Board of Aviation Commissioners

Minutes of the January 12, 2017 Monthly Meeting of the Michigan City Aviation Board of Commissioners Call to Order: Meeting called to order at 6:00 PM in the terminal building at the airport. Members Present: Greg Poulin, Doug Buell, Kirk Hunter, T.Y. Okosun. A quorum was present. Members Absent: None Others Present: Jessica Ward- Airport Manager, Paul Shaffer- BF&S, Bill Nelson- BOAC Attorney Minutes: 1. The minutes of the December 08, regular monthly meeting, were emailed. Motion to approve: Kirk Hunter Second: T.Y. Okosun Motion Approved. Election of Officers: President: Greg Poulin Vice President: Kirk Hunter Secretary: Doug Buell Treasurer: T.Y. Okosun Motion to Approve: Kirk Hunter Second: Doug Buell Motion Approved. Reports: The Financial reports were summarized by Jessica Ward. Account Balances: We spent 97% of our operating budget in 2016, 57% of our Aviation Fuel budget and 100% of our Airport Projects budget. Reladyne, the company in which we get our gasoline and diesel from, upgraded their accounting system last month so we didn’t get the bill for gasoline and diesel until last week when I expected to receive it around December 5, 2016. I wasn’t able to pay these invoices out of last year’s accounts, which in turn meant I couldn’t transfer money for the TV upgrade for the lobby. So I will have to take it out of this year’s budget. The IT department already has purchased the program for getting weather and putting announcements on the TV. Fuel Sales: Overall, we sold 790.6 gallons of 100LL for a total of $2,076.39 and 1,716 gallons of Jet A for a total of $4,311.90 in December. We sold 134.1 gallons of self-service based 100LL, and 414.2 gallons of self-service transient 100LL last month. We sold 60.5 gallons of full service based Avgas and 181.8 gallons of full service transient Avgas. We sold 1,278 gallons of full service based Jet A and 438 gallons of full service transient Jet A. Year to date we have sold 62,126.7 gallons of fuel for a total of $186,528.95. Our self-service Avgas fuel price is $0.36 less than Porter County and La Porte and $0.12 less than Knox. Our full service Avgas price is $0.46 less than Porter County and $0.41 less than La Porte. Our Jet A price is $0.30 less than Porter County and La Porte, and $0.32 more than Knox. Airport Manager: 1. End of Year Purchase Orders: All of the end of year purchase orders are complete: which include: ATC- UST consulting- $8,054.79- Which includes the 1st proposal invoice of $3,565.40 which leaves $4,489.39 for the 2nd proposal that was just approved last month which won’t exceed $5,947.00, Riggs- Hustler Trade In- $8115.00, Rieth Riley- Skydive Turn Around- $20,850.00, Rieth Riley- Apron Expansion at Self Service- $42,263.60, Reece Seal Coating- Taxiway Crack Sealing- $44,261.25 2. Part-Time Lineman: Our budget this year includes a second part time lineman. I will be sending over the request for requisition to the personnel department and will hopefully have the position filled sometime in February. Airport Development: 1. AIP 20- Improve Runway 2 RSA/RPZ- Remove US 20 (CatEx & Design) Part A: The historical architecture is underway. This field work is subject to not having snow cover on the ground. We have three support letters gathered at this time, with many other feelers out. This should pick up with the holidays behind us. a. Approve Partial Pay Request 1 State Share: $1,650.45 Motion to Approve: Doug Buell Second: Kirk Hunter Motion Approved. 2. 2018-2022 CIP: Some discussion ensued about the projects for the upcoming years. a. Approve 2018-2022 CIP: Motion to Approve: Kirk Hunter Second: T.Y. Okosun Motion Approved. 3. Hangar Development by Skydive Windy City: Building plans have been submitted. Building permits are in process. Construction should start around January 16. a. Termination of Prior Lease and Operating Agreement between the BOAC and Skydive Windy City: Motion to Approve: Doug Buell Second: Kirk Hunter Motion Approved. b. Approval of New Aircraft Storage Land Lease with Flight Services, LLC: Motion to Approve: Doug Buell Second: T.Y. Okosun Motion Approved. Old Business: None New Business: 1. 2017 BOAC/ Attorney Contract: Motion to Approve: Doug Buell Second: T.Y. Okosun Motion Approved. Claims Docket: Amount: $5,487.22 Motion: Doug Buell Second: Kirk Hunter Motion Approved. Correspondence: None Public Comment: T.Y. Okosun requested that the airport look into the possibility of carrying Swift fuel. Adjournment: There being no further business, the meeting was adjourned at 7:02 pm. Motion: Doug Buell Second: Kirk Hunter Motion Approved.