Board of Aviation Commissioners

Minutes of the Virtual December 10, 2020 Monthly Meeting of the Michigan City Aviation Board of Commissioners Call to Order: Virtual Meeting called to order by Kirk Hunter at 6:00 PM from https://global.gotomeeting.com/. Members Present: Kirk Hunter, T.Y. Okosun, Jeff Bartlett. A quorum was present. Members Absent: Greg Poulin Others Present: Jessica Ward- Airport Manager, Paul Shaffer- BF&S, Gene Simmons- Council Liaison Minutes: The minutes of the November 19, 2020, regular virtual monthly meeting, were emailed. Motion to Approve: T.Y. Okosun Second: Jeff Bartlett Motion Approved. Reports: Financial- Reported by Jessica Ward: Account Balances: There are still a few accounts that the airport has negative balances in. The airport manager will send over one transfer of funds request at the end of this month to the Controller’s office to correct all negative balances. We have used 74% of our operating budget this year and this is after the de- obligations to our operating fund. The airport manager is currently working with Andrew and Mary Lynn to get some aging 2019 invoices paid out of the council appropriation the airport received a few years ago to allow the airport to start design on the runway extension prior to having grant funding available. These invoices total $83,885.76. These invoices will hopefully get paid by the end of the year and be on the January claim’s docket. The airport manager will email copies of the invoices to you when they are in the accounting system for payment for your information. Fuel Sales: Overall, we sold 1056.1 gallons of 100LL, 2194 gallons of Jet A and 94.3 gallons of Swift Fuel in November. The airport currently has a 2% increase in fuel sales year to date this year compared to last. Airport Manager Report- Reported by Jessica Ward: None Airport Development- Reported by Paul Shaffer 1. Improve Runway 02-20 RSA/RPZ/ RWY Extension a. The air quality modal is being tweaked in the Airport Environmental Design Tool (AEDT) software for the draft EA document. b. We have closed with Oehmstead, LLC. We are now proceeding to close on the Tonn and Blank Construction, LLC parcel. The Planning Commission has re-scheduled the public hearing for the required plat minor subdivision to December 22, 2020. 2. 2022-2026 Draft CIP: BF&S provided a draft CIP by email. Discussion ensued about replacing the land reimbursement request for 2026 with taxiway lighting. The draft CIP will need to get approved at the January BOAC regular meeting to meet the FAA deadline of submittal by February 1, 2021. Old Business: None New Business: 1. Request for Recommendation of BOW Action for INDOT Partial Acquisition of Airport Property, Containing Approximately 0.023 Acres Fee Simple: The airport manager emailed the parcel packet as well as the airport property map marked as 19.pdf  regarding this transaction. The Board of Works (BOW) is requesting the BOAC send a recommendation of whether the BOW should proceed with the sale to INDOT for 0.023 Acres Fee Simple. Jessica has sent the package to both Bill-airport legal and Paul-airport consulting engineer for their input. Having received their input stating that this does not negatively impact the airport and we don’t have reason to object to the sale, the airport manager suggests the BOAC send a recommendation that BOW proceeds with the sale. Yesterday, the BOW at their regular meeting approved the sale pending our recommendation at this BOAC meeting. Some discussion ensued. Motion to Approve Sending a Recommendation that the BOW Proceeds with the Sale for INDOT Partial Acquisition of Airport Property, Containing Approximately 0.023 Acres Fee Simple: Jeff Bartlett Second: T.Y. Okosun Motion Approved. Claims Docket: Amount: $48,059.78 Motion to Approve: T.Y. Okousun Second: Jeff Bartlett Motion Approved. Correspondence: None Public Comment: T.Y. stated that he enjoyed reading through the end of year report from PAW Aviation and thanked the manager for requesting the report. Jeff, Kirk and T.Y. continued in discussion concluding that it is nice knowing that their plans for continued growth coincide well with our extension plans. The airport manager stated that Skydive Windy City Chicago also stated they would send a report and it will be forwarded to the BOAC once received. Adjournment: There being no further business, the meeting was adjourned at 6:30 pm. Motion: Jeff Bartlett Second: Kirk Hunter Motion Approved. Approved: ________________ Approval Date: _______________ Kirk Hunter BOAC President Michigan City Municipal Airport