Board of Public Works & Safety

REGULAR MEETING – February 3, 2014 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, February 3, 2014 at the hour of 9:00 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President, Steve Janus, who presided. Noted present: Steve Janus, Sharon Carnes and Michael Palmer (3). Absent: none (0). A QUORUM WAS NOTED PRESENT. Also noted in attendance: John Espar, Corporate Counsel Donna Pappas, City Controller Russ Hatfield, Code Enforcement Officer Terry Borolov, Code Enforcement Officer Lt. Jeff Loniewski, M.C.P.D. Traffic Division Bob Zondor, Superintendent Central Services Charles “Spike” Peller, City Engineer Craig Phillips, Planning Director Skyler York, Asst. Planning Director Jeff Deuitch, Human Rights Director Frank Seilheimer, City Forrester Rob Strader, Director Municipal Transit Ben Neitzel, Superintendent Central Maintenance Jeremy Kienitz, Recreation Director Kim Sliwa, Deputy City Clerk APPROVAL OF MINUTES President Janus asked if there were any corrections to the minutes of the Regular meeting of January 21, 2014. Vice-President Carnes made the motion to approve the minutes from the regular meeting of January 21, 2014. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. OPENING OF BIDS – Purchase of one (1) Medium to Heavy Duty Bus with option to purchase one (1) additional bus President Janus asked if there was anyone present who wanted to submit a bid. There was no response. Vice-President Carnes made the motion to close the acceptance of bids. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Regular Meeting – February 3, 2014 Page 2 Corporate Counsel John Espar opened the following bids for the Purchase of one (1) Medium to Heavy Duty Bus with option to purchase one (1) additional bus: -Central States Bus Sales, Inc. $128,819.00 for a 2014 Champion Defender Bus -Transportation Equipment Sales Co. $132,271.00 for a 2014 Glaval Bus Corporate Counsel Espar recommended the bids be referred to the appropriate departments and directors for further review. Vice-President Carnes made the motion to refer the bid packets to Mr. Strader of the Transit Department and Mr. Zondor of the Central Services department for further review. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. FORMAL PUBLIC HEARING – Sale of City Property – US Hwy 20/Cleveland Avenue next to Fire Station (parcel no. 460504451009000009) President Janus asked if there was anyone from the public who wished to speak on this matter. There was no response. President Janus asked for a motion to close the Formal Public Hearing. Michael Palmer made the motion to close the Formal Public Hearing. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Corporate Counsel John Espar addressed the Board and explained the Board will now, based upon the Public Hearing, make a recommendation to the Mayor for a decision reflecting the Board’s recommendation on whether or not the parcel should be sold. Corporate Counsel Espar explained the parcel that will be put out to bids; stating there are significant utility easements that run through it and any transfer of that property would have to be subject to those utility easements. Michael Palmer made the motion to recommend the sale of the property and refer the recommendation to sell the property to the Mayor. The motion was seconded by Vice- President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. POLICY RENEWAL – Tom Cipares, General Insurance – Travelers Crime renewal policy Charlie Keene, Vice-President General Insurance Services addressed the Board regarding the Travelers Crime renewal policy; explaining the policy and it’s coverage for employee theft. Discussion ensued between the Board, Corporate Counsel John Espar and Mr. Keene regarding the specifics of the policy coverage. Vice-President Carnes made the motion to approve the policy with Travelers for crime coverage. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Regular Meeting – February 3, 2014 Page 3 CITY FORRESTER – Frank Seilheimer, City Forrester requests permission to place signage identifying the Trail Creek stream crossing within the city limits of Michigan City Frank Seilheimer, City Forrester addressed the Board regarding the following correspondence that was received in the City Clerk’s Office on January 29, 2014 from the Board of Commissioners, LaPorte County: Nicole Messacar of the LaPorte County Soil and Water Conservation District, acting as a representative of the Trail Creek Watershed Steering Committee recently approached the LaPorte County Board of Commissioners. The Watershed Group would like signage to be placed on bridges that cross Trail Creek within the city limits of the City of Michigan City. These signs will increase the awareness of the presence