Board of Public Works & Safety

REGULAR MEETING – May 4, 2015 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, May 4, 2015 at the hour of 9:00 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by Vice-President Michael Palmer, who presided. Noted present: Michael Palmer and Virginia Keating (2). Absent: Steve Janus (1). A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel Russ Hatfield, Code Enforcement Officer Terry Borolov, Code Enforcement Officer Charles “Spike” Peller, City Engineer Lt. Jeff Loniewski, M.C.P.D. Traffic Division Mark Swistek, Chief, M.C. Police Department Tim Richardson, Asst. Chief, M.C. Police Department Jeff Deuitch, Human Rights Director Frank Seilheimer, City Forester Dave Hutchins, Information Technology M.C. Police Department Yvonne Hoffmaster, Deputy Controller Skyler York, Asst. City Planner Judy Pinkston, Director Community Development Craig Phillips, City Planner Andy Matanic, Information Technology Director Michael Kuss, General Manager Sanitary District Kalon Kubik, Mayor’s Administrator Arber Himaj, Engineer, Sanitary District Bob Zondor, Superintendent Central Services/Central Maintenance Kim Sliwa, Deputy City Clerk APPROVAL OF MINUTES Vice-President Palmer asked if there were any corrections to the minutes of the Regular meeting of April 20, 2015. Virginia Keating made the motion to approve the minutes from the regular meeting of April 20, 2015. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. AWARDNG OF BIDS – 2015 Local Street Rehabilitation Program Charles “Spike” Peller, City Engineer addressed the Board stating he has reviewed both bids from Walsh & Kelly and Rieth-Riley; recommending the lowest responsible bidder as Rieth- Riley in the amount of $1,069,601.90. Regular Meeting –May 4, 2015 Page 2 Virginia Keating made the motion to accept the bid from Rieth-Riley in the amount of $1,069,601.90 for the 2015 Local Street Rehabilitation Program. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. OPENING OF BIDS – New Michigan City Police Station Vice-President Palmer inquired if there was anyone present who wished to submit a bid for the new Michigan City Police Station. There was no response. Virginia Keating made the motion to close the acceptance of bids for the new Michigan City Police Station. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Corporate Counsel Amber Lapaich addressed the Board stating six (6) bids were received for the new Michigan City Police Station as follows: 1) Ziolkowski Construction, Inc. total bid amount: $10,449,000.00 Alternative #1: - $7,000.00 #2: + $37,100.00 #3: + $26,800.00 #4: - $71,000.00 #5: - $60,000.00 #6: + $8,500.00 #7: - $43,000.00 2) Gough, Inc. total bid amount: $10,998,000.00 Alternative #1: - $15,000.00 #2: + $30,200.00 #3: + $21,500.00 #4: - $70,000.00 #5: - $54,000.00 #6: + $24,000.00 #7: - $40,000.00 3) Larsen-Danielson Construction Co. total bid amount: $9,999,753.00 Alternative #1: - $6,932.00 #2: + $30,177.00 #3: + $21,356.00 #4: - $68,771.00 #5: - $57,428.00 #6: + $8,793.00 #7: - $21,874.00 4) Gibson-Lewis, LLC total bid amount: $10,070,200.00 Alternative #1: - $14,700.00 #2: + $29,000.00 #3: + $20,500.00 #4: - $71,000.00 #5: - $59,000.00 #6: + $8,400.00 #7: - $41,000.00 Regular Meeting –May 4, 2015 Page 3 5) Gariup Construction Co. total bid amount: $9,976,500.00 Alternative #1: - $10,000.00 #2: + $45,000.00 #3: + $37,000.00 #4: - $60,000.00 #5: - $45,000.00 #6: + $25,000.00 #7: - $35,000.00 6) Berglund Beyond Building total bid amount: $10,980,000.00 Alternative #1: no charge #2: + $37,700.00 #3: + $37,351.00 #4: - $60,000.00 #5: - $50,000.00 #6: + $15,000.00 #7: - $10,000.00 Virginia Keating made the motion to refer the bids to the appropriate department for review, tabulation and to report back at the next Board of Public Works and Safety meeting. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. OPENING OF BIDS – Nine (9) 2016 Police Ford Interceptor Utility Vehicles – AWD Ford Option Package (K8A) Vice-President Palmer inquired if there was anyone present who wished to submit a bid for the Nine (9) 2016 Police Ford Interceptor Utility Vehicles. There was no response. Virginia Keating made the motion to close the acceptance of bids for the Nine (9) 2016 Police Ford Interceptor Utility Vehicles. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Corporate Counsel Amber Lapaich addressed the Board stating two (2) bids were received for the Nine (9) 2016 Police Ford Interceptor Utility Vehicles-AWD as follows: 1) Sauer’s Ford Lincoln total unit amount: $28,109.44 Total bid amount: $252,984.96 Total w/trade-in: $239,794.96 2) Lakeshore Ford total unit amount: $28,407.00 Total bid amount: $255,663.00 Total w/trade-in: $225,063.00 Virginia Keating made the motion to refer the bids to the appropriate department for review, tabulation and to report back at the next Board of Public Works and Safety meeting. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Regular Meeting –May 4, 2015 Page 4 REQUEST FOR PARADE PERMIT – John Franklin Miller Post No. 37 is requesting a Parade Permit for the annual Memorial observance and parade on Monday, May 25, 2015 The following correspondence was received in the City Clerk’s Office on April 29, 2015 from Bob Hock, Adjutant, Post 37: The American Legion is once again in the process of organizing our annual Memorial observance and parade. The event features salutes fired at area Veteran Memorials and a parade followed by a ceremony at Greenwood Cemetery. We are requesting the Board of Public Works to issue us a Parade Permit for Monday, May 25, 2015. The parade will assemble at Pytynia Parkway near Ames field and the march north on Franklin St to Decatur St and east on Decatur to Greenwood Cemetery. The program follows at the Grand Army of the Republic Monument. The parade will step off at approximately 10 AM. We are also requesting the MC Street Dept. check for low overhanging tree branches on Decatur St so as not to interfere with flag carries on the parade route. Thank you for your attention to this important civic event. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating this is an annual request and will be using the same route as last year; recommending approval. Vice-President Palmer addressed Bob Zondor, Superintendent Central Services regarding the request for the MC Street Department to check for low overhanging tree branches on Decatur Street; also addressing Lt. Loniewski regarding this matter. Virginia Keating made the motion to approve the request for the annual Memorial observance and parade on May 25, 2015, along Decatur Street. The motion was seconded by Vice- President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. REQUEST FOR FESTIVAL PERMIT AND ROAD CLOSURE – Kim Gondeck, Queen of All Saints requests a Festival permit for the annual Queen of All Saints Festival June 11-14; along with the closure of Barker Avenue between Woodland and Carroll Avenues The following correspondences were received in the City Clerk’s Office on April 23 & 29, 2015 from Kim Gondeck, Queen of All Saints: Type of Request: Festival Permit I am requesting a Festival permit for the dates of June 11-14, 2015 for the Queen of All Saints Parish Festival. I am asking for a waiver for the fee because we are a non-profit church group. Type of Request: Street Closure We would like to request the street be closed from the corner of Barker Ave & Woodland Ave to Barker Ave & Carroll Ave, June 11-14, 2015. Corporate Counsel Amber Lapaich addressed the Board stating she has reviewed the request pursuant to our local code; i.e. any festival should have a permit; further explaining the Board does have discretion to waive the $25.00 permit fee, and that she sees nothing that would prevent this Board from granting this as it has in the past. Regular Meeting –May 4, 2015 Page 5 Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating as far as the road closures goes they are the same as pervious years; they haven’t had many problems the last couple of years; recommending approval. Virginia Keating made the motion to approve the request for the annual Queen of All Saints Festival June 11-14, 2015 waiving the permit fee; including the requested road closure. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. REQUEST TO HOLD WALK – Katie Slater, Alzheimer’s Association is requesting to hold the Walk to End Alzheimer’s on Saturday, October 3, 2015 The following correspondence was received in the City Clerk’s Office on April 29, 2015 from Katie Slater, Alzheimer’s Association: Type of Request: The Walk to End Alzheimer’s is on Saturday, October 3 at Washington Park. We would like to incorporate a 5k Fun Run/Walk with our event this year. Jeremy Kienitz, Superintendent with Michigan City Parks and Recreation has helped us to route this 5k around Washington Park. The route will go from Parker Parkway – Krueger Avenue – Center Street – Fogarty Street – Ohming Street – Arndt Street – S. Lake Avenue – Lakeshore Drive (and turn around point) to Ontario – Fedder Drive. Saturday, October 3, 2015 from 11:00 a.m. to 4:00 p.m. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating he spoke to Ms. Slater before the meeting, and she is here if you have any questions; however, the Traffic Division would recommend this request be TABLED until the next meeting for the following reasons: 1) annually the City hosts approximately 18 walks/runs throughout the year, with 15 of the 18 walks/runs impact the residents on Lakeshore Drive where the City is either shutting Lakeshore Drive completely down or shutting intersections down, so the Traffic Division would like the two (2) weeks to look at this issue to see if maybe they could find a different route; and 2) these types of runs, specifically this one, would cost approximately $700.00 in overtime for the Police Department. Lt. Loniewski stated he would come back to the Board at their next meeting with a recommendation. Virginia Keating made the motion to approve the recommendation of the Traffic Division and TABLE the request for two (2) weeks. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. REQUEST FOR OUTDOOR DINING – Dorothy Scarborough, Scarby’s, 1716 Franklin Street is requesting approval for outdoor seating The following correspondence was received in the City Clerk’s Office on April 29, 2015 from Dorothy Scarborough, Scarby’s 1716 Franklin Street: Type of Request: Place 3 tables/chairs on sidewalk. Place 3 sets tables & chairs for two in front of 1716 Franklin Street. Russ Hatfield, Code Enforcement Officer addressed the Board on behalf of the Planning Department requesting this matter be sent to the Planning Department for review and ADA compliance. Regular Meeting –May 4, 2015 Page 6 Craig Phillips, City Planner addressed the Board regarding the request; asking that the Board refer the matter to the Planning Department so they will have the opportunity to meet with them directly to review the space that is necessary for outdoor dining, and to see if they can bring something back to the Board at the next meeting. Discussion ensued between the Board, Corporate Counsel Amber Lapaich and Mr. Phillips regarding the policy the Board of Public Works and Safety approved for the Outdoor Dining Standards; the specifics of the policy for the type of furniture, measurements of the furniture, etc.; the documentation needed from the petitioner; the State of Indiana’s strict requirements in terms of outdoor dining if it involves selling alcohol. Virginia Keating made the motion to approve the recommendation of the City Planner and refer the matter to the Planning Department for review and recommendation to the Board at their next meeting. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. REQUEST FOR SIGNAGE – Corinne McGrail with the Michigan City Education Foundation is requesting signs directing drivers to Lake Hills School The following correspondence was received in the City Clerk’s office on April 21, 2015 from Corinne McGrail, 3842 Hiawatha, Michiana Shores: Type of Request: Sign directing drivers to Lake Hills School I am a volunteer with the Michigan City Education Foundation and every time I need to go to Lake Hills School I get lost. I would really appreciate a sign or two directing the way. Charles “Spike” Peller, City Engineer addressed the Board regarding the request; advising he needs to review the request and will report back to the Board at their next meeting. Virginia Keating made the motion to approve the recommendation of the City Engineer to refer the matter to him to review and report back to the Board at their next meeting. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. REQUEST FOR DOGGIE DISPOSABLE STAND W/BAGS – Howard Fagre, 1009 Providence Street is requesting a Doggie Disposable Stand w/Bags on Gardena Street across from Providence Street The following correspondence was received in the City Clerk’s Office on April 20, 2015 from Howard Fagre, 1009 Providence Street: Type of Request: Doggie Disposable Stand w/Bags for people who walk their dogs and don’t pick up after their dogs. I am requesting a container be put on Gardena across from Providence Street. I will maintain the box and fill it with the bags that the town should provide at no charge. Discussion ensued between the Board and Corporate Counsel Amber Lapaich regarding the location of the request being on the east side of city off of Carroll Avenue and not at Gardena Park and the City ordinance regarding cleaning up after pets when they are being walked. Regular Meeting –May 4, 2015 Page 7 Virginia Keating made the motion to deny the request. The motion was seconded by Vice- President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. REQUEST FOR SPEED BUMPS/SIGNS – Lorelei Matousek, 228 E. 2nd Street is requesting speed bumps or slow signs on 2nd Street The following correspondence was received in the City Clerk’s Office on April 24, 2015 from Lorelei Matousek, 228 E. 2nd Street: Type of Request: Speed Bumps or a sign requesting slowing down. Cars are turning left off of Spring Street and speeding down 2 nd Street. They turn around and speed back thru. Vice-President Palmer addressed the Board advising that Ms. Matousek has asked that this be taken off the Agenda as she no longer requests to pursue this; and she did this prior to the meeting. Vice-President Palmer stated the request was being removed from the Agenda. REQUEST FOR TEMPORARY ROAD – Bruce & Sue Randall, 210 N. Lake Avenue request approval for the installation of a temporary driveway The following correspondence was received in the City Clerk’s Office on April 29, 2015 from Bruce & Sue Randall, 210 N. Lake Avenue” Regarding the last meeting held April 20, 2015, we made a request for a temporary driveway to our home. I would like to offer to the board that I will be willing to cover the expense of the temporary driveway. I have included with my request a copy of the land survey with the proposed gravel driveway outlined in green and filled in with a light brown color. The reason for this request is the extreme difficulty we have entering or leaving our property because of the original access was removed. Included are pictures of what has replaced our ground level access walk way. Although we have seen improvements to this neighborhood, parking spots have become fewer over the years. The once vacant property at 111 N. Lake Ave. now occupied, which is a good thing has added to the competition of finding a place to park. An estimate is being worked on by Pavey Excavating Company of LaPorte. The driveway is estimated at 200’ in length, 10’ wide and 6” to 8” of gravel deep which comes out to approx. 