Board of Public Works & Safety

REGULAR MEETING – September 19, 2016 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, September 19, 2016 at the hour of 9:00 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Michael Palmer and Virginia Keating (3). A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, City Attorney Russ Hatfield, Code Enforcement Officer Charles “Spike” Peller, City Engineer Sue Downs, Code Enforcement Officer Bob Zondor, Central Services Superintendent Capt. Steve Jesse, M.C.P.D. Traffic Division Kalon Kubik, Administrator Robin Tillman, Transit Director Randy Novak, M.C.F.D. Chief Mark Swistek, M.C.P.D. Chief Gale Neulieb, City Clerk Kim Sliwa, Deputy City Clerk APPROVAL OF MINUTES President Janus asked if there were any corrections to the minutes of the Regular meeting of September 6, 2016. Vice-President Palmer made the motion to approve the minutes as presented. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. AWARDING OF QUOTES – 2016 Michigan City Transit Bus Shelter on Westwind Drive Corporate Counsel Amber Lapaich addressed the Board regarding the one quote that was received, the quote has been reviewed by the Human Rights Department, Transit Director along with Counsel Lapaich, recommending accepting the quote submitted by Marquiss Electric in the amount of $6,928.00. Vice-President Palmer made a motion to award the quote for the 2016 Michigan City Transit Bus Shelter on Westwind Drive to Marquiss Electric for $6,928.00. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. Regular Meeting – September 19, 2016 Page 2 AWARDING OF QUOTES – 2016 Michigan City Transit Bus Stop Signage Corporate Counsel Amber Lapaich addressed the Board that the one quote that was received from Marquiss Electric came in over what was budgeted therefore, Ms. Tillman and Counsel Lapaich recommend the Board reject the quote and requote the project. Vice-President Palmer made a motion to reject the quote from Marquiss Electric in the amount of $96,019.00 for the 2016 Michigan City Transit Bus Stop Signage, requote and revise the quote for the next bidding process. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. AWARDING OF BIDS – 2016 Michigan City Guardrail Repair Project Corporate Counsel Amber Lapaich addressed the Board stating this bid came in over budget therefore, Mr. Peller and Counsel Lapaich request that the Board reject the bid that was received; Mr. Peller would like to rebid this project in early spring of 2017. Vice-President Palmer made a motion to reject the bid received for the 2016 Michigan City Guardrail Repair Project and rebid this project in the spring of 2017. The motion was seconded Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. AWARDING OF BIDS – 2016 Michigan City Fire Station #4 Paving Project Corporate Counsel Amber Lapaich addressed the Board explaining how she read the bids at the meeting held on September 6, 2016; Counsel Lapaich did not realize that there were three (3) separate areas that were options to bid and assumed the third table was the total; explaining totals as follows: Area #1 Rieth-Riley Construction $34,531.87 Woodruff and Sons $50,443.23 JCI Bridge Group $39,067.46 Gariup Construction Co., Inc. $65,700.00 Area #2 Rieth-Riley Construction $58,603.68 Woodruff and Sons $74,987.90 JCI Bridge Group $74,791.69 Gariup Construction Co., Inc. $112,750.00 Area #3 Rieth-Riley Construction $109,090.82 Woodruff and Sons $139,812.53 JCI Bridge Group $143,910.57 Gariup Construction Co., Inc. $214,700.00 Regular Meeting – September 19, 2016 Page 3 Discussion ensued between the Board and Counsel Lapaich regarding the bids that were received are over the budgeted amount. Vice-President Palmer made a motion to deny the bids because the bids were not read properly and they are also over budget for the project, rebid the project in sections that can be afforded if there is still time to do this project this year. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. AWARDING OF BIDS – Sale of Surplus Equipment (Part 2) There were no bids received. OPENING OF BIDS – Two Medium/Heavy Duty Buses President Janus asked if anyone present wished to submit a bid at this time, there was no response. Vice-President Palmer made a motion to close the acceptance of bids for the Two Medium/Heavy Duty Buses. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. Corporate Counsel Amber Lapaich addressed that Board that one (1) bid has been received and was as follows: Tesco $137,911.00 each or $275,822.00 both Vice-President Palmer made a motion to refer to the Transit Director and the City Attorney for their review and report back at the next Board of Works meeting on October 3, 2016. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. REQUEST FOR WALK – Kay Hill, Stepping Stone Shelter is requesting to hold their Annual Step into the Night Walk on October 7, 2016 from 5:30 pm – 6:30 pm The following Request was received in the City Clerk’s Office on September 13, 2016 by Kay Hill: Step into the Night – Bring awareness to domestic violence/sexual assault. Starting at Healthlinc and walking North on Franklin Street to the library. Then walking from the library South on Franklin Street returning to Healthlinc. Kay Hill, Director for Stepping Stone Shelter for Women addressed the Board explaining her request; asking for approval. Vice-President Palmer mentioned the merchants of First Friday had concerns with events following immediately after theirs. Vice-President Palmer made a motion to approve the Stepping Stone Shelter for Women to hold their Annual Step into the Night Walk on October 7, 2016 from 5:30 – 6:30 PM. The Regular Meeting – September 19, 2016 Page 4 motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. REQUEST PLACEMENT OF TRUCK TRAFFIC SIGNAGE – Cedric Parker, 405 N. Carroll Avenue is requesting the placement of truck route restriction signage The following Request was received in the City Clerk’s Office on September 14, 2016 by Cedric Parker: Attached photos of damage and currents signs need to be upgraded to be more specific, and enforced. Fas- Pak Inc. has agreed to purchase a sign to direct trucks to Holiday Street, which the city has removed. I and my neighbors have called the police to report these violations. Power lines have been pulled away from the house. Phone and cable has been re-attached and relocated to stop the repeated damage to home owners. A boulder has been placed at the weight limit sign and drug down the street to the loading dock. The storm sewer are collapsed and non functional due to being run over. But to my knowledge only one driver has been ticketed. The last officer told me that it’s the drivers first time coming here, so he just told him to take the correct route when leaving. If it’s my first time driving drunk, or speeding in a school zone; will I be given the same grace these drivers are getting. If I were making calls about drug dealers on the corner, or shots fired there would be a swarm of police responding. We want the same enforcement to protect our streets and properties. So this request is to allow the removed sign to be replaced, directing trucks accordingly and enforced. Lots of tax dollars are spent turning one ways into two ways with numerous new signs, spend some in my area. Cedric Parker, 405 North Carroll Avenue addressed the Board regarding concerns with truck traffic along North Carroll Avenue; Mr. Parker addressed concerns about damage being done to the storm sewers along with power and cable lines being pulled down; asking for signage. Charles “Spike” Peller, City Engineer addressed the Board that he will look into this matter and report back at the October 3, 2016 meeting. Vice-President Palmer made a motion to place the Request for Truck Traffic Signage on the Pending Items List and report back at the October 3, 2016 meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. REQUEST FOR STREET SIGN PLACEMENT – Jessica Gage, Assistant Planner is requesting the placement of a street sign for E. Kieffer Road The following Request was received in the City Clerk’s Office on September 14, 2016 by Jessica Gage: New Gas Station in front of Wal-Mart needed E. Kieffer Road address. Staff worked with E911 director John Dudeck to establish. Now need appropriate street signs for the public. President Janus if anyone from the Planning Department was present, there was no response. Vice-President Palmer made a motion to TABLE the request for Street Sign Placement until the October 3, 2016 meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. RANK REDUCTIN APPROVAL – Mark Swistek, Chief of the M.C.P.D. is requesting rank Reduction within the Michigan City Police Department Regular Meeting – September 19, 2016 Page 5 Mark Swistek, Chief of the M.C.P.D. addressed the Board explaining the plan for the Rank Reduction which would be the reduction of four (4) supervisors; asking this take place November 10, 2016 which is the date of the promotional exam; asking for approval. Virginia Keating made a motion to approve the Rank Reduction of Michigan City Police Department to reduce by four (4) positions that being one (1) Lieutenant, one (1) Sergeant and two (2) Corporals effective November 10, 2016. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating (2). ABSTAIN: Palmer (1). NAYS: None (0). Motion Carries. INTERCONNECTION AGREEMENT – Interconnection Agreement between Northern Indiana Public Service Company and the City of Michigan City for a Generator to be located at 1201 E. Michigan Boulevard Mark Swistek, Chief of M.C.P.D. addressed the Board explaining the request; asking for approval. Corporate Counsel Amber Lapaich addressed the Board explained a Certificate of Insurance is need in case of certain amount for property damage naming NIPSCO as an additional insured; Counsel Lapaich will be contacting General Insurance to get the Certificate of Liability. Vice-President Palmer made a motion to allow the president to sign the Interconnection Agreement for the facilities at 1201 E. Michigan Boulevard with NIPSCO pending the Certificate of Liability Insurance naming NIPSCO as an additional insured that we provide. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. NET METERING AGREEMENT – An Agreement between Northern Indiana Public Service Company and the City of Michigan City for the metering of the generator at 1201 E. Michigan Boulevard Corporate Counsel Amber Lapaich addressed the Board that this goes with the Interconnection Agreement explaining once hooked up with NIPSCO the options are to be credited if the solar energy exceeds any type of use or billed if it does not; asking for approval. Vice-President Palmer made a motion to allow the president to sign the Net Metering Agreement with NIPSCO for property at 1201 E. Michigan Boulevard. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None. Motion Carries. CLAIMS AND PAYROLL Vice-President Palmer moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. Regular Meeting – September 19, 2016 Page 6 The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 8 09/16/2016 $398,208.03 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 4 09/19/2016 $523,520.41 1 of 1 09//2016 $1,877.50 UNFINISHED BUSINESS Two-Way Street Conversion President Janus stated no one was present from the Planning Department to report. Lane Markings on Washington Street heading North at 11th Street President Janus stated no one was present from the Planning Department to report. Intersection of 7th and Pine Streets President Janus stated no one was present from the Planning Department to report. Intersection of Hwy. 12 and Pine Street President Janus stated no one was present from the Planning Department to report. Intersection of Hwy. 12 and Wabash Street President Janus stated no one was present from the Planning Department to report. 111 Franklin Street Russ Hatfield, Code Enforcement addressed the Board that he has not received back the return receipt from the certified mail as of the day of the meeting; last week the Inspections Department did receive the Registration from the vacant property; a plan was submitted that they want to be occupied within the next six (6) months; the Registration Fees have been paid. Demolitions Russ Hatfield, Code Enforcement addressed the Board asking for a Special Meeting date; the Board stated they would talk after the meeting to set a date. Regular Meeting – September 19, 2016 Page 7 PUBLIC COMMENT Gina Guiden, 1509 Meer Road addressed the Board regarding concerns about a possible signal light being placed at the crosswalk at 1719 E. Michigan Boulevard. Vice-President Palmer made a motion to place the request for a signal light on the Pending Items List and have the City Engineer and M.C.P.D. Traffic report back at the October 3, 2016 meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. Cedrick Parker, 405 N. Carroll Avenue addressed the Board regarding rules for demolition. Mr. Hatfield, Code Enforcement explained the rules for demolition of homes. Jeff Oltmanns, Global Engineering wanted to bring to the Boards attention there was a light pole struck by a vehicle at 421/94 ramp; Mr. Oltmanns has asked INDOT to supply him with a cost and more information and will be bringing it before the Board once this information is received. BOARD COMMENTS Vice-President Palmer stated that he was happy to see President Janus doing well after his accident. President Janus made sure that the staff at St. Anthony’s 2 South was recognized for all the excellent care he received during his stay. ADJOURNMENT President Janus inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 9:30 am). Virginia Keating made the motion to adjourn. The motion was seconded by Vice- President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk