Board of Aviation Commissioners

Minutes of the October 10, 2019 Monthly Meeting of the Michigan City Aviation Board of Commissioners Call to Order: Meeting called to order at 6:00 PM in the terminal building at the airport. Members Present: Kirk Hunter, Greg Poulin, T.Y. Okosun, Jeff Bartlett. A quorum was present. Members Absent: None Others Present: Jessica Ward- Airport Manager, John Feister- BF&S, Gene Simmons- Council Liaison Minutes: The minutes of the September 17, regular monthly meeting, were emailed. Motion to approve: Greg Poulin Second: Jeff Bartlett Motion Approved. Reports: Financial- Reported by Jessica Ward: Account Balances: The manager will be transferring money around to correct the negative balances in some accounts before the end of the year. There are no red flags with our operating budget at this point, nor are any expected. There is some money in our capital projects account that will be encumbered for upcoming projects before the end of the year. Fuel Sales: Overall, we sold 1813.8 gallons of 100LL, 4015 gallons of Jet A and 83.5 gallons of Swift Fuel in September. Airport Manager- Reported by Jessica Ward: 1. Hangar A5-2 Update: Bill Shawver requested that he be reimbursed for 8 months of the land lease rent amount that he paid in April 2019 that covered May 2019 to April 2020 since the board purchase his hangar in August- 4 months into the current year rent payment. His annual land lease rent payment was $424.36 for the year so the amount he would be reimbursed if the board so chooses would be $282.91 for 8 months between September 2019 and April 2020. Motion to Approve: T.Y. Okosun Second: Greg Poulin Motion Approved. We have a couple of estimates for heat and insulation at this point and are waiting on a few more. We should have all the estimates we need to move forward with discussion at the November BOAC meeting. 2. AI Conference: The annual AI conference starts next Tuesday, October 15 and ends Thursday October 17th at noon. Kirk and Jessica will be attending the whole conference and Jeff will be attending the conference on Wednesday and going to the Board Member Review- break out session that day. 3. Police Short Course Training: The whole police department short course training exercise that was previously approved by the board will occur Tuesday October 22 through Friday October 25. 4. Vending Machines: Our beverage vending machine is at the end of its service life. The machine will not accept dollar bills and only coins at this point. It has also never been able to vend plastic bottles of water, which in the summer is the top item requested by customers and pilots. As you may remember the last repair was made 2 years ago for this same part and the  part to replace it came from eBay with no warranty because we were told the parts aren’t made for this type and age of machine anymore. The repair person highly suggested we purchase a newer machine that has better energy efficiency, offer combination snack and beverage in one and is ADA compliant. There is one online at Sam’s Club for about $4,000.00. It is a combo snack and beverage machine, is energy star rated, ADA compliant and can take credit too if we would like. There are other companies that sell the vending machines outright as well that the manager will be reaching out to. The manager requested to be able to purchase the machine with the best cost and warranty on parts if possible, up to $5,000.00 with shipping/handling included. Motion to Approve: Jeff Bartlett Second: T.Y. Okosun Motion Approved. Airport Development- Reported by John Feister 1. Improve Runway 2 RSA/RPZ: a. Request for a motion to submit the FY 2019-year end Federal Financial Report acknowledging the receipt of $406,940.00 in federal funds in FY 2019. Motion to submit FY 2019 Federal Financial Report: Greg Poulin Second: T.Y. Okosun Motion Approved. b. Revised Draft EA was resubmitted to Bobb Beauchamp on 6/21/19. Bobb indicated on August 27, 2019 that he does not require any further modifications at this time. c. Conference call regarding Tonn and Blank counter offer occurred on 7/24/19. Negotiations have been placed on hold until we work on the offers for Oehmstead. d. Received comments regarding the ALP from Gary Wilson on 7/11/19. The ALP was resubmitted to the FAA with the obstruction data tables updated on August 26, 2019. BF&S had a conference call with Gary Wilson on September 26, 2019. Gary requested a new declared distance sheet and two new departure surface sheets be created for the ALP set. Once these are completed, we will have satisfied all FAA comments on this document. e. BF&S Row group finalized the legal descriptions for the Oehmstead Avigation Easement and Road ROW required. Paul Shaffer is currently working with Bill Nelson to obtain the appraisals needed to enter negotiations with Oehmstead. f. The airport has a CIP meeting scheduled during the annual conference on October 19, 2019 from 12:10 P.M. to 1 P.M. Old Business: 1. Michigan City Hangar Association Inc New Land Lease: This lease was in a holdover month to month lease. The new lease for the Michigan City Hangar Owner’s Association is in Mr. Dale Phillips, Darin Phillips and Gillian Kieft’s names. Bill Nelson finalized the revised redlined version once he heard from all board members on change requests/approval. The lease has been reviewed and signed by Dale, Darin and Gillian and started today, October 10, 2019. 2. Purchase Agreement for Tonn & Blank Property: After legal review there was an issue on a 7-acre portion of the property as it relates to title that needs to get cleared up. Bill Nelson has been working with Paul Shaffer to get the issue resolved. Bill Nelson suggested that the BOAC approve obtaining an updated avigation easement appraisal and review appraisal regarding the 7- acre portion of property and recommended they be completed by Tim Harris for $10,000.00. This was approved at the September regular BOAC meeting. Currently waiting for appraisals to be completed. New Business: None Claims Docket: Amount: $52,347.95 Motion to Approve: T.Y. Okosun Second: Jeff Barlett Motion Approved. Correspondence: None Public Comment: None Adjournment: There being no further business, the meeting was adjourned at 6:30 pm. Motion: T.Y. Okosun Second: Greg Poulin Motion Approved.