120 tons of gravel. The cost will be between $4,000.00 and $6,000.00 including excavating. A curb cut will be needed along with the removal of an evasive tree near the sidewalk. This driveway will open up two or more parking spots for residents and guests to our neighborhood. Our quality of life will improve to the status of other Michigan City residents who enjoy parking close to their home and taking their garbage out. I am open to meet with the board or a portion thereof to discuss this matter for clarification of what the city expects and to answer any questions regarding the construction of this driveway. Bruce Randall, 210 N. Lake Avenue addressed the Board regarding the request; explaining he is willing to absorb the cost for the temporary road/driveway. Discussion ensued between the Board, Corporate Counsel Amber Lapaich and Mr. Randall regarding issues with the request. Corporate Counsel Lapaich addressed the Board and Mr. Randall explaining at the last meeting the request for the temporary road was denied, and at this time unless the Board would be willing to reconsider some type of temporary road the Regular Meeting –May 4, 2015 Page 8 decision from the last meeting stands. Counsel Lapaich advised there will be some type of plan that’s going to be occurring down at the beach area at some point in time here in the future, and that the whole area will be looked at then; further stating her concerns with allowing a temporary road and having a resident pay for it when the road would be on City property, and other issues and precedence’s that the City might not want to be starting at this point in time without further studying the matter. Mr. Randall asked if there would be any possibility of speaking with any of the Board members regarding the matter and any possibilities for the development of this area. Counsel Lapaich explained that because of “Open Door Laws” the Board could not meet as a group in private behind closed door; however one (1) Board member could meet with him if they are so willing, but it would be up to them. Sue Randall, 210 N. Lake Avenue addressed the Board regarding the request, asking when they purchased the property they had a right-of-way that was taken away and now they have to take garbage out up stairs, which the stairs have now taken away their right-of-way; further explaining the situation and why they are requesting a temporary road to their residence. Further discussion ensued between the Board, Corporate Counsel Lapaich, Charles “Spike” Peller, City Engineer, Craig Phillips, City Planner and Mrs. Randall regarding the previous right-of-way; how they are supposed to get to their property; garbage removal; access to their property; vehicle parking; city right-of-way; gravel driveway being denied so as to not set a precedence; a developer building a city approved street with all the requirements; working with the Park Board for the construction of a pathway that would allow for foot access as part of the Sheridan Beach Esplanade Access Management Plan; any roads being constructed being put in per City specifications; adhere to either what the right-of-way would call for normally and what has been required in other cases, which would be a full road built to City standards or a pathway that would be in keeping with the Access Management Plan, which was completed last year; taking out their garbage; visitor access; the right-of-way being on private property; a land survey to determine where the right-of-way is; the private cement drive that was installed at the property on Colfax Avenue; public access to the beach; the petitioner needing parking/access to their home; the petitioner cleaning the city right-of- way so as to allow more access. Vice-President Palmer made the motion to refer this matter to the Planning Department and City Engineer to look at the request to see if there is anything that can be done at this time. Craig Phillips, City Planner addressed the Board regarding the matter, stating the two (2) answers are working with the Park Board to get the pathway installed to allow for foot traffic or a road is built per City specifications; further stating gravel is not in keeping with the standards that the City requires for access to properties from public right-of-way. Discussion continued between the Board, City Engineer and Mrs. Randall regarding access to their property; a law that states every home owner has to have a right-of-way; the easement and right-of-way that allows for them to get in and out of their property; right-of-way access prior to the concrete stairway being installed; the walkway being on private property; access for emergency vehicles and foot traffic; solutions that have been looked at with regards to some type of road; the possibility of putting in a pathway that would also serve as a access point based on the Access Management Plan; installation of a full road into that area; previous “gentlemen’s agreement” to cross private property; rear access to the property for Regular Meeting –May 4, 2015 Page 9 emergency vehicles; personnel access to and from the residence; gravel lot on California Avenue and permission for emergency vehicle assess with property owner; the property owner of the gravel lot on California Avenue installing a 6ft. privacy fence; unimproved right- of-way and the requirements of the City to be improved per City standards; the matter being referred to the Planning Department for review with the Fire Chief and the City Engineer; costs for the improvements being absorbed by the property owner adjacent to the improvements in the event that the City has not deemed it necessary to make it a priority to put that facility in; who owns the property – City or Park Department; maintaining the property and possibly building on the other lot, and getting equipment back there for that purpose; a request by a developer to have a City right-of-way improved and they would have to put the improvements in per City standards. Vice-President Palmer addressed the Board and Mrs. Randall stating the matter would be referred back to the City Engineer and City Planner to see if there is anything that was missed and bring their recommendation back to the Board. Virginia Keating made the motion to refer the request to the Planning Department and City Engineer for review and to bring a recommendation back to the Board. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. PROCLAMATION – Arbor Day Proclamation – Frank Seilheimer The following Proclamation was received in the City Clerk’s Office on May 4, 2015: City of Michigan City, Indiana Proclamation WHEREAS: in 1872 J. Sterling Morton proposed to be the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and this holiday, Arbor Day, was first observed with the planting of more than one million tress across the plains of Nebraska; and WHEREAS: May 9, 2015 marks the 143rd anniversary of this holiday, and Arbor Day is now observed across the nation and throughout the world; and WHEREAS: trees are one of mother nature’s greatest renewable resources giving us wood for construction, fuel for our fires, and paper to correspond; and WHEREAS: trees are a friend to earth and its inhabitants by reducing the erosion of precious topsoil via wind and water, trees absorb atmospheric harming carbon dioxide while releasing life sustaining oxygen, and trees moderate the temperature, all the while providing a habitat for a myriad of wildlife; and WHEREAS: trees, wherever they are planted, are a source of spiritual joy and renewal, trees increase property values, enhance the vitality of business areas, and beautify the overall look of our community; and WHEREAS: The City of Michigan City is most fortunate to have dedicated members of our Tree Board working effortlessly to provide a cleaner, healthier, more tree filled Michigan City. Regular Meeting –May 4, 2015 Page 10 NOW THEREFORE, I, Mayor Ron Meer, of Michigan City, Indiana do hereby proclaim May 9, 2015 as: ARBOR DAY In the City of Michigan City, and urge all citizens to support efforts to protect our trees and woodlands, and further urge all citizens to plant a tree in the benefit of this and future generations. Frank Seilheimer, City Forrester addressed the Board explaining the annual Arbor Day Proclamation; further explaining Arbor Day will be on May 9, 2015 and will be having a “seedling” give away at the Farmer’s Market from 8:00 a.m. to 12:00 noon, and will be reading the Proclamation on site that day as part of the “Tree City” requirements. M.C. PUBLIC ART COMMITTEE – The Michigan City Public Art Committee is proposing to relocate sculpture from Westcott Park and install new sculpture The following correspondence was received in the City Clerk’s Office on April 22, 2015 from CarolAnn Brown, MAC Committee Representative: On behalf of the MC Public Art Committee I am requesting to be included on the next BOW’s agenda. MAC is proposing to relocate the current sculpture from Westcott Park to a new location and installing a new sculpture in its place. The current sculpture in Westcott is far too low profile for the site. Our objective is to make a bolder statement at that particular gateway location by introducing a new piece that is complimentary in scale and color to the park! I would appreciate the opportunity to present at the BOW. Please let me know if I can be on the next agenda. CarolAnn Brown, M.C. Public Art Committee representative addressed the Board regarding the request; explaining they would like to move the current piece of art (Off The Diet) from Westcott Park and replacing it with “The Owl and The Pussycat”, and moving “Off the Diet” into storage temporarily per the approval of the artist; and the Park Department has expressed interest of having that piece of art displayed at their new building at Washington Park. Mrs. Brown further explained this will happen at the end of May; asking for the Board’s approval. Discussion ensued between the Board and Mrs. Brown regarding the artist signing a new agreement. Mrs. Brown stated the signature will be secured upon the Board’s approval. Corporate Counsel Amber Lapaich addressed the Board stating once the signature is secured they can get the information to General Insurance so the sculpture will be covered under the City’s insurance. Further discussion ensued between the Board and Mrs. Brown regarding securing approval from the Park Department/Board for the relocation of the stored sculpture. Mrs. Brown informed the Board that the Park Department Superintendent has already said he would love to have it. Virginia Keating made the motion to approve the request to relocate the current sculpture in Westcott Park to storage and replace it with the new sculpture “The Owl and The Pussycat”. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Regular Meeting –May 4, 2015 Page 11 REQUEST FOR VENDOR LICENSE – Blue Chip Casino is requesting a Mobile Food Vendor License Corporate Counsel Amber Lapaich addressed the Board stating she has no problem with the license; advising she has gone over the application with the Planning Department. Craig Phillips, City Engineer addressed the Board and Mr. Jack Elia of the Blue Chip Casino, regarding if this was a blanket approval or just for one event. Discussion ensued between the Board, Corporate Counsel Lapaich and Mr. Phillips regarding the Mobile Food Vendor License to be for festivals, Summer Fest, and Taste of Michigan City; approval of individual events through either the Park Department or the Board of Public Works and Safety; applying for a specific location for daily/weekly/monthly/yearly business; Certificate of Liability Insurance expiring in July and updating this with the City Controller’s Office and Board of Public Works and Safety; a copy of the required Food Handlers permit that is required by the Board of Health that needs to be attached to the application. Vice-President Palmer called for a motion to approve based on the Certificate of Liability Insurance being kept current with the City and the required Food Handlers permit submitted and attached to the application for the Mobile Food Vendor License. Virginia Keating made the motion to approve based on the insurance being updated and the Food Handler’s permit from the LaPorte County Health Department also being submitted. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. REQUEST FOR VENDOR LICENSE – Christine Giannini, G’s Sandwich Bar is requesting a Mobile Food Vendor License Chris Giannini, G’s Sandwich Bar addressed the Board regarding the request; asking for a permit to park by Brandt’s Pet Food Emporium; stating she has submitted the necessary paperwork, which includes her Certificate of Liability Insurance. Discussion ensued between the Board and Mrs. Giannini regarding providing the Board of Public Works and Safety and the City Controller’s Office updated Certificates of Liability Insurance to show she has insurance to operate on that private property; and supplying the City Controller’s Office and Board of Public Works and Safety a copy of her Food Handler’s Permit, which is separate from the Food Establishment Permit she has submitted; any additional employees. Mrs. Giannini stated she can supply the required Food Handler’s Permit, and that possibly either her husband or son may help on occasion. Further discussion ensued between the Board, Corporate Counsel Amber Lapaich and Mrs. Giannini regarding submitting the names of the additional employees on the permit for them to be able to work out of her mobile food truck; City issued badges for employees for all employees who will be working under this license; coming before the Board at a later date to ask to include additional employees and securing the City issued badges. Regular Meeting –May 4, 2015 Page 12 Craig Phillips, City Planner addressed the Board and Mrs. Giannini to clarify the ownership of the property; explaining the property was previously owned by an individual by the name of Clark and now he believes it is being shown as DHB LLC, and his question is regarding the letter received from the property owner which is Eric Berthany and if that is the owner, and if that is Brandt’s; further stating he has no other concerns regarding the request as presented. Vice-President Palmer asked for a motion to issue a Vendor License provided that the Food Handler’s Permit copy is provided to the City Controller’s Office, as well as the petitioner adding additional employees at this time, and to keep the Board of Public Works and Safety and the City Controller’s Office up to date on her Certificate of Liability Insurance in August. Virginia Keating made the motion to issue a Vendor License contingent on the update of the insurance when it expires in August, the Food Handler’s Permit being obtained and others being added as required. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. REQUEST TO HANG BANNERS – Diane Wilczewski, Michigan City Mainstreet Association requests approval to hang banners on Franklin Street The following correspondence was received in the City Clerk’s Office on April 29, 2015 from Diane Wilczewski, Michigan City Mainstreet Association, 601 Franklin Street: Type of Request: Approval of Banners on Franklin We are requesting permission to hang new banners on the light poles (the new light poles) on Franklin Street. These will replace the old UAD that no longer fit the new poles. We intend to install early Summer. Pictures attached. Diane Wilczewski, Michigan City Mainstreet Association, addressed the Board stating they would like to place the banners not only on Franklin Street once the light poles are in, but in the Farmer’s Market parking lot on the corner of 8th and Washington Streets. Discussion ensued between the Board, Craig Phillips City Engineer and Mrs. Wilczewski regarding the Mainstreet Association taking care of the cost for the installation of the banners; the poles having banner attachments; requesting funding from the Redevelopment Commission for the installation of the banners; Mainstreet Association will find the funding for the installation of the banners and will not be asking the City for any funding; permission to install from the Board of Public Works and Safety before securing funding; Mainstreet Association taking on the liability for the banners on City street light poles if there are issues; life expectancy of a banner – being maybe 5 years. Vice-President Palmer called for a motion to approve. Virginia Keating made the motion to approve the request to hang banners by the Michigan City Mainstreet Association contingent of them assuming the financial responsibility and assuming liability. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Regular Meeting –May 4, 2015 Page 13 DISPOSAL OF EXCESS EQUIPMENT – Disposal of laptops from the Michigan City Police Department The following correspondence was received in the City Clerk’s Office on April 29, 2015 from Yvonne Hoffmaster, Assistant Controller: Please add “Disposal of excess equipment” to the agenda for the BOW meeting on Monday, May 4. David Hutchins, Information Technology Department addressed the Board regarding the request; explaining the old laptops that have been replaced with new ones, have been phased out; asking that the laptops that do function be sold to back to the Police Officer for $50.00 and the ones that are no longer functioning to be recycled. Discussion ensued between the Board and Corporate Counsel Amber Lapaich regarding putting the laptops for sale out for public auction. Counsel Lapaich stated the request is two- fold as follows: the ones that no longer function has zero value on them, so the IT Department would be asking for the ability for this Board to dispose of them; and the ones that do have value on them the Board would need to know the total dollar amount because if the amount is under $1,000.00 for one item or if there is more than one item and it total’s $5,000.00 then there are special rules that have to be followed. Mr. Hutchins stated the amount would be under $5,000.00. Counsel Lapaich advised as this is under the $5,000.00 threshold State Law would allow the Board to dispose of the items without having to do a public auction. Vice-President Palmer reiterated there were two requests as follows: to dispose of 13 laptops that are no longer functioning and have no value; and to sell 32 laptops, with a value of $50.00, back to the officers that they were issued to currently if they wish to have them, and if they don’t they come back to the City for a surplus sale. Virginia Keating made the motion to approve the request to dispose of the excess equipment as follows: those have zero value (13) to be disposed of and recycled, and the other (32) laptops to be offered for sale at $50.00 per unit to the officers. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. SANITARY DISTRICT UPDATES – Michael Kuss, General Manager Michigan City Sanitary to update Board on 1) Lake Henry Limnology Study; 2) Larkspur Lane Drainage Improvement Project Michael Kuss, General Manager Michigan City Sanitary District, addressed the Board presenting handouts on the 1) Statement of Qualifications and Proposal for the Lake Henry Limnology Study submitted by: Commonwealth Biomonitoring; and Study of the Limnology and Environmental Sustainability of Lake Henry submitted by: Weaver Consultants Group. Mr. Kuss advised the Board that the dredging was done and they were successful in disposing of all the dredging, telling the Army Corps of Engineers that would take the material to the landfill; explaining the proposals received Weaver Consultants Group and Commonwealth Biomonitoring; recommending they be allowed to use Commonwealth Biomonitoring due to pricing. Mr. Kuss stated that Commonwealth Biomonitoring does the work at the Waste Water Treatment Plant; asking the Board for approval. Regular Meeting –May 4, 2015 Page 14 Vice-President Palmer addressed Mr. Kuss stating he would need to go to the Common Council for funding as an Additional Appropriation, and then the Board could approve it. Discussion ensued between the Board, Corporate Counsel Amber Lapaich and Mr. Kuss regarding the process for funding and the cost of $6,500.00. Mr. Kuss further explained that there are parts of the study that are time sensitive, and that he will approach the Council for funding. Charles “Spike” Peller, City Engineer addressed the Board stating he has some Consulting monies available that he believes would be appropriate to use for this matter. Vice-President Palmer addressed Mr. Kuss’s request for Commonwealth Biomonitoring to accept their proposal of $6,500.00 to do the Limnology Study of Lake Henry to be paid out of the City Engineers Consulting fees. Mr. Kuss advised they will get a report and Commonwealth Biomonitoring will prepare a pamphlet for the public; explaining the handout provided by Commonwealth Biomonitoring. Further discussion ensued between the Board and Corporate Counsel Lapaich regarding the information presented and the Certificate of Liability Insurance needing to name the City of Michigan City as an additional insured. Counsel Lapaich advised since they will just be doing a study the Certificate of Liability Insurance would not be needed at this time. Virginia Keating made the motion to approve the work to be done by Commonwealth Biomonitoring with the funds of $6,500.00 coming out of the Engineer Department’s Consultant budget. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Mr. Kuss addressed the Board advising Tim Haas from Haas & Associates was present today, along with City Engineer Charles Spike Peller to address 2) the Larkspur Lane Drainage Improvement Project; stating they have looked at improving the drainage on Larkspur Lane; funding that will be needed to do the storm sewer; the road being built on clay and if they put the new storm sewer drain through there and the road is not fixed the right way, the road is just going to heave and move, which will make it end up not being able to drain the water again as it will pond in the wrong areas. Discussion ensued between the Board and Mr. Kuss regarding that road being on the reconstruction schedule for this summer. Charles “Spike” Peller, City Engineer addressed the Board stating the road is on the schedule this summer for reconstruction and will be done under the contract with the Sanitary District, but it is a road that needs to be reconstructed at approximately $250,000.00 and funding is available. Tim Haas, Haas & Associates addressed the Board stating they are working with the Sanitary District on the Larkspur Lane project, which includes extensive drainage improvements now. Mr. Haas explained this started as a more simple project and things have been added to it as time has gone on, including now complete road reconstruction; reiterating Mr. Kuss’s description of the condition of the road, which needs to be rebuilt and under-drained with the under-drains being included in this current plan to help keep the base of the road dry so it will last longer as there is a very high water table out there in clay soil. Further discussion ensued between the Board and Mr. Kuss regarding this being a viable project that the Sanitary District will be able to fund this year. Mr. Kuss advised he is not Regular Meeting –May 4, 2015 Page 15 sure how they will be able to fund the storm sewer work as he is not sure how much remains in the Sanitary budget, but wanted to come to the Board first to see about fixing the road up the right way before he moves forward. Mr. Kuss explained the storm sewer work and road reconstruction work would be done at the same time. Discussion continued between the Board and Mr. Kuss regarding the funding. Vice-President Palmer clarified that the road reconstruction is in the “road works plan” that was just approved last week, so funding for the road is covered. Mr. Kuss stated they will figure out the funding on the storm sewer and how they will pay for it. I.T REFRESH PROJECT – Andy Matanic, Information Technology Director is requesting to purchase CISCO Systems, Inc. networking and server equipment from Netech Corporation according to quote #000979 (Indiana Quantity Purchase Agreement (QPA) #12921) The following correspondence was received in the City Clerk’s Office on April 15, 2015 from Andrew Matanic, Information Technology Director: Please add IT to the BOW agenda for Monday. IT will be requesting authorization to purchase network and server equipment for the IT refresh project using Indiana Quantity Purchase Agreement (QPA) contract #12921. Andrew Matanic, Information Technology Director addressed the Board regarding the I.T. Refresh Project asking for authorization to purchase some networking and server equipment from Netech Corporation according to quote #000979; explaining all items in this quote, all hardware and software, are included in the Indiana Quantity Purchase Agreement (QPA) #12921. Mr. Matanic stated that currently the City of Michigan City utilizes Sysco Wireless & Networking throughout its environment; further explaining the Sysco equipment that is being considered for implementation; the phases of the project as they fit together; vendors involved with the project; asking the Board for their approval. Discussion ensued between the Board and Mr. Matanic regarding the warranty for the system. Mr. Matanic advised that everything has a three (3) year warranty on it that’s all being purchased with the QPA pricing ahead of time for cost savings and to help decrease recurring costs; other components having five (5) year warranties; taking advantage of the longest warranty periods possible. Virginia Keating made the motion to approve proceeding with the project to purchase server equipment from Netech Corporation under quote #000979 with purchasing under the Indiana Quantity Purchasing Agreement #12921. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. CLAIMS AND PAYROLL Virginia Keating moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Regular Meeting –May 4, 2015 Page 16 Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 11 05/01/2015 $645,352.03 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 4 04/30/2015 $376,929.24 1 of 1 05/06/2015 $278,190.74 UNFINISHED BUSINESS – Pending Items Pending Item - 111 Franklin Street Vice-President Palmer inquired if there was anything new to report on 111 Franklin. Craig Phillips, City Planner addressed the Board informing them of the updates on the property at 111 Franklin Street as follows: members of his staff and himself meeting with Mr. Adams, the new owner of 111 Franklin Street, under Adams Property Holdings, LLC stating it was explained to them and they were given evidence that Mr. Adams and his architect have applied for a revised “construction design release” through the State of Indiana under that entity; they have a copy of the application that was submitted, expecting that will be reviewed and a response will probably be received by sometime in late May by the State, it does change the ownership listed on the “construction design release” as well as the information about the project itself changing it from an Ice Cream Parlor to an actual restaurant which has taken place; as a result of that information he is holding off on the issuance of a revised “Order” because he does not have the information he needs to review and respond to as his “Order” would be based on the new “construction design release”; there may be additional items that need to be taken care of with the State or they will receive the release; once they receive the release it will give him the opportunity then to consider the issuance of a Modified Order to Repair based on that release. Discussion ensued between the Board and Mr. Phillips regarding financing for the project; the project not being on schedule, now approximately a month behind; submission of the application to the State on April 28, 2015; reporting back at the June meeting. Regular Meeting –May 4, 2015 Page 17 Pending Item – First United Methodist Church parking lot (7th & Franklin Streets) Craig Phillips, City Planner addressed the Board regarding the church parking lot at 7th & Franklin Streets stating they are still working on getting information on this; with nothing new to report at this time. Corporate Counsel Amber Lapaich addressed the Board stating she did send an email to the Church a few weeks ago, asking if they would reconsider and has not heard back from them. Pending Item – Jermine Miller, Cool Runnings request for Mobile Food Vendor License Craig Phillips, City Planner addressed the Board regarding the request for a Mobile Food Vendor License from Jermine Miller of Cool Runnings stating they have reviewed the request and there are still some items in the application that need to be provided, including: proof of permission to use property by the property owners who are listed in the application itself, where the applicant states he intends to locate at Lighthouse Place as well as in the parking lot adjacent to his business, the Marathon Station on South Franklin Street and Lifecare on US Hwy 20 east of Cleveland Avenue; as well as some other minor items in terms of information that needs to be provided in the application; Skyler York Assistant City Planner working with Mr. Miller on getting the information. Jermine Miller, Cool Runnings addressed the Board and Mr. Phillips stating a copy of the contract with Lighthouse Place was attached to the back of the packet; that he did provide the Health Certificate and the Food Handlers permit, along with a list of all the food items that will be available for purchase. Discussion ensued between the Board, Corporate Counsel Amber Lapaich and Mr. Phillips regarding the information being provided to the Controller’s Office to make sure they have all the paperwork; Mr. Miller being cooperative in this process; recommending approval of the license subject to the two additional consents being provided by the Marathon Station and Lifecare; the submission of the Food Establishment Permit as well as the Food Handler’s License; all of which will be forwarded to the Board. Mr. Phillips advised based on his conversation with Mr. York, they would request approval of this pending the proof of permission from those property owners. Further discussion ensued between the Board, Corporate Counsel Lapaich, Mr. Phillips and Mr. Miller regarding the submission of the Certificate of Liability Insurance. Vice-President Palmer reiterated the conditions the Board is looking at would be 1) the liability insurance, 2) the proof of permission from the two (2) property owners where he will be selling; further stating the paperwork is completed as all the documentation/questions have been answered; asking for a motion that this will be granted provided that these two (2) issues are resolved before the permits are issued. Virginia Keating made the motion to approve/grant the permission provided that the Board and Controller’s Office receive the Lifecare and Marathon permission to locate, and also that the Board and Controller’s Office receive proof of insurance. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Regular Meeting –May 4, 2015 Page 18 Pending Item – Farmer’s Market Craig Phillips, City Planner addressed the Board regarding the Farmer’s Market, stating the financial report and insurance has been received. Discussion ensued between the Board and Corporate Counsel Amber Lapaich regarding the Certificate of Liability Insurance expiring in June 2015 and the Mainstreet Association/Farmer’s Market will need to submit a new certificate at that time. Pending Item – Zoological Society requests 2 city owned lots for planting apple trees Craig Phillips, City Planner addressed the Board regarding the Zoological Society’s request for 2 city owned lots for planting apple trees stating they will be meeting with Mr. Stimley this afternoon to discuss a couple of parcels that the city owns that are adjacent to one another on Peru Street between Union and F Streets, and in the event that these lots will work for them then they will work with the Board to move forward on that process; and will report back to the Board. Pending Item – Two-way Street Conversion Craig Phillips, City Planner addressed the Board regarding the Two-way Street Conversion project stating Mr. Janus did sit through the process of negotiating the scope in term of that project with the Consultant that was ultimately awarded the project, which is Premira Engineering along with Haas & Associates and Gandi & Associates, and with that team they are in the process of just signing the paperwork and then they will be hopefully be getting that project underway sometime in June, 2015 for the design and engineering on that project. Pending Item – 1720 Franklin Street, Panini Panini requests bike racks and garbage cans Craig Phillips, City Planner addressed the Board regarding the request for bike racks and garbage cans from 1720 Franklin Street, Panini Panini, stating he did go to the City Council and requested approval to go out for quotes for new bike racks on that project and they did approve him to go forward with getting that, so he is compiling those quotes and will be going back to the City Council with a request for funding for those racks that will be able to be re-installed in another part of the City in the event that the design changes based on the Mid-town plan. Mr. Phillips further explained that the Mid-town plan project funding was approved by the City Council, and he will be coming to the Board soon with the contract for that project. Mr. Phillips continued to explain that they are talking to the Parks Board about whether or not they would be willing to let them use a couple of the garbage cans that are located on Franklin Street in the Mid-town neighborhood at least temporarily until the Mid- town plan is finished; anticipating that the garbage cans and all the street furniture on Franklin Street will be removed and replaced by July and hope to work with the Park Board who has claimed all that property as part of their inventory once they are removed. Pending Item – Wells Chair building Craig Phillips, City Planner addressed the Board regarding the Wells Chair building stating this will be revisited as a priority as part of the South Gateway Project which is also underway, and will identify it’s priorities accordingly and will asked that this be put on the Regular Meeting –May 4, 2015 Page 19 “Quarterly Report” as they still have a few months of Steering Committee work to go through with that project before they will have anything substantial to report. Pending Item – 2-way Stop converted to 4-way Stop at Lawndale & Boyd Circle Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board regarding the 2-way stop being converted to a 4-way stop at Lawndale & Boyd Circle; providing the board with a copy of his findings going back to 2008 and only recording one accident at that intersection which will not support a 4 way stop. Secondly the request for the 4 way stop was to slow speeding down; as stated previously we cannot install a stop sign to be used as a speed reducing device per the manual on traffic control devices. However his study noted a severe sight line issue specifically if traveling westbound on Boyd Circle trying to cross the intersection you cannot see southbound traffic on Lawndale. He provided the Board with pictures of the intersection looking from a northbound position on Boyd Circle. There are a couple of trees along with the natural curve of roadway that creates severe sight line issues. Based on that issue alone and we couldn’t require the property owner to remove the bushes and trees and burden them, his recommendation would be to approve the 4-way stop based primarily on the sight of line issues. Vice-President Palmer traveled the area the last three days coming in different directions and had to concur with the Lieutenant. He stated heading westbound you cannot see the traffic coming around the big tree. Not sure if tree is dead or alive and on City or private property. The tree is a hindrance for the traffic and stop signs are not to be used to slow traffic; because of issue with sight I concur with Lt. Loniewski and accept his recommendation. Virginia Keating made the motion to change the 2-way stop to a 4-way stop based on the additional sight issues. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Pending Item – Traffic congestion at I-94 Bridge project Charles “Spike” Peller, City Engineer addressed the Board regarding traffic congestion at the I-94 Bridge project; stating he meets with the contractor and project manager on a bi-weekly basis; stating they are doing the best they can trying to move traffic; they have vary specific construction programs that they have to follow. Coming up shortly they will be raising the bridges and will move all traffic to one side which is the next phase and he will report on a regular basis any progress; he noted they are cooperating as well as they can. When he met with them they discussed Friday afternoon major backups stating they are trying to do the best they can. Virginia Keating made the motion to remove this from the Pending Item list. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Pending Item – Hilltop/Lake Avenue stairway replacement project Charles “Spike” Peller, City Engineer addressed the Board regarding the Hilltop/Lake Avenue stairway replacement project advising at the pre-final inspection it was determined some items that should be done and were not were not in the original bid are as follows: Two (2) Regular Meeting –May 4, 2015 Page 20 additional trees need to be removed at a bid unit cost of $5,242; add handrails to the concrete retaining wall at bottom of stairs which will match handrails on the new wood stairs costs of $7,738 and the slope wall on the east side at the top of the stairs does not work well and proposing that a block concrete retaining wall be constructed to match existing wall constructed by the resident on the west side for a cost of $9,550.00. Total cost to complete this project and this change order would be and additional $22,530.00. He stated this change order is necessary to complete the project and make the new stairs something the City can be proud of. The money will come from the City’s Streets & Sidewalk Program. Discussion ensued regarding how this was missed when bid out. Mr. Peller advised the original plan was to grade it and it’s not working and the new proposal is quite striking and will match what is already there. Motion by Virginia Keating to approve the change order in the sum totaling $22,530 which is broken down as follows: 2 additional trees removed at $5,242; Additional handrails in the sum of $7,738 and a slope wall east side at the top for a cost of $9,550. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. Pending Item – 1110 Washington Street-fire damage Russ Hatfield, Code Enforcement Officer addressed the Board regarding 1110 Washington Street, the fire damaged property, stating they are making pretty good progress on the outside with the exceptions of the boarded up windows; will update the board in 30 days when he gets his windows and is talking about having them ordered but no confirmation yet. Pending Item – 1214 E. Michigan Blvd. Russ Hatfield, Code Enforcement Officer addressed the Board regarding 1214 E. Michigan Blvd, the main structure has a new roof; the secondary attached structure actively being repaired and is changing the roof lines; requesting carrying hearing over for 30 days. Corporate Counsel Amber LaPaich stated there is no need to carry over for 30 days because how the Board made the last motion when it originally appeared in front of this Board it was 60 days to continue the administrative hearing and then planning had 30 days which made it today for an update. So this is actually continued over for 60 days which will take us into next month. Pending Item – 1120 Elston Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 1120 Elston Street, stating the ten(10) day notice was sent out and Bank has signed for the notice that were sent to them, but he has not gotten a reply on that yet Next step is Order to Repair. Regular Meeting –May 4, 2015 Page 21 Pending Item – 1204 W. 7th Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 1204 W. 7th Street, stating this will be handled under the new Property Maintenance Ordinance. Mr. Tom Przybylinski, Building Commissioner, is actively putting together the amendments to present the Ordinance for adoption; stating he is working on it this morning. Pending Item – 1125 W. 8th Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 1125 W. 8th Street, stating he will bring this in front of the Board for a Demolition Hearing. He mentioned to Corporate Counsel Amber LaPaich a suggestion for the Demolition Hearing. Corporate Counsel Amber LaPaich stated Russ was going to have a number of demolitions coming before the Board and wanted to know if calling a Special Meeting in June to address these if the Board would consider this which would avoid an overwhelmingly long meeting. Pending Item – 701 Union Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 701 Union Street, stating this will be before the Board next month for a Demolition Hearing when a date is determined. Pending Item – Old Chrysler building on Michigan Boulevard Russ Hatfield, Code Enforcement Officer addressed the Board regarding the old Chrysler building at the intersection of 11th Street and Michigan Boulevard stating he can’t find anything out of place to issue citations or Orders to Demolish; will try to handle it under the vacant property registration once new ordinance is in place which more things could be enforced to make building aesthetically pleasing. He is working on it. Pending Item – Safety fence at St. Anthony’s Hospital Russ Hatfield, Code Enforcement Officer addressed the Board regarding the safety fencing at St. Anthony’s Hospital he overlooked not getting over there to talk to them to repair the panel. He will take care of it today. Pending Item – Sinking/receding property at northwest corner of Franklin & 7th Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the sinking/receding property at the northwest corner of Franklin and 7th Streets; stating he is going to make sure to contact the owner to get something along the edges to protect from someone breaking an ankle, He said this will get taken care of. Regular Meeting –May 4, 2015 Page 22 Pending Item – 915 Green Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 915 Green Street; stating that it is on hold for the time being and will be coming up shortly for a Demolition Hearing. Pending Item – 228 W. Coolspring Avenue Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 228 W. Coolspring Avenue; stating he will moving on for a Demolition Hearing on date decided by Board. OTHER BUSINESS Vice President Palmer inquired as to how the property at the corner of Roeske and Michigan Blvd., being a dump with old junk cars in it, and why are we allowing it to happen. Discussion ensued between Corporate Counsel LaPaich and Code Enforcement Officer Hatfield regarding the City previously looking into to it on a State level and hoping the State would not renew the business license. Corporate Counsel LaPaich will look into any zoning code violations. Pending Item – Pot Hole Patching Bob Zondor, Superintendent Central Services/Central Maintenance reported that pot-hole patching is a continuing. Motion by Virginia Keating to remove Pot Hole patching on the pending list. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating. NAYS: None (0). Motion carries. Pending Item – Old Fire Truck Plaque Vice-President Palmer stated we have had no luck finding it and have exhausted every resource to find it. No one knows where it is at. We are still working on it. NEW BUSINESS REQUEST FOR A VACANT LOT – Marilyn Whitfield, 320 Ridgeland Avenue requests to use a vacant lot close to her home for gardening. The following correspondence was received in the City Clerk’s Office on April 30, 2015 from Marilyn Whitfield, 320 Ridgeland Avenue: I’d like someplace close to my home for gardening. I am looking for a vacant lot to plant and grow vegetables for the Eastside Community. We really need a community gardens in our area. . Regular Meeting –May 4, 2015 Page 23 Russ Hatfield, Code Enforcement Officer will look at City owned lots available and report back to the Board. Corporate Counsel LaPaich requested if a lot is found that she be notified for legalities and liabilities. PUBLIC COMMENTS Vice-President Palmer asked if there was anyone from the public who wished to address the Board. Paul Przybylinski, 1716 Washington Street addressed the board regarding finding the plaque from the old fire truck; noting that two (2) years ago he wanted to know where the plaque was and has received no communication from anyone; now wants to start a formal complaint with the Michigan City Police Department for the missing plaque and a Federal siren worth money since nobody wants to admit to taking it. He wants the plaque brought back so he can make a carbon etching of the plaque for his family. Two other concerns he had was York Street, that being a brick road, should have no truck traffic on it. Also pointed out that York Street is taking a pounding and nobody has fixed the curbs especially at Barker & York. Wants the City to do something to protect these streets in the long-run. He discussed a concern about the snow ordinance and why Charles Street never got plowed and people were towed because they could not get there car out. Suggested the Mid-Town project look at conforming the lights with the news purchased on the north end. And finally had problems with a neighbor two (2) years ago with a sewer and called City Engineer to complain and nothing was done. Two week later the sewer shutdown. Wants to know why City Engineer did not red tag it. Would appreciate getting questions answered. Vice -President Palmer asked if there were any other Public comments. There was no response. BOARD COMMENTS Vice-President Palmer asked if there were any Board comments. There was no response. ADJOURNMENT Vice-President Palmer inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 10:57 a.m.). Virginia Keating made the motion to adjourn. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Palmer and Keating (2). NAYS: None (0). Motion carries. _________________________________________ Gale A. Neulieb, City Clerk