Board of Public Works & Safety

REGULAR MEETING – June 15, 2015 At The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, June 15, 2015 at the hour of 9:00 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Michael Palmer and Virginia Keating (3). A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel Russ Hatfield, Code Enforcement Officer Terry Borolov, Code Enforcement Officer Charles “Spike” Peller, City Engineer Mark Swistek, Chief, M.C. Police Department Capt. Steve Jesse, M.C. Police Department Andy Matanic, Information Technology Director Kyle Kazmierczak, Fire Marshal, M.C. Fire Department Ann Marie Brown, Administrative Assistant Gale Neulieb, City Clerk APPROVAL OF MINUTES President Janus asked if there were any corrections to the minutes of the Regular meeting of May 4, 2015, May 18, 2015 and June 1, 2015 meetings. Vice-President Palmer made the motion to approve all the minutes that are presented. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. REQUEST TO CLOSE ALLEY/SIDEWALK BY HORIZON BANK Jim Jaska, VP Facilities and Services, Horizon Bank. They need to do maintenance on the windows of the building and re-caulk and that is the purpose of the request. The company that will be doing the work will remove all the barricades at 5:00 pm and the lift will be moved onto Horizon property in front of the building for the night. President Janus asked if it would just be during the day that it would be closed and Mr. Jaska stated correct. Horizon also scheduled it around to avoid the 4th of July weekend. Russ Hatfield, Code Enforcement Officer for City of Michigan City representing the Planning Department this morning, the Planning Department has no concerns with this request. Corporate Counsel Amber Lapaich asked President Janus for just one request, that the Certificate of Liability Insurance be amended naming the City as an additional insurer and make sure the certificate holder also list the City of Michigan City. Virginia Keating made the motion to grant the request for Horizon Bank to close sidewalk/alley way between Franklin and Pine St. and the alley between 5th and 6th St to repair the second story of Horizon Bank facility during the period of July 6 thru July 31, 2015 Regular Meeting –June 15, 2015 Page 2 subject to the changes on the certificate of insurance. The motion was second by Vice- President Palmer. AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. AUTHORIZATION TO PURCHASE FIREWALLS Andy Matanic, I.T. Director, would like to get authorization to purchase Fortigate Fortinet firewalls from Automated Data Systems quote 1175 as part of the Information Technology Refresh Project. Vice-President Palmer asked if this was the grant from last year and Mr. Matanic stated yes, part of the appropriation. Mr. Matanic stated currently throughout the entire city they are using Fortigate firewalls, the Fortigate firewalls we have are out of date and cannot take the newest version of software. The city has had them for over four (4) years now. They have worked very well. This is just to refresh our hardware so we can be current with all the new versions. Mr. Matanic went out and requested quotes from three (3) different companies. Automated Data, TPTS and Vigilant Technologies. Automated Data Systems was the lowest cost and the most comprehensive quote of all we received quotes back from. The quote consist of firewalls for the entire city, for all locations, for a total of Fifteen (15) for our remote location, and one (1) for our primary location. This totals $38,515.20. Vice-President Palmer made a motion to allow the purchase of Fortigate firewalls from Automated Data Systems quote 1175 as part of the Information Technology Refresh Project totaling $38,515.20. A motion was seconded by Virginia Keating. AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. TRAFFIC SAFETY CONCERN President Janus stated Mark Pavlak sent a letter and would like a study by the Traffic Division at Barker Ave and Tennessee St. President Janus asked if the Traffic Division had any comments. Capt. Steve Jesse of the Traffic Division Michigan City Police Department stated in regard to the intersection of Barker Ave and Tennessee St. he did go back and look at history as far as accident reports. There were a total of three (3) at that location, only one (1) involved the actually stop sign where it was disregarded. Capt. Jesse stated as far as the Traffic Division is concerned they really have none as far as that intersection goes. Vice-President Palmer stated that intersection’s stop signs are different from the other intersections where Barker Ave stops but not Tennessee St., correct? Capt. Jesse stated Vice-President Palmer was correct. Then Vice-President Palmer asked if there were “Children Playing” signs that the city could put over there. That there were some little kids over there now that have moved into the area that they are concerned about getting hit. Is there a sign that says “Slow Children Playing” or something to that effect? Capt. Jesse stated he was not aware of. Attorney Amber Lapaich stated that she was not sure placed signs are recognized. Spike Peller, City Engineer then made a comment about the “Slow Children Playing” signs, his comment was they do not work. He stated it has been proven it does not help. There was a discussion about what to do at this time and is as follows: Vice-President Palmer made the motion under the recommendation of both the City Engineer and Traffic Division, at this time to only monitor the intersection/area. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. REQUEST TO USE SIDEWALK FOR ARTSPACE Regular Meeting –June 15, 2015 Page 3 Michael Wernik, Artspace would like to utilize the sidewalk in front of the Warren Building while it is being renovated during First Friday Art Walk for the summer. This is for the month of July, August, and September. They have invited some artist from down state Indiana and also from Chicago to do an open air live art making experience during First Friday Gallery goers. They would like to utilize the sidewalk in front of the building, if possible. President Janus asked if this was just for July 3rd? Mr. Wernik responded with July 3rd and would also like to come back for August 7th and September 4th to share with the board about the artist who will be performing there in front of the building making a large 4x8 piece of artwork that will go into the window of Artspace on the ground floor which has commercial space in there now, and until it opens in 2016. So it will be displayed for the public to see from the street. Attorney Amber Lapaich noted with the Certificate of Liability Insurance, it does list the city as an additional insurer, but Ms. Lapaich just noticed that it says “were required by written contract” that this board gives permission it is not necessary a written contract, so I just ask if we can have that amended to include “or agreement with the City” at the end? Mr. Wernik stated yes he would. Mr. Hatfield wanted to point out that the Planning Department has no concerns with this request. Vice-President Palmer pointed out at this time the board was approving the July 3rd request. Mr. Wernik stated yes, that the request was for all summer but July 3rd is the one he is there for now. Virginia Keating made the motion to grant the request to use the sidewalk in front of the Warren Building on the 3rd of July subject to the change on the Certificate of Liability. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. REQUEST FOR VENDOR LICENSE Amanda McGrath, 3122 Edgebrook Dr., Michigan City. Virginia Keating asked where this was going to be operating from, what was the address? Ms. McGrath stated they were in the middle of buying a leasing right now with the Lighthouse Mall. Vice-President Palmer asked if that was the only location? Ms. McGrath stated this was where they were going to start out. Virginia Keating stated she noticed there was not a Food Handlers Permit attached. Ms. McGrath stated she did have that with her now. Russ Hatfield stated that the Planning Department would request that this board refer this matter to the Planning Department for review. Vice-President Palmer stated that he did not think the board could approve it without a lease document, it is not complete. Vice-President Palmer made the motion that with the recommendation of the Planning Department the board refer this to the Planning Department, and report back at the next Board of Works meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. REQUEST FOR STREET CLOSURE SAND CASTLE SHELTER FOR THE HOMELESS Gene Simmons, 1709 General Ave, Michigan City, Board member of the Concerned Citizens for the Homeless. This will be the 3rd year of having a summer celebration for the neighborhood. This is basically from 10:00 am – 2:00 pm. There are games, food, and four (4) hours of activities for the neighborhood. Basically we are requesting closure from Kennedy Ct. to 938 W. 8th St. Just a couple houses down from the Sand Castle Shelter. Kennedy Ct. and 8th St. is the intersection. Basically what we would need is four (4) to five (5) barricades in order to close that section down. In years past, Mr. Simmons has had to Regular Meeting –June 15, 2015 Page 4 run down the barricades at the last minute on Saturday morning. It would be a great help if the barricades could be in place by 8:00 am that Saturday morning. President Janus stated the board would see what they could do and also asked the Traffic Division if they had any concerns. Capt. Jesse stated it has been going on for basically three (3) years, he did drive through the area, it seems like it is a short period of time. Traffic had no objections. Mr. Simmons stated it is pretty much dead during the time they have requested as far as traffic flow. President Janus asked about a Certificate of Insurance? Corporate Counsel Amber Lapaich stated it has already been submitted and was fine. Vice-President Palmer made the motion to allow Sand Castle Shelter for Homeless families to have their event on Saturday, June 20, 2015 from 10:00 am – 2:00 pm and to close off Kennedy Ct. to the end of the lot of Revival Center Church which is 938 W. 8th and that the city provide the barricades prior to that event, if possible. