Board of Public Works & Safety

REGULAR MEETING – September 15, 2014 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, September 15, 2014 at the hour of 9:00 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Sharon Carnes and Michael Palmer (3). Absent: none (0). A QUORUM WAS NOTED PRESENT. Also noted in attendance: Russ Hatfield, Code Enforcement Officer Terry Borolov, Code Enforcement Officer Sgt. Chris Yagelski, representing the M.C.P.D. Traffic Division Charles “Spike” Peller, City Engineer Skyler York, Asst. Planning Director Donna Pappas, City Controller Judy Pinkston, Director Community Development Asst. Chief Tim Richardson, M.C.P.D. Gale Neulieb, City Clerk Kim Sliwa, Deputy City Clerk APPROVAL OF MINUTES President Janus asked if there were any corrections to the minutes of the Regular meeting of September 2, 2014. Vice-President Carnes made the motion to approve the minutes from the regular meeting of September 2, 2014. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST FOR HOME COMING PARADE – Dayna Pedzinski, Student Council President Michigan City High School requests the approval of the annual Homecoming Parade on Friday, October 10, 2014 The following correspondence was received in the City Clerk’s office on September 4, 2014 from Dayna Pedzinski, Student Council President Michigan City High School: My name is Dayna Pedzinski and I am currently the Student Council President at Michigan City High School. I am writing this letter so that Student Council will be able to have its annual Homecoming Parade on October 10, 2014. We would like to assemble in the Elston parking lot between 3:30 pm and 6:00 pm. The parade will then start at 6:00 pm and will last about 40 minutes. The parade will run from Elston, down Ripley to Franklin, and down Franklin to Ames Field. We would greatly appreciate the use of the roads and having the support of Michigan City. Thank you, Student Council President Dayna Pedzinski Regular Meeting –September 15, 2014 Page 2 Sgt. Chris Yagelski, Michigan City Police Department representing the Traffic Division addressed the Board stating this is a well-organized event; using the same route as previous years and recommended approval. Michael Palmer made the motion to approve the request by Dayna Pedzinski to have the Homecoming Parade on October 10, 2014 with the parade beginning at 6:00 p.m. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST FOR STREET CLOSURE – Don Antisdel, 2002 Plum Street is requesting the closure of the east-west half block of 2002 Plum Street on Saturday, October 4, 2014: The following correspondence was received in the City Clerk’s Office on September 1, 2014 from Don Antisdel, 2002 Plum Street: To Whom It May Concern: This is a request to close off the east-west half block of 2002 Plum Street, Michigan City, Indiana on Saturday, October 4, 2014. This requested closed area from 10 A.M. – 10 P.M. will encompass Plum Street from the west boundary beginning at the intersection of Plum Street and So. Calumet and then going east to the alley totaling approximately 160 feet long maximum. This requested closing is physically the actual south side, east-west length of my property plus about 20 feet. This is a very low traffic strip. Semi-annually for the past three (3) years we have held a neighborhood block party at my home and yard. Afternoon and early evening invited guests will total about 70 neighbors and friends. There is north and south ingress and egress at each end of the closing for any east-west traffic to detour no further than one block. Entertainment will include bean bag, table shuffleboard, bowling ball croquet, card games, and Karaoke. The age of attendees is 35 to 80 years. Thank you for this consideration of public safety. Sgt. Chris Yagelski, Michigan City Police Department representing the Traffic Division addressed the Board recommending approval of the event pending receipt of the required proof of insurance. Michael Palmer made the motion to approve the recommendation of Sgt. Yagelski on the request; approval pending the insurance paperwork. The motion was seconded by Vice- President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST FOR STREET CLOSURE – Michigan City Mainstreet Association, Inc. is requesting the closure of Franklin Street from south of 4th Street to 7th Street for the annual Halloween Flame & Fair from 5:00 to 8:00 p.m. on Saturday, October 25, 2014 The following correspondence was received in the City Clerk’s Office on September 10, 2014 from Diane Wilczewski, Michigan City Mainstreet Association: Type of Request: Street Closure on Franklin Street from 4th south to 7th street. We will be holding our annual Halloween Flame & Fair. With trick or treating, bed races, thriller dance, Regular Meeting –September 15, 2014 Page 3 and fire dancers. We are coordinating this with Johnny Stimley, the Michigan City Police Department, and the Fire Department and Homeland Security and any other necessary to comply with the required permits to make this event happen. Date of Request: Saturday, October 25, 2014 Time of Request: 5-8 p.m. Sgt. Chris Yagelski, Michigan City Police Department representing the Traffic Division addressed the Board stating this event was held last year without any issues; recommending approval of the request pending receipt of the required proof of insurance. Vice-President Carnes made the motion to approve the request for the Michigan City Mainstreet Association for the closure of Franklin Street from south 4th to 7th Street for the annual Halloween Flame & Fair from 5:00 to 8:00 p.m. on Saturday, October 25, 2014. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST FOR STREET CLOSURE – Chris Sloffer, Project Manager ACUITY Environmental Solutions is requesting the closure of Southbound & Northbound lanes of Franklin Street for the purpose of collecting characterization samples and remedial purposes The following correspondence was received in the City Clerk’s Office on September 5, 2014 from Chris Sloffer, Project Manager ACUITY Environmental Solutions: Type of Request: Lane closures for Franklin Street Upon receipt of approval from the Indiana Department of Environment Protection and access from The Michigan City Board of Public Works and Safety, Acuity ES proposes the following: a. Close southbound lanes of Franklin to collect characterization samples b. Close southbound lanes of Franklin to inject remedy c. Close center turn lane of Franklin to inject remedy d. Close northbound lanes of Franklin to inject remedy Date of Request: To be determined Time Requested: To be determined Sgt. Chris Yagelski, Michigan City Police Department representing the Traffic Division addressed the Board stating that Lt. Jeff Loniewski and Asst. Chief Tim Richardson both met with Mr. Sloffer, and after reviewing their street closure plans they are going to work together to try to ensure that at least one (1) lane remains open for each direction during the course of this process. Chris Sloffer, Project Manager ACUITY Environmental Solutions addressed the Board regarding the request; presenting the Board with diagrams of the proposed project and explaining the proposed project and closures; closures in October for collection of characterization samples, and closures in November for injection of the remedy, and closures in December for more injection of the remedy. Mr. Sloffer informed the Board that he could email his work plan to them that has the proposed schedule in it. Discussion ensued between the Board and Mr. Sloffer regarding the proposed road closures. Mr. Sloffer explained the proposed road closures. Regular Meeting –September 15, 2014 Page 4 Further discussion ensued between the Board and Mr. Sloffer regarding the appropriate “agreement” for the road closures to be prepared by Corporate Counsel Espar. Michael Palmer made the motion to approve the closing of Franklin Street for the remedial project to be performed by ACUITY Environmental Solutions provided the “Certificate of Liability Insurance” is provided to the City, as well as the document that Corporate Counsel Espar will be drawing up to o.k. the project. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST TO PURCHASE CITY PROPERTY – Sel Dunlap, 729 E. Michigan Boulevard requests to purchase City property located at 725 E. Michigan Boulevard The following correspondence was received in the City Clerk’s Office on September 10, 2014 from Sel Dunlap, 729 E. Michigan Boulevard: Type of Request: Property Acquisition. Interested in 725 E. Michigan Boulevard Sel Dunlap addressed the board regarding his request to purchase the property next to his home. Mr. Dunlap stated the address of the property is either 727 or 725 E. Michigan Boulevard according to the Assessor’s Office. Mr. Dunlap informed the Board that he has been maintaining the property since the previous structure was demolished after a fire. Mr. Dunlap expressed his concerns with the adjacent vacant lot and its owner; along with the current state of East Michigan Boulevard after the improvements of millions of tax payer dollars. Skyler York, Assistant City Planner addressed the Board stating the City does own the parcel; further stating this property was not included on the initial list of properties to be considered for sale by the Mayor, and that the City Planner, Craig Phillips, is requesting additional time to talk to Corporate Counsel John Espar regarding the request. President Janus stated the request would be turned over to the Legal and Planning Departments for their input on how the process will continue. REQUEST FOR STREET LIGHTS, BIKE RACKS AND GARBAGE CAN PLACEMENT – Panini Panini, 1720 Franklin Street The following correspondence was received in the City Clerk’s Office on September 9, 2014 from Panini Panini, 1720 Franklin Street: Type of Request: install lights on pole #237/279 and 956/626 behind 1720 Franklin in alley. Place garbage can on east north corner of Charles Street, to install bike racks for 1700 and 1800 block of Franklin Street. Aki Schnappinger, Panini Panini 1720 Franklin Street addressed the Board regarding his requests; explaining each request and his concerns for the area; asking for the Board’s approval. Charles “Spike” Peller, City Engineer addressed the Board regarding the request for the placement of street lights; stating he went out to the location primarily for the street lights; informing the Board that the area seems to be general parking and is a gravel parking area. Regular Meeting –September 15, 2014 Page 5 Mr. Peller explained normally the City puts street lights on streets not in alleys, and he did notice a “dusk to dawn” light that was put up by a business to the south of this location; recommending that the City not put up the street lights. Discussion ensued between the Board, Mr. Peller and Mr. Schnappinger regarding the requested lighting, cost, parking areas being privately owned, taxes paid by the businesses in that area, the resource center that is going in, and the increase of pedestrian traffic. Skyler York, Assistant City Planner addressed the Board explaining the Planning Department has been in contact with Mr. Schnappinger regarding his requests; asking the Board for more time to look at the requests in a more comprehensive effort in this area. President Janus asked that the Planning Department report back at the next meeting, so the Board could make a decision at that time. PHYSICAL FITNESS TESTING – The Michigan City Fire Department will be conducting its semi-annual physical fitness testing, beginning October 7, 2014 The following correspondence was received in the City Clerk’s Office on September 10, 2014 from Fire Chief Ronnie Martin: Physical fitness program will be conducted on Tuesday, Wednesday, and Thursday of the following weeks: October 7th, 8th, and 9th October 14th, 15th, and 16th October 21st, 22nd, and 23rd October 28th, 29th, and 30th Station assignments as follows: Station 1 1:00pm – 2:00pm Station 2 2:00pm – 3:00pm Station 3 3:00pm – 4:00pm Station 4 4:00pm – 5:00pm The Training Officer will oversee the physical fitness program. Note: For Informational Purposes Only. PHYSICAL FITNESS TESTING – The Michigan City Police Department will be conducting its semi-annual physical fitness testing, beginning October 7, 2014 The following correspondence was received in the City Clerk’s Office on September 10, 2014 from Sgt. Chris Yagelski, Michigan City Police Department: We again are having the Fall Physical Fitness Test for all police personnel at Striebel Pond Park. As in the past we are utilizing a Tonn and Blank Trailer located in the South Parking Lot. This testing will take place on Tuesdays and Wednesday’s beginning on October 7 th thru October 29th, at 10:00am and 2:30pm, and will be conducted by Sergeant Robb Drake. Note: For Informational Purposes Only. Regular Meeting –September 15, 2014 Page 6 PROJECT COORDINATION CONTRACT – Indiana Department of Transportation (EDS# A249-15-320106) (Des. No.: 1401043) for sign replacement in Michigan City Charles “Spike” Peller, City Engineer addressed the Board explaining the agreement for the Project Coordination Contract is between INDOT and Michigan City for sign replacements in Michigan City of the regulatory sign inventory and MUTCD compliance is a requirement of the Federal Government. Mr. Peller informed the Board this is a 10/90 percent grant from INDOT, and the Engineering work will be done by Global Engineer and American Structurepoint as part of their comprehensive right-of-way study. Mr. Peller stated he talked with Gary Evers of NIRPC regarding the funding for the project; explaining how the monies will be moved to pay for the project, and the City’s financial responsibility is 10% or approximately $16,203.30 which will be paid for out of the paving and sidewalk funding. Mr. Peller explained these would be regulatory signs such as stop sign, not street signs or handicap parking signs. President Janus stated this will be referred to the Legal Department for review and approval, and will be taken care of at the next meeting. Discussion ensued between the Board and Mr. Peller regarding a deadline for the approval of the contract. Mr. Peller stated having it completed by the next meeting would be sufficient. INDOT AGREEMENT – Michigan Boulevard Project Change Order – No. 4 (Sawcut in front of walls east of the CSX railroad) Charles “Spike” Peller, City Engineer addressed the Board explaining Change Order No. 4 adds a line item for saw cutting the pavement to the existing curb and sidewalk in front of the existing concrete retaining wall just east of the CSX railroad; stating this is a deduct change order. Michael Palmer made the motion to accept Change Order No. 4 for the Michigan Boulevard project. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. INDOT AGREEMENT – Michigan Boulevard Project Change Order – No. 5 (Split Phase Signal Johnson Road) Charles “Spike” Peller, City Engineer addressed the Board explaining Change Order No. 5 is for adding a left turn signal for west bound traffic at Johnson Road and a split phasing of the traffic signal. Mr. Peller informed the Board that this was recommended by the Michigan City Police Department due to problems at that intersection resulting in accidents; stating this is an add on. Mr. Peller went on to explain some of the conditions for increases with the Michigan Boulevard Phase II project with regards to the amount of concrete being used, as well as increases for patching that was done during the winter months. Discussion ensued between the Board and Mr. Peller regarding the new traffic signal configuration and timing of the light. Vice-President Carnes made the motion to approve Michigan Boulevard Change Order No. 5. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Regular Meeting –September 15, 2014 Page 7 INDOT AGREEMENT – Michigan Boulevard Project Change Order – No. 6 (Time Extension-completion date 10/17/2014) Charles “Spike” Peller, City Engineer addressed the Board explaining Change Order No. 6 is a time extension due to the increase quantity of rehab work that was needed for the existing concrete pavement and because of that they are requesting and recommend the completion date change to October 17, 2014; which adds 21 days to the project. Michael Palmer made the motion to accept Change Order No. 6 for the time extension for the completion of the project to October 17, 2014. The motion was seconded by Vice- President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. CORRESPONDENCE – Received in the City Clerk’s Office September 10, 2014 from Homeward Bound re: Community Walk, Saturday, September 27, 2014 – change of route The following was received in the City Clerk’s Office on September 10, 2014 from Ed Merrion Chairperson, Homeward Bound Committee: This letter is to notify you a change in our request for permission to utilize city roadways for the tenth annual Homeward Bound Community Walk, to be conducted on Saturday, September 27, 2014 from 10:00am to 12:00am. The route that we are proposing is going to stay within the boundaries of Washington Park by using Fedder’s Alley and the city sidewalks along Lake Shore Drive. We are anticipating approximately 175 participants at this year’s event. Please let me know if there is anything else I need to do. Michael Palmer addressed the Board stating this was approved at a previous meeting, and they are just changing their route for the event. Sgt. Chris Yagelski, Michigan City Police Department representing the Traffic Division addressed the Board explaining they are just re-routing the walk, and will be taken care of with the Traffic Division. Michael Palmer made the motion to approve the request to change the route on September 27, 2014 for the Homeward Bound Community Walk. The motion was seconded by Vice- President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. ADDITION TO AGENDA President Janus informed the Board there was a late arrival that did not make the agenda as follows: REQUEST FOR ANNUAL FLAG DISPOSAL CEREMONY – Frank & Edward Skwiat Post No. 451 requests to hold the annual Flag Disposal Ceremony at the Post Home 121 Skwiat Legion Avenue on Saturday, October 18, 2014 at 1:00 p.m. Regular Meeting –September 15, 2014 Page 8 The following correspondence was received in the City Clerk’s Office on September 11, 2014 from Tony Sadowski, Adjutant, Frank & Edward Skwiat Post No. 451: On Saturday, October 18, 2014 at 1:00 PM, the Frank & Edward Skwiat American Legion Post 451 will be conducting a Flag Disposal Ceremony in the rear parking area of the Post Home at 121 Skwiat Legion Avenue. It is the Post’s understanding that a “burn permit” is required from the City for this type of activity. Also, notification of the event to the Michigan City Fire Department would be of great help. Your granting this request would be greatly appreciated. Michael Palmer made the motion to approve the request to allow Skwiat Post No. 451 to conduct their annual flag burning ceremony; further stating the Board did receive a letter from the Fire Marshal stating they approved the event. The motion was seconded by Vice- President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. CLAIMS AND PAYROLL Michael Palmer moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 1 09/08/2014 $357,469.86 1 of 9 09/03/2014 $420,877.62 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 3 09/11/2014 $332,807.317 1 of 1 09/15/2014 $14,391.57 UNFINISHED BUSINESS – Pending Items Pending Item – Placement of signage around Marquette Catholic High School Skyler York, Assistant City Planner informed the Board that the request is on the Historic Preservation Review Board for this month. Regular Meeting –September 15, 2014 Page 9 Pending Item – Installation of Trail Creek signs Skyler York, Assistant City Planner addressed the Board stating they are still waiting to hear from Frank Seilheimer on documentation on the signage themselves. Pending Item – City Street Signs Skyler York, Assistant City Planner addressed the Board stating they are still waiting on approval of the Lake Michigan Gateway Implementation Strategy; which they hope