Board of Aviation Commissioners

Minutes of the November 14, 2019 Monthly Meeting of the Michigan City Aviation Board of Commissioners Call to Order: Meeting called to order at 6:00 PM in the terminal building at the airport. Members Present: Kirk Hunter, Greg Poulin, T.Y. Okosun, Jeff Bartlett. A quorum was present. Members Absent: None Others Present: Jessica Ward- Airport Manager, Paul Shaffer- BF&S, Gene Simmons- Council Liaison Minutes: The minutes of the October 10, regular monthly meeting, were emailed. Motion to approve: T. Y. Okosun Second: Greg Poulin Motion Approved. Reports: Financial- Reported by Jessica Ward: Account Balances: A minor transfer request will be sent to the controller’s office to correct the negative balances in some of the airport operating accounts. Encumbrances for capital items are due by December 13. A request will also be sent to the controller’s office to encumber the remainder of our capital projects funds. Fuel Sales: Overall, we sold 1451.1 gallons of 100LL, 1971 gallons of Jet A and 121.9 gallons of Swift Fuel in October. Airport Manager- Reported by Jessica Ward: 1. Hangar A5-2 Update: The zero turn lawn mowers and cub cadet cart are in the new hangar for winter storage. The city IT department has gotten all utilities private and public marked to run the fiber for WI-FI down at the hangar. The City IT department will run the fiber in house for the airport. The airport will have a cost for the private utility location. The gentleman that does the GIS work for the city planning office is planning on coming out to the airport to map out the private utilities so the airport will have it available for future projects and won’t need to pay to have private utilities marked unless new lines are added. Regarding heating and insulations: The two estimates for heating are from Friedrichs HVAC for $3,500.00 and Paniccia Heating & Cooling for $3,962.41. Some discussion ensued. A call will be made to Friedrich’s requesting warranty on labor be extended to 2 years. Motion to approve Friedrich’s estimate for $3,500.00: Greg Poulin Second: Jeff Bartlett Motion Approved. The three estimates for insulation are from Gluth Brothers for $32,128.00, Construction Unlimited for 27,125.00, and Rodney Brewer Construction for $35,000.00. Some discussion ensued. A call will be made to Rodney Brewer asking what r-value the insulation will have and final cost, and Construction Unlimited to see what the cost of installing ½’ to ¾” plywood instead of corrugated metal would be. Discussion will continue at the next regular board meeting. 2. Vending Machine Update: A purchase order has been placed for our new drink/snack combo machine. It was ordered from Shaffer Distributing Company. American Vending Sales out of Elk Grove Village, IL transferred the request for a new vending machine to  Shaffer Distributing Company out of Columbus OH. The vending machine including delivery is $4,941.98. Shaffer Distributing offered a $200 trade-in for each machine. The City IT manager is planning on having an auction for city owned equipment next year and wants to include the vending machines in the auction, so the trade-in was declined. 3. End of Year Closeout: The capital projects fund currently has $53,455.72. The estimates we are waiting on are for Ramsey Sheet Metal for our maintenance hangar overhead door repair, New Holland for new blades for the tractor plow, and Bloodhound for private utility location for the fiber run to the new hangar. By next month these costs should be in and we will see if we have anything left to encumber. We should encumber whatever is left for the legal/engineering consultant costs for our land appraisal work that we are currently undergoing for our runway extension project. 4. 2019 Legislative Luncheon at Airport: The LaPorte County Aviation legislative luncheon will be held here at Michigan City Airport. We are shooting for Friday, December 6 at noon pending legislator availability. This will be a catered lunch and we will discuss the status of Aviation in our state, Aviation Indiana’s 2020 Legislative Agenda, and current and future projects for our airport and LaPorte Airport. This combined legislative luncheon is something LaPorte and Michigan City Airports have done together for many years. The Legislator of the Year Awards this year at the Aviation Indiana Conference went to Senator Mike Bohacek from District 8 which both LaPorte and Michigan City Airports fall in and Representative Jim Pressel for District 20, which is part of LaPorte County. Having these luncheons with our legislators is imperative for the continued support for aviation! Airport Development- Reported by Paul Shaffer 1. Motion to submit the FAA FY 2020 Grant Pre-Application: Greg Poulin Second: T.Y. Okosun Motion Approved. 2. Improve Runway 2 RSA/RPZ: a. Revised Draft EA was resubmitted to Bobb Beauchamp on 6/21/19. Bobb indicated at the CIP meeting that he does not require any further modifications at this time. Approval is anticipated to come in conjunction with approval of the ALP. b. Conference call regarding Tonn and Blank counter offer occurred on 7/24/19. Negotiations have been placed on hold until we work on the offers for Oehmstead. c. The ALP was resubmitted to the FAA on October 16, 2019 with the new declared distance sheet and two new departure surface sheets that were requested by Gary Wilson. Approval is expected by the end of January. d. Appraisals are underway for the Oehmstead Avigation Easement and Road ROW required. Paul Shaffer is currently working with Bill Nelson to obtain the appraisals needed to enter negotiations with Oehmstead. e. The FAA has committed to funding the land acquisition as approach protection. Old Business: 1. Purchase Agreement for Tonn & Blank Property: After legal review there was an issue on a 7-acre portion of the property as it relates to title that needs to get cleared up. Bill Nelson has been working with Paul Shaffer to get the issue resolved. Bill Nelson suggested that the BOAC approve obtaining an updated avigation easement appraisal and review appraisal regarding the 7- acre portion of property and recommended they be completed by Tim Harris for $10,000.00. This was approved at the September regular BOAC meeting. The appraisals should be completed by the December regular board meeting at which time an executive session will be needed for discussion. New Business: None Claims Docket: Amount: $7,836.92 Motion to Approve: Greg Poulin Second: Jeff Barlett Motion Approved. Correspondence: None Public Comment: None Adjournment: There being no further business, the meeting was adjourned at 7:10 pm. Motion: T.Y. Okosun Second: Greg Poulin Motion Approved.