistle under the resident’s
driveway and had already been cleared.
o reported issue at 203 H St. NW apparently originating from a claim received by
the City risk manager, reporting stormwater backing up into the residence. Todd and I
investigated. It did not appear to be a stormwater issue. Todd was familiar with the
history of the residence, and indicated a backflow preventer had been installed on the
sewer line in the past. If it is now malfunctioning, it is possible that during heavy rain
events the wastewater lines are filling up and water is moving into the house that way.
• Baseline monitoring sampling, as outlined in the Baseline Monitoring Plan, was initiated. Several
sampling sites on Tar Creek have been identified in the plan and will be sampled and tested for
enterococcus bacteria during the 2025 recreational period (May-September). Sampling will be
performed at multiple sites approximately weekly.
• Set up analytical services of baseline monitoring sampling to be provided by Green Country
Testing Laboratories in Tulsa, including delivering necessary sample containers and providing
sample pick up.
• Conducted required quarterly construction site inspections on active construction sites.
• Inspected and performed maintenance on eight pet waste stations. One of the stations at
Riverview Park was inaccessible due to flooding.
• Took the only copy of a city map indicating stormwater drainage system components to
Community Development to copy. They are able to do so but need to replace one of the ink
cartridges in their plotter. Will advise when complete.
• Spoke with Melinda Stotts regarding potential stormwater related posts to the City Facebook
website. This would be partial fulfillment of the MCM-1 (public education and involvement)
requirement. Posts would include information on stormwater requirements and activities, as
well as educational and informative posts relating to stormwater issues. Posts would be made
regularly and would be aimed at increasing and improving stormwater management awareness.
• Performed routine monthly facility inspections.
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