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. OPENING OF BIDS – Nine (9) 2016 Police Ford Interceptor Utility Vehicles – AWD Ford Option Package (K8A) President Janus asked if there was anyone present who wished to submit a bid. There was no response. Virginia Keating made the motion to close the acceptance of bids for the Nine (9) 2016 Ford Interceptor Utility Vehicles. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. Corporate Counsel Amber Lapaich addressed the Board stating three (3) bids were received as follows: Sauers Ford Lincoln $252,984.96 Total -15,190.00 Trade Total --------------------------- $237,794.96 Project Total Lakeshore Ford $255,663.00 Total -30,600.00 Trade Total --------------------------- $225,063.00 Project Total Bloomington Ford They took into consideration Trade value, but they did not do the math on the whole unit price for Ms. Lapaich to announce. ---------------------------- $230,962.97 Project Total Vice-President Palmer made a motion to refer the bids to the appropriate department for their review, tabulation and to report back at the next regular schedule board meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. Regular Meeting –June 15, 2015 Page 5 OPENING OF BIDS – DEMOLITION OF 312 WILLARD AVE President Janus addressed the public asking if there was anyone present who wished to submit a bid for this project. There was no response. Virginia Keating made a motion to close the acceptance of bids for Demolition of 312 Willard Ave. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. Corporate Counsel Amber Lapaich addressed the Board stating three (3) bids were received as follows: Smith and Sons $37,000.00 Total Bid Chem Check Inc. $27,000.00 Total Bid Actin Contracting LLC $36,600.00 Total Bid Vice-President Palmer made the motion to send these bids to the Planning and Inspection and any other departments involved for their review, tabulation and report back to this Board at the next Board of Works meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. OPENING OF BIDS – DEMOLITION OF 1024 E. MICHIGAN BLVD. President Janus addressed the public asking if there was anyone present who wished to submit a bid for this project. There was no response. Virginia Keating made a motion to close the acceptance of bids for Demolition of 1024 E. Michigan Blvd. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. Corporate Counsel Amber Lapaich addressed the Board stating three (3) bids were received as follows: Chem Check Inc. $24,500.00 Total Bid Actin Contracting LLC $29,200.00 Total Bid Smith and Sons $28,000.00 Total Bid Vice-President Palmer made the motion to send these bids to Planning and Inspection and any other departments involved for their review, tabulation and report back to this Board at the next Board of Works meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. OPENING OF BIDS – 1016 E. MICHIGAN BLVD. President Janus addressed the public asking if there was anyone present who wished to submit a bid for this project. There was no response. Regular Meeting –June 15, 2015 Page 6 Vice-President Palmer made a motion to close the acceptance of bids for Demolition of 1016 E. Michigan Blvd. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. Corporate Counsel Amber Lapaich addressed the Board stating three (3) bids were received as follows: Chem Check Inc. $10,500.00 Total Bid Actin Contracting LLC $23,200.00 Total Bid Smith and Sons $22,000.00 Total Bid Vice-President Palmer made a motion to send these bids to Planning and Inspection and any other department involved for their review, tabulation and report back to this Board at the next Board of Works meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS (0). Motion Carries. President Janus stated that the last two properties will be discussed with Redevelopment as a partnership for their cost to pay for these demolitions. CLAIMS AND PAYROLL Vice-President Palmer moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 10 06/10/2015 $424,298.53 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 5 06/11/2015 $2,395,618.36 1 of 1 06/11/2015 $2,131.70 1 of 1 05/29/2015 $321.35 OTHER BUSINESS – TNT FIREWORKS VENDORS LICENSE Micah Snyder, 3811 Edgewater Ct. Marion, IN. TNT Fireworks requesting to sell fireworks from a tent in the Meijer parking lot from June 23, 2015 thru July 5, 2015. Vice-President Palmer asked Corporate Counsel Amber Lapaich if the application was complete. Ms. Lapaich responded stated the required identification copies were not attached to the application itself. But what she believes in this case is that if this board so chooses is, not Regular Meeting –June 15, 2015 Page 7 only is the required identification missing but the Certificate of Liability has the city listed but it has the address at 310 Gardena St. which of course is incorrect so we would need the Certificate of Liability corrected as well. But I believe this board could make a motion if it so chooses because I believe this has been a common practice to establish this tent in Meijer for several years, subject to the company providing the required identification and amended Certificate of Liability. Mr. Snyder stated he would do that. Ms. Lapaich asked if Planning had any comment on this and Mr. Hatfield stated that Planning did not have any concerns. President Janus then asked Fire if they had any concerns and Kyle Kazmierczak, Fire Marshal Michigan City Fire Department stated he had spoken with Meijer management and they had no concerns. The only thing that Kyle would ask is that the management from TNT provide the Fire Department an opportunity to inspect the tent prior to operation. Mr. Snyder stated that would not be a problem. Virginia Keating made the motion to grant this request subject to required identification and the amended Certificate of Liability being provided as well as the Fire Department an opportunity to inspect the tent. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. MEMORANDUM FROM THE POLICE DEPARTMENT REGARDING SPECIAL EVENTS Vice-President Palmer stated the Michigan City Police Department has provided the Board of Works a request for reconsideration of locations used for Special Summer Events (5K, Walks and Runs). It was stated this was already in written form, however, he would like to know what Ms. Lapaich’s thoughts were, did this need to be put in policy form, is that what the Board needs to do and how does the Board do this? Corporate Counsel Amber Lapaich stated we could, if the Board so chooses, to make it a policy to grant run request with these following approved areas, we could do that. The Police Department has put together a list and all the contact information of all the approved routes. Vice-President Palmer stated he thought this was wise if the Board had this in a policy form, so they could present it anytime someone put a request into the Clerk’s office, they could be given a policy. Ms. Lapaich stated she could do that. Vice-President Palmer asked if maybe at the next meeting the Board could have that and Ms. Lapaich stated yes and thanked Capt. Steve Jesse for putting all this information together. This will be held over till the July 6, 2015 meeting. LARSON DANIELSON ESCROW ACCOUNT Corporate Counsel Amber Lapaich stated at the last meeting this Board approved the contract for Larson Danielson to start the Police Station. Larson Danielson requested a slight modification, which Ms. Lapaich is ok with, to the contract to provide that retainage amounts be placed into an escrow account. It was previously listed the retainage amounts would just be held by the city. The statue allows that if they request we can put it in escrow and we have drafted an escrow agreement which Ms. Lapaich has approved to allow this to happen. Ms. Lapaich has spoken to the controller’s office and they are familiar with this process. Ms. Lapaich ask the board to do two things 1) grant the slight amendment to the agreement which Ms. Lapaich has prepared, and 2) sign the escrow agreement. (Contract in Clerk’s office BA-56) Regular Meeting –June 15, 2015 Page 8 Virginia Keating made the motion to grant the escrow amendment so the retainage amounts can go into escrow. The motion was seconded by Vice-President Palmer and was carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. STOP SIGNS AT TREMONT ST. AND CLEVELAND AVE Chief of Police Mark Swistek, with reference to the new Police Station. Chief Swistek met with Larson Danielson and a concern came up that he was going to put on the agenda for the next schedule meeting, however, he felt it was appropriate that the Board hear it today because of safety. Today, a couple of bucket trucks were brought in along with some heavy machinery and they are starting to use the entryway to the new property off of Tremont St. at Cleveland Ave. Previously, at the intersection of Tremont and Cleveland there was a 4-way stop at that intersection when the Early Learning Center was there. When the Michigan City Area Schools closed the Early Learning Center and the school then became abandon, the city chose to remove the stop signs along Cleveland as you would approach Cleveland from the Boulevard or from the south. After discussing this with the Assistant Chiefs and farther discussion with the construction managers, once the Police Department occupies the new facility that will be the primary entrance and exit for police vehicles. Giving the grade of Cleveland Ave, as you are traveling Cleveland Ave to Michigan Blvd., the grade there is so steep that Chief Swistek’s concern is that the emergency vehicles will be exiting the property, that if there is not a 4-way stop there, that there is a risk of having a side impact collision. So it is the recommendation of the Police Department that the intersection of Cleveland and Tremont return to a 4-way stop intersection. Chief Swistek also request that it be done sooner than later because he would like the neighborhood and also the citizens to become familiar with it before the Police Department occupy the new facility in the next year. This way they are accustom to stopping there and also, there is a lot of heavy machinery, construction machinery that is going in there. Today they are putting up the temporary construction gate