of Trail Creek within the City of Michigan City and will allow visitors to the Community better opportunity to access Trail Creek. We support this idea and approve of moving forward with the signage. The LaPorte County Board of Commissioners proposes that the signs be produced at the County Highway Sign Shop. All associated costs of the signs will be covered by the County. However, the Board of Commissioners would request that as a demonstration of mutual support for the efforts of the Watershed Group, the City of Michigan City provide the installation of the signs. The County will produce 18 reflective blue signs (one for each direction) to be placed at the following bridges: ● Franklin Street Bridge ● Highway 12 Bridge ● E Street Bridge ● Liberty Trail ● Springland Avenue ● Karwick Rd. ● Warnke Rd. ● Michigan Boulevard ● Highway 20 and Johnson Road We appreciate the opportunity to work jointly for the better good of the entire County. Mr. Seilheimer further explained that the Trail Creek Watershed Committee is requesting that the city provide man power for the installation, and that the LaPorte County Commissioners will provide the signs and poles. Mr. Seilheimer recommended the request be referred to the Planning Department and City Engineer for their review and recommendation. Vice-President Carnes made the motion to refer the matter to the Planning Department for their recommendation. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST FOR ROAD CLOSURE – Jeremy Kienitz, Recreation Director requests road closures for the 6th Annual City by the Lake Triathlon – August 8 & 9, 2014 The following correspondence was received in the City Clerk’s Office on January 29, 2014 from Jeremy Kienitz, Recreation Director: The Michigan City Parks and Recreation Department, along with Lighthouse Events and Marketing, is hosting our 6th Annual City by the Lake Triathlon on Friday, August 8 and Saturday, August 9, 2014. The triathlon will consist of a swim, bike and run. The Michigan City Parks & Recreation Department is requesting the closure of roads for this event on Friday from 5pm – 6:30 pm and on Saturday from 8 am – 11 am. We have already contacted Sgt. Jeff Loniewski, Michigan City Police Department, and he is on Regular Meeting – February 3, 2014 Page 4 board with this request and their assistance in our event. We will also be contacting Chief Sulkowski, Long Beach Police Department & the Long Beach Town Council for their approval of the routes and consent to shut down the requested roads for the triathlon. The 6 th Annual City by the Lake Triathlon has already been approved by the Michigan City Park Board. Upon approval from the Board of Works, we are requesting the following closures of roads for the City by the Lake Triathlon: Kids Bike Route: From Transition area (Washington Park) to Parker Parkway East Parker Parkway past Senior Center through Fedder’s Alley to Lakeshore Drive Left on Lakeshore Drive to Turner Court (Stop 9) Turnaround at Stop 9 back to Fedder’s Alley Fedder’s Alley past Senior Center Right on Parker Parkway to Lot #1 Washington Park Adult Run Route 2nd St. to HWY 12 (around Police Station) Washington to 6th St 6th St to Pine St Pine to HWY 12 Pine to Bridge/Lake Shore Dr. Lake Shore Dr. to Washington Park Main Entrance Adult Bike Route: Washington Park Lot #1 to Lakeshore Drive Lakeshore Drive to Hazelton Drive Turnaround on Lakeshore and Back to Washington Park All businesses, restaurants and home owners will be notified via press release and flier well in advance of the event. If you have any further questions, I can be reached at (219) 873-1506. Thank you for your consideration in assisting our event. Mr. Kienitz addressed the Board regarding the event; asking for their approval. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating the Traffic Division expended $1,667.00 in overtime to staff this event, considering this is the same route as last year they do not anticipate spending more than that this year; and recommended approval. Discussion ensued between Corporate Counsel Espar and Mr. Kienitz regarding a program for training the participants for the event. Mr. Kienitz explained he is working on a training program that will encourage participation, as well as to prepare them on how to deal with the swimming portion of the Triathlon. Michael Palmer made the motion to approve the request for the 6th Annual City by the Lake Triathlon on August 8 & 9, 2014. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. MEMORANDUM OF UNDERSTANDING – Memorandum of Understanding for Animal Services Fund The following correspondence was received in the City Clerk’s Office on January 28, 2014 from City Attorney LaPaich: RE: New Memorandum of Understandings (Animal Services Fund) Regular Meeting – February 3, 2014 Page 5 As you may recall, last year the Common Council passed legislation entitling four (4) entities, LaPorte County Small Animal Shelter, Independent Cat Society, Michiana Humane Society, and Fried’s Cat Shelter, to equally divide funds in the City’s Animal Services Fund subject to each entity entering into a Memorandum of Understanding (MOU) with the City. Before the Christmas holiday, I forwarded a new MOU to each of the four (4) entities for their approval and signature, and I provided you with a courtesy copy of same. To that effect, enclosed herein please find the following: 1. MOU executed by LaPorte Co. Small Animal Shelter; 2. MOU executed by Independent Cat Society; and 3. Letter from Michiana Humane Society indicating that its’ board of directors voted to decline signing a new MOU with the City. Please note that I have yet to hear from Fried’s Cat Shelter. For the past two (2) weeks, my secretary has left numerous voicemail messages with Fried’s, however, I have not received any return phone calls. Today, my secretary mailed them a reminder along with my original letter and proposed MOU. If I hear from Fried’s, I will advise. Thus, at this point, I only have the MOUs with the LaPorte Co. Small Animal Shelter and Independent Cat Society for you to review and approve. Upon your approval, I have asked the Clerk’s office to please forward me a signed copy of the MOU for my records and to send to the respective entity for their records. Corporate Counsel John Espar addressed the Board regarding the Memorandum of Understandings; explaining MOU’s were prepared by the City’s Legal Department and has been signed by both the Independent Cat Society and the LaPorte County Small Animal Shelter; recommending the Board execute the MOU’s. Michael Palmer made the motion to approve the MOU’s with LaPorte County Small Animal Shelter and the Independent Cat Society. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. (Note: The Memorandum of Understandings are on file in the City Clerk’s Office) TRANSIT DEPARTMENT – Rob Strader, Transit Director requesting the approval of a minor change to the Transit Department Paratransit Policy Rob Strader, Director Michigan City Transit Department addressed the Board explaining a change that needs to be made to the Paratransit Policy regarding “How to Appeal if the Application for ADA Paratransit is Denied.” Mr. Strader stated the policy currently says that any denials would be made by the Superintendent of Central Services and that decision would be final; however, that goes against regulations of the FTA; and that all appeals would go through the ADA Coordinator and from their go to the Board of Public Works and Safety. Mr. Strader informed the Board that the ADA Coordinator is Mr. Charles “Spike” Peller. Vice-President Carnes made the motion to approve the request for the change to the Transit Department’s Paratransit Policy. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. (Note: The Para-Transit Policy is on file in the City Clerk’s Office) Regular Meeting – February 3, 2014 Page 6 PERFORMANCE BOND REQUESTED – Old Lighthouse Museum – Property MD’s Home Improvement LLC (Note: TABLED at the December 16, 2013 meeting) President Janus addressed the Board stating to his knowledge the requested Performance Bond has not yet been received; and the item will stay TABLED until the next meeting. REQUEST TO USE CITY RIGHT-OF-WAY – AT&T requests to utilize a portion of a vacant alley south of parking lot located at 1637 E. Michigan Boulevard to install Utility cabinets for their UVERSE TV service (Note: TABLED at the January 13, 2014 meeting) Vice-President Carnes made the motion to take off the TABLE the request by AT&T for the use a portion of a vacant alley south of parking lot located at 1637 E. Michigan Boulevard. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Richard Schulte, Design Engineer with AT&T addressed the Board stating Corporate Counsel John Espar left him a message regarding the License and Indemnification Agreement with the City and that the Board was ready to proceed. Discussion ensued between the Board, Corporate Counsel Espar and Mr. Schulte regarding the “Video Ready Access Device” that would be installed at this location. Corporate Counsel Espar informed the Board that he has prepared a License and Indemnification Agreement for the Board’s consideration; for entry with AT&T for the installation of the Video Ready Access Device (VRAD). Corporate Counsel Espar explained the agreement to the Board. Mr. Schulte stated he will have AT&T’s legal department review the agreement. Vice-President Carnes made the motion to grant AT&T’s request to utilize a portion of the vacant alley south of parking lot at 1637 E. Michigan Boulevard; after they sign and agree to the License and Indemnification Agreement. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. (Note: The License and Indemnification Agreement is on file in the City Clerk’s Office) AGREEMENT – “Blanket Utility Easement Agreement” by and between the City of Michigan City acting by and through the Michigan City Parks and Recreation Department and the Michigan City Board of Public Works and Safety and the Michigan City Sanitary District (Note: TABLED at the January 21, 2014 meeting) Michael Palmer made the motion to take off the TABLE the request for the “Blanket Utility Easement Agreement.” The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Corporate Counsel John Espar informed the Board that he has reviewed the Agreement and has no objections to the Board approving it. Corporate Counsel Espar stated that the Agreement may need to be “recorded” after approval, but it doesn’t appear to be set up for that with referencing parcel identification numbers; and that the Attorneys can coordinate to make sure it is in proper format for “recording.” Regular Meeting – February 3, 2014 Page 7 Michael Palmer made the motion to approve the “Blanket Utility Agreement” as presented. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. (Note: The “Blanket Utility Agreement” is on file in the City Clerk’s Office) PARKING – Address parking along 7th Street between Michigan Boulevard and Cedar Street – return to parking only on North side of street (Note: TABLED at the January 21, 2104 meeting) Michael Palmer made the motion to take of the TABLE “addressing parking along 7th Street between Michigan Boulevard and Cedar Street. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. President Janus asked if there was anyone present who would like to address the Board regarding this matter. President Janus asked if the Public was notified to attend this meeting to discuss the matter. Charles “Spike” Peller, City Engineer addressed the Board stating there was no “Formal Public Hearing” called; and that he is trying to contact the Pastor of the Church to see what times they have services to have parking open to them. Mr. Peller recommended the Board TABLE the item until the next meeting. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating he did make contact with the Pastor of Bethel Church located at 7th Street and Michigan Boulevard; explaining to him that this Board was considering reverting 7th Street back to parking on only one side, and they are fine with that decision. Lt. Loniewski further explained that the Church is adamant that the Board still allow parking on the south side of the street on Sundays to allow for their church patrons to use that for parking due to their limited parking circumstances there. Lt. Loniewski stated the Traffic Division is still recommending that the parking be reverted back to parking on only the north side of the street, except for Sundays. Discussion ensued between the Board and Corporate Counsel John Espar regarding allowing “limited use.” Corporate Counsel Espar stated this is an appropriate accommodation, as this is a safety concern. Mr. Peller addressed the Board asking for clarification that the signs that are put up will say “No Parking except Sundays” or something of that nature. Further discussion ensued between the Board and Mr. Peller regarding the placement of the signs. President Janus asked if there was anyone from the public who would like to speak on this matter. There was no response. Michael Palmer made the motion to return 7th Street back to “No Parking” on the south side of the street; and to allow a limited area on the south side for parking only on Sundays for the church patrons. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Regular Meeting – February 3, 2014 Page 8 CLAIMS AND PAYROLL Michael Palmer moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 7 01/24/2014 $397,821.85 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment as follows: Page Date Amount 1 of 4 01/30/2014 $368,069.70 1 of 1 02/03/2014 $57,090.69 UNFINISHED BUSINESS – Pending Items Pending Item - Fireworks Display 2014 President Janus addressed the Board stating he is still working with Corporate Counsel John Espar to put together “spec’s” for the bid, and advertisement of the bid for the July 2014 fireworks. Corporate Counsel John Espar addressed the Board regarding them putting together the specifications for the fireworks display; and asked if the Board has ever considered perhaps allocating a certain amount of funding for the event and then requesting proposals for a fireworks display not to exceed the specified amount and see how and where the Board might get the biggest bang for their buck. Michael Palmer addressed the Board and Corporate Counsel Espar stating in prior years there was a Memorandum of Understanding that stated the price would start at a low amount to then go to a higher amount; and that the SummerFestival Committee had the authority to execute the agreement with that price range. Further discussion ensued between the Board and Corporate Counsel Espar regarding the Clerk’s Office providing the previous agreements to the Board; and the SummerFestival Committee evaluating proposals and providing specifications for this project; and the Board directing the Summer Festival to evaluate proposals and provide specifications. Regular Meeting – February 3, 2014 Page 9 Corporate Counsel Espar suggested the Board have a Memorandum of Understanding prepared stating exactly what it is the Board is asking them to do. Counsel Espar suggested a meeting with the SummerFestival so this Board can work with them; and the suggestion was made to have the SummerFestival Committee attend the next meeting. Pending Item – Smoking in City Vehicles President Janus addressed the Board stating he still needs to schedule meetings with the Department Heads to discuss smoking in city vehicles; and will address this at the next meeting. Pending Item – Door to Door Solicitation Ordinance Russ Hatfield, Code Enforcement Officer addressed the Board stating the Code Enforcement Officers have met with Amber LaPaich City Attorney, regarding the current Ordinance and Ms. LaPaich will be reviewing it and clarify any areas that she feels may need to be updated with language that is more easily understandable. Pending Item – 124 Green Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 124 Green Street, stating he will be meeting with the owner next week to see what his project will entail and get a solid plan together and that report back to this Board. Pending Item – 910 Green Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 910 Green Street, stating this is scheduled for the next Board meeting for a demolition hearing. Pending Item – 915 Green Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 915 Green Street, stating this is still in the review process to decide if it will be going through the demolition hearing process or if he can find someone to be accountable for that property and bring it up to minimal building standards. Pending Item – 812 Manhattan Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 812 Manhattan Street, stating he did speak with the owners, and the property is jointly owned. Mr. Hatfield explained they will be cooperative on either demolishing the structure or rehabilitating it voluntarily. Regular Meeting – February 3, 2014 Page 10 Pending Item – 324 Chestnut Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 324 Chestnut Street, stating this will be in front of this Board for a demolition hearing at the next meeting. New Item – 324 Douglas Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 324 Douglas Street, stating this will be in front of this Board for a demolition hearing at the next meeting. Pending Item – Painting of the Lighthouse Corporate Counsel John Espar addressed the Board regarding the Painting of the Lighthouse, stating the Port Authority Board authorized the solicitation of bids for that project. Pending Item – Sale of City Property-US Hwy 20 & Cleveland Avenue adjacent to Fire Station Craig Phillips, City Planner addressed the Board regarding the sale of city property at US Hwy 20 & Cleveland Avenue adjacent to the Fire Station stating he solicited input from the Water Department and the Sanitary District in the form of requesting they review the easements that were part of the documents that were provided to him with regard to that property. Mr. Phillips explained that his department sought the appraisals and forwarded that information to those departments for their review and comment; and there were no concerns as long as those easements be maintained. Mr. Phillips further explained the Sanitary District did make a suggestion and some minor edits in terms of the map that showed the easements for the sanitary purposes. Discussion ensued between Corporate Counsel Espar and Mr. Phillips regarding the “Recording” of the easements. Mr. Phillips stated the current easements have been “recorded”, but not the suggested revisions. Counsel Espar advised Mr. Phillips that the Board made a recommendation that the City move forward in its efforts to sell that property. Further discussion ensued between Counsel Espar and Mr. Phillips regarding the next step in the process for sale of the proposed property. Counsel Espar advised Mr. Phillips the next step would be to put the property out for bid, and that they could work on this together. Pending Item – Ice Cream Parlor Craig Phillips, City Planner addressed the Board regarding the property stating he has no new information at this time; and asked the Board how to proceed with this matter. Mr. Phillips stated there was no “closing” on the property that they have been made aware of. Regular Meeting – February 3, 2014 Page 11 President Janus addressed the Board stating based on this they can move forward with the solicitation for the demolition. Discussion ensued between the Board, Corporate Counsel Espar and Mr. Phillips regarding the procedures for the demolition order/hearing. Mr. Phillips stated he would work with Code Enforcement Officer Russ Hatfield on this. Pending Item – Daniel D. Bruce Memorial corrections Craig Phillips, City Planner addressed the Board stating his office has continued to work diligently on this with the veterans that are involved with the project; and soliciting the information and quotes that are needed for that project. Pending Item – City Street signs Charles “Spike” Peller, City Engineer addressed the Board stating there is nothing new to report on the City Street signs as he is still working with the Planning Department on this. Pending Item – 202 Hilltop Charles “Spike” Peller, City Engineer addressed the Board regarding 202 Hilltop, stating the “certified” letters have gone out again; and this will be discussed at the next Board meeting. Pending Item – Sheridan Beach Charles “Spike” Peller, City Engineer addressed the Board regarding the Sheridan Beach sewer project; stating this project is continuing as weather permits. Pending Item – 515 Union Street-Installation of Street Light in Alley Charles “Spike” Peller, City Engineer addressed the Board stating he is working with NIPSCo and will report back at the next meeting. Pending Item – 704 W. 9th Street-removal of curbing Charles “Spike” Peller, City Engineer addressed the Board stating this will be taken care of when weather permits. Pending Item – Signs at US Hwy 12 and Michigan Boulevard Charles “Spike” Peller, City Engineer addressed the Board stating he is working with the Planning Department on this. Regular Meeting – February 3, 2014 Page 12 Pending Item – 210 N. Lake Avenue Charles “Spike” Peller, City Engineer addressed the Board stating this will be addressed again in the spring 2014. Pending Item – Crosswalk Michigan City High School Charles “Spike” Peller, City Engineer addressed the Board stating he is still waiting to receive the grant information. Pending Item – 1010 Providence-Street Light Installation Charles “Spike” Peller, City Engineer addressed the Board stating the installation of a street light at 1010 Providence Street is moving forward, and he is working with NIPSCo. Pending Item – Intersection of Greenwood and Woodland Avenues Charles “Spike” Peller, City Engineer addressed the Board stating sewer replacement is still on-going. PUBLIC COMMENTS President Janus asked if there were any other comments from the public. Mike Neulieb, President Firefighters Local 475 addressed the Board asking the correct procedure to get on their agenda. President Janus explained notice is to be given to the City Clerk’s Office, and that the notification is to be received in the City Clerk’s Office the Wednesday prior to the meeting by 12:00 noon. Discussion ensued between the Board, Corporate Counsel Espar and Mr. Neulieb regarding a Grievance that was previously submitted to the Board. Counsel Espar asked if this new grievance has been submitted to the Fire Chief for consideration. Mr. Neulieb replied that it was the same grievance, and that it was still unresolved. Further discussion ensued between the Board, Corporate Counsel Espar and Mr. Neulieb regarding the filing of the grievance, and the proper procedures that need to be taken. Vice-President Carnes made the motion to schedule the hearing for the Board’s next scheduled meeting on Tuesday, February 18, 2014. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. President Janus asked if there were any other comments from the public. There was no response. Regular Meeting – February 3, 2014 Page 13 BOARD COMMENTS President Janus asked if there were any Board comments. President Janus addressed the Board stating he has noticed quite a few street lights that are out, and if the Public would call the Mayor’s office when they see any of these, they will contact NIPSCo to get them turned back on. President Janus asked if there were any other Board comments. There was no response. ADJOURNMENT President Janus inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 10:10 a.m.). Vice-President Carnes made the motion to adjourn. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. _________________________________________ Gale A. Neulieb, City Clerk