will be approved soon; the Redevelopment Commission has already approved; and will be going to the City Council. Pending Item – Request for signage to identify US HWY 12 & Michigan Boulevard Skyler York, Assistant City Planner addressed the Board stating this is the same as the City Street Signs. Pending Item – 111 Franklin Street (Ice Cream Parlor) Russ Hatfield, Code Enforcement Officer addressed the Board stating Mr. Ziola has been in contact with him over the past few weeks; last week the City Electrical Inspector was out and did ok the electrical portion to be hooked up by NIPSCo. Mr. Ziola addressed the Board stating he spoke with NIPSCo this morning who stated the electric will be in by the end of the week, but the gas service may take a little longer. Mr. Ziola stated he spoke with Mr. Wiesman the plumbing contractor and they are working with the Sanitary District to get “tap” locations; and he will be going to the Water Department to address them for water hook up. Mr. Ziola stated they can pour concrete for the two (2) patios in the back; and they are working on a lease or sale of the property at this time. Pending Item – No Parking signs on Greenwood Avenue by St. Stanislaus Cemetery President Janus inquired if the “No Parking” signs have be put up yet. Michael Palmer replied the signs have not been installed as of yet. Pending Item – Request for Honorary Street Signs-Leon Coleman Jr. on Karwick Road President Janus inquired if a decision had been made yet as to the request for the Honorary Street signs. Charles “Spike” Peller, City Engineer addressed the Board stating he did look at Karwick Road and made the recommendation to the Mayor to place one (1) honorary sign at the intersection of Karwick and Tryon Roads; and the Mayor agrees with that. Mr. Peller recommended to the Board that the City install one (1) honorary sign at the described location. Regular Meeting –September 15, 2014 Page 10 Michael Palmer made the motion to accept the City Engineer’s recommendation as well as the Mayor’s recommendation to allow the sign to be put at Karwick Road and Tryon Road. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Pending Item – 315 N. Dickson Street installation of street light Charles “Spike” Peller, City Engineer addressed the Board stating NIPSCo has been given the request to install the street light. Pending Item – 701 S. Dickson Street concerns in alleyway Charles “Spike” Peller, City Engineer addressed the Board stating he has looked into the situation in the alley of the 700 block of S. Dickson Street reporting the boat that seems to be of concern is on private property; he has spoken with Russ Hatfield, Code Enforcement Officer regarding this; further stating there doesn’t appear to be anything do be done by the City; and can be taken off the list. Kathryn Scott, 701 S. Dickson Street addressed the Board regarding her concerns with what is taking place in the alley behind her home; including someone taking survey stakes from her property; prolonged parking in the alleyway; the neighbors unleashed dog knocking her down; hazardous conditions with maintenance of the neighbors boat; asking the Board for some help. President Janus stated Code Enforcement will look into the matter and the Michigan City Police Department will do some extra patrols, and that it sounds more like a legal matter between neighbors. Ms. Scott stated the police officer that was out the other night said there needs to be a sign that says it was an alley and that it continued to the NIPSCo pole and that there was no parking. Pending Item – Request for Handicap Parking Sign-Effie Lee Williams – 320 Pleasant Avenue Charles “Spike” Peller, City Engineer, addressed the Board stating the Task Force will be meeting this Thursday at 1:00 p.m., and hopes to have a report at the next Board meeting. Discussion ensued between the Board and Mr. Peller regarding an article Michael Palmer forwarded to Mr. Peller. Mr. Peller stated he summarized the information and forwarded it on to the Task Force. Pending Item – 202 Hilltop Charles “Spike” Peller, City Engineer addressed the Board regarding 202 Hilltop stating he’s got 90% plans done, which he forwarded to the Board; asking if the Board agreed he will Regular Meeting –September 15, 2014 Page 11 proceed with 100% and send it out for bidding. Mr. Peller explained the project will be funded through the streets and sidewalk program. Pending Item – CSX request for guardrail and curve ahead signage Mr. Peller, City Engineer addressed the Board regarding the request stating he is still working on the plans and specifications; the design engineers need to go to the site and do a typography so everything goes in the right place. Pending Item – 210 N. Lake Avenue Charles “Spike” Peller, City Engineer addressed the Board stating he is still working with Chief Martin of the Michigan City Fire Department on that. Pending Item – Crosswalk Michigan City High School Charles “Spike” Peller, City Engineer addressed the Board regarding the crosswalk project for