at that intersection, so Chief Swistek knows that gate will be open daily with machinery coming in and out, bulldozers, pay loaders, so he would like to seek the request for the Board to approve this intersection returning to a 4-way stop. Chief Swistek then asked if Planning had anything to add, Spike Peller, City Engineer stated he thought it was a good idea. Chief Swistek stated previously it was a 4-way intersection, and he also was sure that the Traffic Commander was in full support as well. When the Early Learning Center was there, the parents were dropping off their children using that entry way, so that was the reason it was put in, because of the high volume of traffic. Again, that will be a primary entrance for the Police Department employees. Vice-President Palmer made a motion to return the 4-way stop to Cleveland and Tremont, notify Mr. Zondor that this should be taken care of as soon as possible. The motion was seconded by Virginia Keating and was carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS (0). Motion Carries. UNFINISHED BUSINESS – Pending Items Pending Item - 111 Franklin Street Russ Hatfield stated there is nothing new to report, they do know that the designs are still under review from the State. Therefore, we are waiting for the State to issue a construction design release. Pending Item – Roeske & Michigan Blvd. Car Lot Regular Meeting –June 15, 2015 Page 9 Russ Hatfield stated that Terry and himself have been working with Ms. Lapaich on this. They are going to try to come up with a resolution to get this squared away. Pending Item – Church Parking Lot 7th & Franklin St. Russ Hatfield stated there is nothing to report. Corporate Counsel Amber Lapaich stated she has heard nothing on this. Vice-President Palmer stated at this point he did not think they wanted to talk to us. The Board needed to think about removing this from the Pending List. Vice-President Palmer made a motion to remove the church Parking Lot at 7th and Franklin St. from the list pending the fact that they do not want to speak to us. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS (0). Motion Carries. Pending Item – Marilyn Whitfield, 320 Ridgeland seeking Community Garden Russ Hatfield stated this is currently being researched. They are looking for possible sites and we have tried to contact Ms. Whitfield. Pending Item – Scarby’s 1716 Franklin St. Russ Hatfield stated we are awaiting a response from Scarby’s after the on-site meeting. Pending Item – Zoological Society Russ Hatfield stated we are currently awaiting a decision by the Mayor on this. Pending Item – Two-way street conversion project President Janus stated there will be a public hearing on June 18, 2015 at 6:00 pm in the EOC room at City Hall. Vice-President Palmer stated this is for the public information on Washington St., Pine St., and 9th St. also that corridor of US 12. If there are any comments about how they are going to do this we ask that you come to this meeting on that evening. Pending Item – 1720 Franklin Street, Panini Panini requests bike racks and garbage cans Russ Hatfield stated the bike racks have been ordered. Pending Item – Hilltop/Lake Avenue stairway replacement project Spike Peller, City Engineer stated the Hilltop stairs are done. Mr. Peller asked that this be taken off the Pending List. Pending Item – Signage to Lake Hills School Spike Peller, City Engineer stated they are working with General Services to get these put up. These signs were approved by this board. Pending Item – 1110 Washington Street-fire damage Russ Hatfield, Code Enforcement Officer stated the fire damage property there is looking much better now. Mr. Hatfield asked that this be taken off the Pending List. Regular Meeting –June 15, 2015 Page 10 Pending Item – 1214 E. Michigan Boulevard Russ Hatfield, Code Enforcement Officer believed Mr. Karallas is present. President Janus stated that this was a continuation of the public hearing on this property. President Janus asked Mr. Hatfield if he had any comments relevant, Mr. Hatfield stated the project is not moving along as quickly as Mr. Karallas stated that it would be. Now the only recommendation Mr. Hatfield has is to leave it in the Board’s hands and let them decide. President Janus asked Mr. Karallas if he had anything to say in regards to this. Mr. Karallas stated he has been working on the property every day except when the weather is bad, this weekend he cleaned up. It was a slow process, it took longer than he thought to get the property what he wanted it to be, in order to get ready for the siding. He has cleaned up the whole property now, he has demolished a whole section of what was the porch and deck in the back. Now he is ready to do the windows and siding. It took a little bit longer then he thought. Right now he is on the right track. President Janus asked when would he be installing the windows? Mr. Karallas stated the windows would be installed this week. Mr. Karallas stated last week what he did was the window on the north side of the property, where the kids were breaking it because they were using the property as a playground. He took