Board of Aviation Commissioners

Minutes of the Virtual October 22, 2020 Monthly Meeting of the Michigan City Aviation Board of Commissioners Call to Order: Virtual Meeting called to order by Kirk Hunter at 6:00 PM from https://global.gotomeeting.com/. Members Present: Kirk Hunter, T.Y. Okosun, Jeff Bartlett. A quorum was present. Members Absent: Greg Poulin Others Present: Jessica Ward- Airport Manager, Paul Shaffer- BF&S Minutes: The minutes of the September 10, 2020, regular monthly meeting, were emailed. Motion to approve: T.Y. Okosun Second: Jeff Bartlett Motion Approved. Reports: Financial- Reported by Jessica Ward: Account Balances: All account balances are normal. We have used 70% of our budget through October. The controller’s office has completed de-obligating department budgets which totaled $42,000.00 from our operating budget and $75,000.00 from our aviation fuel budget. We received AIP-22 which was the $30,000.00 FAA Cares Grant to cover utility costs/salaries during the COVID-19 pandemic. A pay request for a total draw will be sent to the FAA this month and we should receive payment a few days later. Fuel Sales: Overall, we sold 1,676 gallons of 100LL, 3,302 gallons of Jet A and 79.7 gallons of Swift Fuel in September. Airport Manager- Reported by Jessica Ward: None Airport Development- Reported by Paul Shaffer 1. Improve Runway 2 RSA/RPZ a. The ALP is now approved, and the airport has received its approval letter from the FAA. b. The air quality modal is being tweaked in the Airport Environmental Design Tool (AEDT) software for the draft EA document. c. The airport received FAA Grant AIP-23. d. The Airport can now proceed with closings on the Oehmstead LLC and Tonn and Blank Construction LLC parcels. e. BF&S is working with city officials to obtain the required subdivision plats needed to finalize the land acquisition to schedule a closing. 2. 20:1 Obstructions to Runway 02 a. The FAA notified us that there are 20:1 obstructions to Runway 02. Currently night instrument approaches are unavailable on Runway 02 until the trees are trimmed. The airport had to wait until after October 1, 2020 to trim the trees to ensure we are not impacting the Indiana Brown Bat. The tree obstructions were marked on 10/22/20. Old Business: 1. Michigan City Aviators EAA Chapter 966 Lease Extension: This was tabled pending request for additional information at the June 2020 and September 2020 regular board meetings. There are two documents related to this lease extension. The first document is the  extension agreement for moving to the new lease form that was adopted prior by the BOAC. The second document is their new lease on the new lease form for 10 years with no option to request extension since they have already requested their only 10- year extension which we are speaking about now. Some discussion on the legal clarifications that were requested, ensued. Motion to Approve: Jeff Bartlett Second: T.Y. Okosun Motion Approved. New Business: 1. Resolution 2020-10-01 Closing of Real Estate Transaction: This resolution of the Michigan City Board of Aviation Commissioners 1)authorizes closing of real estate transaction as memorialized in the written Purchase Agreement dated June 11, 2020 between the BOAC and Oehmstead Company, LLC; 2) authorizes the closing of this transaction at the earliest date available; 3) authorizes any member of this Board to act on behalf of the Board to attend the closing of the transaction and execute all documents necessary to conclude the transaction and fulfill all terms of the Purchase Agreement. Motion to Approve: Jeff Bartlett Second: T.Y. Okosun Motion Approved. Claims Docket: Amount: $4,454.80 Motion to Approve: T.Y. Okosun Second: Jeff Bartlett Motion Approved. Correspondence: None Public Comment: David Gallion thanked the BOAC for renewing the EAA lease for the 10-year extension. Adjournment: There being no further business, the meeting was adjourned at 6:30 pm. Motion: T.Y. Okosun Second: Jeff Bartlett Motion Approved.