the Michigan City High School stating he checked with the Attorney’s and the Board of Public Works and Safety can do work on school property as a gift, but will need an agreement between the Board of Public Works and Safety and the School Board to proceed. Mr. Peller further stated he has been in contact with the apartment complex and will meet with them regarding their interests in the proposed road that goes from Pahs Road to US Hwy 20. Pending Item – Installation of street light at 1017 Providence Charles “Spike” Peller, City Engineer addressed the Board regarding the installation of a street light at 1017 Providence, stating he got a call from NIPSCo and they are concerned with some of the trees they have to trim, so he gave NIPSCo the phone number for the property owner to work out an agreement. Pending Item – Intersection of Greenwood and Woodland Avenues Charles “Spike” Peller, City Engineer addressed the Board stating as soon as AT&T moves their pole the City will change the curbing. Pending Item – Sinking/receding property at northwest corner of Franklin & 7th Streets Russ Hatfield, Code Enforcement Officer addressed the Board regarding the sinking/receding property at the northwest corner of Franklin and 7th Streets, stating he is still waiting for the Sanitary District reports, as they are making sure there are no open sewer lines there. Pending Item – 807 E. Coolspring Avenue-unsafe structure/public nuisance Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 807 E. Coolspring Avenue, stating the demolition has taken place and they are just finalizing some of the clean-up; and the item can be remove from the Pending Item list. Regular Meeting –September 15, 2014 Page 12 Pending Item – 915 Green Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 915 Green Street, stating this is still being kept on hold for the time being. Pending Item – 812 Manhattan Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 812 Manhattan Street, stating he missed getting this on the Agenda and would at this time like to request it be addressed as a Demolition Hearing under the Pending Items. Mr. Hatfield provided the Board with handouts of the property and pertinent paperwork; explaining he did provide the owners with notification which are included in the packet. Mr. Hatfield went through the packet with the Board members; reviewing the two (2) inspection reports; further stating there has been no building permit issued on this property; the violations found and that is now a site for illegal dumping. Mr. Hatfield explained the next step if the Board does approve him to continue on with demolition would be environmental to come in and check for asbestos to make sure there are no environmental issues there, which is now required by IDEM. Michael Palmer made the motion to approve Mr. Hatfield to continue with the demolition process by allowing environmental to do their study. The motion was seconded by Vice- President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Pending/Old Item – 904 E. Michigan Boulevard Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 904 E. Michigan Boulevard stating he is working on the bid specifications as it will be very detailed. New Item – 1108 Elston Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 1108 Elston Street explaining the last time they were out there traps have been set, and he believes the owners have brought in professionals to handle the problem. New Item – 1110 Washington Street-fire damage Russ Hatfield, Code Enforcement Officer addressed the Board stating he will be meeting with the owner and issuing a violation notice. PUBLIC COMMENTS President Janus asked if there were any comments from the public. Regular Meeting –September 15, 2014 Page 13 Darlene Nicolaysen, 402 W. 8th Street addressed the Board regarding the property at 812 Manhattan Street expressing her concerns; asking the Board to expedite the demolition. President Janus asked if there was anyone else from the public who wished to address the Board. Kathryn Scott, 701 S. Dickson Street addressed the Board regarding the alleyway behind her property; expressing she did not want to install a fence. Sgt. Chris Yagelski, Michigan City Police Department addressed Ms. Scott regarding the matter stating it would be a police matter with regards to trespassing and the police department could enforce that, but would need to catch the person in the act. Charles “Spike” Peller, City Engineer stated if someone is removing professional land surveyor’s stakes that would be illegal. President Janus asked if there were any other comments from the public. There was no response. BOARD COMMENTS President Janus asked if there were any other Board comments. There was no response. ADJOURNMENT President Janus inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 10:01 a.m.). Michael Palmer made the motion to adjourn. The motion was seconded by Vice- President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. _________________________________________ Gale A. Neulieb, City Clerk