that window out and put in a new wall so there will not be a window there, he is eliminating some windows to the property that are not necessary to have. President Janus asked when will he start doing the siding? Mr. Karallas stated the siding would be done right away. As soon as he has the house wrapped, he will start the siding. Mr. Karallas stated he has the siding on the property. Mr. Karallas stated it is not a one story house, it is bigger than a normal house, so it is taking a little bit longer. He also has to change some walls, the wood was bad from getting wet previously. Vice-President Palmer asked if he has done anything to the side of the house that faces the house next door, because from what he understands they are complaining that some of the stuff is falling into their yard. Mr. Karallas stated he has cleaned that up and stated they are putting their grill right next to his house, the house use to have a private fence but they took it down. Mr. Karallas stated he has told them to stay away. He has also stated that he cleaned it Friday and when he went Saturday and Sunday to work they had garbage all over so he continues to clean it up. Mr. Karallas stated he is just asking to give him time. Mr. Hatfield stated the project maintains to stay in constant disarray. It just looks horrible. Mr. Hatfield stated if the board is going to allow him to continue working on it, he needs to clean up his site daily. Corporate Counsel Amber Lapaich stated she believes the City had to go over at some point because of the extended complaints the City received. Sanitary is owed some funds due. Mr. Karallas stated he would call them, Ms. Lapaich asked if he could make arrangements to pay this? Mr. Karallas stated what happened was when his son was working there with two guys he hired, people from next door threw their mattresses and their couches in the dumpster when he had a dumpster there. So they filled up the dumpster, so Mr. Karallas emptied it because it was not his stuff and Mr. Karallas stated the City told him to call the City, they will pick up everything you have outside so they made a big pile. But he stated he called right away, Mr. Karallas doesn’t know if he told his son this but, he would be happy to pay the bill. Ms. Lapaich asked if he could make arrangements next week to get it over there? Mr. Karallas stated absolutely. Mr. Karallas stated the property is clean, he was there yesterday till 7:00 pm. Mr. Hatfield stated Mr. Karallas’ idea of clean and his idea of clean must be totally different. Vice-President Palmer asked Mr. Hatfield if he was there this morning? Mr. Hatfield answered Mr. Borolov was and has photos. Vice-President Palmer stated to Mr. Karallas he understands what he is trying to do, and he knows they have had this discussion. Funding is the major problem in this project and it is being pieced milled as money comes in. This is going to take a long time, Mr. Karallas then spoke up and said he has the siding, but it will take him more than a month, but the house will be wrapped this week. That is Mr. Regular Meeting –June 15, 2015 Page 11 Karallas goal, to get the whole house prepped and wrapped. Mr. Borolov stated there are no plates under the house wrap that is put on Michigan Blvd side. He did not get a picture today of anything except the wood that is underneath the tieback. Mr. Borolov stated you could not drive a nail in and you could not put siding on that side. President Janus stated the Board needs to see some work being done. Mr. Karallas stated there are people working there every day. President Janus made a recommendation that Mr. Hatfield is communicated with on a daily basis or Mr. Karallas keeps in contact with him for any day he is not there working. That Mr. Hatfield can call a Special Meeting of the Board of Works and this can be continued or it can be finalized with an order for demolition. Mr. Hatfield did add that Mr. Karallas has been keeping in contact with him, letting him know what he is going to do, but he has to see it. It seems Mr. Karallas is telling what he is going to do but it has never happened. President Janus stated the Board needs progress. Mr. Karallas stated he has made progress, he demolished the front of the building and the roof because he had to change the alignment, and the back porch. He added it takes time, and at the same time he has to work to feed his family. But Mr. Karallas claims he is on it right now, he works every day. Mr. Karallas stated by next week the whole house will be wrapped ready for siding. President Janus stated he did not want to give him two week until the next meeting that means thirteen (13) days will go by before Mr. Karallas does anything. President Janus stated the most he wanted to give Mr. Karallas is one (1) week. President Janus wants to call a Special Meeting next Monday to continue this hearing, and if there is no progress, close this hearing. Mr. Karallas stated they do not work if it is raining but he was working in the rain last weekend. Mr. Hatfield stated he looked at the forecast for this week and it does look like there will be thunderstorms almost all week, he just wanted to point that out. Mr. Karallas also added he has to go out of town this weekend for a graduation in Ohio. Vice-President Palmer made a motion to hold a Special Meeting on June 29th, 2015 at 1:00 pm to continue the hearing on 1214 E. Michigan Blvd. Vice-President Palmer reminded Mr. Karallas that if there is no additional progress, this is done. He is also reminded to keep in touch with Mr. Hatfield during this two weeks at all times. Vice-President Palmer asked Mr. Hatfield to make several legal inspections during this two weeks, with pictures of what progress was done. The time was discussed and the Board agreed to change the time from 1:00 pm to 8:00 am on June 29th. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. Vice-President Palmer made a motion to continue this hearing until June 29, 2015 at 8:00 am in the Counsel Study. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. Pending Item – 1120 Elston Street Russ Hatfield, Code Enforcement Officer stated he did received several title searches last week. He was not sure if this one was included in that. He will check on it. Pending Item – 1204 W. 7th Street Russ Hatfield, Code Enforcement Officer stated we are hoping to address this with the new property maintenance ordinance. Corporate Counsel Amber Lapaich wanted the Board to know the Planning Department did give Ms. Lapaich the new ordinance to start working on and she does have it. Mr. Hatfield stated it is quite lengthy and Ms. Lapaich agreed. Ms. Lapaich said she did speak with Council Woman Boy about this as well. Council Woman Boy has agreed to be a sponsor. Mr. Hatfield reminded everyone that it is very detailed, and Regular Meeting –June 15, 2015 Page 12 he thinks it will be a good tool for the City to work with. Ms. Lapaich stated she is about half way through it. President Janus stated that we were a few months away then? Ms. Lapaich agreed and added it has to go through three (3) readings. Pending Item – 1125 W. 8th Street Russ Hatfield, Code Enforcement Officer stated this should be scheduled for the second meeting in July for demolition hearing. Pending Item – 701 Union Street Russ Hatfield, Code Enforcement Officer stated this will be scheduled for the second meeting in July for demolition hearing. Pending Item – Old Chrysler building on Michigan Boulevard Russ Hatfield, Code Enforcement Officer stated there is really not any violations there right now. Mr. Hatfield knows the Mayor would like to see some sort of action and thinks he is leaning towards demolition but, we have to find the causes to issue that order. There really is not cause at the moment, so we are research any other options so we can do something about the appearance. Pending Item – Safety fence at St. Anthony’s Hospital Russ Hatfield, Code Enforcement Officer stated Mr. Borolov and the building commissioner Tom Przybylinski went out there and looked at. The wall is higher than 36” so a safety fence is not required, so there is no action we can take. President Janus asked to take off the Pending List and that was correct. President Janus stated there is a fence there now, and Mr. Hatfield explained it is like a step down wall, and they had PVC privacy fence up there. For some reason there is a section missing. Pending Item – Sinking/receding property at northwest corner of Franklin & 7th Street Russ Hatfield, Code Enforcement Officer was able to contact the owner and he is willing to get some fill in especially around the sidewalk so there is no chance of a wheel chair tipping off or someone stepping and hurting themselves. Mr. Hatfield stated he has spoken to Frank Seilheimer about possibly supplying the dirt for the gentleman just so we can get it done. Mr. Hatfield has not heard back if he is going to be able to do that yet or not. Vice- President Palmer reminded him that there are some summer activities coming up in July that the City really needs to get that taken care of. Pending Item – 915 Green Russ Hatfield, Code Enforcement Officer states this one is on hold for now. Pending Item – 228 W. Coolspring Avenue Russ Hatfield, Code Enforcement Officer states this will be in front of the board for demolition hearing on the 2nd meeting in July. Pending Item –Old Fire Truck Plaque Regular Meeting –June 15, 2015 Page 13 Vice-President Palmer asked President Janus to remove this from the Pending List. Every avenue has been exhausted. If it should ever appear, we know where to find the gentleman. Vice-President Palmer made a motion to remove from the list. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion carries. PUBLIC COMMENTS President Janus asked if there was anyone from the public who wished to address the Board. There was no response. BOARD COMMENTS President Janus asked if there were any Board comments. There was no response. ADJOURNMENT President Janus inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 9:59 a.m.). President Janus made the motion to adjourn. The motion was seconded by Vice- President and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. _________________________________________ Gale A. Neulieb, City Clerk